MINUTES OF THE PARISH COUNCIL MEETING HELD ON Tuesday 4 th April 2017 at Bicknacre Memorial Village Hall, Bicknacre, Essex = Expenditure decision = A resolution to be made In Attendance Cllr. J Saltmarsh (Chairman) Cllr. C. Saltmarsh Cllr. M. Little Cllr. A. Mair Cllr. G.Blackshaw (arrived late) Cllr. S. Sinclair Cllr. S. Gerrish Cllr. R. Poulter (CCC) Clerk of the Council, K. Kuderovitch THE CHAIRMAN TO REQUEST MOBILE PHONES ARE SWITCHED OFF 47/17. Declaration of Interests All Members will be reminded that they must disclose any interests they know they have in items of business on the meeting s agenda and that they must do so at this point on the agenda or as soon as they become aware of the interest. They are also obliged to notify the Monitoring Officer of the interest within 28 days of the meeting, if they have not previously notified her about it. The Clerk to offer members the opportunity to declare any interests and note them. 48/17. Apologies Cllr. L. White family commitments, Cllr. C. Saltmarsh unwell 49/17. Minutes/Public Forum The Minutes of the Parish Council Meeting of 14 th March were approved and signed. Public Forum 15 Minutes were permitted for members of the public to address the Council. Members of First Responders gave a report on Defibrillators with the suggestion that 2 be purchased, 1 for each village which was well received. Clerk to add to agenda for May to discuss. A resident had a query on Council Tax and the Clerk directed her to Chelmsford City Council, confirming the figures from the Parish Council were correct. A resident suggested a memorial area for Bicknacre Village Green and made reference to a Vehicle Activated Sign. 50/17. Report from Cllr R. Poulter Cllr. Poulter informed the meeting that the Planning Application 16/02021/OUT for 37 new dwellings near the Brewers Arms decision had been deferred to November 2017 due to ecological surveys required. Cllr. Poulter reported on the CCC Local Plan Preferred Options consultation 30 new houses were suggested for Bicknacre. Further details to be found at www.chelmsford.gov.uk/new-local-plan or a drop in session at Bicknacre Village Hall on 9 th May 4pm 8pm. Cllr. Poulter suggested that with the new Sainsbury s site in South Woodham Ferrers traffic on the B418 would increase. A cycle route is planned from Woodham Ferrers to the Sainsbury s development. Gladman proposal at East Hanningfield had been withdrawn. Clerk of the Council: Mrs K Kuderovitch Parish Council Office, Woodham Ferrers Village Hall, Main Road, Woodham Ferrers, CM3 8RJ 01245 328988 E Mail clerk@wfandbpc.org.uk
51/17. Priory Fields Management Committee/Friends of Priory Fields Cllr. C. Saltmarsh not present. 52/17. Councillor Vacancy Woodham Ferrers Clerk reported a resident had shown interest and welcomed Cllr Stuart Gerrish to his first full Parish Council Meeting. 53/17. Planning Cllr J. & C. Saltmarsh to report. 17/00372/FUL Land East of Star House, Main Road, Bicknacre, Essex Construction of a new dwelling and a detached double garage 17/00473/FUL Land East Of Leighams Road Bicknacre Chelmsford The retrospective siting of a polytunnel on agricultural land & amendments 17/00493/FUL Holland House Main Road Woodham Ferrers Chelmsford Two storey side extension. First floor side and rear extension. New first floor window to side elevation. Alterations to roof of side dormers. 17/05068/TPO Brevion Moor Hall Lane Bicknacre Chelmsford Description of works: T1 Oak on front boundary to Moor Hall Lane: Crown reduction by 2m to a suitable growing point. Reason - excessive shading to solar panels & reduce windage on tree which is on west side of ditch. For info. Clerk handed out Planning Applications update. 54/17. EALC/NALC/Training Councillors reviewed Training opportunities and it was resolved to spend 215 on 3 training courses (Cllr Training 1 & 2 & Code of Conduct) for Cllr. S Gerrish. 55/17. Neighbourhood Planning Chairman reported from the public session held on 21 st February. The turnout was disappointing but another presentation would be made at the Annual Parish Meeting on 5 th May by Jenny Robinson, CCC. A review and decision would be taken after this whether to pursue. 56/17. Village Greens/Water Stand Pipe Council reviewed the requirement to have access to water for the village greens/boat planters/contractors and it was resolved to continue with the Essex & Suffolk Water stand pipe rental for 12 months @ 422.00. 57/17. The Hooe Improvement Project The new pathway was reported as having been installed and had been well received. The new Niagara play tower installation was scheduled for June. The Clerk reported Sovereign had offered another free trial of a new surface and it was resolved to accept this around the teen bench. 58/17. Accounts a) 4 th Quarter Budget review to be agreed & signed deferred to May. b) Draft end of 16/17 financial year report deferred to May. c) Council agreed the following payments made/to be made: 2
EXPENDITURE Date Method Payment to Amount Unity Main Account (20317757) VAT 22.3.17 D/D E-On Priory Playing Fields 22.00 1.05 22.3.17 BACS Cllr S. Sinclair Bicknacre Friendship Club replacement of 99.00 cheque no 300068 23.3.17 D/D BT Parish Office 185.51 30.92 27.3.17 BACS CCC Lease for Lodge Road Playing Fields 25.00 28.3.17 D/D Essex & Suffolk Water Lodge Road 7.13 TOTAL 338.64 Unity No 2 Account (Project Funds) 15.3.17 BACS Sovereign 20% deposit for safety matting (84593) The Hooe 695.74 115.96 24.3.17 BACS Sign of The Times New Woodham Ferrers Village Sign 2028.00 338.00 TOTAL 2720.74 453.96 To be paid: 4.4.17 Cheque Essex Wildlife Trust Annual Subscription 40.00 4.4.17 BACS Tax Assist Accountants Inv 3100 Internal Audit April 2015 Sept 387.00 64.50 2015 4.4.17 BACS Tax Assist Accountants Inv 3272 I Payroll Services Year Ended 252.00 42.00 5 th April 2016 4.4.17 BACS Tax Assist Accountants Inv 3501 Internal Audit October 2015 516.00 86.00 March 2016 (includes External Audit) 4.4.17 BACS Tax Assist Accountants Inv 3754 Kashflow Licence to January 144.00 24.00 2018 4.4.17 BACS Tax Assist Accountants Payroll Services to Year End 5 th April 252.00 42.00 2017 TOTAL 1,591. 258.50 00 Staff Salaries March 2017 (BACS): 20.3.17 Mrs C. Gooday Mar Salary 20.3.17 HMRC Tax & NIC Staff Mar 2017 20.3.17 Mrs K. Nichols Litter Picker Bicknacre 13/20.3.17 Mrs K. Kuderovitch Mar Salary 2,430.14 20.3.17 Mrs M. Webdale Mar Salary 20.3.17 Mrs S. Marsh Mar Salary 21.3.17 Royal London Clerk s Pension Mar 27.3.17 Mrs K Kuderovitch Mileage Mar INCOME Unity Bank (Main) Account 10.3.17 Chelmsford Tree Services Advertising 90.00 15.3.17 The Eatery Advertising 90.00 17.3.17 ECC Community Initiatives Funds Grant for The Hooe Project 8,457.00 21.3.17 MFS Heating Advertising 90.00 TOTAL 8727.00 INCOME Unity No 2 Account Project Funds TOTAL BANK TRANSFERS 16.3.17 Unity Main Account to Unity No 2 Account 4.00 16.3.17 Unity Main Account to Unity No 2 Account 450.00 3
20.3.17 Unity No 2 Account to Unity Main Account Temp Loan 1500.00 20.3.17 Unity Main Account to Unity No 2 Account 8459.00 TOTAL 10.413.00 Unity Bank Balances as at 31 st March A/C 20317757 Current Account tba at meeting A/C 20363578 Project Funds Account No 2 tba at meeting 59/17. Priory Playing Fields Moles The Chair read a report from Cllr C. Saltmarsh to report on initial visit by St George s Pest Control which is summarised as follows: Outside Arch compound - there was evidence of significant activity, but not a lot within the previous week or two. There a few minor heaps of soil around and about the area that were fairly fresh. A second visit revealed one small molehill just under the fence at the front of the Arch that looked maybe a couple of days old. There were signs of serious activity elsewhere around the fields, but that is outside the remit. On that basis, the recommendation was that we do nothing further for the time being and take another look in a couple of weeks as the problem may have resolved. 60/17. New Bus Stop Route suggestion Bicknacre to Maldon Clerk reported 12 surveys had been received with further consultation with the Youth group and at the Annual Parish Meeting. 61/17 Annual Parish Meeting 2017 Council finalised agenda and agreed A6 postcards ( 69) to advertise and distribution costs( 127.50. After discussion, it was resolved to spend 350-400 on an overhead projector & screen. 62/17 Main Road, Woodham Ferrers Corporate Enquiry - Ref ECC03115030616-2428985 Dangerous Bend Chairman reported from a meeting @ Essex County Council Highways in connection with the bend. A recent speed survey had shown no significant issues. It was reported that a Surface Dressing Scheme for delivery in 2018 was planned for the whole length of the B1418 from the mini-roundabout at Priory Road, Bicknacre through to the roundabout at Burnham Road, South Woodham Ferrers. The Clerk reported that the request for the bend sign to be replaced had come back as not necessary this had been sent to Cllr Ian Grundy for investigation with the Cabinet Member for Highways. Cllr. Poulter stated this was insufficient and action was needed. It was resolved to compile a full report & letter for Cllr. Eddie Johnson and ask Cllr. Ian Grundy to pursue on the Parish Councils behalf. 63/17. General Reports from Clerk/Councillors, to include: a) Playing Fields (Hooe, Lodge Road, Bicknacre Playing Field) The Clerk reported a theft from Lodge Road of the bucket style swing. The Chair and Clerk had met with a resident from Lodge Road who had offered to donate & install a CCTV system for 100 and advise on all the necessary paperwork & signage required to comply. It was resolved to accept this kind offer. The Clerk had reported the theft to Essex Police and was pursuing an insurance claim. b) General Village Neighbourhood Watch May agenda, the new Woodham Ferrers Village Sign was reported as re-erected. Pot Hole Car Park Priory to be 4
filled over Easter. c) Village Hall Reports Bicknacre was applying to the CIF Fund for some refurbishment works. d) Correspondence from parishioners/groups. Clerk reported e-mails. e) Councillors to be invited to share any items not covered Cllr. S. Sinclair enquired about the welcome pack a map to be added June agenda. f) Cllr Sinclair reported CCC Elections on 4 th May 2017 & made reference to the children s garden on the green. K.Kuderovitch 18.4.17 5