QUORNDON PARISH COUNCIL

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1 QUORNDON PARISH COUNCIL Minutes of the meeting of Quorn Parish Council held on Tuesday 6 th August PRESENT Cllr J Hutchinson Cllr Mrs E Harrison Cllr P Child Cllr I Bexon Cllr R Jessop Cllr Mrs J Backus Cllr D Cawdell Cllr Mrs M Gamble Cllr T Tyler Borough Councillor R Shepherd Borough Councillor D Slater Parliamentary assistant R Kershaw WPC Samaria K Paterson Clerk to the Council 02/93 APOLOGIES FOR ABSENCE Apologies for absence were received from County Councillor T Kershaw and Councillors J Maltby & K Croysdale 02/94 MINUTES OF THE MEETING HELD ON 2 nd JULY 2002 The Minutes of the previous meeting were approved and signed as a correct record. 02/95 DECLARATIONS OF INTEREST Cllr Child declared a personal non-pecuniary interest in item 2 under correspondence; Cllr Mrs Backus declared an interest in item 3 of the village hall subcommittee minutes as she is an employee of one of the companies quoting for carpeting the council chamber and also in item 102 appointment of internal auditor as a member of her family has tendered for the position; Cllr Tyler declared an interest in planning application 02/1901 as a trustee of the Conservative Club. 02/96 MR ROY KERSHAW PARLIAMENTARY ASSISTANT TO MR ANDY REED MP Mr Kershaw was welcomed to the meeting. He explained that he was visiting all Parish Councils within the constituency in order to keep Mr Reed in touch with local issues. Matters raised which the Council wished to bring to the MP s attention were: 1

2 Proposed extension of the airport and aircraft noise over Quorn. The importance of the post office for pension collection. Planning enforcement and the latest government move to take the planning process away from Parish Councils and local opinion. Surface water and drainage problems in the village. 02/97 POLICING MATTERS WPC Samaria reported from the Neighbourhood Watch newsletter that 4 dwelling house burglaries, 2 burglaries other than dwellings, 2 cycle thefts (1 recovered), 3 thefts of motor vehicle, 3 thefts from motor vehicles, 4 thefts from gardens and malicious damage had occurred on various properties on Chaveney Road all within the last month. Speed checks are due on Woodhouse Road. WPC Samaria agreed to be especially vigilant in issuing tickets to those persons who abuse the disabled parking spaces on Station Road. 02/98 MATTERS ARISING 1 National Council of the Year competition Cllr Hutchinson has now received a plaque from NALC commemorating Quorn s success in the competition. Cllr Child has redesigned the letterhead which was approved with minor amendments. Letters of congratulations have been gratefully received from the police, the Rev Ketton, Mr M Jacques and Mountsorrel Parish Council. A journalist from the Local Council Review will be visiting the village on 30 th August to research an article for the next publication. 2 Affordable housing Mr Jim Patman from East Midlands Housing has written noting that he has been in contact with a developer and is awaiting estimates. The Clerk has obtained valuations of the land from two estate agents. It is thought to be worth approximately 300,000 depending on the eventual amount of housing units. 3 Village Hall The Minutes of the subcommittee meeting held on 17 th June were ratified. Cllr Hutchinson has cleared the blocked drain at the side of the hall and the leaking water connection has been repaired. The meeting with the hotel is scheduled for next week.. 4 Village Entry signs. It was decided to consult the village on the proposal to drop the name Quorndon from the new village entry signs. Cllr Bexon has drafted an article for The Quorndon which was approved. Eventually the County Council will be consulted as to the positioning of the signs. The company which has 2

3 supplied all the new signs and noticeboards in the village has quoted 525 for a playground sign advising that the equipment is for the use of under 10 year olds. This was accepted. A quotation of 1050 each for the village entry signs has been received. This was accepted subject to the viewing of a pattern for a similar design. 5 Millennium Woodland It has been calculated that the cost of the purchase of the woodland, currently offered for sale within 96 acres by Parkers Farm, would be in the region of 18,000 plus the cost of a right of way across the fields. The comment was made that the wood currently thrives because the public does not have access to it. It was agreed to pursue the purchase no further due to the land being too far out of the village, difficult to access and too small. In addition, the County Council cannot offer assistance with funding. 6 Rawlins students The college/village liaison group has considered the letter passed over from the Council from a group of residents. The Clerk has responded on the group s behalf. Cllr Bexon noted that a national campaign is underway to educate people against dropping food litter and encouraging the growing rat population. He felt that supporting this campaign was an opportunity to combat the litter and dog fouling problems. The Clerk will obtain a full sized poster to display and a copy will also go into The Quorndon. 7 Footpath matters The matters raised at the last meeting have been dealt with by the County Council. 8 Play Equipment repairs Wicksteed Leisure has quoted to remove the metal legs left from the old equipment on the park and repair the safety surfacing. This was agreed. 9 Barrow Road closure The experimental closure is due to start on 27 th August. The County Council will be asked to make sure that notices are posted.. 10 Telephone Box on Chaveney Road This box has now been repaired and repainted. 11 Woodhouse Road seat The current seat is beyond repair. The Clerk will purchase a new seat and Gambles will be asked to install it with slabs at the base. 12 Loughborough Road shrub bed This has been weeded by Loughborough Road nurseries at a cost of 250. The County Council cost was /99 COUNTY COUNCIL MATTERS. 1 General signing matters in relation to cycling. Following the letter sent to the County Council identifying broken or redundant signs and posts, a response has 3

4 been received suggesting that some no cycling signs may be missing and need replacing. Members found this confusing, as previous information received suggested that the County Council no longer installed such signs as they were believed to be unenforceable. As the Parish Council wishes to see barriers removed to facilitate access for disabled person and wheelchairs, and the barrier and signs at Station Road/Windsor Close were felt to be totally redundant, it was agreed to ask for a site meeting to clarify the confusion raised /7 route bus stop improvements, response to consultations The County Council has received objections to three of the proposed bus shelter locations. Members agreed to support the objection to the placing of a shelter in the vicinity of 81 Leicester Road. Borough Councillor Shepherd declared an interest in this location. Other objections were received to the placing of shelters at or near 36 Loughborough Road and 3 Leicester Road. It was felt that more discussion and consultation should be undertaken with the objectors with a view to achieving a compromise. The Parish Council s working party s vies on the initial proposals had been that every effort should be made to communicate with those affected by the bus route changes. 3 Epinal Way extension Copies of the new traffic regulation orders relating to the new road have been forwarded by the County Council. Cllr Mrs Gamble suggested that Rawlins be involved and informed as to the revocation of the cycle route. 4 County Service The County Service will take place on Sunday 1 st September at Ratcliffe College. Cllr and Mrs Hutchinson will attend. 5 Surface water problems Cllr Hutchinson asked that a meeting be arranged between Severn Trent, the Parish, Borough and County Council to discuss the flash flooding which occurs in the village after heavy rainfall. 02/100 BOROUGH COUNCIL MATTERS 1 Environmental Improvement to open space at Russ Close It has been agreed, in consultation with residents, that a no ball games sign will be installed on the open space. 2 Application by the church for a notice board to be place on the High Street land Borough Councillor Slater speaking on behalf of the Church Council requested that permission be granted for a notice board to be erected on the High Street land to promote the Church s activities. The size and style to be negotiated but probably similar to the existing style of notice board in the village. This was agreed in principle, the Church to provide details of design and location. 3 New management structure Information has been supplied as to the new 4

5 organisational structure at the Borough Council. 4 Aircraft noise The Borough Councillors reported that they had had very little response to their consultation on how aircraft noise was affected villagers. It was noted that a representative from Quorn and Barrow will be invited to attend a future Borough Council scrutiny committee meeting on aircraft noise. Cllr Hutchinson distributed copies of the Department of Transport s Air Traffic Consultation document for consideration at the next meeting. 5 Drains on Meeting Street Cllr Mrs Gamble noted that the drains on Meeting Street required clearing out. 02/101 CORRESPONDENCE 1 HMS Quorn The new commanding officer Mark Lister, has written to introduce himself to the Parish Council and the village. 2 Mrs Sue Child has ed the Council requesting that a councillor be nominated as a cheque signatory on a new account run by the scouts and cricket club to raise money for a new building on Cave s Field. It was agreed to respond by suggesting that such a course of action may be premature and the group should, in any case, be approaching Cave s Covenant as the management committee once it is set up. 3 Best Kept Village competition Quorn is through to the final which will be judged during the week commencing 12 th August. 4 Commission for Racial Equality has issued a code of practice on the duty to promote race equality 5 Safety Camera scheme. Information has been received on the promotion of the road traffic accident reduction aims of the safety camera scheme. 02/102 ANNUAL RETURN AND APPOINTMENT OF INTERNAL AUDITOR The end of year accounts have been completed and the Annual Return was signed by the Chairman. The draft risk assessment was agreed and the Statement of Assurance was approved and signed by the Chairman. Two quotations have been received for the position of internal auditor. It was agreed to appoint Mr David Southwart at no cost to the Council. 02/103 OPEN GARDENS 5

6 It was noted with gratitude that the proceeds from this year s Open Gardens fund amounted to 2, which has been given to the Parish Council for greening projects. Plaques would be purchased for the planters with an acknowledgement that they were funded from Open Gardens. Cllrs Cawdell and Mrs Backus would arrange this. Cllr Mrs Backus noted that the planters at the end of Nursery Lane and into the Churchyard appear to have recovered from earlier vandalism, but are in need of some extra planting. 02/104 PLANNING MATTERS 02/1979 Two storey extension to front and side of detached house for garage and living accommodation at 64 Woodhouse Road Concern was expressed that this extension would change the building line for the houses fronting Woodhouse Road and therefore create a precedent. 02/2148 Erection of 1dwelling to side of semi-detached house at land at 5 Orchard Estate The Council objects to this application as it is felt that it is an over-development of the site and intrusive to neighbouring property. There are also concerns over vehicle density in a cul-de-sac. The following applications were also considered but no comment passed to the planning authority other than those applications for new dwellings where it will be noted that the Parish Council does not consider that the village facilities can cope with any new development: 02/1919 Erection of 2.1m high wall and gates between dwelling house and detached garage at 74 Meeting Street 02/1964 Erection of replacement garage at 68 Woodhouse Road 02/1941 Change of use from ground floor offices to restaurant and relocation and extension of chimney at 8 Leicester Road 02/1934 First floor extension to side and single storey to rear of detached house at 44 Toller Road 02/1928 Erection of detached garage at 16 Buddon Lane 02/1911 Extension to detached garage for games room to rear of dwelling at 31 High Street 6

7 02/1981 Erection of detached garage at 30 The Pingle 02/1886 Insertion of 4 windows and removal of render to front and erection of two storey extension to rear of offices at 7 School Lane 02/1920 Two storey extension to rear of dwelling house at 9 School Lane 02/1824 Erection of two storey extension to front of detached house at 3 Dexter Close 02/1723 Erection of conservatory to rear of detached house at 77 Leicester Road 02/1961 Erection of 1 one and a half storey dwelling (reserved matters outline permission already granted) at land adj 12 White Street 02/1901 Demolition of outbuildings and site for residential development at land rear of 40 Station Road 02/1889 Cutting down of 1 Birch Tree (TPO) Chaveney Walk Referred to Tree Wardens 02/2202/02 LCC application for listed building consent for removal of window and construction of new fire exit door Quorn Hall, Meynell Road 02/2136 Installation of double doors and window to front elevation at M Wright & Sons Ltd, Station Road. 02/105 PAYMENTS The following payments were approved: Rural Community Council grant John German land valuation Walter Dilkes & Son Severn Trent Water Glasdon dog bins CPRE Subs Rawlins photocopying Edward Hands & Lewis Cave s Field 5, British Gas Jane Hollingworth reimbursement for plants Salaries & Expenses 2, Inland Revenue

8 Loughborough Road Nursery Quorn Flower Club RCC village hall seminar 5.00 TOTAL = 9, /106 ANY OTHER BUSINESS Cllr Cawdell reported that the gully at the top of Forest Road is higher than the road around it and therefore it does not drain away surface water. This will be reported to the County Council. The meeting concluded at 22.50hrs. Chairman Date 8

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