1
Pack Coordinator s Instructions This is your guidebook to prepare your Cub Scouts and parents for an exciting experience at this summer s Scouting for Medieval Times Cub Scout Day Camp. Fun is the name of the game at Cub Scout Day Camp and taking care of the paperwork ahead of time will clear the way for the greatest Day Camp adventure ever! Follow the steps below to complete all registration and preparation for this summer s camp. If you have any questions, please contact Donna Hickok or at (218) 740-4527 or Donna.Hickok@scouting.org or your District Executive. We thank you in advance for your time and effort in helping your Cub Scouts get to this year s Cub Scout Day Camp. 1. Determine which camp your pack will attend. The camp dates and locations are on page 3. Horace Johnson camps are limited to a total of 100 Cub Scouts and International Falls is limited to 60. 2. Each Cub Scout and adult attending must fill out the Day Camp Registration Form and parts A and B of the Annual Health and Medical record. These forms have the permission form for BB guns and archery. You will want to reproduce copies of the following forms to distribute at your pack meeting. Cub Scout Day Camp Registration form - required for all Cub Scouts and adults Early Checkout/Absence from Camp - complete if needed 3. Your pack must have two (2) adult walkers attend camp for the first ten (10) boys attending. For each additional five (5) boys, your pack will need to add one (1) additional adult walker. These adults do not have to be registered leaders but must complete the registration form. 4. Collect the completed forms and registration fees at your pack meeting. 5. When you have collected all the completed forms and fees, do the following: A. Transfer the information from the Cub Scout Day Camp Registration form to the Pack Registration form. If Walkers want a Day Camp T-shirt, the shirts must be ordered and paid for when you register your Pack for camp. The shirts are $8.00 each for Staff and Walker. B. Compile all fees and write one (1) check from your pack payable to: Voyageurs Area Council. C. Send the Pack Registration form, the Cub Scout Registration forms and Adult/Staff Registration forms and your Pack s check by May 16 to: Voyageurs Area Council 3877 Stebner Road Hermantown, MN 55811-1733 2
Scouting for Medieval Times 2011 Cub Scout Day Camp Schedule Cub Scout Day Camps will be held at various sites within the Voyageurs Area Council this year. The idea is to bring the program close to home so it is convenient for your pack to attend. Dates Location City Early Bird Regular June 14-15 Carlton County Fairgrounds Barnum, MN $38 $50 June 17-18 Camp Chicagami Eveleth, MN $38 $50 June 18-19 Prentice Park Ashland, WI $38 $50 June 20-21 Lake Bemidji State Park Bemidji, MN $38 $50 June 21-22 Camp Horace Johnson Duluth, MN $38 $50 June 24-25 Hedke Kennels Int l Falls, MN $38 $50 June 25-26 Camp Horace Johnson Duluth, MN $38 $50 July 11-12 St. Andrew s Church Grand Rapids, MN $38 $50 Indicate your choice on the Pack Registration form in this guide. The fees above reflect a special early bird fee when your pack registers by May 16. If your pack registers after May 16, please include the regular fee of $50 per youth.. Participants must be currently registered in the Cub Scout program and be in First, Second, Third, Fourth or Fifth grade during the 2011-2012 school year. Remember that this includes your Tiger Cubs. Parents should make their checks payable to your pack. Your pack should then write one check to pay for all the registration fees at one time. Please note that the registration fees are transferable, but not refundable. If you have questions or need more information, please contact Donna Hickok at the Council Service Center - (218) 740-4527 or (800) 939-5811 or Donna.Hickok@scouting.org. 3
PROGRAM REGISTRATION INFO Cub Scout Day Camp is designed to teach skills and develop attitudes that help to make every Cub Scout more self-reliant and more at home in the out-ofdoors. He will have FUN with a purpose. The purpose is character development, citizenship training and personal fitness. Camp will provide a memorable experience in the life of a boy. The really great thing about camp is that the activities will complete many requirements for achievements, electives and Webelos activity badges the Scout needs to advance a rank this year. Look for these activities in most camps: Archery, BB guns, crafts, games, nature, songs and cheers, skits and jokes, etc. When Cub Scouts are filling out their Day Camp application, please make sure that they are filling in the school grade that the Cub Scout will be in during the 2011-2012 school year (next year). This helps when directors are organizing the dens for camp. If parents request that certain Scouts be put together in dens, please make sure to indicate this on the registration forms. This also pertains to any boys that you feel should be separated. This will make for smoother registration the morning of camp. Once a Scout has been assigned to a Day Camp Den, he can be switched only by the Day Camp Director. T-SHIRTS & PATCHES HEALTH & SAFETY All registered Cub Scouts will receive a Day Camp Patch and T-shirt. T-shirt sizes will be CHILD LARGE and ADULT sizes SMALL, MEDIUM, LARGE, X LARGE, 2X LARGE, 3X LARGE and 4X LARGE. Adult Walkers may purchase Day Camp T-shirts for $8.00 each. (Your pack may want to purchase them as a thank you to the volunteers.) Walker T-shirts must be ordered and paid for at least two (2) weeks before camp. No Walker shirts will be available at camp except on the pre-order basis. All Cub Scouts, Adults and Boy Scout helpers must complete parts A and B of the Annual Medical and Health Record. These forms will be emailed out with the confirmation and MUST be turned the first day of camp. Should an emergency arise, a trained first-aid person and first aid station will be on site at each camp. Also, a local hospital will be available and notified of the Day Camp date(s) and site location(s). No medication (even aspirin) may be given at Day Camp without written authorization and instructions from the parent or guardian. If a child from your Pack will require medication during camp hours, make sure the medication information is completed on the health form. Bring the completed form and medicines on the first day of camp and turn it in to the Day Camp Director. A Tour Plan must be turned in to the Council Service Center two weeks prior to Day Camp. This permit is required if anyone is giving rides to any children other than their own. You can get this form from the Council Service Center or from our Council web site (www.vac-bsa.org). 4
Every precaution is taken for the safety of all participants. B.S.A. National Standards for Cub Scout Day Camp are strictly followed. CAMPER INSURANCE REQUIRED ADULTS STAFF NEEDED All Cub Scouts, Adult Walkers and Staff members are covered by camper insurance. A First Aid log is maintained while at camp. The camper insurance coverage is secondary to any family insurance plans. Two-deep leadership is a policy of the Boy Scouts of America to ensure the safety of all youth registered in the program. In accordance with this policy, we require two adult walkers to attend camp for the first 10 boys. For each additional five boys, your pack will need to add one additional adult walker. Your Cub Scout Day Camp needs the help of volunteers to staff some of the activities at camp. If anyone from your pack would like to help with these activities, reproduce a copy of the registration form (page ) and have them complete it and return it to the Council Service Center. Youth Staff is also needed to help at Day Camp. Your pack s Den Chiefs can help at Day Camp by assisting with some of the stations or helping the walkers. Youth Staff must complete a registration form. Boy Scouts should contact the Day Camp Director or the Council Professional for your District to volunteer at camp. CAMPERSHIPS CLOTHES & GEAR LUNCH PLAN & SNACKS Camperships are available for Cub Scouts who need financial assistance to attend Day Camp. Campership applications can be obtained from the Council Service Center or from the Council web site (www.vac-bsa.org). Camperships are generally approved for up to 33% of the total fee. Camperships should be submitted at least four weeks before camp. This gives the Council time to process it and inform the pack before Day Camp begins. It is hoped that the Scout, his family, and/or the pack contribute a portion of the fee. NO BOY SHOULD BE DENIED THE FUN AND ADVENTURE OF DAY CAMP BECAUSE OF FINANCIAL NEED! Working together, let s get him to camp! Dress for the day will be in accordance with the predicted weather. The Day Camp T-shirt, pants or shorts, socks, shoes (no sandals), light jacket, rain gear, and a small backpack or fanny pack should be on the gear list for Day Camp. Cub Scout Day Camp is obviously not a place to advertise questionable products to youth. Therefore, we strongly discourage everyone from wearing clothing that displays tobacco or alcoholic products. Every item of apparel and gear should have the Cub s name and Pack number on it. Cub Scouts and adults attending camp each day should bring a box lunch or sack lunch from home. Some form of identification should appear on every lunch sack or container. Make sure your pack brings enough coolers to refrigerate these lunches. 5
Upon recommendation of the Day Camp Committee, and understanding the appetite of boys, we ll have a snack period each day. The boys, in addition to their lunch, should bring a snack from home. Suggested items are fruit, granola bars, etc. TRADING POST POCKET KNIVES A Trading Post will have official Cub Scout and Webelos equipment, craft items and souvenirs. It will be open each day during camp either as one of the activity stations or after camp. We offer crafts, science kits and many Scout items for sale. The B.S.A. does allow Cub Scouts to carry and use a knife at some Scout functions; however, Day Camp is not one of them. As it is part of some Scout activities, some of the Day Camps may be selling pocket knives at their Trading Posts. The sales will only be made to an adult with a promise not to give the knife to the Scout until he has left camp and with a commitment to assist the Scout in knife safety training. For Cub Scouts, training and use of a pocketknife should always be under adult supervision and before any Scout is allowed to carry and use a pocketknife, he should earn his Whittlin Chip card. Cards are available from the Council Service Center. 6
Cub Scout Day Camp Pack Registration Form Pack # Pack Coordinator Email: Telephone # We will be attending Cub Scout Day Camp at On. DATE(S) LOCATION Enclosed please find: Registration fees for # Cub Scouts @ $ = Walker T-shirts @ # 8.00 each = $ $ Cub Scout or Adult Grade (2011-2012) Health Form T-shirt Size Amount Paid 1 2 3 4 5 6 7 8 7
Cub Scout or Adult Name Grade (2011-2012) Health Form T-shirt Size Amount Paid 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 8
2011 CUB SCOUT DAY CAMP REGISTRATION (Additional forms can be found at www.vac-bsa.org duplicate at needed) ONE APPLICATION PER PERSON PLEASE PRINT PACK # DISTRICT AGE BIRTHDATE NAME PHONE DAYTIME or CELL EMAIL ADDRESS CITY/STATE/ZIP IN CASE OF EMERGENCY: Notify Daytime Phone CAMP DATES AND LOCATIONS Cub Scout can attend any camp. please check choice. o June 14-15 Carlton County Fair Grounds Barnum o June 17-18 Camp Chicagami Eveleth o June 18-19 Prentice Park Ashland o June 20-21 Lake Bemidji State Park Bemidji o June 21-22 Camp Horace Johnson - Duluth (MAX 100) o June 24-25 Hedke Kennels Int l Falls (MAX 60) o June 25-26 Camp Horace Johnson - Duluth (MAX 100) o July 11-12 St. Andrew s Church Grand Rapids THE REGISTRATION FEE IS $50 PER CUB SCOUT Notify Daytime Phone Please check rank (grade) as of Fall 2011. o Tiger (1st grade) o Wolf (2nd grade) o Bear (3rd grade) o Webelos (4th & 5th) T-SHIRT SIZE o Youth Large o Adult Small/Youth XL o Adult Medium o Adult Large o Adult X Large HEALTH FORMS: Parts A & B of the Annual Medical record must be filled out and turned in at the first day of day camp. Health forms will be delivered with camp confirmation letter and are available at www.vac-bsa.org. Please turn in form to your pack s day camp coordinator IF REGISTERED BY MAY 16, 2011 RECEIVE DISCOUNTED FEE OF $38 PER CUB SCOUT CAMP STAFF & WALKERS ONLY Two-deep leadership is a policy of the Boy Scouts of America to ensure the safety of all youth registered in the program. In accordance with this policy, we require two adult walkers to attend camp for the first 10 boys. For each additional five boys, your Pack will need to add one additional adult walker. Position while at day camp: o Den Walker o Boy Scout Helper o Camp Staff (station) o Other Please mark days you will be available to help at camp o Day 1 o Day 2 Do you want to purchase a T-shirt for $8? oyes ono Please mark your size: o Adult Small o Adult Large o Adult 2 XL o Adult 4 XL o Adult Medium o Adult XL o Adult 3 XL ***ADULTS PLEASE NOTE: All camp staff members (adults and Boy Scouts) and Den Walkers may purchase a day camp T-shirt to wear during camp. The cost per shirt is $8. T-shirts must be ordered and paid for in advance. No shirts will be sold at camp. CPR Certified: o Yes o No Firt Aid Certified: o Yes o No 9
EARLY CHECKOUT / ABSENCE FROM CAMP If your son needs to leave camp early, or will be leaving with an adult other than the person he arrived with, or will be absent from an entire day of camp, please have him turn in this permission slip telling us when he will be leaving camp and who is allowed to pick him up. Under no circumstances will any boy be allowed to leave camp early without this permission slip. Scout s Name Pack # Parent s Name Daytime Telephone Numbers Please check all that apply: My son will be absent from camp on the following days - My son will be leaving camp on at and will not be returning. date(s) time My son will be arriving in camp late on at. date(s) time I give authorization for my son to leave camp with the following people: Name Telephone # 10