COLUMBIA SAILING CLUB BOARD OF STEWARDS MEETING July 6,, 2011 Board Attendance: Will Haltiwanger, Charlie Calhoun, Richard Leaphart, Robert Key, Beth Mathias, Gary Hodo, John Hudson, George Selkinghaus, Mark Alexander, Jamie Tupper and Tommy Tapp. Commodore Haltiwanger called the meeting to order at 1830 hrs. A motion was made and seconded to approve the minutes of the June meeting. Vote all ayes. REPORTS Secretary (Tapp) There are currently 183 members that count against the 200 limit. Charlie Calhoun requested use of the clubhouse on August 10 th from 10:00 AM until noon for 25-50 Gilbert Elementary School teachers to have teambuilding exercises. Mark Alexander made the motion the request be granted free of charge, which was seconded by George Selkinghaus. Vote all ayes. David Mosley asked to modify his previously approved clubhouse use by the Palmetto Children s Hospital to Monday, August 1 st. George Selkinghaus made the motion to approve, seconded by Mark Alexander. Vote all ayes. Treasurer (Key) The May financial statements have been sent to the Board, posted on the web site and any questions concerning them are welcomed. In June the Board voted to purchase a 10 hp. Mercury motor for Mr. Corky. Robert presented a formal resolution to transfer up to $2,500 from the Boat Master Savings Account into the Boat Master s Operating Account for the purchase, seconded by Tapp. Vote all ayes. Education/DOR/Scholarship (Calhoun) Following the Board meeting, the Flag Officers will review the Club s year-to-date status on fulfilling our DOR requirements. Thanks to Bill Mathias for arranging the recent DNR education program, which was excellent. Thanks to everybody that made the July 4 th events successful, especially Margery Ballowe and David Phillips. 1
Canteen (Mike Lambert) All is well with the canteen. Sailing (Leaphart) The Thursday Evening Races are underway with 37 boats registered to participate and an average of 20 boats sailing up to this point. Thanks to all of the volunteers helping to serve about 40 people on average supper following the races. Back Cove (Milling) Everything is fine. Youth Sailing Program / Junior Sailing Team (Hargrave) Thanks for buying the new engine on Mr. Corky. Sail Camp was a success with 58 children and 56 participants, 22 of whom were related to club members. The average age was 10 years, four months old. Nine kids participated in advance camp with two of those cleared to participate in the Thursday Evening Races. Preparations are underway for the 2012 Sailing Camp and consideration is being given to an Opti advance camp. Monthly youth meetings have been scheduled for Sunday s from 2:00 PM until 6:00 PM from July until December. These will include sailing, racing and, if the weather is not good, indoor instruction. The youth are traveling to the Lake Norman Board Bash on September 23 rd and the Halloween Regatta in Augusta. On workdays, the youth will spruce up the kids clubhouse. Several parents are discussing a youth fundraiser to generate money for quick release harnesses, other parts for the 420 s and gas money for Alex and Dick to attend the monthly Sunday meetings. Richard Leaphart raised the issue that the 420 trailers are not suitable for traveling to regattas. We could make a stackable trailer out on an existing Sunfish trailer at a cost of approximately $850 for racks and other modifications. A general discussion ensued. Richard Leaphart made a motion, seconded by Robert Key, that up to $1,800 be transferred from the Youth Savings Account into the Youth Operating Account for the trailer upgrade necessary for the 420 s and four new quick release harnesses for the 420 s. Vote all ayes. LMYRA Jan Jernigan sent in her report outlining four Saturday races in July, with the Single-Handed Race on July 9 th and the Couples Race on July 23 rd. SAYRA (Clayton) No report. Auxiliary (Nussler) The Auxiliary will be taking a break for the Summer but will swing back into action for the Outback Cup on September 9 th and 10 th and Oktoberfest on September 23 rd. 2
Entertainment No report. The Commodore thanked Margery and Gary Ballowe, Robby Garfield, Dolly Justice and David Phillips for a great party on July 2 nd. House (Dowdey) The kitchen HVAC unit drain line became clogged but was serviced by our contractor and put back in service. The drawings from Al Whitworth for a new BBQ pit are being studied. Grounds (Clayton) The irrigation timers for the potted plants have been adjusted and consideration is being given to adding irrigation to the area between the clubhouse and the youth clubhouse. The campground still needs some electrical work to become fully operational. Docks (Pearson) The ramp to dock #3 is broken but there are no plans to fix it as it will be replaced. We have received the final permits for the entire scope of our dock replacement program, which includes new docks #1, #3 and #4. Request for Proposals for Phase I of the program have been sent out to dock builders. There will be a pre-bid meeting on July 14 th and proposals are due in by July 29 th. If all goes according to plan, we could have documents for review in August. Richard Leaphart asked that the new front docks have skirts/dock sideboards to make the dingy friendly. Land Parking No report. Boat Master (Warner) Mr. Corky is at Mountain Top Marine having the new motor squared away. Langdon asked for $425 for a new boat cover for Mr. Corky and permission to sell the Honda 10 hp outboard for $250. He is working on getting titles in hand for all of our boats. He asked that the Long Range Planning Committee review our current inventory of four skiffs and possibly rethink what we actually need for the future. Safety No report. Communications (Alexander) No report. Telltale Our Editor s report was duly received for review in our mailboxes. Telephone/E-mail No report. Webmaster No report. Yearbook (A. Milling) No report. Long Range Planning No report. 3
Recycling No report. Commodore s Report (Haltiwanger) Will related how he almost got hurt on the new ramp near the swim beach. He asked if the curbs on the side of the ramp should be redone in order to prevent injury to unwary members or their guests. Robert Key said it was his understanding the curbs were installed to channel water run-off down the hill and prevent beach erosion. Will said new lights would be put up on the corners of the clubhouse facing the parking lot and noted the HVAC work done in the kitchen. He also noted the Irmo Fire Department would be conducting training on the #1 ramp at 1:00 PM on July 26 & 28 th and at &:00 PM on July 27 th. The training involves practice pumping water from the lake to extinguish fires, which is in CSC s best interest. OLD BUSINESS Richard Leaphart reported on the previously contemplated electrical/lighting project for the parking lot and circle area. He recommends focusing on the parking lot lighting portion and suggested to alternatives: 1. Having SCE&G install shoe box lights which we would rent for $50. per month plus pay for the cost to run the wire, etc. 2. Buy the shoe box lights from SCE&G for $800 each and install them ourselves, which we did with the lighting around the back cove. A general discussion ensued. Jamie Tupper made a motion, seconded by Beth Mathias, that the money remaining in the Dishwasher Fund be combined with supplemental funding from the grounds budget to spend up to $2,500 for purchase two shoe box light per Leaphart s proposal. Vote all ayes. Following up on last month s discussion of water treatment for the clubhouse, Tapp presented several proposals for equipment from vendors. Water tests showed our well water to be hard and the PH level to be corrosive to our copper pipes. The low bid was from Meetze Plumbing, whose equipment carries a ten year warranty. A general discussion ensued. George Selkinghaus made a motion, seconded by Mark Alexander, that up to $4,500 from the Capital Improvement Fund be used to purchase the system from Meetze Plumbing as proposed. Vote all ayes. 4
NEW BUSINESS Jamie Tupper made a motion, seconded by John Hudson, to sell the Honda 10 hp outboard for $250. Vote all ayes. Mark Alexander made a motion, seconded by Richard Leaphart, that $425 plus tax be transferred from the Boat Master Savings Account into the Boat Master Operating Account for the purchase of a new cover for Mr. Corky. Vote all ayes. The Commodore pointed out that the Private Parties section of the Fee Schedule in the Yearbook contained language inconsistent with the changes made to Rule 17 regarding use of the clubhouse. Based on Will s observation, Tapp made a motion, seconded by Beth Mathias, that the words Exceptions may be granted by the Board of Stewards be removed from the Private Parties paragraph. Adjournment was at 1949 hours. Executive session followed. 5