Benson Parish Council

Unaudited Financial Statements For the year ended 31st March 2016

Income and Expenditure For the year ended 31st March 2016 2016 2015 Income Notes Precept 120,776 115,972 Precept Support Grant 3,147 3,570 Hall hire Parish hall 1 44,024 41,292 Youth hall 12,837 13,142 Pavilion 4,690 4,910 61,550 59,343 Licence applications 750 725 Hire of crockery and cutlery 74 292 Hire of hall equipment 20 80 Caretaker fees 2,099 1,817 2,943 2,914 Allotment and ground rents Grants & donations received Bank interest received Other income 2 2,115 4,424 3 10,000 230 1,160 3,813 4 1,568 2,349 Total Income 203,259 192,616 Expenditure Staff salaries and employer's NI 5 56,012 49,288 Pension employer contributions 9,453 8,657 Contractor 6 13,346 13,861 Fuel and travel costs 296 Insurance 6,115 6,078 Grants Events 7 5,656 7,158 2,344 Subscriptions 8 1,784 663 Office costs 9 3,320 3,519 Office precept projects 10 1,856 - Advertising 11 26 232 Audit fees 12 765 1,013 Legal and professional fees 13 318 716 Youth club costs 14 157 157 Further education tuition 15 237 419 Miscellaneous expenses 16 210 151 Parish hall running costs 17 28,622 28,005 Parish hall precept projects 18 3,846 202 Youth hall running costs 19 4,542 5,610 Youth hall precept projects 5,305 Pavilion running costs 20 3,615 4,499 Pavilion precept projects 21 - Land and recreational grounds running costs 22 9,142 13,335 Land and recreational grounds precept projects 23 3,223 40,980 Rivermead running costs 24 1,041 1,961 Rivermead precept projects 20 7,280 Allotment running costs 25 761 756 Allotment precept projects 26 - Millbrook Mead running costs 27 - Sunnyside rec running costs 28 568 Sunnyside play area running costs 29 649 Sunnyside play area precept projects 30 333 Green Close running costs 31 649 St Helens play area running costs Suspense 32 690 370 Partial exemption non-reclaimable input VAT 1,112 Bank charges Bad debt 78 78 280 Total Expenditure 169,966 191,369 Net surplus for the year 33,292 1,246

Balance Sheet as at 31st March 2016 2016 2015 Notes Fixed Assets 33 Land and property 1,028,701 1,028,701 Furniture and equipment 64,222 55,840 1,092,923 1,084,541 Current Assets Cash at bank and in hand Debtors Prepayments and amounts paid in advance Other debtors Interest receivable 34 346,768 332,859 35 15,880 5,716 36 3,388 3,927 37 3,808 2,414 138 369,982 344,916 Total Assets 1,462,905 1,429,457 Current Liabilities Creditors 38 105 6,522 Accruals and amounts received in advance 39 2,347 2,949 Other creditors - Total Liabilities 2,452 9,471 Total Assets less Total Liabilities 1,460,453 1,419,986 Total Net Assets 1,460,453 1,419,986 Income and Expenditure Account Balance at 1st April 2015 Net surplus for the year 334,238 332,183 33,292 2,055 Balance as at 31st March 2016 Revaluation reserve 367,530 334,238 40 1,092,923 1,084,524 1,460,453 1,418,763

1 Parish hall Main hall 33,361 31,764 Lounge 5,570 5,358 Committee room 5,093 4,170 2 Allotment and ground rents 44,024 41,292 Paddock 348 315 Cuckoo Pen 750 1,500 Millbrook Mead - 550 Tennis Courts - 208 Sunnyside - - Allotments 1,017 1,850 2,114 4,423 3 Grants and donations received Council tax reduction scheme grant 3,147 Don Fletcher Bench 230 Neighbourhood Plan grant 10,000-13,147 230 4 Other income Tennis Courts electricity 1,266 1,167 Photocopying 19 Fair on Sunnyside 250 Refreshments 51 Public toilets 9 Parish hall payphone 2 RB Legion Posters 8 Benson Angling re footpath 1,000 Fish and chip van electricity 75 Unidentified 45 1,567 2,324

5 Staff salaries and employers national insurance Benson Parish Council Staff salaries 53,656 47,551 Employers national insurance contributions 2,356 1,737 56,012 49,288 6 Contractor Administration part 1 13,346 13,861 13,346 13,861 7 Grants Friends of Benson Library 1,400 1,700 St. Helen's PCC Cemetery upkeep 880 880 Youth Club hall hire * not invoiced yet for 15/16 amounts to 448 448 Royal British Legion Poppy Wreath 150 150 Millstream Day Centre 1,200 1,200 Oxford Samaritans 100 South and Vale Carers 150 Benson Scouts 76 Homestart 150 Enrych Oxfordshire (Ryder Cheshire Volunteers) 100 Parishes Against Gravel Extraction 1,250 1,250 Citizen's Advice Bureau Oxford 100 100 Oxfordshire Association for the Blind 100 150 Salvation Army 100 Well Med defib cabinet 540 Air Ambulance 150 Best 150 RAF Benson Military Wives Choir 100 Flower tub prizes 40 Sue Ryder BB&O 100 100 5,656 7,158 The number of electors on the Register of Electors in force from 2 March 2016 is 3052 (15th May 2015: 3478). The section 137 expenditure limit for 2015-16 is 7.36 per elector.

8 Subscriptions Oxfordshire Association of Local Councils* 1,230 Society of Local Council Clerks 348 331 Oxfordshire Playing Fields Association 70 The Chiltern Society 25 25 Campaign to Protect Rural England 36 36 Oxfordshire Rural Community Council 50 65 Oxfordshire Rural Community Council village halls 30 River Thames Alliance 25 Information Commissioner 35 * includes last years subs as paid late 1,784 522 9 Office costs Photocopier 848 754 Telephone 474 393 Stationery 790 550 Postage 129 213 Software maintenance and Internet subscription 748 736 Computer costs 8 Data Protection Reg 35 Calculator 18 Desk for Halls Manager 58 Blind for Parish Office 220 A Practitioners guide 20 Biscuit boxes 4 Operator chair 28 Shelf brackets 75 Cable trunking 5 Wall mount for CCTV monitor 25 Archive boxes 45 Scanner 247 Noticeboard 19 Office copier 102 Fuel 296 3,320 3,519 10 Office precept projects Deposit for website 250 - Neighbourhood Plan 1,606 1,856-11 Advertising Legal notices 15 Situations vacant 26 217 26 232

12 Audit Internal audit 335 613 External audit 430 400 13 Legal and professional fees 765 1,013 Crown Plans 13 3 Horseshoes Plans 13 VAT advice 250 190 Bertie West Field legal advice 500 Review of standing orders 68 318 716 14 Youth club costs Insurance 77 77 Affiliation 80 60 157 137 15 Further education tuition Intro to Finance - RFO 78 SLCC VAT - RFO 75 OALC Year End Accoutning - RFO 42 OALC Internal Audit - RFO 42 Parish Clerk Regional Conference 69 Parish Clerk course The Openness of LGB Regs 35 OALC Good Employer 130 SLCC Halls Manager How to Promote Your Venue course 185 237 419 16 Miscellaneous expenses Shield engraving 10 DPS replacement trousers - bleach damage 18 Refreshments for public meetings 76 22 Election costs 115 Community Award - A Hayes 50 Donations to Dr Rose retirement 50 Map of library 13 Deeds 6 209 151 Benson Parish Council

17 Parish Hall running costs Business rates 7,800 7,654 Premises licence 180 81 Gas 4,992 4,756 Electricity 1,335 2,078 Water 322 1,315 Fire prevention 1,353 307 CCTV rental 3,580 3,580 Payphone 79 225 Performing Rights Society 87 86 Consumables 1,318 1,181 Waste collection 952 933 Cleaning/caretaking 280 Window cleaning 1,400 916 General maintenance 1,020 295 Servicing and repairs of kitchen/hall appliances 260 Electrical works 374 309 PAT testing 251 179 NICEIC periodic test and inspection remedial works 278 Boiler maintenance 987 Plumbing and drainage works 536 35 Hygiene services 1,124 530 Parish Hall Vandalism - 153 Plates 282 Sign Writing 50 Audio cables and projector screen 166 Carpet cleaners 739 Ladders 143 Soup bowls 145 Key cutting 39 Foyer light fittings 216 Extension leads 48 Vacuum cleaner 23 Glasses and jugs 194 Overflow carpark repairs 440 Fire Exit Repair 295 Main entrance door repairs 295 Wet floor sign 5 Radio Controlled 25 batteries 20 Pavement signs 102 Teapots 104 Bin 8 Teaspoons 7 6 Fridge 450 Biscuit box 11 28,621 28,005 18 Parish Hall precept projects Parish hall regeneration architects fees 3,846 Christmas decorations 202 3,846 202

19 Youth Hall Running Costs Rent 10 10 Business rates 1,656 1,625 Gas 307 77 Electricity 1,002 766 Water 413 519 General maintenance 492 110 Consumables 41 253 Fire prevention 54 45 Performing Rights Society 263 271 Boiler (water heater) maintenance 254 Window cleaning 260 Small furniture and equipment 303 108 NICEIC periodic test and inspection 72 NICEIC periodic test and inspection remedial works 34 Plumbing works 280 Hygiene services 133 Saniflo 606 Painting 187 New floor 5,305 20 Pavilion running costs 9,846 5,610 Business rates 1,272 1,248 Electricity 1,350 2,513 Water 275 428 General maintenance 608 Consumables 37 35 Fire prevention 34 34 Electrical works 70 Window cleaning 162 Small furniture and equipment 40 7 3,615 4,499 21 Pavilion precept projects

22 Land and recreational grounds running costs Grass cutting 1,057 3,492 Village centre costs 13 110 College Farm electricity meter - 73 550 Public toilet 655 1,567 Dog waste collection 816 272 Signage 760 General maintenance 2,204 667 Contingency Fund 375 Footpaths 3,000 Brook Clearance 50 War memorial plants 287 Recreational grounds and play equipment maintenance 610 Hedge cutting and tree maintenance 5,245 Tub planting 185 446 Recreational grounds and play equipment 188 9,142 13,335 23 Land and recreational grounds precept projects Public conveniences replacement project 29,214 Groundworks and slabs at Millstream Toilets 800 Toilets access control system 1,416 Signage 1,007 Sunnyside sign 5,453 Swings at Green Close 760 Green Close play area refurb 2,595 St Helens play area refurb 2,111 Xmas tree electrical equipment 118 Engraved sign 15 Retention release 714 3,223 40,981 24 Rivermead running costs Grass cutting 406 388 Water 21 1,134 General maintenance 88 254 Pool maintenance 485 185 Hedge and tree maintenance 41 Paddling Pool Refurb 6,000 Summerhouse brick repairs 1,280 8,321 1,961

25 Allotment running costs Water 761 691 General maintenance & inspections 65 General maintenance & inspections - external contractor 761 756 26 Allotment precept projects - - - 27 Millbrook Mead running costs - 28 Sunnyside Rec running costs Grass Cutting 406 Hedge Cutting 81 Weed spraying 81 29 Sunnyside Play Area running costs 568 Grass Cutting 568 Weed spraying 81 30 Sunnyside Play Area Precept Projects 649 Picnic table 333-31 Green Close Play Area Running Costs 333 Grass Cutting 568 Weed spraying 81 32 St Helens Play Area Running Costs 649 Grass Cutting 568 Weed spraying Hedge Cutting 81 41 690

33 Fixed Assets Benson Parish Council 2016 Land and property As valued by Lock & co. 17 th July 2003 Mill Lane Allotments and Play Area 40,000 Rivermead Pool and Recreation Ground 50,000 Rivermead Bathing Hut 100 Parish Hall, Sunnyside 500,000 Sports Pavilion, Sunnyside 100,000 Recreation Areas, Sunnyside 150,000 Cuckoo Pen Allotments and Paddock 52,000 Scout Hut Land 15,000 Bertie West Field 50,000 Aldridge Triangle 1,000 Play and Recreation Ground, Green Close 40,000 Youth Hall (Building only) 500 College Farm Parking Area 30,000 Bus Shelter 100 Land at The Cedars 1 Valuation at 31st March 2016 1,028,701 Furniture and equipment As valued by Lock & co at 17 th July 2003 12,379 2004 additions at cost 4,078 2011 additions at cost 14,025 2012 additions at cost 4,359 2013 additions at cost 4,870 2014 additions at cost 14,979 2015 additions at cost 7,317 2016 additions at cost 2,973 2016 disposals at cost - 4,338 Valuation at 1st April 2016 64,222 Additions during the year Step ladders Chainsaw boots Chainsaw gloves chainsaw trousers chainsaw filing kit multitool helmet desk for halls manager picnic table Rug doctor upholstery cleaner tripod microphone leads soup bowls and plates YH cooker PV fan heater Adjusted in revaluation reserve Valuation at 31st March 2016 64,222 Fixed Assets at 31 st March 2016 1,092,923

34 Cash at bank and in hand Community Directplus Current account - Co-op 106,981 90,250 Public Sector Reserve Current account Co-op 12,627 12,619 Project Funds Business Select 14 Day account - Co-op 120,120 120,045 Bloomfield Bequest - Natwest 56,926 50,000 Bloomfield Bequest interest - Natwest 6,267 Petty cash 11 16 Treasurers Trust Accout - Nationwide 50,102 50,000 346,767 329,197 Current account - previous and current years remaining precept funds, including funds allocated to projects and reserves allocated to future budgets, held in the current account whilst it attracts a higher rate of interest than the savings accounts. Public Sector Reserve This money is from the past sale of land and is to be used for capital projects only. It is allocated to projects. Project funds account - This account holds funds set aside for specific projects to be carried out in the future. Bloomfield Bequest account - Natwest - This account holds the 50,000 bequest from Denis Bloomfield, which may not be spent. The interest earned on the bequest may be spent. Summary Funds allocated to projects 209,468 239,038 Bequest that can not be spent 50,000 50,000 Funds allocated to next year's budget 45,733 28,900 General reserves 41,567 11,754 346,767 329,197

Project funds Allocation of project funds as at 31 st March 2016 Premises development fund Parish Hall Flagstones Parish Hall Car Park Works Parish Hall Redevelopment Architect Fees Parish Hall Doors Parish Hall Regeneration Parish Hall Entrance Floor Parish Hall new audio system Main hall replace carpet tiles and aluminium trim Pavilion waste facility Play equipment fund Youth Hall Replacement Adventure Playground Village centre litter bins Village centre Bob's corner and College Farm electrical works Public conveniences Extra Grass Cuts Millstream Carpark Rose Garden/ Toilet works Rivermead Picnic Table Rivermead Summerhouse Bricks Rivermead signs Rivermead Heritage Trail Rivermead HCCTV installation Reline paddling pool Allotment fence/gate/hedges Sunnyside sign Website and IT solutions Benson Road Signs Traffic Survey Hydro Study Legal Fees War Memorial Salt Store (St Helens) Bertie West field 177,769 1,200 2,000 454 6,000 55,000 1,250-4,200-5,000 2,000 600 33,687 6,947 35,000 15,000 476 800 2,000 39,920 400 8,490 1,667 220 1,000 553 2,000 600 - - 3,000 5,750 2,233 1,000 1,000 3,000 1,000 20,000 1,448 2,034 1,000 Queen Elizabeth's field Aldridge Triangle plaque plinth Christmas lights 1,000 Local plan 1,000 IT requirements 6,000 Road markings - white lines 500 Neighbourhood Plan 3,394 - Funded by: 209,469 248,123 Project funds account Public sector reserve account Treasurers Trust Accout - Nationwide Bloomfield bequest interest only Grants Current account 120,120 120,045 12,627 12,619 50,102 50,000 6,926 6,267 10,000 9,694 59,192 209,469 248,123

35 Debtors Sales ledger 15,880 5,716 36 Prepayments and amounts paid in advance Prepayments 3,388 3,927 Amounts paid in advance 17 37 Other debtors 3,389 3,945 VAT to be reclaimed 3,808 2,414 3,808 2,414 38 Creditors Purchase ledger 105 6,522 39 Accruals and amounts received in advance Accruals 2,347 2,949 40 Revaluation Reserve Balance at 1st April 2015 1,084,524 1,083,374 Furniture and equipment additions in year 1,082 1,150 Plus last years additions moved to F&E late 7,317 Balance at 31st March 2015 1,092,923 1,084,524 Note that some Assets were added straight to F&E rather than to additions hence the difference in additions figures