AGENDA REGULAR MEETING. January 23, :30 p.m.

AGENDA REGULAR MEETING January 23, 2017 4:30 p.m.

MEMORANDUM January 20, 2017 In accordance with Section 42 of the City of St. John s Act, the Regular Meeting of the St. John s Municipal Council will be held on Monday, January 23, 2017 at 4:30 p.m. This meeting will be preceded by a Special Meeting to be held on the same day in Conference Room A at 3:00 p.m. By Order Elaine Henley City Clerk

AGENDA REGULAR MEETING - CITY COUNCIL January 23, 2017 4:30 p.m. Council Chambers, 4 th Floor, City Hall 1. CALL TO ORDER 2. APPROVAL OF THE AGENDA 3. ADOPTION OF THE MINUTES Minutes of January 16, 2017 4. BUSINESS ARISING FROM THE MINUTES Included in the Agenda a. By Law No. 1954 - St. John s Heritage Designation - 56 Circular Road b. By Law No. 1592 - St. John s Heritage Designation -16 Leslie Street c. By Law No. 1593 - St. John s Heritage Designation - 23 Leslie Street d. By Law No. 1591 - St. John s Heritage Designation - 36 Monkstown Road e. By Law No. 1595 - St. John s Heritage Designation - 108 New Cove Road f. By Law No. 1590 - St. John s Heritage Designation - 42 Power s Court g. By Law No. 1589 - St. John s Heritage Designation - 34 Queen s Road h. By Law No. 1597 - St. John s Heritage Designation - 40 Rennie s Mill Rd i. By Law No. 1596 - St. John s Heritage Designation - 8 Riverview Avenue Other Matters: 5. NOTICES PUBLISHED A Discretionary Use Application has been submitted to the City of St. John's by Eastlink Wireless seeking approval of site design in relation to a rooftop telecommunications site at the Delta Hotel, 120 New Gower Street. A Discretionary Use application has been submitted to the City of St. John s by Bell Mobility Inc. requesting concurrence to construct a telecommunications tower located at 13 Linegar Avenue (located 1km from Linegar Avenue along the former Shea Heights Access Road).

6. PUBLIC HEARINGS 7. COMMITTEE REPORTS a. Development Committee Report January 17, 2017 b. Nomenclature Committee Report January 19, 2017 8. RESOLUTIONS 9. DEVELOPMENT PERMITS LIST January 12, 2017 January 18, 2017 10. BUILDING PERMITS LIST January 12, 2017 January 18, 2017 11. REQUISITIONS, PAYROLLS AND ACCOUNTS Week Ending January 18, 2017 12. TENDERS/RFPS a. Tender 2016150 Shop Supplies b. Tender 2016173 Eleven (11) New Sanitation Trucks c. Tender 2017002 Caterpillar Parts 13. NOTICES OF MOTION, RESOLUTIONS QUESTIONS AND PETITIONS 14. OTHER BUSINESS a. Decision Note dated January 16, 2017 re: Water Street Infrastructure Replacement (Waldegrave Street to Job s Cove) b. Quarterly Travel Report Fourth Quarter 2016 15. ADJOURNMENT

MINUTES REGULAR MEETING - CITY COUNCIL January 16, 2017 4:30 p.m. - Council Chambers Present Others Mayor D. O Keefe Deputy Mayor R. Ellsworth Councillor T. Hann Councillor A. Puddister Councillor D. Breen Councillor B. Tilley Councillor S. Hickman Councillor J. Galgay Councillor D. Lane Councillor S. O Leary Councillor W. Collins Kevin Breen, City Manager Lynnann Winsor, Deputy City Manager of Public Works Jason Sinyard, Deputy City Manager of Planning, Engineering and Regulatory Services Ken O Brien, Chief Municipal Planner Tanya Haywood, Deputy City Manager of Community Services Derek Coffey, Deputy City Manager of Financial Management Linda Bishop, Acting City Solicitor Elaine Henley, City Clerk Maureen Harvey, Legislative Assistant CALL TO ORDER/ADOPTION OF AGENDA SJMC2017-01-16/15R Moved Councillor Puddister; Seconded Councillor Collins That the agenda be adopted with the following additions: CARRIED UNANIMOUSLY ADOPTION OF MINUTES SJMC2017-01-16/16R Moved Councillor Tilley; Seconded Councillor O Leary That the minutes of January 9, 2017 be approved as presented. CARRIED UNANIMOUSLY 1

2017-01-16 Approval of City Manager s Employment Contract Mayor O Keefe turned the Chairmanship over to Deputy Mayor Ron Ellsworth for the purpose of introducing the motion to approve the City Manager s contract of employment. Mayor O Keefe noted that after a comprehensive search, selection, and negotiation of the employment contract, Council is now ready to enter into a formal agreement with City Manager, Kevin Breen SJMC2017-01-16/17R Moved Mayor O Keefe; Seconded Councillor Lane That Council approve the employment contract of Kevin Breen, City Manager dated July 16, 2016 as tabled. Mayor O Keefe returned to the Chair. CARRIED WITH ONE ABSTENTION BY COUNCILLOR DANNY BREEN COMMITTEE REPORTS Development Committee Report January 12, 2017 Council considered the above noted report. SJMC2017-16-16/18R Moved Councillor Puddister; Seconded Councillor Hann That the report and its recommendations dealing with the following matters be adopted as presented. 1. 34 Cabot Avenue Proposed Accessory Building INT1600180 2. 831 Fowler s Road Crown Land Grant for Extention of Private Property CRW 1600019 3. Fowler s Road Crown Land for Road Realignment CRW1600018 4. 965 Thorburn Road Broad Cove Watershed Proposed Extension to Dwelling and Construction of Accessory Building in the Broad Cove Watershed INT1600189 2

2017-01-16 5. 125 Water Street Proposed Hotel Groupe Germaine ALT Hotel 6. 1382-1386 & 1388-1394 Portugal Cove Road Proposed French Drain in Watershed Zone INT 1600196 Public Works Standing Committee Report December 6, 2016 Council considered the above noted report. SJMC2017-01-16/19R Moved Councillor Breen; Seconded Councillor Tilley CARRIED UNANIMOUSLY That the report and its recommendations dealing with the following matters be adopted as presented. 1. Fleet Management Review Final Report (KPMG presentation) CARRIED UNANIMOUSLY DEVELOPMENT PERMITS LIST Link to List Council considered, for information, the above-noted for the period January 5, 2017 to January 11, 2017. BUILDING PERMITS LIST Link to List Council considered the Building Permits for the period January 5, 2017 to January 11, 2017. SJMC2017-01-16/20R Moved Councillor Hann; Seconded Councillor Breen That the building permits list for the period January 5, 2017 to January 11, 2017 be approved as presented. REQUISITIONS, PAYROLLS AND ACCOUNTS Link to Memo CARRIED UNANIMOUSLY 3

2017-01-16 Council considered the requisitions, payrolls and accounts for the week ending January 11, 2017. SJMC2017-01-16/21R Moved Councillor Puddister; Seconded Councillor Lane That the requisitions, payrolls and accounts for the week ending January 11, 2017 in the amount of $6,321,127.29 be approved as presented. TENDERS/RFPS Tender 2016159 Light Duty Tires Council considered the above noted tender. CARRIED UNANIMOUSLY SJMC2017-01-16/22R Moved Councillor Puddister; Seconded Councillor Lane That approval be given to award the above noted tender to the lowest bidder meeting all specifications, GCR Tire Centre, as per the Public Tendering Act. The contract is for a one year period with the option to extend for two additional one year periods. HST is extra. Light Duty Tires TENDER #2016159 Dec 2, 2016-11:00 AM GCR Tire Centre Submission 1 $46,477.33 Tirecraft $47,633.00 OMB Parts & Industrial Ltd. $52,010.02 Complete Tire Sales and Service $52,080.97 Tire Mart Limited $53,561.73 GCR Tire Centre Submission 2 $55,625.25 GCR Tire Centre Submission 3 $61,229.92 CARRIED UNANIMOUSLY OTHER BUSINESS 4

2017-01-16 Decision Note dated January 10, 2017 re: ATIPPA Legislation Designation of Head and Coordinator Council considered the above noted. SJMC2017-01-16/23R Moved Councillor Tilley; Seconded Councillor Hickman That the City Clerk be designated as the Head of the local public body for the purpose of the Act and the Supervisor of Legislative and Office Services be designated as the Coordinator. CARRIED UNANIMOUSLY Decision Note dated January 11, 2017 re: Hosting of the FCM Sustainable Communities Conference in 2020 Council considered the above noted. SJMC2017-01-16/24R Moved Councillor Lane; Seconded Councillor Galgay That approval be given to submit an application to be the host city for the Federation of Canadian Municipalities (FCM) Sustainable Communities Conference being held in the fall of 2020. CARRIED WITH COUNCILLOR HANN DISSENTING Economic Update January 2017 Councillor Lane delivered, for information, the Economic Update for January 2017. CARRIED UNANIMOUSLY 5

2017-01-16 ADJOURNMENT There being no further business, the meeting adjourned at 5:35 p.m. MAYOR CITY CLERK 6

DEVELOPMENT PERMITS LIST DEPARTMENT OF PLANNING, ENGINEERING AND REGULATORY SERVICES FOR THE PERIOD OF January 5, 2017 TO January 11, 2017 Code Applicant Application Location Ward Development Officer s Decision RES Home Office for Event Planner COM Home Office Plumbing Contractor COM Change of Occupancy for Retail of Seafood Products * Code Classification: RES - Residential INST - Institutional COM - Commercial IND - Industrial AG - Agriculture OT - Other ** This list is issued for information purposes only. Applicants have been advised in writing of the Development Officer's decision and of their right to appeal any decision to the St. John's Local Board of Appeal. 55 Long s Hill 2 Approved 17-01-05 7 Legacy Place 1 Approved 17-01-09 288 Main Road 5 Approved 17-01-11 Date Gerard Doran Development Supervisor Planning Division PDR Department Addendum to Regular Minutes - January 16, 2017

Building Permits List Council s January 16, 2017 Regular Meeting Permits Issued: 2017/01/05 To 2017/01/11 Class: Commercial 191 Kenmount Rd., Starbucks Sn Eating Establishment 282 Torbay Rd Sn Service Shop 58 Kenmount Rd Rn Retail Store 15 George St Rn Tavern 673 Topsail Rd Omelette Wizard Cr Restaurant Avalon Mall, Nl Chocolate Co. Rn Retail Store 430 Topsail Rd, Charm Unit #53 Rn Retail Store 328 Paddy's Pond Rd Nc Other 39 Kelsey Dr, B Rn Service Shop 330 Portugal Cove Pl Rn Office Class: Industrial Class: Government/Institutional Class: Residential 60 Galway Blvd Nc Single Detached Dwelling 1 Willenhall Pl, Lot 44 Nc Single Detached Dwelling 2 Bulrush Ave., Lot 62 Cr Subsidiary Apartment 3 Cornwall Ave Cr Subsidiary Apartment 63 Guy Street Cr Subsidiary Apartment 132 Bay Bulls Rd Rn Single Detached & Sub.Apt 80 Boulevard, Unit 416 Rn Apartment Building 36 Bristol St Rn Single Detached Dwelling 40 Circular Rd Rn Single Detached Dwelling 135 Diamond Marsh Dr., Lot 121 Rn Single Detached Dwelling 20 Grenfell Ave Rn Single Detached & Sub.Apt 16 Laurier St Rn Single Detached Dwelling 1 Alderdice Pl Sw Single Detached Dwelling Class: Demolition 372 Duckworth St Dm Mixed Use 171 Kenmount Rd Dm Other This Week $ 1,838,500.00 This Week $.00 This Week $.00 This Week $ 598,550.00 This Week $ 60,000.00 Addendum to Regular Minutes - January 16, 2017 This Week's Total: $ 2,497,050.00

Repair Permits Issued: 2017/01/05 To 2017/01/11 $ 103,000.00 Co Change Of Occupancy Cr Chng Of Occ/Renovtns Ex Extension Nc New Construction Oc Occupant Change Rn Renovations Year To Date Comparisons January 16, 2017 Legend Sw Site Work Ms Mobile Sign Sn Sign Cc Chimney Construction Dm Demolition Type 2016 2017 % Variance (+/-) Commercial $983,195.00 $1,978,750.00 101 Industrial $0.00 $0.00 0 Government/Institutional $0.00 $0.00 0 Residential $960,422.00 $1,212,435.00 26 Repairs $2,500.00 $103,000.00 4020 Housing Units(1 & 2 Family Dwelling 3 2 Total $1,946,117.00 $3,294,185.00 69 Respectfully Submitted, Jason Sinyard, P. Eng., MBA Deputy City Manger Planning, Engineering & Regulatory Services Addendum to Regular Minutes - January 16, 2017

Payroll Weekly Payment Vouchers For The Week Ending January 11, 2017 Public Works $ 621,294.01 Bi-Weekly Administration $ 978,906.79 Bi-Weekly Management $ 888,802.27 Bi-Weekly Fire Department $ 723,998.84 Accounts Payable $3,108,125.38 Total: $ 6,321,127.29 Addendum to Regular Minutes - January 16, 2017

COUNCIL DIRECTIVE REGULAR MEETING Date: 2017/01/09 12:00:00 AM CD# R2017-01-09/22 To: Position: RE: DECISION: Jason Sinyard Deputy City Manager, Planning, Development & Engineering Planning and Development Committee Report - December 13, 2016 - Item #6 - Decision Note dated October 21, 2016 re: Heritage Designation Council approved the recommendation to proceed with the required steps to designate the buildings as Municipal Heritage Buildings by directing Legal to proceed with the drafting of a Designation By-law as well as notifications to the subject property owners in keeping with Section 355 of the City of St. John's Act. Action: As required. Date: 2017/01/09 Signed by: Elaine Henley City Clerk Directive Status: Active Status Comments: kc cc: Planning/Dev./Eng. (Minus Jason Sinyard) Response Required: YES Response deadline: 2017/02/09 Response Received: Attachments: Planning_and_Development_Committee_Report_December 13, 2016.pdf

BY-LAW NO. 1594 ST. JOHN S HERITAGE DESIGNATION (56 CIRCULAR ROAD, PARCEL ID #20919) BY-LAW PASSED BY COUNCIL ON JANUARY 9, 2017 Pursuant to the powers vested in it under section 355 of the City of St. John s Act, RSNL 1990 c. C-17, as amended and all other powers enabling it, the City of St. John s enacts the following By-Law relating to the heritage designation of 56 Circular Road, Parcel ID #20919. BY-LAW 1. This by-law may be cited as the St. John s Heritage Designation (56 Circular Road, Parcel ID #20919) By-Law. 2. The building situate on property at 56 Circular Road, Parcel ID #20919 is designated as a Heritage Building. IN WITNESS WHEREOF the Seal of the City of St. John s has been hereunto affixed and this By-Law has been signed by the Mayor and City Clerk this day of, 2017 MAYOR CITY CLERK

BY-LAW NO. 1592 ST. JOHN S HERITAGE DESIGNATION (16 LESLIE STREET, PARCEL ID #17456) BY-LAW PASSED BY COUNCIL ON JANUARY 9, 2017 Pursuant to the powers vested in it under section 355 of the City of St. John s Act, RSNL 1990 c. C-17, as amended and all other powers enabling it, the City of St. John s enacts the following By-Law relating to the heritage designation of 16 Leslie Street, Parcel ID #17456. BY-LAW 1. This by-law may be cited as the St. John s Heritage Designation (16 Leslie Street, Parcel ID #17456) By-Law. 2. The building situate on property at 16 Leslie Street, Parcel ID #17456 is designated as a Heritage Building. IN WITNESS WHEREOF the Seal of the City of St. John s has been hereunto affixed and this By-Law has been signed by the Mayor and City Clerk this day of, 2017 MAYOR CITY CLERK

BY-LAW NO. 1593 ST. JOHN S HERITAGE DESIGNATION (23 LESLIE STREET, PARCEL ID #21014) BY-LAW PASSED BY COUNCIL ON JANUARY 9, 2017 Pursuant to the powers vested in it under section 355 of the City of St. John s Act, RSNL 1990 c. C-17, as amended and all other powers enabling it, the City of St. John s enacts the following By-Law relating to the heritage designation of 23 Leslie Street, Parcel ID #21014. BY-LAW 1. This by-law may be cited as the St. John s Heritage Designation (23 Leslie Street, Parcel ID #21014) By-Law. 2. The building situate on property at 23 Leslie Street, Parcel ID #21014 is designated as a Heritage Building. IN WITNESS WHEREOF the Seal of the City of St. John s has been hereunto affixed and this By-Law has been signed by the Mayor and City Clerk this day of, 2017 MAYOR CITY CLERK

BY-LAW NO. 1591 ST. JOHN S HERITAGE DESIGNATION (36 MONKSTOWN ROAD, PARCEL ID #17734) BY-LAW PASSED BY COUNCIL ON JANUARY 9, 2017 Pursuant to the powers vested in it under section 355 of the City of St. John s Act, RSNL 1990 c. C-17, as amended and all other powers enabling it, the City of St. John s enacts the following By-Law relating to the heritage designation of 36 Monkstown Road, Parcel ID #17734. BY-LAW 1. This by-law may be cited as the St. John s Heritage Designation (36 Monkstown Road, Parcel ID #17734) By-Law. 2. The building situate on property at 36 Monkstown Road, Parcel ID #17734 is designated as a Heritage Building. IN WITNESS WHEREOF the Seal of the City of St. John s has been hereunto affixed and this By-Law has been signed by the Mayor and City Clerk this day of, 2017 MAYOR CITY CLERK

BY-LAW NO. 1595 ST. JOHN S HERITAGE DESIGNATION (108 NEW COVE ROAD, PARCEL ID #521) BY-LAW PASSED BY COUNCIL ON JANUARY 9, 2017 Pursuant to the powers vested in it under section 355 of the City of St. John s Act, RSNL 1990 c. C-17, as amended and all other powers enabling it, the City of St. John s enacts the following By-Law relating to the heritage designation of 108 New Cove Road, Parcel ID #521. BY-LAW 1. This by-law may be cited as the St. John s Heritage Designation (108 New Cove Road, Parcel ID #521) By-Law. 2. The building situate on property at 108 New Cove Road, Parcel ID #521 is designated as a Heritage Building. IN WITNESS WHEREOF the Seal of the City of St. John s has been hereunto affixed and this By-Law has been signed by the Mayor and City Clerk this day of, 2017 MAYOR CITY CLERK

BY-LAW NO. 1590 ST. JOHN S HERITAGE DESIGNATION (42 POWER S COURT, PARCEL ID #38827) BY-LAW PASSED BY COUNCIL ON JANUARY 9, 2017 Pursuant to the powers vested in it under section 355 of the City of St. John s Act, RSNL 1990 c. C-17, as amended and all other powers enabling it, the City of St. John s enacts the following By-Law relating to the heritage designation of 42 Power s Court, Parcel ID #38827. BY-LAW 1. This by-law may be cited as the St. John s Heritage Designation (42 Power s Court, Parcel ID #38827) By-Law. 2. The building situate on property at 42 Power s Court, Parcel ID #38827 is designated as a Heritage Building. IN WITNESS WHEREOF the Seal of the City of St. John s has been hereunto affixed and this By-Law has been signed by the Mayor and City Clerk this day of, 2017 MAYOR CITY CLERK

BY-LAW NO. 1589 ST. JOHN S HERITAGE DESIGNATION (34 QUEEN S ROAD, PARCEL ID #8028) BY-LAW PASSED BY COUNCIL ON JANUARY 9, 2017 Pursuant to the powers vested in it under section 355 of the City of St. John s Act, RSNL 1990 c. C-17, as amended and all other powers enabling it, the City of St. John s enacts the following By-Law relating to the heritage designation of 34 Queen s Road, Parcel ID #8028. BY-LAW 1. This by-law may be cited as the St. John s Heritage Designation (34 Queen s Road, Parcel ID #8028) By-Law. 2. The building situate on property at 34 Queen s Road (Parcel ID #8028) is designated as a Heritage Building. IN WITNESS WHEREOF the Seal of the City of St. John s has been hereunto affixed and this By-Law has been signed by the Mayor and City Clerk this day of, 2017 MAYOR CITY CLERK

BY-LAW NO. 1597 ST. JOHN S HERITAGE DESIGNATION (40 RENNIE S MILL ROAD, PARCEL ID #5631) BY-LAW PASSED BY COUNCIL ON JANUARY 9, 2017 Pursuant to the powers vested in it under section 355 of the City of St. John s Act, RSNL 1990 c. C-17, as amended and all other powers enabling it, the City of St. John s enacts the following By-Law relating to the heritage designation of 40 Rennie s Mill Road, Parcel ID #5631. BY-LAW 1. This by-law may be cited as the St. John s Heritage Designation (40 Rennie s Mill Road, Parcel ID #5631) By-Law. 2. The building situate on property at 40 Rennie s Mill Road (Parcel ID #5631) is designated as a Heritage Building. IN WITNESS WHEREOF the Seal of the City of St. John s has been hereunto affixed and this By-Law has been signed by the Mayor and City Clerk this day of, 2017 MAYOR CITY CLERK

BY-LAW NO. 1596 ST. JOHN S HERITAGE DESIGNATION (8 RIVERVIEW AVENUE, PARCEL ID #31239) BY-LAW PASSED BY COUNCIL ON JANUARY 9, 2017 Pursuant to the powers vested in it under section 355 of the City of St. John s Act, RSNL 1990 c. C-17, as amended and all other powers enabling it, the City of St. John s enacts the following By-Law relating to the heritage designation of 8 Riverview Avenue, Parcel ID #31239. BY-LAW 1. This by-law may be cited as the St. John s Heritage Designation (8 Riverview Avenue, Parcel ID #31239) By-Law. 2. The building situate on property at 8 Riverview Avenue, Parcel ID #31239 is designated as a Heritage Building. IN WITNESS WHEREOF the Seal of the City of St. John s has been hereunto affixed and this By-Law has been signed by the Mayor and City Clerk this day of, 2017 MAYOR CITY CLERK

NOTICES PUBLISHED Applications which have been advertised in accordance with the requirements of Section 5.5 of the St. John's Development Regulations and which are to be considered for approval by Council at the Regular Meeting of Council on January 23, 2017. Ref # Property Location/ Zone Designation Ward Application Details Floor Area (square metres) # of Employees (includes the applicant) # of On-Site Parking Spaces Written Representations Received Planning and Development Division Notes 1 120 New Gower Street Commercial Central Office (CCO) Zone 2 A Discretionary Use Application has been submitted to the City of St. John's by Eastlink Wireless seeking approval of site design in relation to a rooftop telecommunications site at the Delta Hotel, 120 New Gower Street. In accordance with the City of St. John s Siting Protocol for Wireless Facilities, the City of St. John's hereby notifies residents in the vicinity of 120 New Gower Street of Eastlink s intention to install an antenna system consisting of: Six (6) initial dual band antennas, and two (2) future antennas, divided into 3 sectors on the rooftop. Two of the sectors will be installed on the penthouse roof top and one on the main roof top. The two antenna sectors on the penthouse will be installed at 2.435m above the penthouse roofline and the antenna sector on the main roof will be installed at 2.435m above the main roofline. The existing building is currently 44.70 metres for the main roof and 49.30 metres for the penthouse. The associated cabinet and equipment will be wall mounted on the exterior of the penthouse. no submissions received The Planning and Development Division recommends approval of the application subject to all applicable City requirements.

Page 2 Ref # Property Location/ Zone Designation Ward Application Details Floor Area (square metres) # of Employees (includes the applicant) # of On-Site Parking Spaces Written Representations Received Planning and Development Division Notes 2 13 Linegar Avenue Open Space Reserve (OR) Zone 5 A Discretionary Use application has been submitted to the City of St. John s by Bell Mobility Inc. requesting concurrence to construct a telecommunications tower located at 13 Linegar Avenue (located 1km from Linegar Avenue along the former Shea Heights Access Road). In accordance with its obligations under the Radio Communications Act and Industry Canada s Tower Siting Procedure CPC-2-0-03, the City of St. John's hereby notifies residents in the vicinity of 13 Linegar Avenue of Bell s intention to construct a telecommunications tower system consisting of: a steel monopole tower measuring 15 m in height (this is to include the telecommunications antennas and lighting rod); a tower base measuring less than 1.5 m on either side; a 2 m x 2.44 m equipment shelter at the base of the tower; and a 3 m high steel wire fence surrounding the shelter and the tower (6 m x 12 m). no submissions received The Planning and Development Division recommends approval of the application subject to all applicable City requirements. The Office of the City Clerk and the Department of Planning, Development & Engineering, in joint effort, have sent written notification of the applications to property owners and occupants of buildings located within a minimum 150-metre radius of the application sites. Applications have also been advertised in The Telegram newspaper on at least one occasion and applications are also posted on the City's website. Where written representations on an application have been received by the City Clerk s Department, these representations have been included in the agenda for the Regular Meeting of Council. G:\Planning and Development\Planning\ARCHIVED-NoticesPublishedLists\2017\02- Jan 23 2017.docx Jason Sinyard, P. Eng, MBA Deputy City Manager, Planning, Engineering and Regulatory Services

REPORTS/RECOMMENDATION Development Committee January 17, 2017 10:00 a.m. Conference Room A, 4 th Floor, City Hall 1. 12 Bishops Line - INT1700003 - Set the Building Line for Accessory Building in the front Yard It is recommended by the Development Committee that Council approve the application for the Building Line at 12 Bishops Line. 2. 115 Old Petty Harbour Road - DEV1600219 - Building Line to be set in the R1 Zone for new Dwelling It is recommended by the Development Committee that Council approve the application for the Building Line at 115 Old Petty Harbour Road. 3. 16 Allandale Road - DEV1700003 - Proposed Building Line to be set by Council in the R1 Zone It is recommended by the Development Committee that Council approve the application for the Building Line at 16 Allandale Road. Deputy City Manager Planning, Engineering & Regulatory Services Chairperson 1

DECISION/DIRECTION NOTE Title: Nomenclature Committee Report Proposed Street Name Revision Clovelly Trails Subdivision Date Prepared: 2017/01/19 Report To: Mayor and Council Regular Meeting of Council January 23, 2017 Councillor and Role: N/A Ward: Ward 1 Decision/Direction Required: Seeking approval from Council to maintain the previously approved street name Frampton Avenue. Discussion Background and Current Status: The developer asked the City to consider changing one of the streets in this area from Frampton Avenue to Patrick and Jane s Way in honor of the family that originally owned the land. A Decision Note was discussed at a Regular Meeting of Council held October 3, 2016 as per the attached. The matter was deferred pending further details regarding the request. Given the amount of work done based on the street name previously approved, Frampton Avenue, and the fact that Frampton Avenue was named in honour of Pte. John Frampton of Bay Bulls who was killed in action at Beaumont-Hamel, France on July 1, 2016, we recommend that the name remain as is. Key Considerations/Implications: 1. Budget/Financial Implications N/A 2. Partners or Other Stakeholders N/A 3. Alignment with Strategic Directions/Adopted Plan A City for All Seasons A Culture of Cooperation Effective Organization Fiscally Responsible Neighbourhoods Build our City Responsive and Progressive City of St. John s PO Box 908 St. John s, NL Canada A1C 5M2 www.stjohns.ca

Click here to enter text. 4. Legal or Policy Implications N/A 5. Engagement and Communications Considerations N/A 6. Human Resource Implications N/A 7. Procurement Implications N/A 8. Information Technology Implications N/A 9. Other Implications N/A Recommendation: Prepared by: Approved by: It is recommended that the street name Frampton Avenue be retained. Elaine Henley, City Clerk Councillor Bruce Tilley, Chair Nomenclature Committee Attachments: Decision Note September 27, 2016

DECISION/DIRECTION Title: Nomenclature Committee Report Proposed Street Name Revision Clovelly Trails Subdivision Date Prepared: September 27, 2016 Report To: Regular Meeting of Council October 3, 2016 Ward: 1 Decision/Direction Required: Seeking approval from Council to rename the formally approved street name Frampton Avenue to Patrick and Jane s Way. Discussion Background and Current Status: Clovelly Trails Subdivision Stage 3C is a proposed new 105 lot subdivision located north of Snow s Lane and off Stavanger Drive, on the former Dyer property. At a Regular Meeting of Council held July 28, 2014, Council approved four (4) street names for this development. At a subsequent Regular Meeting of Council held March 2, 2015, Council agreed to change one of the four previously approved street names from Harnett Place to Gallipoli Street. The City has received a request from the developer asking to make a change to one of the three remaining approvals from Frampton Avenue to Patrick and Jane s Way in honor of the family that originally owned the land. The lot layout for this proposed subdivision has not yet been approved by Planning so there has been no official notification internally or externally regarding the Council approved streets names to date. The City can also reuse the name Frampton in a future subdivision. The St. John s Regional Fire Department has already approved the name Patrick and Jane s Way for City use. Key Considerations/Implications: 1. Budget/Financial Implications N/A 2. Partners or Other Stakeholders N/A 3. Alignment with Strategic Directions/Adopted Plans Neighbourhoods Build our City 4. Legal or Policy Implications N/A 5. Engagement and Communications Considerations N/A City of St. John s PO Box 908 St. John s, NL Canada A1C 5M2 www.stjohns.ca

6. Human Resource Implications N/A 7. Procurement Implications N/A 8. Information Technology Implications N/A 9. Other Implications N/A Recommendations: It is recommended that Council approve the recommended name change from Frampton Avenue to Patrick and Jane s Way. Prepared by: Elaine Henley, City Clerk Signature: Approved by: Bruce Tilley, Chair Nomenclature Committee Signature: Attachments: Memo from Greg Keating, Manager of LIS Clovelly Trails Stage 3C Street Name Revision Plan City of St. John s PO Box 908 St. John s, NL Canada A1C 5M2 www.stjohns.ca

DEVELOPMENT PERMITS LIST DEPARTMENT OF PLANNING, ENGINEERING AND REGULATORY SERVICES FOR THE PERIOD OF January 12, 2017 TO January 18, 2017 Code Applicant Application Location Ward Development Officer s Decision Date RES 20 x 29 Storage 20 Powers Road 5 Approved 17-01-13 Garage AG H&E Williams 40 x 100 Accessory 2-94 Cochrane Pond 5 Approved 17-01-13 Dairy Farm Building Road COM 154 Guestroom Hotel 150 New Gower Street 2 Approved 17-01-13 RES Proposed Low Back 20 Circular Road 2 Rejected as 17-01-13 along the entirety of per Section the property for 10.2.3(g) driveway extension * Code Classification: RES - Residential INST - Institutional COM - Commercial IND - Industrial AG - Agriculture OT - Other Gerard Doran Development Supervisor Planning Division PDR Department ** This list is issued for information purposes only. Applicants have been advised in writing of the Development Officer's decision and of their right to appeal any decision to the St. John's Local Board of Appeal.

Building Permits List Council s January 23, 2017 Regular Meeting Permits Issued: 2017/01/12 To 2017/01/18 Class: Commercial Banting Pl./Holbrook Ave. Nc Accessory Building 355a Main Rd Nc Accessory Building 11 Major's Path Nc Accessory Building 38-42 Ropewalk Lane Nc Accessory Building 55 White Rose Dr., #101 & #102 Sn Office Avalon Mall, Extreme Pita Sn Eating Establishment 321 Hamilton Ave Sn Retail Store Petty Harbour Rd & Crockers Rd Nc Accessory Building 80 Kenmount Road, "Pannizza" Cr Restaurant This Week $ 153,000.00 Class: Industrial This Week $.00 Class: Government/Institutional This Week $.00 Class: Residential 14 Burling Cres Nc Swimming Pool 162 Waterford Bridge Rd Nc Accessory Building 49 Cypress St Co Home Office 7 Legacy Place Co Home Office 18 Mcgrath Pl East Rn Townhousing 13 Portugal Cove Rd Rn Semi-Detached Dwelling 41 William St Rn Townhousing 36 Albany Pl Sw Single Detached Dwelling This Week $ 223,400.00 Class: Demolition This Week $.00 This Week's Total: $ 376,400.00 Repair Permits Issued: 2017/01/12 To 2017/01/18 $ 5,000.00

Legend Co Change Of Occupancy Cr Chng Of Occ/Renovtns Ex Extension Nc New Construction Oc Occupant Change Rn Renovations Sw Site Work Ms Mobile Sign Sn Sign Cc Chimney Construction Dm Demolition Year To Date Comparisons January 4, 2016 Type 2016 2017 % Variance (+/-) Commercial $1,140,545.00 $2,123,750.00 86 Industrial $0.00 $0.00 0 Government/Institutional $0.00 $0.00 0 Residential $1,709,723.00 $1,435,838.00-16 Repairs $63,700.00 $108,000.00 70 Housing Units(1 & 2 Family Dwelling 3 2 Total $2,913,968.00 $3,667,588.00 26 Respectfully Submitted, Jason Sinyard, P. Eng., MBA Deputy City Manger Planning, Engineering & Regulatory Services

Weekly Payment Vouchers For The Week Ending January 18, 2017 Payroll Public Works $ 522,399.04 Bi-Weekly Casual $ 19,027.22 Accounts Payable $4,027,108.02 Total: $ 4,568,534.28

Date: January 19, 2017 To: From: Re: Mr. Kevin Breen, Mr. Rick Squires, Ms. Elaine Henley John Hamilton Council Approval for Tender 2016173 - Eleven (11) New Sanitation Trucks The results of Tender 2016173 - Eleven (11) New Sanitation Trucks is as follows: Vendor Tendered Price Saunders Equipment $4,010,265.05 Shu-Pak Equipment Inc. $4,039,334.75 Western Star of Newfoundland $4,184,050.75 It is recommended to award this tender to the overall lowest bidder meeting specifications Saunders Equipment $4,010,265.05 as per the Public Tendering Act. HST is included with quoted price. John Hamilton Senior Buyer