City of Port Moody Agenda Parks and Recreation Commission

1. Call to Order City of Port Moody Agenda Parks and Recreation Commission Brovold Room Wednesday, October 14, 2015 Commencing at 7:00pm 2. Approval of Previous Minutes Minutes 2.1 Recommendation: Pages 3-6 THAT the minutes of the Parks and Recreation Commission meeting held Wednesday, September 9, 2015 be adopted. 3. Unfinished Business Moray Place Summer Project Pages 7-10 $20 Child and Youth Summer Pass Pages 11-14 3.1 Memo: Manager of Recreation, dated September 23, 2015 File: 15-8160 Jim LaCroix 3.2 Memo: Manager of Recreation, dated September 16, 2015 File: 15-8160 Jim LaCroix Fire Safety in Parks 3.3 Jim LaCriox 4. New Business North Shore Artificial Field 4.1 Jim LaCriox 5. Information 2015 Work Plan Tracking Pages 15-17 5.1 Attachment: Parks & Recreation Commission Work Plan Tracking 2015 File: 15-8160-01 6. Adjournment Parks & Recreation Commission - 1 - October 14, 2015 #327112 0360-20-10/2015

This Page Intentionally Left Blank

3 City of Port Moody Minutes Parks and Recreation Commission Minutes of the regular meeting of the Parks and Recreation Commission held on Wednesday, September 9, 2015 in the Brovold Room. Present Absent In Attendance Mayor Mike Clay, Chair John Callaghan Sarah Carlos Elaine Golds Allen Hunt Rasmeet Mohar Darcel Moro David Tang Councillor Meghan Lahti, Chair (Regrets) Councillor Diana Dilworth, Vice-Chair (Regrets) Tyler Brown (Regrets) Yoojin Jung (Regrets) Jim Millar (Regrets) Joosung Park (Regrets) Jutta Rickers-Haunerland (Regrets) Jim LaCroix, Manager of Recreation Services John Williams, Superintendent of Parks and Roads Margot Davis, Manager of Sustainability Christine Woodward, Committee Coordinator Tracey Takahashi, Deputy Corporate Officer 1. Call to Order Call to Order 1.1 Mayor Clay called the meeting to order at 7:04pm. 2. Approval of Previous Minutes Minutes 2.1 PRC15/033 Moved, seconded, and CARRIED THAT the minutes of the Parks and Recreation Commission meeting held Wednesday, July 8, 2015 be adopted. Parks & Recreation Commission - 1 - September 9, 2015 #323459 0360-20-10/2015

4 3. Unfinished Business Invasive Species Removal Plans 3.1 Margot Davis provided an update on the Invasive Plants Removal Program, noting that the website section on invasive plants contains links to additional resources and an online form for reporting sightings. Ms. Davis noted that the property management segment of the program includes a mapping and inventory system that documents removals over time and allows for tracking of systematic and strategic removal with detailed effectiveness over the years. Ms. Davis noted that the City coordinates with other municipalities and share best practices. It was noted that specific properties have been targeted and volunteer efforts are helping address local property risk. Staff noted that some extensive eradication work has been accomplished, with removal of policeman s helmet and touchme-nots on Onni owned property to reduce regrowth on City property. Work done by City crews is conducted within a dedicated budget of approximately $55,000 annually for all of the invasive species control efforts. It was noted that next steps include a Terms of Reference to address Japanese Knotweed and Giant Hogweed, focusing on spring and fall to remove invasive species when City crews are more readily available to perform the work. It was noted that staff work to prioritize areas that impact tree health and in streams where the spread is faster. Ms. Davis noted that public education is required to increase awareness of the spread of invasive species through illegal dumping of green waste and compost, and of the consequences and costs of violating bylaws. Ms. Davis withdrew from the meeting at this point and did not return. Review Family Membership Rate 3.2 Memo: Manager of Recreation, dated August 27, 2015 File: 15-8160 Staff noted the family membership fee that went into effect on May 13, 2015 and, although neither attendance nor sales revenues increased substantially, the new program encouraged family memberships and was considered a positive initiative. PRC15/034 Moved, seconded, and CARRIED THAT the Family Fitness Membership fee for families with children between the ages of 13 and 18 be endorsed and forwarded to Council for consideration in the upcoming fees review; AND THAT the Family Fitness Membership remain in place. Parks & Recreation Commission - 2 - September 9, 2015 #323459 0360-20-10/2015

5 Fire Safety in Parks 3.3 Memo: Manager of Recreation, dated June 12, 2015 File: 15-8160 This item was deferred. Staff will be discussing the item on September 16, 2015 and will bring it back to the committee at the October 14, 2015 meeting. 4. New Business Sports Memorabilia Award 4.1 Staff distributed the award nomination form and noted that the deadline for nominations is September 30, 2015. The Committee will consider the nominations and provide a recommendation to Council at the October meeting. 5. Information 2015 Work Plan Tracking 5.1 Parks & Recreation Commission Work Plan Tracking 2015 File: 15-8160-01 The committee reviewed the plan, noting that the work is on track. Roundtable 5.2 Staff noted that the Transportation Safety Fair is taking place from 11am to 3pm on Saturday, September 12, 2015. The event will include activities for children and adults, bike safety, and seniors licensing. General discussion took place regarding exclusive or regular use of tennis courts by various organizations, and on possible conversion of the Heritage Mountain tennis courts to pickle ball courts due to the popularity of the sport. 6. Adjournment Mayor Clay adjourned the meeting at 8:03pm. Councillor Meghan Lahti, Chair Christine Woodward, Committee Coordinator Parks & Recreation Commission - 3 - September 9, 2015 #323459 0360-20-10/2015

6 This Page Intentionally Left Blank

7 Item 3.1 To: Parks and Recreation Commission File #: 15-8160 CC: Ron Higo Date: September 23, 2015 From: Subject: Jim LaCroix Moray Place Summer Project review At the May 12, 2015 Council meeting, it was moved: THAT staff provide recreation programs at Moray Place Housing Complex in July and August 2015 in partnership with Metro Vancouver Housing Corporation and SHARE Society as recommended in the report dated April 24, 2015 from Community Services regarding running a pilot recreation program at the Moray Place Housing Complex. AND THAT staff report back to the Parks and Recreation Commission in the fall of 2015 on the results of the pilot project. Metro Vancouver Housing Corporation invited the City of Port Moody to run a recreation program at the Moray Place Housing Complex noting that Moray Place has a number of residents who are new immigrants and who have a lower income. Many of these residents do not use the City of Port Moody s recreation services. Metro Vancouver Housing Corporation had reported that there had been some problems at Moray Place and they were hoping that providing the children and youth with an activity during the summer would reduce the further issues and provide an introduction to the recreation services offered by the City of Port Moody. The program at Moray Place ran twice a week for 8 weeks. Each registrant was also offered a $20 Child and Youth Summer Pass for free. In order for participants to be eligible to apply for the Jumpstart funding to pay their registration fee, the recreation program needed to have a physical activity focus. The goal for Recreation Services was to reach out to people who were not currently accessing our services and encourage children and youth to be active in a safe and inviting atmosphere. At total of 31 children and youth registered for the program at Moray Place (Attachment 1), but average attendance each day was only 8 children and youth. This was lower than what was expected and if this program continues, staff would need to work with Metro Vancouver Housing Corporation and the residents to look at ways of increasing daily attendance. 30 of the participants filled out an application for Jumpstart Funding and all 30 were successful in receiving funding. The funding paid for staffing and supplies at the program, so there was no cost to the City of Port Moody for this program. Feedback from participants families, Metro Vancouver Housing Corporation and staff (Attachment 1) was that, for those people who participated, the program was very beneficial. Everyone would like to work together to find a way to encourage more registrants to participate. Staff recommend that this program be offered again next summer and that staff work with Metro EDMS-#325020-v1-Memo_to_Parks_and_Recreation_Commission_on_Moray_Place_Summer_Project_review_2015.docx

8 Item 3.1 Vancouver Housing Corporation and the residents of Moray Place to find a way to increase the participation rate of the residents who register for the program.

9 Item 3.1 Attachment 1 Moray Place Summer Program Statistics and Feedback Number Registered Average daily attendance First time registrants in Port Moody Children not registered since 2011 Children not registered since 2009 Total New registrations Purchased $20 summer passes Male Female Child (ages 5 to 10) Youth (ages 11 to 18) 31 8 14 3 2 19 7 17 14 14 17 Feedback from Residents They (my four children) loved it and the youth workers that ran it. For some reason, many of the kides in our complex don't get "up and moving" until later in the day (unlike mine) so the turnout was pretty low. If we are lucky enough to get the program back next year, perhaps more will come as our kids talk about it with other kids. The Summer passes for $20 were wonderful. My two older kids swam almost every day. The content of the program was great. The leaders were fun and engaging. Too far for the Noons Creek Drive kids to travel on foot and too costly by bus. The location was a barren cement box. Thank you for offering this program to our children. We enjoyed the opportunity to place the kids in extracarricular activities. Feedback from Metro Vancouver Housing Corporation The program was well received in the community and they are hoping to continue next year. They were hoping for a greater turn out and feel that in order to achieve better participation a late afternoon start would allow more children to participate. Feedback from Recreation Instructors. Things went well when we walked to the forest to play games or go one group hikes. These sort of activities had everyone doing the same thing and working together. Using the parking lot as a meeting place seemed central for participants. Many participants did not arrive on time or consistently. A way to improve attendance through incentives may be more effective. The kids that did come were enthusiastic and enjoyed themselves on our regular adventures to Rocky Point Park, Moody Middle and other offsite locations. There were few options on site due to the lack of play space. I would like to see this program come back, but there needs to be an incentive for children to attend.

10 Item 3.1 This Page Intentionally Left Blank

11 To: Parks and Recreation Commission File #: 15-8160 CC: Ron Higo Date: September 16, 2015 From: Subject: Jim LaCroix $20 Child and Youth Summer Pass Review At the April 28, 2015 Council meeting, a report from the Parks and Recreation Commission recommended a pilot program for a $20 Child and Youth Summer Drop-In Pass. Council moved: THAT staff be authorized to provide a $20 Child and Youth Summer Promotional Drop-in Pass for the months of July and August 2015 as a pilot program; AND THAT the Parks & Recreation Commission review the pilot program upon completion and report back to Council as recommended in the report dated February 27, 2015 from Recreation Services regarding the $20 Child and Youth Summer Promotional Drop-in Pass. Background The purpose of the $20 Child and Youth Summer Pass was to increase participation in drop-in programs. The health and wellness of youth is of concern and lower cost activities are a strategy used to encourage a more active lifestyle. Port Moody s drop-in summer programs for children and youth 0-18 years old fall into 3 broad categories Aquatics, Fitness and Gymnasium. There was no additional cost to offer these programs as the drop in programs are already staffed. Results Between May and August 2015, a total of 1,081 passes were sold. Total revenue from pass sales was $21,540 (attachment 1). Overall attendance increased in all areas, but the fitness area and Westhill Pool both saw significant increases. In addition, total revenue in this area increased by $6,921 over 2014. A description of the effects of the pass on the aquatics, fitness and gymnasium drop-in programs has been included below. Aquatics The $20 Child and Youth Summer Pass was used 910 times at Rocky Point Pool and 2,366 times at Westhill Pool. Attendance at outdoor pools can be dependent on the weather, but overall attendance at the pools in 2015 increased by 2,481 over 2014. Overall revenue at the pools was down about $300 from 2014, but Rocky Point Pool closed one week early this year due to the effects of the wind storm and power outage. Fitness The fitness area saw the largest increase in users, with the $20 Child and Youth Summer Pass used 4,753 times over the summer. The fitness memberships were used 27,815 times in 2015, EDMS-#324083-v1-Parks_and_Recreation_Commission_memo_on_$20_Child_and_Youth_Summer_Pass_review.docx

12 an increase of 3,386 over 2014. The increase in fitness usage is even more impressive considering only youth aged 13 to 18 years are able to access the fitness programs and youth aged 13-15 can only use the weight room during Teen Times (11am to 1 pm or 3 pm to 5:30 pm), or when accompanied by an adult 19 years or older. Revenue in the fitness area increased by $5,630 compared to 2014. Gymnasium The $20 Child and Youth Summer Pass was used 343 times in the gymnasium, with the most popular programs being Drop-in Gymnastics (117 users) and the Youth Drop-In (116 users). Most of the drop-in programs in the gym happen on a weekly basis, so there are fewer opportunities for the $20 Child and Youth Summer Pass to be used. The increase in revenue in the gym programs was $1,594. Summary Overall, the $20 Child and Youth Summer Pass pilot project saw increased usage of 6,351 by children and youth, particularly youth. Total revenue to the end of August was up by almost $7,000. Staff recommend continuing the $20 Child and Youth Summer Pass program in 2016 as the program has resulted in a significant increase in the participation of children and youth in drop-in programs over the summer.

13 Attachment 1 $20 Child and Youth Summer Pass Review Summer passes sold 1,081 Revenue $ 21,540.00 Number of visits by Facility With $20 Pass Total 2015 Visits (including $20 pass users) Total 2014 Visits Increased Attendance in 2015 Aquatics Rocky Point 910 9,493 8,986 507 Aquatics Westhill 2,366 8,977 7,003 1,974 Fitness 4,753 27,815 24,429 3,386 Gym 343 2,640 2,156 484 Total visits 8,372 48,925 42,574 6,351 Revenue 2014 2015 Difference Fitness $ 486,701 $ 492,331 $ 5,630 Gymnasium $ 120,221 $ 121,815 $ 1,594 Rocky Point Pool $ 26,440 $ 25,149 $ 1,291 Westhill Pool $ 21,138 $ 22,126 $ 988 total $ 654,500 $ 661,421 $ 6,921

14 This Page Intentionally Left Blank

15 Parks & Recreation Commission Work Plan 2015 Item 5.1 MONTH TASK STATUS February Annual Work Plan Ideas Complete: Report submitted to Council Parks & Facilities Tour Planning Complete: Tour date set for Sat., April 18 th at 12pm. Meet in Galleria at City Hall March Recreation Fees Pt 1 Meeting room fees discussed. Approval deferred to next meeting when the other fees will be presented. April Parks & Recreation Master Plan Age Friendly Community Planning Recreation Fees Pt 2 (including report on revenue and expenses, and booking of fire hall) Invasive Species Removal Plans Age Friendly Community Planning Recommendations reviewed. Suggestions added to some recommendations and the rest were approved. Deferred to April meeting. Remaining fees reviewed. Fees approved and sent to Council for review and approval. Deferred to June meeting. Recommendations reviewed and approved. $20 Child and Youth Summer Pass Approved. Parks & Facilities Tour April 18 th Completed. May Trail Development and Maintenance Moved to increase funding and develop new plan for Rocky Point Park in 2016 Review Family Membership Rate Safety around Parks & Facilities Vegetation removal process in parks To be reviewed again in Sept Moved to create a subcommittee with Transportation Committee Received for information Document: 298502

16 Marketing Campaign for social bookings. Public Art for Rocky Point Pier Tourism Subcommittee Report Item 5.1 Received for information Staff to provide more information at June meeting Endorsed and forwarded to council for consideration June Review Recreation Programs Received for information Student Pass Report Motion for 1 year trial with 6 month report to Commission Public Art at Rocky Point Pier Inviting Devin Jain to next meeting to discuss. July Sports Memorabilia Inductees Pt 1 Received for information. Categories to be submitted in the P&RC minutes. Parks & Rec Master Plan & Age Friendly Feedback report Public Art at Rocky Point Pier Tennis rental request Reports going to Council. Approved Chose to keep current system. Review for next year. September Sports Memorabilia Pt 2 Open for Nominations Review Family Membership Rate Fire Safety in Parks Invasive Species Removal Plans Received. Report to go to Council. Verbal report. Follow up need in October. Margot Davis invited October Closed Meeting: Nominations of 2015 Sports Memorabilia Inductees Review of Moray Place summer project Review of $20 Child and Youth Summer Pass November Annual Report Document: 298502

Tennis Court Bookings 17 Item 5.1 Document: 298502