City of Fayetteville Staff Review Form 2018-0600 Legistar File ID 11/8/2018 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Leif Olson 10/17/2018 SUSTAINABILITY/RESILIENCE (631) Submitted By Submitted Date Action Recommendation: Division / Department Staff recommends approval of contract with Comprehensive Botanical Services to remove the invasive plant species on approximately 3 acres of City-owned land in the Fay Jones Woodland between the Razorback Regional Greenway Trail and West Ave. Budget Impact: 1010.631.6310-5315.00 Account Number NA Project Number Sustainability Dept. Contract Services Fund Fay Jones Woodland Invasive Plant Removal Project Title Budgeted Item? Does item have a cost? Budget Adjustment Attached? No Yes No Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $ $ $ 11,830.50 7,260.00 4,570.50 Purchase Order Number: Change Order Number: Original Contract Number: Must Attach Completed Budget Adjustment! Previous Ordinance or Resolution # Approval Date: V20180321 Comments:
MEETING OF NOVEMBER 8 2018 TO: THRU: FROM: Mayor and City Council Don Marr, Chief of Staff Peter Nierengarten, Sustainability Director DATE: October 15, 2018 SUBJECT: Fay Jones Woodland Invasive Plant Removal RECOMMENDATION: Staff recommends approval of contract with Comprehensive Botanical Services to remove the invasive plant species on approximately 3 acres of City-owned land in the Fay Jones Woodland between the Razorback Regional Greenway Trail and West Ave. BACKGROUND: The City of Fayetteville received a Design Excellence Award from the Walton Family Foundation for the design of a Cultural Arts Corridor in downtown Fayetteville in November of 2017. The Cultural Arts Corridor is envisioned as a series of interconnected public open spaces along the Razorback Regional Greenway between Prairie St. and Dickson St. In February of 2018 the City of Fayetteville accepted statements of qualifications from landscape architecture firms that have been pre-qualified by the Walton Family Foundation (RFQ 18-06). In May of 2018 a committee made up of city staff and elected officials selected Nelson Byrd Woltz Landscape Architects LLC of Charlottesville, Virginia (NBW) to be the project lead for the design team. NBW is currently in the schematic design phase of the project. NBW have visited Fayetteville twice, in August and October, to lead design workshops and receive public input. NBW will be returning to Fayetteville to present and receive input on finalized schematic designs in December of this year. Final design development will be completed in early 2019. DISCUSSION: The Fay Jones Woodland, located in the Cultural Arts Corridor, is overgrown with invasive honeysuckle and privet plants which make it difficult for the public to envision this area as a natural Ozarks woodland environment. The Fayetteville Parks and Recreation Department has done an excellent job of clearing much of this land of the invasive plants with volunteer groups. However, this can be a very time-consuming process when using hand tools in order to not disturb the soil and native plants interspersed among the invasive plants. The volunteer groups have primarily concentrated their efforts on clearing the land between the Razorback Regional Greenway and Tanglewood Branch to the west.
This request is to hire an experienced landscape maintenance company to hand clear the remaining invasive plants that are located on the land between the Razorback Regional Greenway and West Ave. This area encompasses approximately 3 acres. Sustainability staff has received three bids from local companies for clearing this land of invasive plants. Staff is recommending the selection of Comprehensive Botanical Services to complete this work. BUDGET/STAFF IMPACT: Sustainability staff recommends using available funds in the Sustainability Departments Contract Services budget that were designated, but not utilized, for the implementation of the City s Bike Share project. The total project cost to Comprehensive Botanical Services for invasive plant removal is $7,260.00. Attachments: Comprehensive Botanical Services proposal Sunset Property Improvements proposal Eco Land Clearing proposal Map of the Fay Jones Woodland area to be cleared of invasive plants 2
Comprehensive Botanical Services Isaac Ogle P.O. Box 699 Fayetteville, Arkansas 72702 479.601.7615 Estimate Date Estimate# 8/17/18 0332718 To: City Of Fayetteville Sustainability Dept. Attention: Leif Olson Description Removal of invasive plants, primarily Amur Honeysuckle on approximately 3 acres between S. West Ave. and Frisco trail: invasive plants will be hand or machine cut, then chipped into mulch. Cut stumps of large enough diameter will be treated with herbicide to prevent regrowth. Subtotal 7260.00 Sales tax incl Total $7260.00
From: To: Subject: Date: ECO Land Clearing Olson, Leif Re: Land Clearing Quote - City of Fayetteville Wednesday, September 26, 2018 9:05:27 PM Leif, Thank you for letting me quote on your project. Below are 2 separate quotes. Unfortunately the method you described to me for completing the project is very time consuming and difficult. With the current jobs I have booked, I would not have the machines and time to dedicate to the project until January. If we can use our rubber track forestry mulcher we can do the project in October. -using our rubber track forestry mulcher to mulch the privet and honeysuckle and dead vegetation on the ground the price would be $3,600. We could complete this in October anytime after the first week of October. And I could come back next year when you get regrowth and mulch down the regrowth for $1,600. -to cut the unwanted vegetation above ground and pull it up then mulch it, the price would be $18,000. We could do this work in January if chose us to do the work. Please let me know if you have any questions. I would like to do this project for the City of Fayetteville. Clay Porch (479) 633-4013 On Thu, Sep 20, 2018, 9:56 AM Olson, Leif <lolson@fayetteville-ar.gov> wrote: Hello, my name is Leif Olson and I am work for the City of Fayetteville s Sustainability Department. We are working on the design of a piece of parkland in downtown Fayetteville and need to have it cleared of invasive honeysuckle and privet. We are interested in having it hand-cut to leave any native undergrowth and then paint the honeysuckle and privet stumps with herbicide. Do you all do this type of selective clearing? It is approximately 3 acres of land off West Ave. behind the old City Hospital property. I can provide a specific map of the land if you all have the capability to do this type of clearing. Thank you in advance for your reply.
SPI Sunset Property Improvements PROPOSAL Paul DeVore II Northwest Arkansas & Surrounding Areas (479) 225-1855 Dirt Work, Backhoe, Dozer, Bobcat, Dump Trucks,Tree Removal, Bucket Trucks, Chipper, Stump Removal, Brush Hogging & Mowing City of Fayetteville Sustainability Dept Clearing of approximately 3 acres along West avenue and Razorback Greenway. PRICE: NO,BID TERRAIN TO DIFFICULT All material is guaranteed to be as specified. All work to be completed in a substantial workmanlike manner according to specifications submitted, per standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workmen s Compensation Insurance. 10/10/2018
WEST AVE MOUNTAIN ST ROCK ST SCHOOL AVE This area in lime green east of the trail is approximately 3 acres SOUTH ST 1 inch = 150 feet ALLEY 417 GREGG AV E Legend Street County Parcels Streams City Owned Property ALD ARCHIB VD YELL BL