Annual Exhibition and Conference 2014 10 & 11 September 2014 Crowne Plaza Heythrop Park, Oxfordshire Sponsorship Opportunities
Network evening (10 September) 5,000 Full sponsorship of the network evening on Wednesday 10 September 2014. Includes the following; branded menus branded table numbers branded wine collars branded toothpicks branded after dinner mints 2 x pop up stands your company credentials listed as an official sponsor in all pre-conference promotional materials (online and offline) two FREE places to attend the network dinner 2 Sponsorship opportunities 2014
Network evening food & wine 2,500* branded menu branded wine collars your company credentials listed as an official sponsor in all pre-conference promotional materials (online and offline) One FREE place to attend the networking reception * Only available if full network sponsorship is not taken. Sponsorship opportunities 2014 3
Welcome area and directional signage 5,000 During the two day event navigation will be required throughout the hotel. We are pleased to offer a sponsorship package for the following; branded wall arrows branded signposts/standees branded window arrows large company banners throughout the main ballroom foyer and main delegate entry and exit balconies your company credentials listed as an official sponsor in all pre-conference promotional materials (online and offline) two FREE conference day passes Exhibition Hall entrance 1.2m 8.5m 5.3m Bar location within foyer. 1.2m Branded banners on bar, located in Crowne Plaza Ballroom foyer 4 Sponsorship opportunities 2014
Branded signposts/standees Directional signage Crowne Plaza Ballroom foyer Sponsorship opportunities 2014 5
Welcome pack 5,000 A welcome pack will be given to all delegates staying at the hotel. Sponsorship package includes a branded wallet containing the following: branded hotel key cards branded business card resort map branded key location resort map your company credentials listed as an official sponsor in all pre-conference promotional materials (online and offline) two FREE conference day passes Branded business card/room key wallet Branded location resort map Delegate pack 5,000 Each delegate pack will contain the following branded items; branded smartphone/tablet cleaners ( 1,000 separate sponsorship) branded USB ( 1,500 separate sponsorship) OR branded CD ( 1,000 seperate sponsorship) branded locker tokens ( 1,000 separate sponsorship) branded pens ( 1,000 separate sponsorship) your company credentials listed as an official sponsor in all pre-conference promotional materials (online and offline) two FREE conference day passes 6 Sponsorship opportunities 2014
Bedroom gift drop* 1,500 a gift to greet hotel guests on arrival your company credentials listed as an official sponsor in all pre-conference promotional materials (online and offline) one FREE conference day pass * Bedroom gift to be sourced by the sponsor separately Refreshment breaks 2,000 There will be a total of three refreshment breaks throughout the conference day. Tea and coffee breaks in the morning, a lunch break, and then afternoon tea and coffee breaks. company signage on serving tables and coffee/tea stations branded napkins branded water bottles your company credentials listed as an official sponsor in all pre-conference promotional materials (online and offline) one FREE conference day pass Sponsorship opportunities 2014 7
Conference streams Stream 1 (Theatre) 2,500 Includes two FREE conference day passes Stream 2 (Stratford Suite) 1,000 Includes one FREE conference day pass Stream 3 (Hanborough Suite) 1,000 Includes one FREE conference day pass Stream 4 (Bartons Suite) 750 Includes one FREE conference day pass Stream sponsorship benefits electronic signage outside each room in the form of a sliding presentation, up to eight slides rotating throughout the day outside your chosen stream pop up stands allowed at entrance and within stream room company logo on holding screen as guests take their seats your company credentials listed as an official sponsor in all pre-conference promotional materials (online and offline) Stream 3 Stream 4 Stream 2 Electronic signage Stream 1 Stream 1 8 Sponsorship opportunities 2014
Gala dinner sponsorship This prestigious black tie event will be attended by over 250 industry professionals and is a highly popular event. President s champagne reception 1,000 The prestigious President s Reception is always very well received by guests attending the CSA Gala Dinner. Guests are greeted with a glass of champagne on arrival in the resident s bar of the hotel and enjoy pre-dinner networking opportunities. Please contact Luke Sculthorp with regard to this sponsorship package on 0191 217 3079 or email luke.sculthorp@csa-uk.com Sponsorship opportunities 2014 9
Branded gala dinner menus 1,000 branded menus on all tables your company credentials listed as an official sponsor in all pre-conference promotional materials (online and offline) one FREE place at the gala dinner and awards ceremony Branded table decorations 1,500 branded after dinner mints branded toothpicks your company credentials listed as an official sponsor in all pre-conference promotional materials (online and offline) one FREE place at the gala dinner and awards ceremony 10 Sponsorship opportunities 2014
Gala dinner wine sponsorship 1,500 branded wine collars on all tables your company credentials listed as an official sponsor in all pre-conference promotional materials (online and offline) one FREE place at the gala dinner and awards ceremony Branded drinks bucket 1,000 branded drinks bucket on all tables - each drinks bucket will contain six bottles of beer* your company credentials listed as an official sponsor in all pre-conference promotional materials (online and offline) one FREE place at the gala dinner and awards ceremony * Drinks bucket sponsors can add alcohol to the bucket but this would have to be purchased through the hotel and at the sponsor s expense Branded table gift 1,000 branded table gift on all tables your company credentials listed as an official sponsor in all pre-conference promotional materials (online and offline) one FREE place at the gala dinner and awards ceremony * Table gift to be sourced by the sponsor seperately Sponsorship opportunities 2014 11
Return completed forms to: Post: CSA (Services) Ltd, 2 Esh Plaza, Sir Bobby Robson Way, Great Park, Newcastle upon Tyne, NE13 9BA Fax: 0191 236 2709 Email: luke.sculthorp@csa-uk.com Tel: 0191 217 3079 Company Registration No.: 05055685 VAT Registration No.: 836 5142 28 Sponsorship booking form Company Details Company Name: Address: Post Code: Name: Position: Telephone: Fax: Signed: Date: Contact person (if different to above): Email of contact person: Booking Free delegate place(s) Fees I have emailed a 100-word summary of the company/ product and a copy of the corporate logo (high res) to: chris.tynemouth@csa-uk.com. Sponsorship Choice 1: If your sponsorship entitles you to a free delegate place(s), please indicate delegate(s) below: Delegate 1: Sponsorship Choice 2: Production Cost: VAT at 20%: Total payable: Position: Delegate 2: 20% deposit payable now: * Sponsorship confirmed upon receipt of deposit Position: Payment details (please note: an invoice will be issued upon receipt of deposit) To be invoiced: PO Cheque enclosed (payable to CSA (Services) Ltd): Please debit my Visa/MasterCard (tick as applicable): Debit Cards: No charge Credit Cards: 2.5% fee American Express: 3.5% fee Card No: Exp: / Security No.: Cardholders Name: Cardholders Address: Cardholders Signature: Date: BACs payment Account name CSA (Services) Ltd Sort code 01-01-42 Account Number 17030919 NatWest PLC, Bury Branch I have read and understood the attached Terms and Conditions: Name: Signature:
Terms and Conditions Sponsors: In these terms and conditions, the Credit Services Association (CSA), referred to as the Association, sells a sponsorship opportunity to The Sponsor being a person or company wishing to buy same, contracting solely with the Association and no other third parties. The completion of a booking form by the Sponsor serves as an acknowledgment of these terms and conditions. Payment: The Sponsor pays a 20% non-refundable deposit which is required at the time of booking. The final balance is due 30 days before the event starts. All sponsorship packages are subject to VAT at 20%. Non-payment: In the event of the non-payment of a deposit at time of booking, the sponsorship package remains for sale with the interested party being given first refusal. In the event a deposit is paid, but the final balance remains outstanding 30 days before the event starts, the Association reserves the right to immediately offer for sale the sponsorship package to another company. In this case, the deposit will not be refunded. The following charges will apply to card payments: Debit Cards - no charge Credit Cards - 2.5% American Express - 3.5% Marketing: Inclusion of the Sponsor s details in marketing materials is dependent on the dates the booking is made and receipt of the necessary information/materials before deadlines for the production of these materials. It is the responsibility of the Sponsor to ensure that deadlines are known and adhered to, though the Association will make every effort to ensure the Sponsor is made aware of the necessary deadlines and requirements from time to time. Unless stated otherwise, prices quoted are for naming rights only, they do not include production costs. For further information please contact Luke Sculthorp - luke.sculthorp@csa-uk.com Delegate changes: Any changes to names of delegates and contact details included as part of the sponsorship package, made within 14 days before the event starts will be liable to an administration charge of 10 per change. Any changes to these terms and conditions will be only be considered by and at the sole discretion of the Association s chief executive.
Credit Services Assoiciation 2 Esh Plaza Sir Bobby Robson Way Great Park Newcastle upon Tyne NE13 9BA Luke Sulthorp Business Development Manager T: +44 (0)191 217 3079 F: +44 (0)191 236 2709 E: luke.sculthorp@csa-uk.com W: www.csa-uk.com