Workplace Travel Plan for NHS Shetland

Workplace Travel Plan for NHS Shetland June 2008

Table of Contents Summary... 3 1. Introduction... 4 2. National and Regional Policies and Strategies... 6 3. Development of a Travel Plan for NHS Shetland... 8 4. Transport Provision and Initiatives... 12 6. Recommendations... 16 7. Further Information... 16 Appendix A Staff Travel Survey Results (NHS Shetland)... 18 Appendix B: NHS Travel Planning and Scottish Executive Policy... 23 2

Summary Shetland s Transport Partnership (ZetTrans) has made a commitment to developing travel plans for all public sector agencies within Shetland. ZetTrans promotes the adoption of sustainable travel opportunities such as public transport, walking and cycling, where possible. ZetTrans supported NHS Shetland in undertaking a staff travel survey in April 2008. This document is written to provide recommendations in response to the survey. It has been written by the Health Improvement Department with support from ZetTrans. The Travel Plan supports the work that NHS Shetland and its partners are undertaking to increase levels of physical activity (Shetland Healthy Weight Strategy i and Shetland Active Lives Strategy (currently in draft)), and to reduce inequalities in access. ii NOTE: The majority of NHS Shetland employees live and work in the 'central belt' of Shetland. This bias is reflected in terms of the number of returned surveys and the subsequent discussion in this paper. It is important to acknowledge that there are people in the more remote areas of Shetland, for whom some of the flexibility around working or piloting of projects could make a big difference. There is clearly not a 'one size fits all' solution; the Board cares about all employees personal circumstances, wherever they live; but faces some particular challenges around recruitment and retention to more remotely based/single-handed posts. This travel plan might go some way towards supporting staff in more outlying areas, contributing to the regeneration aims of the Community Planning Partners. Given the huge range of job roles within the Board, (many of which simply cannot be done from a hub, or home) each and any arrangement would have to be an individual one agreed within the appropriate policy/procedure guidelines. 3

1. Introduction This Travel Plan is for NHS Shetland. It is applicable to all NHS buildings in Shetland, and aims to include all staff and Board Members. The objectives, targets and initiatives outlined in the Travel Plan are geared towards addressing the issues of accessibility within Shetland and promoting sustainable travel that will help to reduce transport related carbon emissions and increase opportunities for physical activity for the population. It is specifically targeted at the unique travel issues experienced in Shetland. 1.1 Travel Plan Benefits This travel plan aims to bring a number of benefits: Individuals can benefit from improved health; cost and time savings; reduced stress; and a general improvement in quality of life. NHS Shetland can benefit from increased productivity generated by a healthier, more motivated workforce; potential cost savings; reduced traffic levels in Lerwick; reduced demand for car parking; and improved access for visitors and deliveries. The local community can enjoy improved public transport services; an improvement in quality of life; and energy savings. The environment can generally benefit from improved air quality due to a cut in emissions; less noise and dirt; and the reduced impact of other national and global environmental problems such as global warming. Staff recruitment and retention people may be more likely to want to work for NHS Shetland if travelling (time and costs) are minimised. According to Sustrans iii, the health benefits that can be achieved through Travel Planning and promoting active travel can save organisations money in the following ways: research shows that active employees take 27% fewer days off sick leave than inactive employees; studies show that following the introduction of on-site travel planning programmes, employee turnover was reduced by between 8% and 13%; research shows that a physically active lifestyle is related to improved performance at work including a lower frequency of burnout and sick leave. studies show that following the introduction of physical activity initiatives, the number of workplace injuries was reduced by 25%. 1.2 Elements of a Successful Travel Plan Travel Plan Guidance from NHS Health Scotland tells us that the key elements of a successful travel plan include: financial incentives or disincentives; car-parking constraints and management; a range of alternative modes of transport; 4

strong management support and backing; progressive, incremental implementation over time; clear Specific, Measurable, Achievable, Relevant and Timed (SMART) objectives; close partnership with Local Authority and public transport operators; dedicated employee/s responsible for development, implementation and monitoring of Travel Plans; designation of a Travel Plan manager or champion. iv If you normally travel by car, which of the following reasons best describes your choice not to use the BUS to and from work? Mornings are fine, but too dark in winter evenings to walk from bus stop. Variability of finish times does not fit in with bus times Car essential to perform job Comments from NHS Shetland Staff Travel Survey 5

2. National and Regional Policies and Strategies 2.1 National Transport Policy 2.11 The Scottish Government s National Transport Strategy v (NTS) encourages the development of travel plans. This paper, which sets out the Scottish Government s long-term vision, objectives, priorities and plans, specifically requires all local authorities and major hospitals and health facilities to have operational Travel Plans by April 2008. A key issue in the NTS is the aim to improve quality, accessibility and affordability, where everyone across Scotland has high quality public transport choices. This travel plan aims to improve accessibility for employees of NHS Shetland and is therefore consistent with the policies laid out in the NTS. 2.12 Revised Guidance on Hospital Car Park Charging CEL 01 (2008) This document, in trying to reduce the number of cars using hospital car parks, recommends that NHS Boards should, through their Travel Plans, and in partnership with the local authorities and Regional Transport Partnerships in their area, seek to ensure that there is appropriate public transport provision to ensure that patients and staff working shift patterns are able to access hospital sites. Boards should also explore the possibility of negotiating concessions for patients and staff on the cost of public transport. 2.13 The Scottish Executive Health Department s Environment Policy, 2006 vi recommends each Board adopts robust, practical Travel Plans. NHS Scotland is a major public sector body and employer with the nation s health and wellbeing at its heart. As such, NHS Scotland has a vital role to play as both leader and exemplar in helping build that sustainable future and ensuring more sustainable travel choices are available to staff, patients and visitors. vii 2.2 Environment and Planning Policy By developing and implementing functional green Travel Plans at their healthcare sites, NHS Scotland Boards will be able to meet requirements laid out in recent government policy. These policies include: 2.21 Mandatory Requirement 6 of An Environmental Management Policy for NHS Scotland (2006): An NHS Scotland Body s environmental management strategy must include measures aimed at promoting more sustainable travel choices through the implementation of Green Travel Plans, in association with Local Authorities. 2.22 Planning policy requirements to promote sustainable transport measures at all new healthcare sites from 2006 in Scottish Planning Policy 17: Planning for Transport (2006) : Land use planning should assist in reducing the need to travel; in creating the right conditions for greater use of sustainable transport modes; and in avoiding or mitigating adverse environmental impacts. viii 2.3 National Physical Activity Policy In addition to helping to meet environmental targets, there is potential for this travel plan to help us meet targets for increasing physical activity. The Scottish Government aim is that: 6

50% of all adults aged over 16 and 80% of all children aged 16 and under meet the minimum recommended levels of physical activity by 2022. These are that: Adults should accumulate at least 30 minutes of moderate activity on most days of the week. Children should accumulate at least one hour of moderate activity on most days of the week. Physical activity: Reduces the risk of heart disease by half Reduces the risk of a number of cancers, particularly colon & breast cancers Reduces the risk of Type II diabetes Helps promote positive mental health ix Implementation of a travel plan, which promotes physical activity, will help us to meet the targets from Shetland s Healthy Weight Strategy. 2.4 ZetTrans Regional Transport Strategy Shetland s Transport Partnership (ZetTrans) was established following the introduction of the Transport (Scotland) Act 2005 with its first task to draw up a Regional Transport Strategy for Shetland. This Strategy sets out the policies and projects to be undertaken over the next few years to improve Shetland s transport system. The commitment to travel plans in Shetland was made in the consultation report for the ZetTrans Regional Transport Strategy and reinforced in the final Strategy. In the Strategy, it is acknowledged that access to a private car is essential for the majority of Shetland s population. However, ZetTrans promotes the adoption of more sustainable travel opportunities such as walking and cycling as an alternative mode of transport for single car drivers. These initiatives can promote accessibility and improve the quality of life for residents as well as reducing carbon emissions and benefiting the environment. If you normally travel by car, which of the following reasons best describes your choice not to CYCLE to and from work? No cycle routes making road safety a problem Lack of showers Too much equipment to carry on bicycle Many drivers are unaware how to drive when they meet a cyclist on the road Hills between home and work! Comments from NHS Shetland Staff Travel Survey 7

3. Development of a Travel Plan for NHS Shetland 3.1 Travel Plan Objectives and Targets The travel plan objectives are as follows: Objective One: Encourage the use of alternative modes of transport to the private car and better manage private car usage in order to reduce environmental impacts. Objective Two: Minimise the percentage of journeys to and from NHS Shetland buildings and facilities made by car. Objective Three: Maximise the proportion of trips to NHS Shetland buildings and facilities made by public transport, on foot and by cycle. Objective Four: Encourage and foster car sharing by NHS Board members and employees of NHS Shetland. Objective Five: Encourage and enable, where practicable, people to work closer to home. 8

3.2 Baseline and Targets 3.21 Setting the baseline A travel survey of all staff employed within NHS Shetland was undertaken in April 2008; there were 139 responses to the survey, which was sent to all staff with access to e-mail. The results of the staff travel survey can be found in Appendix A. The survey collected data on current travel patterns, future travel aspirations and home postcode. Staff travel surveys were completed electronically online within three weeks of issue. The current modes of travel emerging from this survey have been taken as the baseline for NHS Shetland. These, along with desired methods of travelling to work, are outlined within Table 1 below. Table 1 Current and desired modes of travel to work Main Mode of Transport Current modes of travel Desired modes of travel to work (2012) % Staff (n=139) Following the results of the travel survey, staff Walk (home to work) 22.6 from NHS Shetland would like to see: Cycle 2.9 A decrease in car use Bus (Regular public service) 13.1 A decrease in single car occupancy Car Driver (single occupancy) 69.3 A decrease in use of car whilst at work An increase in the number of employees Car share with others 19.7 car sharing Car Passenger 8.8 An increase in the number of employees Motorcycle 1.5 catching the bus to work Moped 0 An increase in the number of employees Taxi 0.7 walking and cycling Ferry (plus Walk) 1.5 Ferry (plus Car Driver) 4.4 Ferry (plus Car Passenger) 0.7 Ferry (plus Bus) 0 Ferry (plus Taxi) 0 Ferry (plus Cycle) 0.7 The travel survey revealed that many employees of NHS Shetland would be willing to change their travel behaviour in the future. Future travel aspirations revealed a desire for a decrease in single car occupancy and an increase in the number of employees using public transport, car share, walk and cycle to work. 9

An annual review of travel patterns will be undertaken in order to establish any change, in comparison to the baseline levels. Monitoring surveys will be undertaken on an annual basis, for an initial period of five years, to monitor the effectiveness of the travel plan. 3.22 Setting targets Over the monitoring period, NHS Shetland aims to achieve the following: Minimise the overall number of commuting car journeys to work; Minimise the number of Board Members and staff travelling to work as single occupancy vehicle drivers; Minimise car use whilst at work Increase the number of trips made to work by car sharing, bus, walking and cycling. 3.3 Monitoring ZetTrans will monitor progress against these targets through annual travel surveys. If you normally travel by car, which of the following describes your choice not to WALK to and from work? Lack of pavements Clinical requirements of post home visits required Approximately 14 miles is too far! Comments from NHS Shetland Staff Travel Survey 10

3.4 Travel Plan Co-ordination and Consultation The development and implementation of travel plans across Shetland is being co-ordinated by ZetTrans; this will help to draw together the potentially disparate interests of the Shetland population and provide a focus for consultation, communication and management of the travel plan, as well as monitoring the travel plan s progress in relation to the objectives. This will require: Involvement in consultations with local transport providers and the local community. Actively seeking alternative green transport solutions for the various sites and implementing these solutions as approved. Implementation and maintenance of information for staff and potential visitors on public transport, car sharing, cycling, walking etc., for example on websites. Co-ordination of a programme of travel surveys to monitor progress towards Travel Plan targets. Would you consider working remotely if this option were open to you? Healthcare is delivered by PEOPLE! It cannot all be delivered remotely. Wouldn t be able to discipline myself to get work done/lack of contact with colleagues. Yes, but not at present as I have a small child and working from home wouldn t work until he starts school/nursery. Aspects of my work could definitely be done remotely, but not all. Comments from NHS Shetland Staff Travel Survey

4. Transport Provision and Initiatives This Chapter provides an overview of the initiatives and existing transport opportunities for travel to NHS Shetland premises. It includes consideration of walking, cycling, buses, and the private car. Consideration is also given to travelling by ferry, together with the role of Tingwall and Sumburgh Airports. 4.1 Car-sharing Car sharing is an arrangement where two or more people travel to work by car together. ZetTrans recently set up a car-sharing website (www.ifyoucareshare.com) designed to match people living in and travelling to similar destinations. However, it is also recognised that there are a number of locations where informal park and share schemes operate, such as at key points along the main road network. Through the Shetland Transport Strategy, ZetTrans and Shetland Islands Council will support the maintenance and development of park and ride / transport interchange facilities along the main road network, to facilitate car sharing and access to the mainline public transport network. 4.2 Remote Working Remote working refers to any time spent working from a location other than the normal office base, such as the home or from a remote IT Hub or Hot Stop. SIC has a policy outlining its commitment to encouraging employees to work from home or remotely on a voluntary basis as it can deliver a number of social, economic and environmental benefits. For example, employees volunteering to work remotely can flexibly organise life commitments around their work while saving on fuel and car maintenance costs, and at the same time reducing their individual environmental impact, or carbon footprint. It may be possible for NHS Shetland to develop something similar, possibly based on the Partnership Information Guide, Family Friendly Policies. x 4.3 Existing Pedestrian Links to NHS Shetland Premises Pedestrian links vary given that different work places are in various locations. The quality of these links will be monitored on an ongoing basis. In the Regional Transport Strategy, ZetTrans has proposed an audit of footway schemes and walking opportunities. 4.31 Pedestrian Initiatives at NHS Shetland Premises NHS Shetland Health Improvement and ZetTrans recently developed a map to assist in the promotion of walking between premises in Lerwick. This can be accessed at: http://www.zettrans.org.uk/walkandcycle/walking.asp 4.4 Cycling Initiatives at NHS Shetland The Bike to Work Scheme is a tax incentive initiative aimed at encouraging employees to cycle to work, thereby improving health and having beneficial environmental impacts. Employees sacrifice a portion of their salary to benefit from a long term loan of bikes and equipment such as lights and locks completely tax free. There is potential for this scheme to be adopted by NHS Shetland.

Case Study Scottish Natural Heritage Scottish Natural Heritage (SNH) has introduced cycle measures for its staff. At SNH, Staff and Board Members may be reimbursed for the use of a privately owned pedal cycle on official travel at a rate of 20p per mile travelled. There is also a bike users group at SNH which is actively pursuing a scheme to help people purchase bikes. Additional measures may include the provision of secure and covered cycle parking, lockers and changing facilities. The health benefits of cycling will also be promoted around NHS workplaces to encourage employees to cycle to work. Cycling initiatives are also reflected in the ZetTrans Regional Transport Strategy with ZetTrans and SIC planning to undertake an audit of potential cycle opportunities within Shetland which will consider links within and between settlements and other key facilities. ZetTrans will continue to promote the National Cycle Route and provide support for a cycle route guide that could detail cycle hire and repair facilities, appropriate on and off road routes, and ferry connections. 4.5 Existing Bus Service Provision to / from Lerwick ZetTrans is the main provider of bus services including the Lerwick Town Service, weekday shopper services and services to and from Sumburgh Airport. Community transport services are also available. In order to encourage the use of bus travel to and/or from work, the following initiatives and measures will be put in place: Bus service and timetable information is available and will be made available at staff inductions; Employees will receive any new information relating to bus services as soon as it becomes available. User feedback forms available to enable staff to identify problems and seek solutions. 4.6 Existing Ferry Services to Lerwick There are two Ferry Terminals in Lerwick. Esplanade Terminal caters for services to Bressay and two weekly services to/from Out Skerries with Holmsgarth Terminal catering for ferries to/from Aberdeen and Orkney. In addition the ferry from Fair Isle arrives in Lerwick once a fortnight during the summer months. Appendix A provides timetable details for the key commuter ferry services. The following measures have been or will be put in place: Ferry service and timetable information is available and will be made available at staff inductions; Real time information on ferry services through the Voicebank; User feedback forms are available to enable staff to identify problems and seek solutions.

4.7 Airports There are two commercial Airports on Shetland Mainland, Sumburgh, on the southernmost tip of the island and Tingwall, 6 miles to the North West of Lerwick. Directflight Limited, under contract from Shetland Islands Council, provide a number of local services from Tingwall whilst Loganair Limited and Atlantic Airways provide longer distance services from Sumburgh. A summary of internal flights to/from Tingwall is provided in Appendix A. Concerns over the timings of bus services to Sumburgh Airport were expressed by employees in the travel survey. A shuttle bus operates for some flights before travelling straight to Lerwick (see Appendix A). 4.8 Business Travel Holmsgarth Terminal caters for ferry services to/from the Scottish Mainland. A bus stop for the Lerwick Town Service is by the terminal. A Dial-A-Ride service provides access to and from Tingwall airport. This may reduce the need for car travel. ZetTrans website provides information allowing business travellers to see how their journey can be made. We should be encouraging either public transport use to and from Lerwick, at least, or video-conferencing where possible. 4.9 Other Measures / Initiatives In addition to the above measures and initiatives, the following is also encouraged: Use of Powered Two Wheelers (PTWs) such as motorcycles, scooters and mopeds for journeys to work. These are more fuel efficient than cars and are recognised in the Regional Transport Strategy as a way of promoting more sustainable travel patterns. NHS Shetland could potentially support the provision of a motorcycle parking area in staff car parks and schemes such as Wheels-to-work a moped loan scheme that has been successful in Wiltshire xi ; Sustainable Transport options will be promoted to new employees through staff induction; Sustainable transport events and campaigns such as a bike week or a walk week could be considered; Explore opportunities to co-ordinate deliveries; New employees of NHS Shetland will be given a welcome pack at their induction which will contain a copy of the Travel Plan and details of its various initiatives; The ZetTrans Transport Co-ordinator will promote further the opportunities for video conferencing. Future Initiatives / Measures ZetTrans would be pleased to receive any feedback or suggestions for improvement via the transport Feedback forms.

Which of the following reasons best describe your choice to travel alone? Cannot guarantee start and finish times My times of working are different from others, although I do give lifts when times are convenient Other family members either start at 8 and finish at 4 or start at 9 and finish at 5 so times do not coincide. Would welcome earlier start and earlier finish. I do give student nurses a lift from Lerwick to Levenwick. Comments from NHS Shetland Staff Travel Survey

6. Recommendations NHS Shetland, with support from ZetTrans, should: 1. Promote car sharing through www.ifyoucareshare.com 2. Investigate feasibility of Bike to Work scheme and other possible incentives, including renovation of old bikes, provision of lockers and changing areas, showers and secure, dry bicycle parking. These should be considered in the early stages of capital work planning. 3. Investigate feasibility of motorcycle parking and wheels to work. 4. Promote existing paths and routes between workplaces and encourage more people to walk between venues, where appropriate. 5. Investigate potential for staff to work from home or from hubs and undertake a pilot to assess the practicality of such a scheme. 6. Promote video-conferencing wherever possible 7. Incorporate information about active travel into staff induction 8. Ensure sustainable travel is taken into account when reviewing committee meetings 7. Further Information In order for this Travel Plan to satisfy its objectives and targets, it is important that it is effectively managed and communicated to Board Members, staff and visitors. In addition, it is important that staff and visitors know where to look for further information. Sources of further information are outlined below. 7.1 All workplace notice boards will be provided with regularly updated information on public transport, walking, cycling, car-sharing and other initiatives. 7.2 Other Organisations Several organisations can offer general advice on sustainable transport. Those listed below may be able to assist directly or may refer you to other local or more detailed sources. Shetland Islands Council Shetland Islands Council provide information on travel throughout the local authority area. Tel: 01595 693535 Web: http://www.shetland.gov.uk/transport/ Sustrans

Sustrans, the sustainable transport charity, works on practical projects to encourage people to walk, cycle and use public transport. Sustrans flagship project is the National Cycle Network, creating 10,000 miles of routes throughout the UK. Sustrans Information Line: 0845 113 00 65 Web: www.sustrans.org.uk E-mail: info@sustrans.org.uk Traveline Traveline provides details on public transport services across the U.K. Web: http://www.travelinescotland.com The website provides a journey planner facility. The Scottish Government The Scottish Government has published the following documentation on Travel Plans: http://www.scotland.gov.uk/publications/2002/10/15454/11016 Department for Transport The Department for Transport (DfT) can also offer advice on travel plans and specific initiatives such as walking and cycling. Web: Travel Plans: http://www.dft.gov.uk/pgr/sustainable/travelplans/ Walking and cycling: http://www.dft.gov.uk/pgr/sustainable/walking/actionplan/walkingandcyclingdocumentinp5802 E-mail: cycle.walk@dft.gsi.gov.uk Address: Department for Transport Great Minster House 76 Marsham Street London SW1P 4DR Enquiry helpdesk: 020 7944 830 Fax: 020 7944 9643

Appendix A Staff Travel Survey Results (NHS Shetland) 1. 70.8% of staff replying to the survey were full-time, with 29.2% being part-time. 2. What are your usual hours of work? Usual Percentage Start Number (%) time Usual Finish Time Number Percentage (%) 7:30 1 0.7 08:15 3 2.1 7:45 2 1.4 08:30 1 0.7 8:00 20 14.3 12:30 1 0.7 8:15 4 2.9 12:45 1 0.7 8:30 30 21.5 14:00 1 0.7 8:45 33 23.7 14:30 3 2.1 9:00 37 26.6 14:45 2 1.4 9:15 1 0.7 15:30 2 1.4 9:30 2 1.4 16:00 9 6.4 10:00 1 0.7 16:15 1 0.7 10:15 1 0.7 16:30 9 6.4 19:00 1 0.7 16:45 3 2.1 20:00 2 1.4 17:00 44 31.6 Total respondents 139 17:15 22 15.8 17:30 10 7.1 18:00 4 2.9 18:40 1 0.7 20:15 5 3.6 23:00 1 0.7 Total respondents 139 3. Of the 139 people who responded to the survey, 38 members of staff usually work an eight-hour shift pattern. Eight usually work a twelve-hour shift pattern. Thirty-two had varied shift patterns. Seven staff reported that they have on-call duties in addition to working shifts. 4. Six members of staff (4.4%) of those who replied to the survey have a disability that affects their travel arrangements. 5. 69.3% of respondents (95 people) currently drive to work with no other passengers in their vehicle. The full responses are as follows: Answer Options Percentage Number Walk (home to work) 22.6% 31 Cycle 2.9% 4 Bus (regular public service) 13.1% 18 Car - Driver (single occupancy) 69.3% 95 Car - share with others 19.7% 27 Car - Passenger 8.8% 12 Motorcycle 1.5% 2 Moped 0.0% 0 Taxi 0.7% 1 Ferry (plus walk) 1.5% 2

Ferry (plus Car - Driver) 4.4% 6 Ferry (plus Car - Passenger) 0.7% 1 Ferry (plus Bus) 0.0% 0 Ferry (plus Taxi) 0.0% 0 Ferry (plus Cycle) 0.7% 1 Other (please specify) 8 Total respondents 137 6. 85.6% (119 individuals) of respondents had access to a car to travel to work. 7. The table below shows the length of time it takes for respondents to travel to work. Answer Options Percentage Number Less than 15 minutes 45.3% 63 16-30 minutes 37.4% 52 31-60 minutes 15.1% 21 61-90 minutes 2.2% 3 More than 90 minutes 0.0% 0 Total respondents 139 8. The following table shows the main reasons given for people travelling to work by car. Answer Options Percentage Number Car essential to perform job 33.0% 36 Dropping/collecting children 20.2% 22 Give others a lift 9.2% 10 Public transport not available 24.8% 27 Public transport not reliable 4.6% 5 Health reasons 2.8% 3 Public transport not frequent enough 19.3% 21 Public transport at wrong times 49.5% 54 Quick 28.4% 31 Cheap 2.8% 3 Safe 4.6% 5 Lease car 1.8% 2 Other 29 Total respondents 109 9. The following table shows the reasons why respondents choose NOT to use the BUS as their main mode of travel to work. Answer Options Percentage Number Bus not available 29.3% 29 Fares/season tickets too expensive 7.1% 7 Live too far from bus route 12.1% 12 Bus at wrong times 66.7% 66 Unaware of routes/service times 4.0% 4 Frequency of buses is poor 36.4% 36 Personal safety issues 3.0% 3 Reliability of buses is poor 2.0% 2

Give others a lift 13.1% 13 Journey time is too long 24.2% 24 Other 33 Total respondents 99 10. The following table shows the reasons why respondents choose NOT to CYCLE as their main mode of travel to work. Answer Options Percentage Number Live too far away 63.0% 68 Limited time available 20.4% 22 Facilities for cyclists at workplace inadequate 16.7% 18 The weather 48.1% 52 Road safety issues 36.1% 39 Personal safety issues 14.8% 16 Unaware of cycle facilities available at workplace 3.7% 4 Do not own a bicycle 32.4% 35 Cycle routes in and around workplace inadequate 7.4% 8 Convenience 15.7% 17 Car required during working day 24.1% 26 Other 25 Total respondents 108 11. The following table shows the reasons why respondents choose NOT to WALK as their main mode of travel to work. Answer Options Percentage Number Live too far away 78.8% 82 Quality of route poor (footways, lighting, signing, crossings) 5.8% 6 The weather 32.7% 34 Personal safety issues 4.8% 5 Car required during working day 22.1% 23 Other 18 Total respondents 104 12. The following table gives the alternative modes of travel that respondents would use if they were unable to travel by car (e.g. car breakdown) Answer Options Percentage Number Walk (home to work) 16.0% 17 Motorcycle 1.9% 2 Cycle 2.8% 3 Bus 32.1% 34 Taxi 7.5% 8 Get lift 39.6% 42 Other 23 Total respondents 106

13. 29 people (20.9% of respondents) said that it would be practical for them to work remotely in their current job. 85 respondents (61%) said that it wouldn t be practical for them to work remotely, while 25 respondents (18%) said that they didn t know. 14. 93 respondents (74.4%) said that they would consider working remotely if this were an option open to them. 15. Only 22 respondents said that they travelled to work with two people in their car. Four people travelled to work with 3 or 4 people in their car. 16. 42 respondents tended to travel alone because they were unaware of anyone to share with. 49 preferred the flexibility of travelling alone, while 7 just preferred to travel alone. 17. The following table describes the way that respondents would like to travel to work in the future: Answer Options Percentage Number Walk (home to work) 27.4% 37 Cycle 14.8% 20 Bus (regular public service) 31.9% 43 Car - Driver (single occupancy) 31.1% 42 Car - share with others 34.8% 47 Car - Passenger 4.4% 6 Motorcycle 2.2% 3 Moped 0.7% 1 Taxi 0.7% 1 Ferry (plus walk) 1.5% 2 Ferry (plus Car - Driver) 3.0% 4 Ferry (plus Car - Passenger) 0.0% 0 Ferry (plus Bus) 0.0% 0 Ferry (plus Taxi) 0.0% 0 Ferry (plus Cycle) 0.7% 1 Work from home/closer to home 17.8% 24 Other 4 Total respondents 135 18. The table below illustrates how often staff are required to travel for work by CAR during working hours. Answer Options Percentage Number Everyday 26.7% 35 2-4 times per week 27.5% 36 Once a week 5.3% 7 Once a fortnight 3.1% 4 Occasionally 26.7% 35 Never 10.7% 14 Total respondents 131 19. The following improvements and initiatives could persuade respondents to use an alternative mode of transport to the CAR to travel to work.

Answer Options Percentage Number More frequent public transport 64.9% 74 More reliable public transport 13.2% 15 Cheaper public transport 24.6% 28 Safer public transport 0.9% 1 Quicker public transport 27.2% 31 Better cycle facilities 16.7% 19 Better pedestrian facilities 7.0% 8 Safer walk/cycle routes 13.2% 15 Showers/changing facilities at work 20.2% 23 Guaranteed lift home scheme 28.9% 33 Availability of cycle pool 1.8% 2 Reduced rate bike schemes 7.0% 8 Availability of car pool at work 20.2% 23 Opportunities for car sharing 29.8% 34 Opportunity to work remotely 36.8% 42 Nothing 10.5% 12 Other 15 Total respondents 114 Forty-five members of staff said that they would be interested in getting involved in the Travel Plan as it develops and potentially testing out new initiatives.

Appendix B: NHS Travel Planning and Scottish Executive Policy Environmental Management Policy for NHS Scotland Scottish Executive Health Department 2006 available at www.show.scot.nhs.uk/publicationsindex.htm HDL (2007)14 Guidance on Hospital Car Park Charging www.sehd.scot.nhs.uk/mels/hdl2007_14.pdf Scotland s National Transport Strategy 2006 sets out the Scottish Executive s long-term vision, objectives, priorities and plans. The strategy sets out to achieve all local authorities and major hospitals and health facilities to have operational Travel Plans by April 2008. Available at www.scotland.gov.uk/topics/transport/nts Scottish Planning Policy 17: Planning for Transport (2005); which covers planning policy for any new NHSScotland sites, stipulates that: Land use planning should assist in reducing the need to travel; in creating the right conditions for greater use of sustainable transport modes; and in avoiding or mitigating adverse environmental impacts. Notes on good practice can be found in Planning Advice Note: PAN 75 Planning for Transport (2005) at www.scotland.gov.uk/publications/2005/08/16154453/44548 Scotland s Transport Future: Proposals for Statutory Regional Transport Partnerships, Scottish Executive, October 2004. www.scotland.gov.uk/consultations/transport/rtpc-00.asp Transport Assessment and Implementation: A Guide sets out requirements according to the scale of development being proposed and provides a better practice guide to help identify and deal with the likely impacts www.scotland.gov.uk/publications/2005/08/1792325/23264 Travel Plans: an Overview (2002) is a web based tool outlining the benefits of, and providing guidance on, developing a Travel Plan. Available at www.scotland.gov.uk/publications/2002/10/15454/11007 The Provision of Travel Plans: Mapping activity in Scotland (2006) Provides an assessment of current Travel Planning activity in Scotland with a particular reference to local authorities and regional transport partnerships. The document includes a case study of Travel Planning at Glasgow s Gartnavel Hospital. Available at www.scotland.gov.uk/resource/doc/130277/0031213.pdf Best Value in Public Services: Sustainable Development Toolkit is a toolkit designed to help Accountable Officers in public bodies meet the particular part of their duty that relates to contribute to the achievement of sustainable development in securing Best Value. More Sustainable Travel Choices are covered as a key feature Contributing to Sustainable Development Outcomes. Available at www.scotland.gov.uk/topics/government/publicservicereform/14838/susdevtoolkit In addition to the information sources listed above, the following resources may be of assistance: SHTM 07-03: Transport management and car parking. Available at www.hfs.scot.nhs.uk identifies links to other assessment tools, for example the NHS Environmental Assessment Tool (NEAT). (Not yet adopted in NHSScotland). Corporate GREENCODE is a comprehensive computer based environmental management tool. It enables organisations to implement coherent, structured management systems and achieve full ISO 14001 certification swiftly and cost-effectively.

i Robinson, E (2008) Shetland Healthy Weight Strategy ii Perring, E (2006), Deprivation and Social Exclusion in Shetland iii http://www.sustrans.org.uk/activecommutingforyourbusiness.pdf iv Scottish Health Technical Memorandum 07-03: Transport management and car-parking and NHS Scotland: Travel Plan Guidance v National Transport Strategy vi NHS Scotland Environmental Management Policy vii NHS Scotland Travel Plan Guidance: Health Facilities Scotland 2007 viii NHS Scotland Travel Plan Guidance: Health Facilities Scotland 2007 ix Lets Make Scotland More Active A Strategy for physical activity x Partnership Information Network Family Friendly Policies xi http://www.communityfirst.org.uk/wheels-to-work.htm