Sponsorship Prospectus LOCAL GOVERNMENT EXECUTIVES CONFERENCE 25 to 27 MARCH 2015 Pacific Bay Conference Centre, Coffs Harbour 1
Welcome Very few people ever need convincing to come to Coffs Harbour it s a wonderful place to be, whether it s for work or play. It s certainly a great place to do business, which is why we d like to invite you to the Local Government Executives (Directors) Conference in 2015. This conference brings together experts from the worlds of government, business and academia to discuss a variety of current topics including leadership, strategic planning, community engagement, performance and people management, sustainability, team building and much, much more! It will run over two days and offer a range of council case studies and keynote presentations from speakers of the highest calibre. Past speakers have included former Queensland Premier Anna Bligh, former NSW Planning Minister Frank Sartor, journalist Maxine McKew, who famously unseated the then sitting Prime Minister John Howard to gain his seat of Bennelong in 2007, and John Anderson, CEO and founder of the Contiki travel empire. Once again, the 2015 forum will provide an excellent opportunity for organisations and businesses to promote their products and services to an interested audience. This is, in fact, an unrivalled opportunity for sponsors to connect with a wide spectrum of their target market across Australia. Please take the time to consider the packages outlined in this prospectus. We re sure we can provide your enterprise with exactly the right level of exposure among the country s leaders in the local government sector. We appreciate your consideration of support for this conference and we look forward to working with you in developing a mutually beneficial partnership. And I look forward hopefully to welcoming you, in person, to Coffs Harbour where the mountains meet the sea. Yours faithfully, Denise Knight Mayor, City of Coffs Harbour 2
About the Conference In 2012 Coffs Harbour City Council identified the need for a conference specifically targeted at Council Directors. The first LGE conference was held in March 2013 and due to its huge success, is now an annual event. Council has had a long history of running exciting and leading conferences in the region including the successful IT conference running for over 17 years. The conference program will run over 2 days and will comprise of council case studies and key note speakers discussing work life balance, motivation, people management and social media. Specific conference sessions will be available for partners/spouses to enhance the work life messages. Delegates are encouraged to bring their spouses to the social networking evening functions and partners program activities will also be available during the conference. Getting Here Situated on the NSW Mid North Coast, Coffs Harbour is approximately six hours drive (550km) from Sydney or a leisurely five hour drive (427km) from Brisbane. Coffs Harbour operates the largest regional airport in Australia with airlines Qantas, Virgin Australia and Tiger Air Ways operating regular services from Sydney. About Coffs Coast Stretching from Urunga in the south to Red Rock in the north and inland beyond the coastal slopes of the Great Escarpment to the New England National Park, Coffs Coast is a region of green pristine rainforests; relaxed friendly There are also convenient connecting flights from all capital cities. Coffs Harbour Regional Airport is only a five minute drive to the CBD and within close proximity to accommodation. ~ towns; a rich history and heritage; a superb string of golden beaches washed by surf; and a spectacular underwater landscape beneath blue Pacific Ocean waters. Coffs Harbour is a thriving city of 83,000 people and growing. Boasting one of Australia s most liveable environments, a sub-tropical climate that averages max 24 C and min 13 C, you can enjoy the many activities and attractions the Coffs Coast has to offer, all year round. 3
Sponsorship Information The LGE Conference provides a forum for Local Government Executives to network, learn and exchange ideas. The conference seeks to help Executives to identify and clarify the real needs of their organisation and provide a clear vision for future infrastructure growth, aligned with core business objectives. The conference will provide a rare opportunity for organisations to promote their offerings to Executives from local government from throughout Australia. Business and organisations can participate in the conference by becoming a sponsor. Please take time to read the information enclosed and be a part of this premier event in beautiful Coffs Harbour. Contents: Mayoral Welcome 2 About the Conference 3 About Coffs Coast 3 Getting Here 3 Sponsorship Information 4 Gold Sponsor 5 Silver Sponsor 6 Trade Exhibitor 6 Conference Dinner 7 Host of Official Welcome Reception 7 Terms and Conditions 8 Sponsor Application Form: 9 Conference Contact Michelle Aubert Coffs Coast Marketing E michelle.aubert@chcc.nsw.gov.au P 02 6648 4458 Locked Bag 155 Coffs Harbour NSW 2450 http://lge2015.coffslgconferences.com.au/ 4
Gold Sponsor $9000 00.00 (plus GST) Limited to 3 only The Gold Package has been developed to provide your organisation with a premier profile at the 2015 LGE Conference. - Acknowledgement as Principal (Gold) Sponsor (includes Opening and Closing Sessions). - Logo in all event literature. Your organisation name and logo as the Gold Sponsor included on Website (with link to your website), Promotions, Conference Notes and Conference Program. - Your logo printed on the exterior of the conference satchel. - Provide a 30 minute presentation within the Conference Program (topic must be of suitable technical merit, company advertising is not appropriate, presentation slot to be chosen by organiser). - Your logo to be present on all plenary holding slides during the conference. - One 3m x 1.5m Exhibition Booth in the Trade Exhibition Area, in a location of your choice. - Full Conference Registration for two (2) representatives to attend the Conference, inclusive of all benefits excludes accommodation. - Your Corporate Banner displayed in a prominent position (chosen by organiser) during the Conference Plenary sessions (banner to be provided by the sponsor and produced in a set size and style as advised by organiser). - Opportunity to include two (2) item of promotional merchandise in the delegate satchels Note: Promotional merchandise is at the cost of the sponsor. - Preferential accommodation in Resort. - High speed internet connection - Inclusion in trade promotion Exhibitor Passport. 5
Silver Sponsor $5000 5000.00 (plus GST) The Silver Package has been developed to highlight the kind support from the Silver sponsor organisations and to create a stand out profile with the conference and its delegates. - Acknowledgement as Silver Sponsor (includes Opening and Closing Sessions) - Logo and listing in all event literature. Your organisation name and logo as the Silver Sponsor included on Website (with link), Promotions, Conference Notes and Conference Program. - One 3m x 1.5m Exhibition Booth in the Trade Exhibition Area. - Full Conference Registration for two (2) representatives to attend the Conference, inclusive of all benefits. - Opportunity to include One (1) item of promotional merchandise in the delegate satchels Promotional merchandise is at the cost of the sponsor. - High speed internet connection - Inclusion in trade promotion Exhibitor Passport. Trade Exhibitor $4000 000.00 (plus( GST) - Logo and listing on the conference web. - One 3m x 1.5m Exhibition Booth in the Trade Exhibition Area. - Full Conference Registration for one (1) representative to attend the Conference, inclusive of all benefits. - High speed internet connection - Inclusion in trade promotion Exhibitor Passport. 6
Conference Dinner $3000 000.00 (plus( GST) Limited to 1 only - Acknowledgement as Sponsor of the Conference Dinner - Your organisation name and logo as the Conference Dinner Sponsor included on Website, Promotions, Mail-outs, Registration Brochure and Conference Program. - Exclusive Host of the official Conference Dinner Opportunity to make a 5 minute welcome address at the conference dinner. - Opportunity to display corporate signage (supplied by Sponsor) during the Conference Dinner. - Organisation logo featured on the dinner menu. - Opportunity to provide one (1) dinner gift/promotional item with logo on tables for all dinner guests promotional merchandise (gift to be provided by the sponsor). - Opportunity to include one (1) item of promotional merchandise in the delegate satchels Note: promotional merchandise is at the cost of the sponsor. Host of Official Welcome Function $200 000.00 (plus( GST) Limited to 1 only - Acknowledgement as Sponsor of the Welcome Reception - Your organisation name and logo as the Welcome Reception Sponsor included on Website, Promotions, Mail-outs, Registration Brochure and Conference Program. - Exclusive Host of the official Welcome Reception Opportunity to make a 5 minute welcome address. - Opportunity to display corporate signage (supplied by Sponsor) during the Welcome Reception. - Opportunity to include one (1) item of promotional merchandise in the delegate satchels Note: promotional merchandise is at the cost of the sponsor. 7
TERMS AND CONDITIONS *By returning this signed Sponsorship Agreement, you agree to be a non-exclusive Sponsor or Exhibitor of the 2015 LGE Conference on the following terms and conditions set out below and as attached to this Agreement. * The details in this document are correct at the time of printing. The Conference Committee does not accept responsibility for any changes that may occur. * Please note that your requested category of sponsorship may have a limit to the number of sponsors as specified in the attached documentation and preference will be determined in order of receipt of the signed Agreement and payment in full. The Conference Organisers will notify you if you are unable to participate in your requested category. * Upon receipt of your signed agreement, an invoice for full payment will be issued. * You agree to pay the 2015 LGE Conference the full amount payable. * Your sponsorship entitlements will not commence until the amount payable has been received in full. Full payment is required within 30 days from date of invoice. * All amounts stipulated in this agreement include goods and services tax (GST) of 10%. * Please note that the delegate list will only include contact details of those delegates who have given consent for the release of their demographic information, as per Australian Policy Laws. * Placement and size of logos included in the conference material will be at the discretion of the Conference Committee and will reflect the level of support given by your organisation. All signage will be designed to suit the requirements of the venue. * The Conference Organisers may at their discretion use your logo, symbol, trade mark or registered mark in acknowledging your sponsorship in the conference literature where this is offered as part of your particular sponsorship package and no payment shall be made to you for such use. You will be responsible for forwarding your logo, symbol, trademark or registered mark by the deadline. We request that all logos be supplied in electronic form suitable for the intended publication purpose. The Conference Organisers cannot be held responsible for the quality of the logo displayed in any of the promotional material if the logo supplied is not of the quality required for the intended purpose. * The Conference Committee must approve all satchel inserts and gifts. * The Conference Committee requests each sponsor who is provided with a hyperlink from the Conference website, that a reciprocal link from your organisation s website to the Conference website be provided. * Nothing contained in this agreement will be deemed to constitute a partnership, joint venture or agency relationship between you and/or the Conference Organisers and you must not do anything where you will, in any way, be represented that you are a partner of the and/or the Conference Organisers. Cancellation policy once sponsorship is confirmed. Due to the considerable administration associated with this conference, a cancellation fee equivalent to 10% of the full amount will be incurred should confirmed agreements be cancelled. Cancellations after 1 January 2015 will be subject to a 50% cancellation fee. Cancellations after 1 March 2015 will be subject to a 100% cancellation fee. All requests for cancellations must be made in writing to the Events Manager, Coffs Harbour City Council. Payment Upon receipt of your sponsorship application form, Coffs Harbour City Council will issue a tax invoice for the full amount of your sponsorship. Methods of payment available * Direct Bank Transfer Coffs Harbour City Council s bank details will be on the invoice with a customer number to quote when making payment. * Company or Bank Cheque Please make payable to Coffs Harbour City Council * Credit Card Visa & MasterCard are accepted sorry no AMEX or DINERS. NOTE: a 0.6% surcharge applies to all credit card transactions. 8
SPONSO PONSORS APPLICATION FORM Contact Name: Organisation: Position: Postal Address: Suburb: State: Postcode: Country: Telephone: Mobile: Email: Website: SPONSORSHIP OPPORTUNITIES PRICES EXCLUDE GST Gold Sponsor $9000 Conference Dinner Sponsor $3000 Silver Sponsor $5000 Welcome Reception Sponsor $2000 Trade Exhibitor $4000 Investment Total: AUD $ (EXC GST) Contact Name: Organisation: I am authorised to sign and accept this contract for and on behalf of the abovementioned business. I agree on behalf of my organisation to abide by the terms and conditions as outlined above. Signature Date: This information is being voluntarily collected to process your Sponsorship Application. The information will be kept by Council and will be disposed of in accordance with the Local Government Disposal Authority. You are entitled to review your personal information at any time by contacting Coffs Harbour City Council. SEND YOUR COMPLETED FORM TO: Michelle Aubert - Conference Manager Coffs Harbour City Council 2015 LGE Conference Locked Bag 155, Coffs Harbour NSW 2450 Tel: 02 6648 4458 Fax: 02 6648 4199 Email: michelle.aubert@chcc.nsw.gov.au 9