Upstairs Conference Room, Seaclose Offices, Fairlee Road, Newport

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1 Name of meeting QTP Executive Board Date and time Tuesday 21 October 2014 at 10:30 Venue Present Upstairs Conference Room, Seaclose Offices, Fairlee Road, Newport David Rogers (DR) Chair, Cllr Shirley Smart (SS); Matt Kitchin (MK) Southern Vectis (SV); Elwyn Dop (ED) Wightlink; Steve Porter (SP) Transport Group; Hugh Walding (HW) Friends of the Earth (FOE); Phil Marshall (PM) Solent Transport; David Bottom (DB); Chris Wells (CW) IWC; Emma Brown (EB) IWC (minute taker) 1 Apologies Morris Barton (MB) Chamber of Commerce; Cllr John Medland; Bobby Lock (BL) Community Rail Partnership (CRP) 2 Welcome, introductions and overview of Group DR welcomed those attending, in particular thanking Elwyn Dop from Wightlink and Phil Marshall (PM) from Solent Transport. PM explained his role within Solent Transport. As one of four authorities we support the funding of staff who are employed through the different authorities. PM shares his time between Hampshire, Portsmouth, Southampton and IW. Solent Transport is just about to appoint a Solent Transport Manager. PM will be attending the next Chamber SIG meeting on 11 November. Overview of the group DR explained that the QTP was originally one group attended by users and operators. Over time the operators stopped attending, this might have been due to a number of factors including loss of interest, business pressures or operator bashing from users. The operation of the QTP was then revised. Under the revised system the work of the Executive Group (EG) was enhanced and unresolved items from the users group now referred up to the QTP EG and if necessary reported up to the Chamber Strategic Infrastructure Group (SIG) which is more regularly attended by operators. The problem now exists where the QTP EG and SIG are very similar in membership, cover similar agendas and meet at around the same time. It was felt that each group had its own particular strengths. The QTP is: A formally adopted group established by the council with government support. 1

2 The aim of the QTP is to help improve local and sustainable transport and is linked to the Local Transport Plan QTP minutes and agendas are available on the council s website. Meetings well attended by transport users and operators attend EG The SIG is: Run by the business community and is usually attended by transport operators and business reps. The SIG aims and objectives sought to act as focal point for discussions and as a conduit between the local business community and government. The group is not formally established with no access to minutes via web. Offers more flexibility in the way it operates. Main points raised DR said we need to have the Executive Group. According to the constitution there should be an AGM once a year at which a Chairman is elected. Island Roads attend the SIG and Tony Toynton and Antony Cooke were invited to the EG meeting but were unable to attend. SP felt that that it was more appropriate that the SLEP or PM attends the QTP EG. Paul Herbert attended the main Chamber Board and gave an update on delivery including issues such as employing local labour / contactors, training and skills SS we invited Tony Toynton but we should really have a representative from Island Roads here. MK thought that the SIG meeting should take place first, followed by the Executive Board. QTP Users Group meetings are scheduled for January, May and September next year and QTP Executive Board are scheduled for March, July and November so it would be possible to fit the SIG meetings in starting in February Action: SP, DR, CW and Kevin Smith to meet to discuss remits of QTP Executive Board and Chamber SIG. 3 Items raised by QTP Users Group Buses SS meeting about two particular routes which were not so well used. Difficulty exists where Community Bus Partnership needs to find money from elsewhere as IWC cannot afford to subsidise it in the future. CW voiced his concern that some routes may be lost without the support of residents and additional voluntary contributions. 2

3 SV had originally tested volunteers, however they are only licensed to test their own staff so CBP now relies on DSA to come over to test volunteer drivers. This is a time consuming and lengthy process and earliest test date is December. Need to source more volunteers who are available all year round. FYT bus is 2 buses on one route but CBP is 6 routes. Cross-Solent Travel Cllr Stewart is trying to organise an all Island ferry users group. ED Wightlink recognise the importance of engaging with customers and Wightlink run regular met the manager meetings on a route by route basis. DR felt that the timing of the last ferries was important for local residents attending mainland events and felt it was a positive move that the MP is looking to bring cross Solent issues to the attention of central government. SS reading from Hansard noted that it looks like a Minister will be involved in discussions. CW felt that we have to be careful to ensure that travel to the IW is not shown in a negative light. It was felt that the council and other parties such as QTP and Chamber SIG should be involved in this review. Island Line CW a lot to look forward to. IWC is looking for the best positive outcome. MP is active in this area. Operational issues, part of the embankment slumped onto the line last winter. Line was cleared and reopened and temporary measures put in place to help retain the cutting. Problems exist where a sewerage pipe which is in poor condition runs underneath and parallel to the railway track. CW attended a meeting at Southern Waters offices with SWT, Network Rail and the contractors to discuss a permanent solution which will stabilise the embankment and at the same time replace the sewer pipe and provide a permanent solution. Ideally work needs to take place before the winter. Phil Dominey from Network Rail said that if SW doesn t do the works they will go ahead and recharge SW. SW agreed to take the issue to their board meeting the following week although they have said that they dont have much money. MK has asked for 8 week notification for replacement bus service. DB is on the SW liaison group and they re working on a 5-20 year plan. Concern was that SW isn t keeping on top of big maintenance issues. 4 Items from Chamber Strategic Infrastructure Group (SIG) SP was please that ED was able to attend the SIG meeting. He reported that the use of social media had been raised by ED and Steve Roscoe at the SIG meeting and how damaging social media can be without any control. He was aware that each of the operators has their own routes to run, but felt that a Ferry Task Force could bring the three representatives together. 3

4 SP raised the idea of reviving the Freight Forum but agreed the need to look at how it would work now, especially post PFI. 5 Updates Island Roads TT and AC from Council Contract Management Team are invited to this meeting and it was agreed would be useful for them to attend. SP and SS said it should be the contractors. CW said we should try and get them both along. SP said we need IR to be part of the group rather than just to be complained at Chamber quarterly progress meeting would be helpful. DB wondered if there was an opportunity to renegotiation some parts of the contract with Island Roads (IR) In particular which roads they are working on and in what order. CW responded that IR uses a traffic model which helps set work programme, this identifies traffic sensitive routes which can t be worked on in the main tourist season and looks to reduce impact on residents and tourists. Problem occurs when works don t take place when they are scheduled. MK major problem happened in May/June when students almost missed their exams because work programming was changed at the last minute. It made it difficult to maintain a timetabled service with major diversions and uncertainty over start dates. SP felt that freight operators were not finding it such a problem, MK said that bin collections and ambulances have had similar issues. DB said that they need to keep people informed. DR said they put notes through people s doors. It was felt better liaison would be useful. DR asked ED if all the ferry operators would be interested in what IR has to say. ED said he thought it would be better to discuss it at this meeting. MK asked how issues such as improvements to the network were being addressed in particular putting in raised kerbs at bus stops and changing traffic light sequencing. CW responded that PFI contract generally requires Island Roads to bring the project network up to an agreed standard and then hold it at that level for remaining period of contract. To fund this Government maintenance block of money goes directly to Island Roads, while Integrated Transport Block (ITB) will continue to be used by council to address improvements included on the ITB capital schemes list. Action: Meeting with CW/SP/DR/Kevin Smith, put this as an agenda item. Local Sustainable Transport Fund (LSTF) LSTF1 coming to end of the project in March RTI project was ambitious but still opportunity to move it forward. Red Funnel (RF) is using Hoggia (Swedish Real Time Information System) and has offered it as a platform for other operators to use. They can track where their craft are in the Solent and where buses are within Southampton. Timetabled services and real time updates will be flagged up in their terminal buildings. It was agreed that information while you are travelling is very important. All agreed that up to date travel information, before you set off and during the 4

5 journey was essential if we are to encourage people to use public transport. DB felt that the expected column on train platform information is very useful and working together is essential if we are to make improvements. MK trying to schedule a meeting with all the operators to talk about RTI. SV are about to go live with real time reporting on buses which can be fed through to Hoggia for display on Red Funnel craft. LSTF1 rested on shoulders of a Project Manager, while LSTF2 successful bid looks at transport to school, tourism and employment will be delivered in partnership education, tourism and business sector. CW to get a better update. Action: CW to invite WP to next meeting. Solent Transport SRTM PM detailed transport evidence base model (Sub Regional Transport Model - SRTM) which IW is included at a detail level now. Looking to upgrade entire model next year. Model has been very successful in supporting bids and bringing money forward. Model cost 2m but has brought in well over 30m. Recognised by DfT Highways Agency use the model to assess network issues and has been used for business case work for Solent LEP and locally to support the development of Core Strategy Area Action Pans (AAPs) and improvements planned for East Cowes. SLEP update Original growth deal which came out in July. LEP has just submitted a miniround which will be announced in December and was for projects that could start quickly. CW IWC offered opportunity to go for pot of money. Newport traffic improvements (Coppins Bridge and St Marys) not in a position to progress this at this stage. PM said there will be further funding rounds, probably after the General Election. Rail route strategy PM attended Network Rail Wessex route strategy to 2023 due to be published in mid-november consultation to February IW not mentioned at meeting yesterday. Looking at capacity improvements, market studies for freight and passenger routes. Proposed investment programme out for consultation. Improvements at Southampton Central station and to improve capacity (reinstate missing platform) at Portsmouth Harbour station. Wessex Route Study meeting CW has been invited but was unable to attend. Everything east of Havant is included in Sussex but most of the SWT routes. Have looked at double decked trains but probably not feasible. MK asked if study was looking at capacity or speeding up travel times? PM said they were looking at both, although Southampton to Waterloo is already about as fast as it can be, but room for improvement between Portsmouth and Waterloo. PM felt that speed to London is not attractive when compared with other areas when HS2 is in place Manchester will be 1 hour from London. HS3 5

6 cross-pennine route is being planned now as well. Government is looking to rebalance investment away from the south and into the north but the south will have to fight for the money. Cycling Delivery Plan Last week the Government Cycling Delivery Plan not offering any money but inviting authorities to join in partnership, get help from Government and then the authorities who signed up would be first in the queue for any money if it becomes available. Offering some engagement workshops and PM has asked whether Solent Transport could represent all four authorities. Informal consultation until mid- November including expressions of interest. PM attending workshop in Bedford. Future delivery CW - transport delivery plan underway. This will set out our transport vision and identify what we want to do, get the money and deliver the project and the model will be useful in helping to identify issues and opportunities. Local Transport Body Short-lived requirement of Government but now is dealt with by the SLEP. Action: Remove from LTB as future agendas. 6 Cross-Solent Ferry Issues CW ferry Task Force CP ferry operators happy to be part of it. ED Wightlink is happy to attend Ferry Task Force and continue to engage with customers on an individual and route by route basis. PM Hard Interchange project, PCC transport operators who operate from Portsmouth Harbour. Good example of delivering a project effectively. Teamed up with Network Rail from the start and will be working together. Offered Wightlink the opportunity to input into the scheme. East Cowes cross-solent improvements identified as best of the schemeseconomic regeneration, benefits for East Cowes, improves public realm and visual appearance of East Cowes and will enable marshalling facilities to be moved. Red Funnel will be improving their ferries. MK asked if the plans are online. CW not yet, meeting took place yesterday and Board Meeting which SS will attend in a few weeks. Consultation and champions group to follow. 7 Floating Bridge 4m for construction of a new floating bridge as part of the East Cowes redevelopment project. We have been told that we have to ensure that we have enough money to run and replace it in the future as no further money will be forthcoming. MK asked if the floating bridge can be integrated with buses both sides. It has to give way to vessels in the Medina so it can t always run to timetable. CW 6

7 quite far advanced in sourcing of the new floating bridge. Potential builders have been invited to attend a meeting in a few weeks time. 8 Topics for Future Discussion None. 9 Next Meeting Tuesday 10 March 2015 at 10:30 in the Upstairs Conference Room, Seaclose Offices, Fairlee Road, Newport. Note Details of the Island Transport Plan, LSTF, Solent Transport and QTP, including agendas and minutes, can be found by clicking here. 7

Upstairs Conference Room, Seaclose Offices, Fairlee Road, Newport

Upstairs Conference Room, Seaclose Offices, Fairlee Road, Newport Name of meeting QTP Executive Board Date and time Tuesday 10 March 2015 at 10:30 Venue Present Upstairs Conference Room, Seaclose Offices, Fairlee Road, Newport David Rogers (DR) Chair; Morris Barton (MB)

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