LOWER BEEDING PARISH COUNCIL. Minutes of Meeting held in the Church Room on Tuesday, 25 th. February 2014 at 7.30p.m.
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1 LOWER BEEDING PARISH COUNCIL Minutes of Meeting held in the Church Room on Tuesday, 25 th. February 2014 at 7.30p.m. Present Councillors: Alan Croxford (Chairman), Gevin White, Bob Wedd, Mrs. Kate Hough and Mrs.Jackie Ward. Clerk: Michael Tuckwell In Attendance Clive Lewis (Owner of the Cisswood Hotel), James Simpson (Architect for the Cisswood Hotel), Mark (Landlord of the Plough Inn), Mrs.Jackie Fake, Mrs.Jean Black, Geoff Peckham and 5 other members of the public. 1. Apologies for absence were received from PCSO Damian Cecil, LBPC Councillors Mrs. Caroline Charman, Graham Miller and Ed Allen and Mark Purbrick 2. Declarations of Interest There were none. 3. Minutes of the Meeting held on 28 January 2014, having been circulated to all members, were agreed (Proposed by Bob Wedd, Seconded by Mrs.Kate Hough) and duly signed by the Chairman as a true record of the Meeting. 4. Matters Arising i) Website. Councillor Hough reported that there were no particular problems or updates at the present time. The Clerk advised that, despite being given instructions by Josh Hough (MAS Design) he had been unable to correct the problem of a Woodmancote Parish Council logo appearing. Cllr Hough said that she would ask Josh to look at it. ii) Section 106 Funding for New Tables & Chairs in Parish Hall and Litter Bins. Delivery of the tables and chairs had taken place. The Clerk was thanked for his work and assistance in arranging this. iii) Village Shop in buildings at the Plough. HDC Planning have issued an Enforcement Notice, reference EN/13/0492 dated 1 st.november, stating that the alleged breach of planning control i.e. no provision of a shop is now under investigation with a view to enforcement action being taken. This may, in fact, be a superfluous action since there was general agreement at the meeting that, unless any Page 1
2 business was specifically relevant and attractive to aid the pub, viability for a shop was not foreseen. 5. Matters for Consideration i) Community Plan. The collated responses and information, arising from the AiRS Survey had been received and a meeting would be held in March (post 9 th ) to review these. ii) Speeding through the Village/PCSO Support More rubber speed strips had been provisioned by the PCSO and installed but, following some general discussion, and, in the absence of PCSO Damian Lewis, there was no further progress to report. iii) Dog Fouling in Church Close. The Clerk had been advised by HDC Environment Department (Justin Brown) in September 2013 that this matter would be put in hand (1 Dog Waste Bin and 2 Fouling Penalty Signs to be installed/provided) Job Note Ref: PEBB9Q2 has been allocated by HDC - but to date no action appears to have been taken. The Clerk has sent a chasing to HDC. iv) Playground Maintenance. It is intended that Mick Bedford (Litter Warden for the Playing Field) be asked if he would be prepared to carry out basic maintenance activities on the playground equipment, subject to the necessary insurance cover (Public Liability/Professional Indemnity) being put in place. The Clerk has discussed this matter with LBPC s insurers Came & Co who, subject to a risk assessment being carried out, do not envisage any particular problems with providing cover and would be prepared to issue an appropriate quotation. v) LBPC Councillor Vacancy/ies. Although Mr. Mark Purbrick (the only applicant) had been advised by the Clerk that he could formally join the Council with effect from 1 st.march, one or two Councillors felt that this should not have been confirmed, since they did not know him personally, until they had had an opportunity to meet him. Action: The Clerk to write to Mr.Purbrick requesting that he meet with all the Council before he actually commenced in the role (Start Date provisionally revised/delayed to 1 st.april). 6. Reports from other Authorities Neither the WSCC or the HDC representative was present at the Meeting so no Reports were given. Page 2
3 7. Public Forum Thanks were expressed to WSCC Highways Department and Cllr. Alan Croxford for recent work which had been carried out on pavement clearance etc. A number of additional highway signage issues were advised to the Clerk. Action: Clerk to request WSCC Highways to take action to rectify. 8. Planning i) The following New Applications were considered at the meeting. Presentation by Mr. Clive Lewis (Owner of the Cisswood Hotel) and Mr.James Simpson (Architect for the Cisswood Hotel) of preliminary proposals for a development of new homes on land belonging to the Cisswood Hotel. Messrs Lewis and Simpson gave a brief outline of a proposal (which was at a very early stage) for a development of a number of new build homes at, and on land belonging to, the Cisswood Hotel. Site drawings (again, at an early stage) together with artistic impressions of the homes architecture were provided. The Council said that they would study these and awaited with interest submission of the formal Planning Application. DC/14/0184 (Demolition of Existing Workshop and replacement with same area as Living Accommodation/Games Room) - Oak Cottage, Brighton Road, Monks Gate. No objections from LBPC ii) Planning Applications dealt with outside the meeting for information There were none. iv) Planning Decisions made There were none v) Other Planning Matters: DC/13/0366 (Change of Footpath, Trinity Fields to Leechpond Hill) A decision has still not been made on this application by HDC Planning. The Clerk has written to HDC Planning Department asking them to confirm that they do not intend to make this change. Page 3
4 Replacement of Removed Hedge with New Fencing and Access Gate at Trinity Fields Installation of the fence and gate is expected to take place within the next week.. Howard s Nursery Possible Unauthorised Building Activity. The Clerk had been advised by HDC Planning Enforcements Department that as far as they were concerned there was currently no work taking place that did not have the requisite planning permission. Some Cllrs expressed doubts that this was in fact the position. Bede Cottage, Church Lane New Garden Building (Over 5m High). Action: The Clerk to check with HDC Planning Department that any necessary planning permission has been obtained or is not required. 9. Pathways (Cllr. White) & Highways Cllr. Gevin White has suggested that the LBPC Website be used to get some teams of volunteers to help clear pavements throughout the village and had arranged with Cllr.Hough for a suitable notice to be put on the website. 10. Footpaths & Hedgerows Details of a number of matters requiring attention (including clearance of ivy from trees) were provided to the Clerk for (Action) as appropriate. 11. Neighbourhood Plan The Council is taking no action on this whilst the Community Plan is being finalised (refer to Section 5 i) of these Minutes. 12. Finance (i) (ii) The Accounts Summary at 25 th. (28 th. ) February 2014 had been previously circulated to Councillors and is attached to these Minutes. February cheques for signature. As per attached Accounts Summary. (iii) Section 106 Report. Current Total available 5,189. Page 4
5 13. Any Other Business + Literature for Circulation Mark(of the Plough) advised that to date a sum of 1500 had been collected by him and his patrons towards the purchase of a Defibrulator for the Village. Various literature received will be circulated to Councillors Date of Next Meeting Tuesday, 25 th. March 2014 at 7.30 p.m. There being no further business, the Chairman closed the meeting at 9.25 p.m. Signed Date Page 5
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