Morval Parish Council Minutes for the Meeting held on Wednesday 13 th January, 2016 at Widegates Reading Room at 7.00 pm. Present: Chair: C.

Transcription

1 Morval Parish Council Minutes for the Meeting held on Wednesday 13 th January, 2016 at Widegates Reading Room at 7.00 pm Present: Chair: C. Pearn Vice-Chair: T. Chudleigh Parish Councillors: G. Tamblyn, S. Hutchins, B. Matthews, P. Hunt, K. Spencer, R. Dennis Cornwall Councillor: J. Candy Devon and Cornwall Police: PCSO Cocks One Member of the Public 1. Apologies: Councillor Kitson Councillor Hunt for having to leave the meeting early. 2. To receive a) any declarations of interest or b) details of any gifts or hospitality received: Councillor Chudleigh declared a potential pecuniary interest in Item Councillor Tamblyn declared an interest in the same item immediately before the matter was discussed. 3. To receive details of agreed dispensations and dispensation requests: None 4. Resolved that the minutes of the Parish Council meeting held on the 2 nd December 2015 at 7.00 pm, having been previously circulated, be taken as read, approved and signed by the chair. Proposed by Councillor Spencer, seconded by Councillor Matthews and agreed by all present at that meeting. 5. Report from Devon and Cornwall Constabulary: PCSO Cocks gave his report as follows: During the month of December there have been 4 crimes in the parish, two of harassment without violence and two thefts, one of which involved the theft of ducks again. PCSO Cocks asked that people remain vigilant and report any offers they receive of milk rounds from men travelling in a white van or any suspicious behaviour around farm animals. Numerous patrols have been conducted around the Parish and all was found to be in order. The matter of potential motor racing through Morval which appears to occur on Saturday evenings was passed to PCSO Cocks. 6. Report from Cornwall Councillor Candy: Councillor Candy gave his report as follows: Cornwall Council, in an effort to protect services to vulnerable people, may need to increase council tax. Some community funding may be available vis the Community Network areas and more details are likely to be released at a later date. 7. Public Participation: 7.1.1: Parish Play Area Working Group: Did not attend : A parishioner used this time to present a petition to the council signed by people who he stated supports his request for alterations to the War Memorial. Due to Councillor Hunt needing to leave early, the Chair brought forward all planning matters that were included on the additional sheet passed out at the meeting. 8. Planning: To consider all matters relating to planning including applications received after the agenda is printed if time allows for their appropriate display within the parish. 8.1: Potential Gypsy and Travellers Site: A Freedom of Information response has now been fully received in answer to the questions asked of Cornwall Councillor Hannaford as follows: Cornwall Housing Ltd is a wholly owned company of Cornwall Council; Cornwall Council being the sole shareholder. The company was established in April 2012 to act as managing agent for the Councils Housing Stock, homelessness and housing advice and Gypsy and Traveller Services. Cornwall Housing Ltd is not disallowed from making an appeal on the Councils planning decision and chose to pursue this option. The cost to the company was 5,

2 In light of this information, concerns were raised about the matter and other highways issues with Cornwall Councillor Candy. 8.2: Planning PAC: Held on the 7 th January, : PA15/10522: Approved: Change of use of garage to dining room and construction of a raised terrace at 3 Shortacross View Widegates. The Parish Council was in favour of agreeing to disagree and this was communicated to the Planning Officer alongside a brief statement detailing the council s reasons for reaching this conclusion. 8.4: PA15/12029: Received on weekly list: Proposed extension and decked area at 1 Leyland Lodge, Morval. Councillor Chudleigh left the meeting at 7.29pm whilst Councillor Tamblyn declared an interest and left the room at 7.30pm. 8.5: PA15/12029: Proposed extension and decked area at 1, Leyland Lodge, Morval. Resolved that the Parish Council would support this application. Proposed by Councillor Hutchins, seconded by Councillor Hunt and agreed by all present at the meeting. Councillors Chudleigh and Tamblyn returned to the meeting at 7.33pm. With planning matters concluded, Councillor Hunt left the meeting at 7.35pm 9. Finance: To reconcile financial records and authorise payments to be made. 9.1: Tables for information: 9.1.1: The following payments were made during December: Chq No. Details Amount Cornwall Council - Clerk s salary for October Morval Parochial Church Council graveyard maintenance Clerk s expenses during November Village Green maintenance for November B. Ware work agreed on notice boards Total amount: : Bank reconciliation: For information: Finance Summary and Reconciliation for the period 19 th November to 18 th December 2015 Accounts record balance as at 19 th Nov. 2015: 33, Expenditure: Accounts record balance as at 18 th Dec , Held in investment accounts 30, , Balance shown on bank statement - 19 th Nov. to 18 th Dec. 33, cheques still to be cashed: Held in investment accounts 30, Total funds held 62, : Payment Authorisations: Resolved that the payments detailed below be made during February Details Amount Office Furniture Online Replacement notice board Cornwall Council - Clerk s salary for November

3 SLCC Clerk s enrolment for CILCA Clerk s expenses during November Village Green maintenance for December Lynnette Sutton PC World for A3 printer, inks and paper Cornwall Council - Clerk s salary for December Total amount: 2, : To receive and agree any other matters surrounding finance : Budget Summary: Copies of the budget summary have been passed to all councillors for their records : Investment Funds: Following consideration of Cornwall Council s account facility, it was resolved that the funds be left invested in the interest earning account held with Scottish Widows : 2016/17 Precept Request: In the light of significant other information having been made available, it was resolved that the precept request be increased by 1.5% to 11, In addition and in answer to Councillor Kitson s query at the last meeting, the response provided by CALC was available, explaining why grants requests received for graveyard maintenance and the parish newsletter cannot be funded from capital funds held by the council : SLCC Annual Training and Information Seminar: To be held at the China Fleet Club, Saltash, on the 9 th March 2016, from to The clerk will provide details of costs at the meeting : Referendum Principles re: excessive precept rises: A statement below has been recently made by James Kingston at DCLG confirming that parish councils would not be subject during to the same referendum principles surrounding council tac increases : Transparency Fund Application: An has been received from CALC confirming that the parish council s application to the Transparency Fund has been successful has been awarded and should be credited to its bank account during January. 10. Correspondence received by the clerk since the last Meeting, to include additional sheet detailing correspondence received since the agenda was delivered: 10.1: Communities and Devolution Bulletin: Passed to all councillors in attendance at the meeting. Council s attention was drawn to the section headed Section 106 Planning Obligations. 10.2: CALC Newsletter December 2015: Passed to all councillors in attendance and including information on: Chairmanship training The Transparency Code Funding Neighbourhood Planning The current position of Cornwall Council with regards to its Local Maintenance Partnership 10.3: The Outlook Magazine: Clarification has been received from Doctor Kitson, Editor of The Outlook magazine, that, in her absence and because the entry for the Parish Council remains the clerk s responsibility, no other volunteer connected to the magazine has authorisation to edit or alter the entries submitted by the clerk on the council s behalf. Doctor Kitson s will remain with the minutes for future reference. 10.4: Cattibriefinacial Ltd: The clerk has received an asking the council to consider using this company s services for grant finding alongside a report of work it has carried out in the past. This will be included on the agenda for the February meeting for discussion but in the meantime, any councillor wishing to see the report should contact the clerk who will forward it via as it is a 301 page document. 11. Widegates and the Village Green : 11.1: Inspection Report: No concerns reported by Councillor Matthews. 11.2: Stopping Up Order and Village Green Status: : Following the information provided by Highways Department of likely costs involved with submitting an application for a Stopping Up Order, it was resolved that the council would not pursue this option. 811

4 Proposed by Councillor Spencer, second by Councillor Matthews and agreed by all present at the meeting : After consideration of the advice received that applications for Village Green status needs to be for land that has been freely used by the community for sport and recreation for a period of 20 years, it was resolved that no application can currently be submitted. 11.3: Funding for hazards identified during the risk assessment process: : Tescos Grant Scheme: This funding scheme is available to improve green spaces within the community but the grants available range from 8,000 to 12,000 which is potentially considerably more than the funding required for erecting a handrail and some safety fencing : Alternate Funding: Councillor Hutchins provided an update on progress being made with alternative funding for a fence and handrails : Progressing the matter: In light of the information above, to agree how to proceed with this matter. Deferred to give more time for Councillor Huthchins to progress Nomansland Bus Shelters: In the light of only two quotes having been received at this time, it was resolved that the clerk seek out a third quote from another company. Proposed by Councillor Spencer, seconded by Councillor Matthews and agreed by all present at the meeting. 13. European Funding and Grants: Councillor Spencer gave a progress report on this matter and reminded the meeting that funding is still available. 14. Forward Planning: This document has been updated to reflect recent changes and has been uploaded to the website. 15. War Memorial: 15.1: Potential Policy: Following discussion of the advice received by CALC, it was resolved that a policy should be agreed by the council that could be used going forward surrounding alterations and additions to the War Memorial and that this matter be added to the next agenda for completion. 15.2: Consultation: In light of there being no response to the council s request to the public for their thoughts on the matter of making alterations to the inscriptions on the War Memorial and after discussion, the following resolutions were passed. Resolved that the two suggested spelling mistakes of two of the men s names inscribed on the War Memorial be altered. Proposed by Councillor Hutchins. Councillor Spencer spoke against the motion which was then seconded by Councillor Tamblyn and put to the vote. Three for, two against and two abstained resulting in the motion being carried. Resolved that the name not currently inscribed on the Memorial should not be added to it. Proposed by Councillor Chudleigh, seconded by Councillor Spencer. Three voted for the motion and four abstained resulting in the motion being carried. Resolved that a separate entity be erected to accommodate the alterations to be made. Proposed by Councillor Spencer, seconded by Councillor Chudleigh. Four voted for the motion, two voted against and one abstained resulting in the motion being carried. The clerk was instructed to obtain costs for carrying out the work required alongside writing a letter to the parishioner asking for the alterations so that he is aware of the decisions made. 16. Bolventor Lane: Resolved, after discussion, that the clerk should obtain prices for signs that could be erected giving drivers of vehicles warning that the lane is unsuitable for vehicles. In addition, and on the advice of Councillor Candy, she should send an to Cormac requesting that it complete a risk assessment of the lane. Proposed by Councillor Chudleigh, seconded by Councillot Tamblyn and agreed by all present at the meeting. 812

5 17. Superfast Broadband: Following the information received from the Julian Cowans, Superfast Broadband Team and the concerns raised by a resident living within the Sandplace area of the parish, the clerk was asked to invite a member of BT to attend a future meeting. 18. Matters from the Clerk for discussion: Including correspondence received since the agenda was printed. Extra attachment will form part of the minutes. 18.1: Financial Regulations: Resolved that following review of the Financial Regulations, no alterations are required. 18.1: Code of Conduct: Resolved that following review of the Code of Conduct, no alterations are required. Proposed by Councillor Chudeigh, seconded by Councillor Spencer and agreed by all present at the meeting. 18.2: Sandplace Notice Board: The new notice board will be delivered upon payment of the proforma invoice, a copy of which has been sent to the gentleman involved in the incident ready for passing on to his insurance company. 18.3: Councillor Contact List : Copies of the contact details submitted for 2016 have now been uploaded to the website, placed on the notice boards and have been passed to all councilors. 18.4: Contract Reviews: The contracts below were reviewed ready for advertising in February: Rental of Trenode Field: Resolved that the rental period to be ten months not 12. Proposed by Councillor Tamblyn, seconded by Councillor Spencer and agreed by all present at the meeting. Widegates Village Green maintenance: After discussion, it was resolved that the contract be left as it was and the skill and knowledge of the person appointed to carry out the maintenance be respected. Proposed by Councillor Spencer, seconded by Councillor Matthews. Seven votes for and one abstained meaning the proposal was carried. 18.5: Cilca Training: To access the course, the clerk must be registered with SLCC meaning that a membership fee of 128 must be paid in addition to the course fee. The clerk will pay this herself. 18.6: and further to item 9.3 Paperless Planning System: As agreed at the December meeting under agenda item 8.4, the clerk for the purchase of an A3 printer of her choice up to a maximum cost of 400. Following advice, the clerk has purchased an Epson printer at a cost of plus vat and delivery charge. In addition but from her stationary budget, she has purchased a supply of the relevant inks and A3 paper so that the machine is ready to use at the start of April, this being the time agreed by the council for changing to the paperless planning system : Energy Saving Workshop: Following the council s decision to fund the cost of the Reading Room to enable this workshop/drop in event to take place, the clerk has contacted Cornwall Rural Community Charity to confirm the council s decision and is awaiting a response from the Reading Room so that a suitable date for booking the hall can be identified : William Ough: Having received news of Mr. Ough s death on the 22 nd December, 2015, the Chair has prepared a short statement recognising his contribution to the parish during the great number of years that he served as a member of the parish council which will be posted on the council s website and in the next Outlook magazine. 19. New Business: Members should note that no motion will be moved at a meeting unless it has been included on the agenda and the mover has given written notice of its wording to the clerk at least 7 clear days before the meeting. 19.1: Potential Parish Play Area: As the Working Party did not attend, this matter was not discussed. There being no further business, the meeting closed at 9.12 pm. Date and Time of Next Meeting: February, pm at the Reading Room, Widegates on Wednesday 3 rd 813