Moreton, Bobbingworth and the Lavers Parish Council MINUTES

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1 Moreton, Bobbingworth and the Lavers Parish Council Appendix 1 Meeting: COUNCIL Date: 11 th March 2013 Time: 7.30 PM Venue: Moreton Village Hall, Moreton PRESENT: Councillors (9): A Busch (Chairman), Jim Collins, John Collins, C Foulser, A Mangan, R Radbourne, R Schwier, D Silk, C Thompson Also in Attendance (1) - Adriana Jones Clerk to the Council Members of the Public (1) - District Councillor Tony Boyce (part of meeting) Members of the Press (0) C.058 APOLOGIES FOR ABSENCE (4) NOTED that apologies had been received from Councillors Chiverell, Gemmill, Padfield and Murphy. C.059 OTHER ABSENCES (1) NOTED other absence of Councillor Devereux. C.060 The minutes of the meeting held on 28 th January 2013 were AGREED and signed as a true record. PROPOSED by Cllr Collins, SECONDED by Cllr Schwier. C.061 DECLARATIONS OF INTEREST The following Declarations of Interest were NOTED: ALL Non Pecuniary interest in any discussion regarding affordable housing. C.062 PARISHIONERS FORUM Noted there were no members of the public present. C.063 NEIGHBOURHOOD PLANNING Councillors NOTED that a joint meeting of the Forward Planning and Affordable Housing committees took place on 12 th February at which David Gluck was also in attendance. The purpose of the meeting was to establish the next steps in moving forward with a Neighbourhood Plan. Councillors NOTED that a meeting had been arranged with Kassandra Polyzoides, EFDC, for 22 nd March at 2pm at which the Chairman, Clerk and David Gluck would be in attendance. Signed up members of the working group were Michael Pether, Graeme Cooper, Glen Bengston, Dave Hannis and Caroline Robins. Confirmation was still awaited from Matt Wallis and Rev Jill. The inaugural meeting of the Working Group was 14 th March, and the Chairman invited all Parish Councillors to attend The Chairman informed members that a senior member of EFDC recently made a public statement at the Epping Forest Local Liaison Meeting that they would not be supporting the production of any Neighbourhood Plans at this time, and that this concerned her greatly as EFDC are legally required to assist any Parish Council wishing to produce one. It was NOTED that a copy of the weblink had been sent to Councillors. Cllr Thompson stated that the Parish Council could have two representatives at this meeting, and that he would be happy to attend. The Chairman stated that perhaps now was the time to contact Eric Pickles MP as she was sure he would be very interested to hear the statement made by EFDC. The Clerk confirmed she was already liaising with his constituency office, and was hoping to set up a meeting in the near future. Councillors NOTED that the Clerk has liaised with Graeme Cooper regarding the Parish Council having a presence at Moreton School following the Litter Pick event on 24 th March to promote the Neighbourhood Plan. The Chairman agreed that she would be happy to fulfil this role.

2 C.064 EFDC LOCAL PLAN Councillors NOTED that the three EFDC run Member Workshops regarding the Local Plan had now taken place. The Clerk confirmed she attended all three, and gave Councillors an update on their content, stating that the last meeting drilled down into site specific locations. It was NOTED that in the paperwork and discussions from these events, it was evident that EFDC had noted the response from this council to the Issues and Options Consultation. C.065 REPORTS: 2 - a) Affordable Housing Councillors NOTED that the Clerk had informed Ulrika Macceriello, Hastoe, that the Parish Council are progressing a Neighbourhood Plan, and any future affordable housing in the Parish will be considered as part of this plan. The Chairman asked if Ulrike ever came back to the Parish Council regarding the price of land for affordable housing to which the Clerk confirmed she hadn t. Cllr Thompson stated that the original survey had indicated there was a need for small properties for single people, and that current demographics are such that more people are living on their own. The Chairman stated that she had been informed by Alan Hall, Director of Housing EFDC, that an update to the Affordable Housing Survey could be completed as part of the Neighbourhood Plan process. b) Forward Planning Previously discussed during the meeting. c) Bobbingworth Nature Reserve Councillors NOTED the report from Cllr Thompson which was attached to the agenda, and that letters of thanks had been sent to Mr and Mrs Bengston, Cllr Mangan, and Countrycare for the works they undertook at the nature reserve in January. Cllr Thompson added that there would be another working party undertaking work this Thursday in conjunction with Countrycare. d) District Councillors Reports None present e) Parish Councillor Reports None f) Joint Standards Committee Councillors were reminded that at the January meeting of the Parish Council, it was requested that that the Clerk contact EFDC expressing this councils concern that the requirement to pay the costs associated with any JSC committee hearing was effectively double taxation. This letter has been sent; however a response had not been received. This has been chased. C.066 CLERKS COMMUNICATION AND CORRESPONDENCE REPORT Members NOTED the following Communications and Correspondence Various newsletters, monthly publications. Briefing note re Broadband UK project update. Best Kept Village of the Year / Churchyard Competition Letter to Mr Howland thanking him for his assistance with the electricity for the Christmas Tree to Highways asking for Pedlars End to be included in gritting routes Cllr John Collins to look into for next season. New public rights of way maps on Essex County Council website Council tax benefit reduction public events Essex Heritage Trust funding to PC Andy Cook re: presence at the school to tackle parking issue. C.067 PEDLARS END PUMP Councillors NOTED that the Clerk had received a phone call from a resident of Glenwood, Pedlars End stating that at the very front of his property/the bank, there used to be the old

3 village pump (which has some connection he understands with the history of the name Pedlars End ). The resident stated that many moons ago, this area was cleared, and the pump was reinstated by the Parish Council as it was believed it was Parish Council owned. A couple of weeks after it was reinstated, it was duly stolen. Over the years, this area has again been left to overgrow, however the resident has recently completed a great deal of clearance work in his garden and this area, and has located the brick built area which housed the pump. This area is now fully exposed, and is completely dilapidated. The resident has stated that if the Council decide they do not wish to reinstate it, he is happy to knock it down and turf it over. Cllr John Collins confirmed he had spoken with the resident, and gave a summary of his discussions. After much discussion, it was AGREED that whilst this pump was not the property of the Parish Council (this was confirmed us such by Joe Skepplehorn), it had great historical links to the village, and that a number of Councillors would be willing to facilitate its renovation. This would not be a parish council project, but a community project. A small poster could be created and located inside the reconstructed pump housing giving a summary of its history and relevance. The Clerk to contact the Resident and inform him of this decision. C.068 DISPENSATION Councillors were reminded that at the January meeting of the Parish Council, it was agreed that the Clerk should enquire as to the process regarding requesting a dispensation to allow Affordable Housing Committee members to continue to sit on this committee. The Clerk has written to the EFDC Monitoring Officer, and gave Councillors a summary of the process required. The Chairman stated that she felt all councillors should simply ensure they declare their own specific interests at the beginning of each meeting, and that they be excluded from any discussion or decision making process regarding any discloseable pecuniary interests. This was PROPOSED by Cllr Thompson, and SECONDED by Cllr John Collins. The Chairman stated that for the purpose of the Neighbourhood Plan, the Affordable Housing and Forward Planning Committees would work together for the benefit of the Parish, and invited all Councillors to join either of these committees again. Cllr Thompson confirmed he would like to become a member of the Forward Planning Committee. Cllr Jim Collins stated he was happy to sit on both. C.069 PLANNING a. Councillors NOTED the schedule of listed Planning Applications and enforcement Actions attached to the agenda, and the decisions made by the relevant planning subcommittees. b. Councillors NOTED that New House Cottages (EPF/1153/12) for the erection of an orangery had been granted on appeal. C.070 STOP STANSTED AIRPORT Councillors NOTED the latest update from the SSE Campaign Office which was attached to the agenda. C.071 LOCAL HIGHWAYS PANEL Councillors NOTED that attached to the agenda of the 28 th February meeting of the Local Highways Panel, was a schedule of works containing the following two works programmes: Moreton Little Laver Road Kerbing to control/divert excess water 5,000 Awaiting feedback from design team Moreton O/s School, Church Road Vehicle activated sign 3,500 Awaiting feedback from design team Councillors NOTED that the Clerk had contacted ECC McEwen asking for clarification as to if these schemes are likely to be approved. The Chairman confirmed that some works had already taken place, but she was concerned regarding the success of the water scheme in that there was a blockage further down the road. 3 -

4 Cllr Radbourne stated that 40MPH speed signs had recently been put in covering the area between Starts Farm and Beehive, however he believes this is still too fast and should be a 30MPH limit. There are also a number of nasty potholes appearing in the Parish, and even though these have been reported they have not been repaired. The Clerk reminded Councillors to contact her directly with details of any potholes that need repairing, so that she can these out to all members to report. Cllr Jim Collins stated that the top of Faggotors Lane is continuously flooded it was AGREED the Clerk would look into this issue. C.072 FINANCIAL MATTERS a) Councillors APPROVED the following payments, and NOTED the current status in terms of income and expenditure and account balances as attached to the agenda PROPOSED Cllr John Collins, SECONDED Cllr Thompson. Cheque To For Amount Number HMRC PAYE Apr - Jun HMRC PAYE Jul - Sep HMRC PAYE Oct - Dec HMRC PAYE Jan-Feb Moreton Village Hall bookings 1/4/ Hall 31/3/ T Howland Refund for Electricity re: Xmas tree J Collins Cable for lights for Xmas Tree Adriana Jones Salary 31/12/12 to 3/3/ : Salary Expenses b) Change of Bank Account Councillors discussed the possibility of changing bank accounts to an alternative provider. Since joining the Parish council, the Clerk has experienced a number of difficulties with Barclays Bank plc, the current account holder for the Parish Council. The Clerk had completed some investigation, and it is widely accepted across the Parish / Town Council network that both the Co-Operative bank and Unity Banks offer a good community banking system, and both understand the specific issues facing Parish Councils. Cllr Foulser summarised her understanding of Unity Bank, stating that they currently do not offer a facility to print off a report of any payments that have been made, who set them up and who authorised them. Cllr Foulser PROPOSED the Parish Council moved to Co-Operative bank. This was SECONDED by Cllr Thompson. c) Internal Audit The Clerk confirmed that the internal audit was due, and asked who had completed the internal audit last year and their remit. Cllr Thompson stated Gerry Desler completed this last year, and that he no longer lives within the Parish, however may be willing to complete this year s audit. The Clerk to contact Gerry Desler and establish if he is willing to complete the internal audit this year FOC. C.073 WEBSITE Councillors NOTED that their agreed contact details were now on the Parish Council website, as well as Neighbourhood Planning pages, agenda s and minutes. 4 -

5 C.074 CONSULTATION Epping Forest District Council Licensing Policy deadline 30 th March 2013 As a requirement of the Licensing Act 2003, licensing authorities are required to consult on their licensing policies every five years. This also incorporates any changes to the Act. The Act requires that the Council publish a Statement of Licensing Policy that sets out the policies the Council will generally apply to promote the licensing objectives when making decisions on applications made under the Act and to regulate licensable activities on, and in the vicinity of, licensed premises. Councillors reviewed this policy and noted that certain community groups will now be consulted, however despite much pressure from Epping Forest branch of the Essex Association of Local Councils, Parish Councils were still excluded. Councillors generally agreed with the document however felt that Parish Councils should be consulted on such applications. It was noted that an alert link could be set up to notify the Parish Council of any applications. [Cllr Tony Boyce arrived] C.075 DATE OF NEXT MEETING Councillors AGREED dates of forthcoming meetings: o Thursday 14 th March - Neighborhood Plan Working Group meeting 7pm, Moreton Village Hall o Monday 13th May - Annual Parish Council meeting, 7.30pm in Moreton Village Hall, Moreton o TUESDAY 16 th July - Parish Council meeting, 7.30pm in Moreton Village Hall, Moreton o Monday 9th September - Parish Council meeting, 7.30pm in Moreton Village Hall, Moreton o Monday 11th November - Parish Council meeting, 7.30pm in Moreton Village Hall, Moreton o Monday 25th November pm Christmas Tree Light event at Moreton Green, followed by Open Parish Meeting 7.30pm Moreton Village Hall Signed by Chairman:... Date:

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