27 January 2015 ELLINGHAM, HARBRIDGE & IBSLEY PARISH COUNCIL

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1 Ellingham Harbridge & Ibsley Parish Council 1 27 January January 2015 ELLINGHAM, HARBRIDGE & IBSLEY PARISH COUNCIL Minutes of the Parish Council meeting held in Ellingham Church Hall on Tuesday 27 January Members: Cllr Burtenshaw Cllr Lane (Chairman) (P) Cllr Errington (P) Cllr Spark Cllr Webster (P) Cllr Stokes (P) Cllr Shand (P) Cllr Loader (P) (P denotes present) Others present: DCllr Dow Natasha Mackenzie (Clerk) Members of the Public (0). 1. Apologies 15/01 The Clerk had received apologies from Cllrs Burtenshaw and Spark. 2. Disclosures of Interest none. 3. Minutes of the meeting on 25 November /02 It was resolved the minutes were to be signed as a true and accurate record. Proposed by Cllr Stokes and seconded by Cllr Webster. 4 in favour (2 did not vote as absent from the meeting). 4. Chairman s Report on Matters Arising from 25 November /03 Land Ownership Map Ongoing project in progress. Bridge and Footpath 703 Still obtaining quotation for removal of old bridge to be done when weather conditions permit. Ditches and Culverts Toms Lane design scheme awaiting approval of installation of additional catch pit and piping to move the ponding water from outside Toms Lane and under the crest in the road to allow it to naturally divert to the existing drainage system and ford. Proposed start date 18 Feb Alice Lisle Grid still awaiting update from Keith Holdsworth, HCC Highways. Footpaths and Other Issues on FP1 North Ibsley Lakes.

2 Ellingham Harbridge & Ibsley Parish Council 2 27 January 2015 The Clerk has requested via CCllr Heron for the barbed wire to be moved to the other side of the fences to protect footpath users. Restoration of Blast Bunker Ongoing project - to be updated in due course. Proposal to increase Number of Councillors. The majority of the General Purposes & Licensing Committee voted a majority support to revert our members back to 10; next stage is the full Council meeting on 23 February for a final decision. Re-Siting of Parish Council Benches. The Ellingham Church PCC have accepted the offer of the bench and taken delivery of it; Terry Mason will install and oil stain it. Update on Footpath 31 Cllr Burtenshaw will update in due course. Parish Lengthsman Scheme Ann has a task spreadsheet, please keep the suggestions coming so there is a full day of tasks for 20 February. Latchmore Consultation No update at this time. Overhanging Hedges Highwood Ford to Rockford Common. Clerk liaising with Bob Brown on the issue. Bob arranged for the hedges to be flailed in mid-january, however the hazels are very tall and overhanging adjacent to the lake on west side of road north of Linlake. Clerk has provided details of landowners to Bob Brown. SatNav no through roads Ivy Lane and road near the High Corner Inn. Cllr Burtenshaw will update in due course. Residents opinions submitted in part 3 of the Housing Needs survey. Ongoing project to answer some of the residents questions/comments. 5. Public Forum none. 6. Finance 15/04 i. Payment of accounts. The following cheques were approved for payment. Proposed by Cllr Errington, seconded by Cllr Shand. All in favour (6) Viking Payments-stationery (newsletter & inks) EPS Design & Print-winter newsletter & NFDC consultation letter SLCC-annual membership Fair Account-1/2 year internal audit Hampshire County Council-new bridge FP T Mason-Handyman November invoice Clerk N Mackenzie, Dec salary & expenses Friends of Ellingham-Sep to Dec village hall hire Post Office Ltd-NICS Oct to Dec 6.19

3 Ellingham Harbridge & Ibsley Parish Council 3 27 January T Mason-Handyman Dec invoice & sundry expenses Chris Lamb-storage of Parish Council benches A Shand-travel expenses L Burtenshaw-expenses Oct to Dec Clerk N Mackenzie, Jan salary & expenses R Errington-travel expenses Sep to Dec /05 ii. Financial report. Current 5, (after above payments) Business Reserve 1 45, Business Reserve 2 1, /06 iii. Approval of precept request for 2015/16. The Clerk had circulated details to all members of the proposed precept for 2015/16 with no increase and remaining at 19,175. Cllr Stokes proposed to submit this request to NFDC. Seconded by Cllr Webster, all in favour (6). Clerk to action. 7. Crime 15/07 Nothing specific had been reported to the Clerk, but members advised of some local crime where outbuildings have been targeted in Mockbeggar Lane and some farm machinery stolen in Harbridge. All were reminded to ensure outbuildings are secured. 8. Parish Council Matters: 15/08 i. Parish Council Projects - update. The Clerk had updated and circulated the list of potential projects. Another project to be added to the list is replacement of the dragon s teeth near Ibsley Service Station in Mockbeggar. Clerk to ensure it is on the list. 9. Environmental Matters: 15/09 i. Footpaths; Agree Footpath priority cutting list for 2015 (circ.8dec14). Members queried location of FP726; Clerk to investigate. Cllr Webster advised the footbridge on FP5 is inaccessible; Clerk to advise HCC ROW. 15/10 Cllr Webster raised his concerns on the creation of the public footpath which is to be part of the restoration scheme at Blashford Quarry, as an application has been submitted to extend the time limit for a further 5 years. After discussion, the Clerk will write to HCC requesting details of how accessible the path will be. 15/11 Cllr Webster raised concerns of the sight line on the A338 on the east side slightly north of the Kent Lane turning. Clerk to contact Bob Brown HCC Highways. 15/12

4 Ellingham Harbridge & Ibsley Parish Council 4 27 January 2015 ii. Ditches, culverts & overhanging vegetation: agree to instruct contractor to cut back brambles on Cross Lanes green and South Gorley green. The Clerk briefed the members on Natural England s request brambles be removed to enhance the conditions for the growth of Small Fleabane. It was proposed for the clerk to appoint a contractor by Cllr Stokes, seconded by Cllr Errington. All in favour (6). Clerk to action, check consent to see if a chain harrow can be used. 10. Community Matters: 15/13 i. Discuss and agree potential sites for affordable housing to be investigated further by the NPA and HARAH. Cllr Lane recapped on the results of the housing needs survey carried out in August 2014:- 125 households returned the survey and 75% were supportive of an affordable housing scheme in the parish. 17 households were identified as having a need for such accommodation, 13 of which are residing in the parish at present. Potential residents must have a connection with the parish, eg live in, or have lived in, or have family living in the parish, or work within the parish. Cllr Lane read out a paragraph featured in the Rural Services Network bulletin which identifies with our parish - Many rural communities are approaching a watershed moment where, if nothing is done, longstanding local families, businesses and cultures will disappear, damaging the very way of life that makes our villages so appealing. Maintaining a balance of income earners, household types and age groups is crucial to keeping villages vibrant and active. Developments of affordable rural homes help to achieve this balance and diversity. The initial list of 9 sites which were identified by the Parish Council, NPA and HARAH had been circulated to all with comments. Three sites were shortlisted for further investigation on their suitability by HARAH and NPA, and members discussed these and the following comments were noted:- Site 4 Land adjacent to Ibsley Village Hall. This site is commonable land, so may not be favoured by the Verderers, however there are substantial concrete bases present. There are several WW2 blast shelters which are to be scheduled with English Heritage this year. This site was considered ideal as in the heart of the community near the village hall and farm shop. Site 8 adjacent to Ibsley Farm Stable, Mockbeggar Lane. Currently a grass field, many wartime sites are present here, generally clusters on the eastern side of this plot. This site is good for access to the bus route. Site 6 site adjacent to New Farm Cottage and on corner of Ibsley Drove. Flooding concerns were dispelled as the field is higher than the road. Currently agricultural land. A new site was suggested, which is the site north of Orchard Cottage, Mockbeggar. Cllr Lane proposed to send the shortlist and the new site to HARAH and NPA for further investigation into their suitability. Seconded by Cllr Loader, all in favour (6). 11. Consultation Papers (to approve responses or agree attendees as appropriate): none. 12. Outside Bodies 15/14

5 Ellingham Harbridge & Ibsley Parish Council 5 27 January 2015 i. Western Escarpment Conservation Area Steering Group 8Dec14 (circ.31dec)-cllr Errington summarised the maps are finalised detailing where there are issues with parking and overrunning on the verges within the Western Escarpment. 13. County/District Matters: i. Reports from County and District Councillors. CCllr Heron was not in attendance. 15/15 CCllr Dow advised SSE have installed two free rapid charging points in the car park in Ringwood for electric cars; this is a government initiative to encourage the use of electric vehicles. 14. Correspondence: 15/16 The Clerk reminded all of the Stakeholder Drop In on Thursday 5 March at Hale Village Hall in relation to reducing visual impact of overhead electricity transmission lines near Hale in the New Forest National Park (circ d23jan). Please can all members put the date in their diary to voice support for this project. 15/17 The Clerk advised an invitation had been received from RAF Ibsley Historical Group to the Annual Memorial Service in Ringwood Parish Church on Sunday 15 th February at 2.30pm. Tea, coffee and biscuits will be served in the Parish Rooms following the service. Please advise the Clerk if you are able to attend. The meeting closed at 8.45pm. Dates of forthcoming meetings to be held at Ellingham Church Hall at 7.30pm:- Parish Council Planning Committee Tuesday 24 th February 2015 Tuesday 10 th February 2015 Tuesday 24 th March 2015 Tuesday 10 th March 2015

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