Australian Day Hospital Association ABN 37 054 719 050 supporting day hospitals ADHA 2016 Conference Change through Collaboration Sponsorship & Trade Package Venue: Date: Royal Pines Resort, Gold Coast Ross Street Benowa, QLD 4217 http://www.racv.com.au/wps/wcm/connect/resorts/racv+res orts/racv+royal+pines+resort Sunday 21 August Tuesday 23 August 2016 (commencing with a Welcome Reception & Trade Exhibition on the Sunday evening) Page 1
About ADHA The ADHA, formerly known as the Australian Day Surgery Association, began in the early 1990s. ADHA grew rapidly, establishing a Board of Directors in 2009 to replace the previous Management Committee. ADHA is a public company, governed by a Constitution and is required to meet the stringent legal requirements of the Australian Securities & Investments Commission (ASIC). Much of the work of ADHA until recent years has been carried out by dedicated volunteers, including the Board Directors, Chairs and members of the National Advisory Committees and State Chapters. As the organisation grew, staff members were increased to accommodate the workload, including appointing an inaugural CEO in July 2014, Jane Griffiths. ADHA now represents 70% of the day hospital sector and has been recognised as the peak body for day hospitals, with representation on many national committees giving day hospitals a national voice in the healthcare sector. There are many benefits and services available to members and these can be found on the ADHA website at www.adha.asn.au. Membership is made up of free standing Day Hospitals, Preliminary, Affiliate (for small overnight hospitals under 100 beds), Industry, Professional, Individual and Honorary memberships. Who will attend? Day Hospital personnel Day Surgery and Small Private Hospital Personnel Day Hospital Owners CEO s / Directors of Nursing / 2ICs / Business Managers and Practice Managers Medical Practitioners Health Fund Executives Government Health Departments Regulatory Body Officers The Conference Venue The venue for our 2016 annual conference is being held in the modern Royal Pines Resort (RACV) on the Gold Coast. RACV Royal Pines has completed a multimillion dollar upgrade of its convention centre and now offer one of, if not the best, conference and event experiences in Australia. Such a venue encourages delegates to remain throughout the conference including break times, with less local distractions within easy reach. Within easy reach of the white sandy beaches of Surfers Paradise and the lush beauty of the Gold Coast hinterland, the new state of the art facilities are ideally located. This resort boasts the perfect environment, with eight bars and a restaurant, a world class day spa, a brand new gymnasium, redesigned championship golf course, 14 multi-functional conference spaces, a collection of 333 premium accommodation rooms, and a sophisticated Executive Lounge. Page 2
Conference Plenary and Exhibition Areas Our Trade Exhibition area is located in the spacious Monarch and Marquis Rooms, totaling 1,026 sqm), adjacent to the Plenary Room (Prince Room), situated on the grounds of the RACV Royal Pines, with free undercover parking and easy access for deliveries. The Welcome Reception and Trade Exhibition on the Sunday evening, for duration of 2 hours, serving canapés and beverages, will be held within the Exhibition area. Morning and afternoon tea, as well as lunch, will also be served in the Exhibition area. The Royal Benowa Foyer, which leads to both the Plenary and Exhibition areas, is an additional space of 551sqm with surrounding glass walls with views of the Exhibition area and the grounds. Complimentary Wi-Fi will be available to those staying in-house and this extends to the Conference Floor (including trade exhibition area). Accommodation Options On-site options are offered on conference rates: Run of House rooms, which include single, twin and family range from $200 - $290 (excluding breakfast) Breakfast can be pre-booked for $22 rather than paying $26 on the day. All in-house guests receive complimentary Wi-Fi internet which extends to the conference floor. Page 3
Why your organisation should be involved.. Becoming a sponsor for the ADHA 2016 Conference in Gold Coast will benefit your organisation in the following ways: Acknowledgement as an organisation that supports the day hospital industry. Excellent networking opportunities with delegates and other sponsors and trade exhibitors. The opportunity to profile your company and enhance your brand. Direct access to your target market. ADHA represents 70% of the stand-alone day hospital market. Non-members also attend. Queensland has a large number of Australian stand-alone day hospitals, currently 47 (Department of Health & Ageing, September 2015) and 89% are ADHA members. ADHA membership has significantly and consistently increased each year, by an average of 18% annually for the past 5 years. Prominent presence in the Conference Program and other advertising material (potential for up to 9 months promotional opportunities at the time of release of this Trade and Sponsorship Package, Dec 2015). Additional benefits offered to ADHA industry members - refer to page 7. 300 250 ADHA Conference Attendance 200 150 100 Delegates Sponsor Booths & Trade Stands 50 0 2010 2011 2012 2013 2014 2015 Sponsorship Opportunities Categories of sponsorship levels available are as follows and prices have risen by 5% since our last annual conference. Sponsorship/Trade Cost (prices include GST) Limitations (if any) For further information 1 Gold Sponsor (B1) $11,550 Limited to 1 sponsor Refer point 1 below 2 Silver Sponsor (B2 B4) $7,392 Limited to 3 sponsors Refer point 2 below 3 Corporate Sponsor (B5 B10) (including price of Booth) $4,851 Limited to 6 sponsors Refer point 3 below 4 Trade Exhibitor (T1 T40) $3,465 Limited to 40 Refer page 8 5 Satchel Insert $346.50 Per item Refer point 5 Page 4
(1) ADHA GOLD SPONSOR - $11,550 incl GST (Including sponsorship of the Conference Dinner) (Limited to one Gold Sponsor) By being the ADHA Gold Sponsor and thus sponsoring the Conference Dinner, the organisation will be entitled to considerable promotional opportunities outlined below. Brief address by company representative at the Conference Dinner and Welcome Reception. Organisation banner may be displayed at Conference Dinner (supplied by sponsor). Organisation name and logo featured in Conference Program as the Gold Sponsor and Conference Dinner sponsor. Sponsorship towards either the MC s or the Keynote Speaker (to be confirmed by Gold Sponsor) Benefits include: Exhibition Booth 3m x 3m in prime location on approved floor plan in Exhibition Area (trestle table and 2 chairs included). Placement of your logo announcing proudly sponsored by (ORGANISATION) on the ADHA website for 12 months, including a link to your company website. Placement of logo on official conference satchel. (Subject to production deadlines). Three (3) complimentary conference registrations including attendance at Welcome Reception, conference dinner and all conference sessions. Reserved seating for 3 at VIP tables at the conference dinner. Logo placement on ADHA Sponsor on all programs produced, which includes Provisional Program, Full Conference Program and Pocket Program. Logo placement on ADHA Sponsors Presentational Slides shown throughout the plenary sessions. Full A4 page colour advertisement (or 2 x A5 pages, dependant on format of 2016 Program) in Conference Program. Corporate Profile (150 words) printed in the Conference Program identifying company as Gold Sponsor. Recognition and verbal acknowledgement of your organisation as Gold Sponsor at all functions of Gold sponsorship. Placement of corporate banner in venue foyer (supplied by sponsor). One organisation brochure inserted in delegate satchels at conference. Attendance List a hard copy will be given to all exhibitors and sponsors on site. ADHA Industry Membership for one year for the 2015/16 Membership Year. (2) SILVER SPONSOR - $7,392 incl GST (Limited to three Silver Sponsors) Benefits include: Sponsorship towards either the MC s or the Keynote Speaker (please note that the Gold Sponsor has first preference of choice) Exhibition booth in prime location at Trade Exhibition. (Silver Sponsor can choose either a 3m x 3m booth set up (trestle table and 2 chairs included) or a 2.4m x 2.4m informal stand set up (with trestle table, 2 chairs and back pinup board). Corporate logo on the conference website page with a hotlink to your corporate website from commitment through to the end of the conference. Two (2) complimentary conference registrations including attendance at Welcome Reception, conference dinner and all conference sessions. For an extra conference registration the cost would be $495 (includes attendance at the conference dinner for Silver Sponsors). Reserved seating for 2 at VIP tables at the conference dinner. Page 5
Half A4 page (or one A5 page, dependant on format of 2015 Program) advertisement in Conference Program. Corporate Profile (100 words) printed in the Conference Program identifying company as Silver Sponsor. Recognition and verbal acknowledgement of your organisation as Silver Sponsor with logo on display on sponsor slides. Placement of corporate banner in venue foyer (supplied by sponsor). One organisation brochure inserted in delegate satchels at conference. Logo placement on ADHA Sponsor on all programs produced, which includes Provisional Program, Full Conference Program and Pocket Program. Attendance List a hard copy will be given to all exhibitors and sponsors on site. 5% discount on this price will be given to current ADHA Industry members. (3) CORPORATE SPONSOR - $4,851 incl GST (Limited to six Corporate Sponsors) Benefits Include: Sponsorship towards one (1) x speaker choice (speakers presenting at our conference who are not key note or MC s). Exhibition Booth in prime location 3m x 3m Booth setup (trestle table and 2 chairs included). Corporate logo on the conference website page with a hotlink to your corporate website from commitment through to the end of the conference. One (1) complimentary conference registration including attendance at Welcome Reception, conference dinner and all conference sessions. For an extra conference registration the cost would be $495 (includes attendance at the conference dinner for Corporate Sponsors). Reserved seating for 1 at VIP tables at the conference dinner. Recognition and verbal acknowledgement of your organisation as Corporate sponsor with logo on display on session screens. One organisation brochure inserted in delegate satchels at conference. Logo placement on ADHA Sponsor on all programs produced, which includes Provisional Program, Full Conference Program and Pocket Program. Corporate Profile (50 words) printed in the Conference Program identifying company as Corporate Sponsor. Attendance List a hard copy will be given to all exhibitors and sponsors on site. 5% discount on this price will be given to current ADHA Industry members. (4) TRADE EXHIBITOR - $3,465 incl GST Please refer to page 8 for the benefits and inclusions. All Trade Exhibitors who register and pay before 1 st February 2016 will be entitled to a free satchel insert, valued at $346.50 (material provided by the exhibitor). Current ADHA Industry members are entitled to a 5% discount on the Trade Exhibitor fee regardless of the time of booking. Complimentary Wi-Fi will be available to those staying in-house which extends to the Conference Floor (including trade exhibition area). (5) SATCHEL INSERT - $346.50 incl GST Please advise the expected size/product (for example, A4 size and number of pages) at the time of application and all reasonably sized inserts, as determined by the Conference Committee, will be accepted. Please note that satchel inserts can extend to lollies, mints, pens, note pads, water bottles, usb sticks etc. Inserts will be required to be received by Synergy Events (external event managers for ADHA) approximately 2 weeks prior to the conference. The deadline, number of inserts required and delivery address will be advised closer to the time by Synergy Events. ADHA Page 6
will ensure all satchel inserts requested and received on time are included in delegate satchels but we cannot take responsibility for any inserts not received on time. Exhibitor Manual The Exhibitor Manual (venue rules, shipping information, storage details and courier options) will be sent to you approximately six weeks prior to the event by Synergy Events. Booth building will take place on Sunday 21 August 9.00 am 2.00 pm and Bump In will be from 2.00 pm on this day. Bump Out will be between 2.00 pm and 5.00 pm on Tuesday 23 August 2016. Additional Benefits and recognition to ADHA Industry Members 5% discount on the sponsorship or trade exhibitor prices. Free Satchel Insert for Trade Exhibitors (already included in sponsorship packages). Recognition with the notation of ADHA Industry Member in the Final Conference Program and on the booth or trade stand company fascia. SPONSORSHIP CONDITIONS Sponsorships are accepted at the discretion of the ADHA Conference Committee and sponsors participate on the understanding that: 50% of Sponsorship monies must be paid in full at the time of submitting the Application to Sponsor or Application to Exhibit form or on the provision of an invoice, unless specified otherwise. The balance must be paid by Monday 11 July 2016 at the latest (ADHA would like to give exhibitors the opportunity to spread the conference cost over two financial years if they wish). Provision of banners and any other promotion material (including any relevant freight costs) are the responsibility of the sponsor. Colour reproduction will, when printed, be as close to the specified colour as practical. Sponsorship does not include accommodation. Cancellation policy (all cancellations must be made in writing) o Prior to 30 June 2016 will incur a 25% administration charge. o Cancellations received after 30 June 2016 are non-refundable. The contents in this package were correct at the time of going to print but are subject to change prior to sale if the necessity arises. Contact Details for the ADHA Secretariat: Telephone: 1800 752 822 Sian Bryant: sian.bryant@adha.asn.au (key ADHA contact person) Debbie Pantany: debbie.pantany@adha.asn.au Event Management Company: Synergy Events Ruth Hirst: Ruth@synergyevents.com.au Page 7
TRADE EXHIBITOR - $3,465 incl GST Another option available to you is to become a Trade Exhibitor at the conference. The ADHA Conference Trade Exhibition is an integral part of the Conference and offers outstanding opportunities for the display of your products and services, with tea breaks and lunches provided to your attending representative(s). ADHA will support Exhibitors with a Trade Passport, announcement of raffle draws and competitions on request, aimed at maximising attendance. Prices have increased by 5% since 2012. Allocation of Trade stand locations will be made on a first come, first served basis. Booths 1-10 are reserved for sponsors. Please see floorplan on page 10. Any variations required to the exhibition floorplan will be at the discretion of the organisers, and it is subject to change at any time. There are significant benefits for Trade Exhibitors: Two (2) company representatives included on each stand. 1 x 120watt light on arm and 1 x 4amp powerpoint included Stand area - 2.4m x 2.4m Current ADHA Industry members will receive a 5% discount on this price. Benefits of Exhibiting The ADHA Conference is widely promoted on our website, through day hospital member newsletters, Weekly Bulletins, and other networks. Opportunity to enhance the profile of your company widely to the Day Hospital industry Australia-wide, ADHA members and conference delegates. There are 296 day hospitals Australia-wide and QLD currently has 47 stand-alone day hospitals (according to DoHA, September 2015). Opportunity to attract new customers and expand your networks. Opportunity to introduce new products and services. Direct contact with over 250 delegates. Marketing opportunities prior to, during and following on the ADHA website and Conference Program. Stand Inclusions A Stand area of 2.4m x 2.4m. 3m x 3m Booths are reserved for sponsors initially (see locations 1-10 on the floor plan). 1 x 1800mm Trestle Table (clothed) 2 chairs 1800 or 2400mm horizontal display panel in black 1 x 120 watt light on arm and 1 x 4amp powerpoint included. Company contact details included in the Conference Program (Trade Exhibitor section). 1 x Company fascia per stand including stand number. And for 2 company representatives: Morning teas, lunches & afternoon teas Attendance at all conference sessions Attendance, drinks and canapés at Welcome Reception (Conference dinner is an additional $150) 1 conference satchel per Trade stand Specific details in regards to additional furniture hire and other equipment if required by Exhibitors will be made available to Exhibitors closer to the event. Exhibition Open Hours The Trade Exhibition will open with the Welcome Reception on Sunday, 21 August 2016 in the evening (5.30pm - 7.30pm) and will be open through Monday until Tuesday, 23 August 2016. Bump in of the exhibition will be from 2.00 pm 5.00 pm on Sunday and bump out will be from 2.00 pm 5.00pm on Tuesday. Payment Details Payments should be made through our Events Management Company, Synergy Events, payment details are on page 9. Please note that attendance at the Conference Dinner is additional and not included with Trade Exhibitor registrations but are inclusive for Gold, Silver and Corporate Sponsorships. The cost for an additional exhibitor is $495 inclusive of GST which includes delegate package, but not conference dinner. Payment can be made by: Credit Card Cheque Electronic Funds Transfer Please confirm your preferred payment method on the form and the invoice will be sent to you post application. If you are paying by credit card, you can fill in these details on the application form and a tax invoice will be issued to you. Cancellations prior to 30 June 2016 will incur a 25% administration charge and must be made in writing. All cancellations made after 30 June 2016 are non-refundable. Exhibitors who register and pay by 1 February 2016 will be entitled to one free satchel insert, valued at $346.50. All ADHA Industry members who exhibit at the 2016 ADHA Conference will be entitled to one free satchel insert, valued at $346.50, regardless of the time of booking (material provided by exhibitor). Page 8
NEW FOR TRADE AND SPONSORS FOR ADHA 2016 CONFERENCE Please be advised that our Application process has improved and become more userfriendly. We are no longer using our Application to Exhibit Form. For your convenience, Sponsors and Exhibitors for the ADHA 2016 Conference can now register on-line using the link below. You can chose your Booth / Stand with ease and view the list of exhibitors that have already registered to take part in the ADHA 2016 Conference. With this in mind, you also have the opportunity not to place yourself too close to a company that you may deem to be a competitor. Please be aware that details take 24 hours to appear on the system, but this is an easy process and one that will be beneficial for all. You will be able to check and amend details later on during the year and add information should you wish to do so. You will also be able to book your own accommodation, once these details have been released, by going into your existing exhibitor registration. Please register on line at: https://www.ivvy.com/event/adha16/exhibitor/register FOR ADHA INDUSTRY MEMBERS TO RECEIVE 5% DISCOUNT PLEASE GIVE THE DISCOUNT CODE: MEMBERPROMO (This discount is for ADHA Industry Members only, membership will be verified by ADHA) f you would like assistance with our exhibitor registration process, please call: Sian Bryant ADHA (02) 4567 1458. If you encounter technical difficulties with the registration link then please call: Jet Hall at Synergy Events (02) 9977 5546. Page 9
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