Minutes for Maungarongo Marae Maungarongo Marae, Poroti Sunday, 12 March am

Transcription

1 Minutes for Maungarongo Marae Maungarongo Marae, Poroti Sunday, 12 March am Karakia: Present: Apologies: Previous Minutes: Matters arising: Continued from Kōmiti Wāhine. Mihimihi by Paul Edmonds. Paul Edmonds (Chair), Dinah Paul (Secretary/Treasurer), Christina Edmonds, Thereza Clark, Donny Nathan, Andrew Niha, Rewi Putiki Edmonds, Koketai Edmonds, Phaeree Edwards. Sherei Walker and Leonie Black arrived Nigel and Samantha Edmonds arrived 11. Harriet Peita and John Peita arrived Whitiao Paul, Anita Marsh, Taipari Munro, Meryl Carter, Te Raa Nehua, Nicky Edwards, Lorraine Norris, Hona Edwards. That the Apologies be accepted; Moved by Christina Edmonds. Seconded by Andrew Niha. That the Previous Minutes be accepted as read and correct; Seconded by Paul Edmonds. From To Do List: Dinah Pay bills - 21/02/17 Correspond with Whangarei Museum re Ketu and Ko to take possession 20 March /02/17 Ongoing correspondence. Living Waters hui - Wed Cancelled due to tangi. Tentative date 5 April as back up for Ngarararatunua Marae. ILG working group hui - Fri Cancelled due to tangi SH15 working group hui - Mon communicate w Jacki Holt - Done. Inv $ Community Dinner - fb, salads, raffles, entertainment, helpers. Find colour scheme. 17/02/17 & 27/02/17: 1 x response from Maadi Hart, 1 x query from To Matou Kainga. Maintenance to ablution block - Hire tradesman, Paul Honeybun. 20/02/17 awaiting quote. Effluent field - carpet. Bark. Ring Darren for delivery. Sorting out date. Cladding repairs - Fb for treated plywood and joiner. 27/02/17 no response. Purchase Roof on gas cage. Working bee March Fb. 27/02/17 no response. Jeff Paul has iron and will replace. Kai cooker from Theresa Anaki. Quotes for gas line and enclosure. 2 x 9kg gas bottles donated by Mike and Toni Watling (Paul) 16/02/17. Marae Committee bought regulator and hose to fit. And thank you card for Theresa Anaki. Need safety check on distance from fire to operate. Just card. Complete Procedures for the use of the Marae. Need walk through with all members to test Procedures. Minor Capital Works Fund application. Dinah will finish application and submit. Waiting on reply. STILL. Letter to CFRT. Deferred to Trust (Hona to draft and Dinah to send). Copies given 27/02/17. Wrapping for hot water cylinder - In progress. Tina to coordinate uncertificated First Aid course for hapū. In progress. Whitiao will explore OSH policies and procedures. In progress. 1

2 Correspondence In: By Hand: Mad Butcher, Whangarei, 13/02/17, O/N $ Mad Butcher, Whangarei, 14/02/17, O/N $ Gas Maungatapere, 28/02/17, Statement $50.00CR. RJMooney Estate, Feb 2017, Invoice $ Via Post: Pub Charity Limited, 07/02/17, Donation Accountability is Due. Warehouse Stationery Ltd, 14/02/17, Invoice $ Warehouse Stationery Ltd, 14/02/17, Invoice $ Regent New World, 05/02/17, Statement $500.00CR. ASB, for Maungarongo Marae Whatitiri Social Club Committee. ASB, Deposit Book. Warehouse Stationery Ltd, BizRewards Promotional material. Te Kooti Whenua Maori National Panui, March/Poutu-Te-Rangi ASB Statement Via to Richard Pawa, 16/02/17, Inter-marae Sports Event. Janelle Beazley, 16/02/17, Marae Insurance, fwdd to Whitiao Paul, Paul Edmonds, Secretary. Thereza Clark, 20/02/17, Feb 2017 Minutes. OnGas Limited, 21/02/17, Order Confirmation. Vodafone NZ Ltd, 22/02/17, Invoice $ Sylvia Tito, Mgk Sports Complex, 23/02/17, Country Meal Friday 10 March Responded. MyMeridian, 26/02/17, Changes to your electricity pricing. OnGas Limited, 27/02/17, Delivery Notification. Mardy Hart, 02/03/17, Country Meal. Responded. OnGas Limited, 02/03/17, Invoice $ Meridian Energy Limited, 06/03/17, Statement $ Maude Cook-Davies, 06/03/17, meeting. Responded. Warehouse Stationery Ltd, 07/03/17, Account No. B Responded. Anthea Taylor, Southern Trust, 07/03/17, Contact Form Enquiry. Responded. Aileen Harris, Regent New World, 07/03/17, Account Details. Responded. MyMeridian Smart Energy Weekly Energy Report, 15/02, 22/02, 01/03, 08/03. TRAION E Mara Panui, 23/02, 02/03, 09/03, fwdd to Anita Marsh (communications). That the Correspondence In be accepted; Correspondence Out: Via from maungarongomaraecommittee_poroti@outlook.co.nz Marae Committee and Trustees, 25/02/17, Feb Minutes and Financial Report. Hona Edwards, 25/02/17, Ongoing funding for Claims Hui. Hard copies delivered 27/02/17. Hona Edwards, 25/02/17, 7/8 October Report from WAI 1524 and WAI Hard copies delivered 27/02/17. Hona Edwards, 25/02/17, Thursday October 13, 5 pm - 6 pm, regarding Mangakahia Claims Budget. Hard copies delivered 27/02/17. Hona Edwards, 25/02/17, Mangakahia Claims Budget, Reimbursement on Receipts. Hard copies delivered 27/02/17. Hona Edwards, 25/02/17, WAI 2058 Proposed Plan and Budget, Hard copies delivered 27/02/17. DL SM Customer Services, 06/03/17, Pillows Invoice. Responded. That the Correspondence Out be accepted; 2

3 Financial Report: Maungarongo Marae Working Account Accounts paid in February; $ Feb Pak'nSave Nana's Café Feb Penguin Nana's Café Feb Penguin Stores Feb GAS Maungatapere Grounds Petrol Feb Mega Mitre 10 Cleaning Feb Mega Mitre 10 Stores Feb Pak'nSave First Kai Paul Feb Surplus Brokers Chattels Urn Feb Gas Works Chattels Gas Regulator Feb Pak'nSave Hui SH Motion: That the February Accounts paid be approved; Opening Bal at 31 Jan $ 5, Income $ 3, Withdrawals $ 1, Closing Bal at 28 Feb $ 7, Accounts for payment; $ 1, Pak'nSave Maintenance Working Bee Pak'nSave Maintenance Working Bee Mad Butcher, Whangarei First Kai Paul Mad Butcher, Whangarei First Kai Paul Vodafone NZ Ltd Phone Warehouse Stationery Ltd Stores Table Paper OnGas Limited Gas Warehouse Stationery Ltd Cleaning Meridian Energy Limited Power RJMooney Estate Maintenance Wharepaia Northland District Health Board Linen approx Total of accounts to be paid: $ 1, Balance of Account #01 $ 6, Targeted funding $ Working Balance $ 6, Motion: That the Accounts for payment be approved, and that the Financial Report be accepted; General Business: Working Bees: Big thank you to Whangarei Landscape Supplies for the free delivery of 2 truckloads of mulch. If nga hapū can acknowledge their generosity. Big thank you to the mokos of Tito and Maraea Paul and the whanau of Teri Rapana for their effort to finish Jerry's 3

4 mahi on the Effluent field coverage. They put in a huge effort, Saturday 4 March, to get the rest of the weed mat down and covered with the mulch. Just waiting on the final free load of bark, courtesy of Matiu Watene and Carter Holt Harvey, being delivered free by Darren to finish it off. So another big acknowledgement to go out there as well. Working bee planned for Saturday 11 th postponed until 9 am 18 th March. Country Meal; Had a great time and broadened the network further. will host if other groups can t. Stocktake; 9 am 18 th. Toilet use; key koha. Security locks. Paul and Dinah to facilitate hui with users. Miha falls on Easter Sunday. Still on. Mattresses. Assess and remedy Nigel introduced himself and Samantha, his wife. And submitted registration form. To be included in April Trust hui, time for Nigel Edmonds and Samantha re Aperehama Akarana Edmonds kawemate in May 7. Harriet; Fundraising Committee, February S Batons up tickets on FB, $40.00 Housie Tickets different acc. Statement given to Sherei Walker. #50 35,000 00, Housie and Raffle acc $ = 37,523.74, Licence to be done next week by Sherei and Nicky. Mihi to new people. Introduce. Future meeting date: 9 April pm. Karakia whakamutunga To Do List April 8 Hui-a-hapū Claims Calendar; Marae Usage Kōmiti Wāhine hui 2 nd Sunday of the 9 am unless notified Maungarongo Marae Committee, Poroti 2 nd Sunday of the 10 am unless notified Whatitiri Maori Reserves Trust hui 2 nd Sunday of the 11 am unless notified Miha 3 rd Sunday of every alternate month - next date noon. NO BOOKINGS March due to working bees and stocktake March 18 WORKING BEE 9am start. March 19 Hardiman whanau hui 12pm March 25 Trustee review of Wharepaia & Charter April 2 Wānanga Karanga 10-2 April 5 (Tentative) Living Waters 10-1 April 8 Hui-a-hapū Claims April EASTER April 15 Marsh whanau 10am April 16 April 16 Miha 12pm April 25 ANZAC DAY April 30 Wānanga Karanga May 7 May 21 Aperehama Akarana Edmonds kawemate 4

5 June 18 August 20 NO BOOKINGS September due to working bees and stocktake October 22 October 29 December 3 December 17 5