Community Park Capital Project February 6, 2017
Construction Budget Estimate Bid Recommended $10,318,690 $7,725,000 Staff Recommended +$1.1M $8,850,000 +$2.6M -$1.47M Pre-Bid Estimate 11/22/2016 Low Bid 1/31/2017 Low Bid Negotiated 2/6/2017
Community Park Project Cuts Made to Low Bid -$1.47M Reduce landscaping & eliminate 2-yr. maint. contract 364,500 Remove shade structures at soccer field 127,600 Change Bermuda sod to fescue seed 85,850 Eliminate sidewalk north of dog park 21,500 Eliminate parking improvements, shelter @ tennis courts 98,100 Reduce storm water management facilities 114,650 Eliminate boulder retaining wall & boulders at dog park 267,900 Eliminate terrace steps and seat walls 48,000 Eliminate eastern parking lot at park 43,300 Eliminate separation fence and netting at Walker Field 65,000 Change perimeter trail from conc. to asphalt 11,800 Eliminate equipment from bid (City to buy & install)* 161,380 Misc. items (rock excavation, shorten water line, etc.) 59,110 Total 1,468,690
Community Park Project Funding Source Change Debt +$352K; Fund Balance +$856K Fund Balance $850,000 $850,000 $850,000 $6,647,864 $9,258,189 $7,000,000 $1,663,915 $1,647,280 $2,519,796 Pre-Bid Estimate 11/22/2016 Low Bid 1/31/2017 Low Bid Negotiated 2/6/2017
Community Park Capital Project Increase in Debt Payment = $3,000 Pre-Bid Debt Payment $705,000 Borrow $6,650,000 Term 15 Years Rate 4% Recommended Debt Payment $708,000 Borrow $7,000,000 Term 15 Years Rate 3.5%
Debt Schedule & History 2.5 Utility Fund Existing Debt New Fire Truck General Fund Existing Debt Proposed City Park 2.0 Millions 1.5 1.0.5.0 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Community Park Capital Project Recommended Budget Revenues PARTF Grant - Awarded FY17 PARTF Grant - Anticipated FY18 YMCA Study Contribution Hayden Harman Foundation Transfer from General Fund Transfer from Utility Fund $ 335,000 350,000 15,000 150,000 2,726,326 793,470 Debt Proceeds 5,830,000 Total Revenues $ 10, 199,796 Expenditures Professional Services $ 680,000 Land Purchase 661,779 Construction - Buildings Construction - Other Improvements Construction - Streets & Sidewalks 998,000 6,128,567 896,580 Construction - Utility 634,870 Contingency 200,000 Total Expenses $ 10,199,796
End Slide
Community Park Project Budget Increase Pre-Bid Estimate $9,161,779 Low Bid $11,755,469 Recommendation $10,009,761 Land $661,779 Construction $7,725,000 Soft Costs $775,000 Land $661,779 Construction $10,318,690 Soft Costs $775,000 Land $661,779 Construction $8,497,982 Soft Costs $850,000
Community Park Project Debt Payment Change +$3K $936,000 $705,000 $708,000 Pre-Bid Estimate 11/22/2016 Low Bid 1/31/2017 Low Bid Negotiated 2/6/2017
Construction Estimate Increase - Original Estimate to Pre-bid Estimate Original Estimate - $6,500,000 Soccer Field Upgrade $425,000 Splash Park & Dog Park; Playground Upgrade $440,000 Site Work Increases $480,000 Restroom/Concessions Upgrade $270,000 Walking Trails $150,000 Tennis Courts Moved $100,000 Utility Increases $100,000 Parking Lot Increases $55,000 New Estimate - $8,500,000
Community Park Capital Project Pre-Bid Budget Increase = $2,000,000 Land 2 Synthetic Turf Soccer Fields 8 Tennis Courts & Related Parking Walking Trails Playground, Splash Park & Dog Park Concessions, Restrooms, Maintenance Facilities Site Work, Landscaping, Fencing & Signage Sewer Lift Station & Utilities Clay Street Extension & Turn Lanes Parking Architectural/Engineering Contingency 631,779 1,900,000 400,000100,000 200,000 150,000 110,000 500,000 745,000 350,000100,000 1,100,000 420,000 55,000 575,000 200,000 440,000 250,000 480,000 425,000 Original Increase
Community Park Capital Project Reason for Pre-Bid Budget Increase 2 Synthetic Turf Soccer Fields Increase 425,000 8 Tennis Courts & Parking 100,000 Reason for Increase Added shade structures for soccer parents ($75k); upgraded fields to cooler, healthier product ($300k); upgraded lighting to LED for energy savings ($50k). Moved courts to Walker & Youth Fields and added parking lot (22 spaces). Walking Trails 150,000 Added heavy duty access walkway for vehicles. Playground, Splash Park & Added splash park ($250k), dog park ($50k), higher end 440,000 Dog Park poured in place playground material ($140k). Concessions, Restrooms, Maintenance Facilities Site Work, Landscaping, Fencing & Signage 250,000 480,000 Upgraded concessions/restrooms with large shade roof structure, columns, beams & heavy timber decking ($270k); eliminated 1 bay in maintenance building (-$20k). Doubled landscape budget ($160k); additional gate & lighting ($45k); additional grading & storm water treatment because synthetic soccer fields considered impervious ($275k). Sewer Lift Station & Utilities 100,000 Additional utility extension to the west adjacent property. Parking 55,000 Increased curb & gutter due to driveway stems. Total Increase in Estimated Project Costs 2,000,000
Community Park Capital Project Pre-Bid Estimate Increase = $2M $7,161,779 $9,161,779 Soft Costs, 775,000 Soft Costs, 775,000 Construction Costs, 5,725,000 Construction Costs, 7,725,000 Land, 661,779 Land, 661,779 Original Current Estimate
Community Park Capital Project Pre-Bid Budget Increase 9,161,779 7,725,000 7,161,779 5,725,000 661,779 661,779 775,000 775,000 Land Construction Costs Soft Costs Total Project Costs Original Current Estimate
Community Park Capital Project Original Budget Estimate Estimate 2 Synthetic Turf Soccer Fields 1,900,000 8 Tennis Courts & Related Parking 400,000 Walking Trails 200,000 Playground, Splash Park & Dog Park 110,000 Concessions, Restrooms, Maintenance Facilities 500,000 Site Work, Landscaping, Fencing & Signage 725,000 Sewer Lift Station & Utilities 350,000 Clay Street Extension & Turn Lanes 1,100,000 Parking 420,000 Architectural/Engineering 575,000 Contingency 200,000 Total $ 6,500,000
Community Park Capital Project Pre-Bid Budget Estimate Estimate 2 Synthetic Turf Soccer Fields 2,325,000 8 Tennis Courts & Related Parking 500,000 Walking Trails 350,000 Playground, Splash Park & Dog Park 550,000 Concessions, Restrooms, Maintenance Facilities 750,000 Site Work, Landscaping, Fencing & Signage 1,225,000 Sewer Lift Station & Utilities 450,000 Clay Street Extension & Turn Lanes 1,100,000 Parking 475,000 Architectural/Engineering 575,000 Contingency 200,000 Total $ 8,500,000
Community Park Capital Project Pre-Bid Cost Estimate Increase Current Estimate $8.5M Original Estimate $6.5M 2 Synthetic Turf Soccer Fields $425K Shade structures ($75k) Cooler, healthier natural fill ($300k) LED lighting ($50k) 6 Tennis Courts & Parking $100K Move to Walker & Youth Fields; add 22 parking spaces Walking Trails $150K Add heavy duty access walkway for vehicles Facilities $690K Add splash park ($250k) Add dog park ($50k) High end playground ($140k) Upgrade concession s facility with large shade structure ($250k) Site Changes $480K Double landscape budget ($160k) Add gate & lighting ($45k) Add grading & storm water due to impervious soccer fields ($275k). Utilities $100K Add utility extension to adjacent property Parking $55K Increase curb & gutter due to driveways