CAA Soccer Board Meeting Date of Meeting: August 12, 2012 (Sunday) Meeting Called to Order: 7:40 p.m. Meeting Adjourned:
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1 CAA Soccer Board Meeting Date of Meeting: August 12, 2012 (Sunday) Meeting Called to Order: 7:40 p.m. Meeting Adjourned: List of Attendees President: Chris Neeley Vice President: Don Rahn Secretary: David Wolf Treasurer: Carri Kroehler Director of Competition: Kevin Bell Director of Academy: Paul Ina Uniforms & Trophies: Matt Kroetz Fields: Jerry DellaPorta U5 Commissioner: Beth Bocchino U6 Commissioner: Derek Smith U8/U10 Commissioner: Ekle Small U12-U19 Commissioner: Bill Tindell TOPS Commissioner: Scott Hiltonen DoC Boys: Dave Gully DoC Girls: Mike Pickett * DoC Academy: Charlie Morgan* Badging: Ken Glinka* Club Administrator: Lisa West Concessions & Ref Assignor: Theo Kouremetis* Registrar: Lori Kalbfleisch * Director of Marketing: *Denotes Absence Other Attendees at the Board Member. Due to the agenda item of Election for CAA Secretary, there were over 70 people present at the meeting. Due to the large number of attendees, there was no attendance list documented for this board meeting.
2 Meeting Called to Order Chris Neeley called the meeting to order at 7:40 p.m. The election of Secretary to the CAA Soccer Board was a major agenda item for the meeting. As the Board waited for the delivery of the ballots for the election, the Operations Update began. Operations Update Field Layout Jerry Dellaporta reviewed the plan for the new field layout. Concessions Chris Neeley notified the Board that there had been a break-in at concessions. No one has been caught yet but the police do have some video footage. There have been break-ins at other CAA fields as well. New keys were made. There was no cash or cash register taken during the break in since these items are not stored in the concession area. It needs to be determined who will have keys and someone needs track key holders. A key holder is also needed on Sundays in case of emergencies. Ice, AED, and other first aid equipment is stored there. Summer Camps -1 v 1 was very well attended, received great feedback. SAQ as well. Opening Day Derek Smith reported that the Fall opening day is scheduled for Saturday, 9/8 from 8 a.m. to 4 p.m. The cost for a Vendor to participate will likely be be $25 a booth. This is lower than last Spring in an effort attract more vendors. The Committee will try to place the participating vendors in a better position this year. Teen Volunteers will be recruited for assistance with Opening Day activities. Election of CAA Board Secretary Secretary Elections: A Special Election was held to fill the position previously held by Yana Lorne who recently resigned as Secretary of the CAA Soccer Board. There were two candidates who ran for the board: Amy Fallon and David Wolf. Both candidates introduced themselves to the board and the parents who attended to vote in the
3 election. The ballots were counted and David Wolf was elected as the new Secretary of CAA Soccer. Following the election for Secretary of the CAA Soccer Board, the regular meeting continued with additional information pertaining to Operations. Operations Update Continued Photographer Vendor. CAA Soccer will continue to work with Bishop Photo for team photos. The scheduled photo shoots for the teams are as follows: September 15, 2012 September 22, 2012 It is important that all teams are photographed especially the Recreation teams due to the club sponsorship of Land O Frost. The Board may consider other photographer vendors in the future. Fall Registration Update. Lisa West gave an update on the numbers for the Fall Registration as follows: Recreation 1470 Academy 210 Premier 284 Total 1680 Last year, CAA Soccer was the second largest soccer club in the State of Florida. AED (Defibrillator) A question was asked about the AEDS and training. There was no coach training held last year due to a change in CAA requirements. One of the guests in attendance mentioned that he could provide information for an online training vendor. Light Pole by the Goalie Training Area. There will be a light pole installed in the Goalie Training Area next week. It will operate via a timer. Light Pole will be operated or lit through a timer.
4 July 2012 CAA Soccer Board Minutes Motion by to Approve the July 2012 Board Minutes. Seconded by Motion to Approve Minutes passed by unanimous vote. Kick Back Walls. Per Kevin Bell, the Kick Ball walls are under construction. The total costs for the Kick Back Walls was $5,000. Treasurer Report The budget year for CAA Soccer runs will run from July 1, 2012 through June 30, For the month of July 2012, the Club had $113,000 in Income and $84,000 in expenses. The Land O' Frost Sponsorship of $15,000 counted for this fiscal year. There are two priorities at this point in time: 1. Solidify Capital Expense Plans 2. Finalize Academy Budget (There will be a review of the U 7 and U 8 program to determine the number of coaches / trainers needed for the budget. Recreation Update Director of Coaching. Derek Smith reported that interviews have been conducted. Three of the four chosen applicants were interviewed. The fourth applicant will be interviewed in some time this week. In light of the season commencing, there may be a Special Meeting scheduled in order to vote on the Director of Coaching once the interviews are completed. TOPS Update Uniform. Scott Hiltonen reported that the TOPS programs is working on uniforms for the players. The plan will be to put the player s name on the uniform. TOPS is also working on T-shirts for the program as well.
5 Premier Update Premier Coach Guideline / Policy. Kevin Bell reviewed the Premier Coach Guideline / Policy with the Board. The guideline / policy notes the preference and general policy of the CAA Premier Soccer to have paid coaches (who are not parents of a player on the team) in place for the Premier Teams. If a qualified and licensed Coach cannot be lined up for a White Team or B Team, the Board will consider the assignment of a qualified and licensed parent coach. David Wolf noted that there are Parent Trainers currently involved in the Premier Program. David Wolf requested that an additional Guideline / Policy be prepared to address Parent Trainers volunteering in the Premier Program. Kevin Bell will work on such a Guideline / Policy to present to the Board at another meeting. Motion by Kevin Bell to approve Premier Coach Guideline / Policy. Seconded by Motion passed by Unanimous Vote. Premier Coach Contracts. Kevin Bell reported that all Premier Coaches have signed their respective contracts. Speed and Agility (SAQ) SAQ will be conducted on Wednesday evenings / nights. Donovan Darius will run some of the SAQ Sessions. The Donovan Darius SAQ will be open to Premier layers 13 and above. There may be an additional SAQ or training day on Fridays. IMG Club (Tampa) Kevin Bell spoke with representative with the IMG Club (Tampa) at AGM. At this time, CAA Soccer / Premier Program is just considering working with the IMG Club (Tampa) which is in the ECNL (Elite Club National League). The matter or decision to participate was not voted on at the August Meeting since the discussions have been preliminary and limited to the discussion with the IMG of Tampa representative at IMG. If at a later time, CAA Soccer forms a relationship with IMG (Tampa). The Director of Coaching and Director of Premier would select the top player OR top two players on a team to try out for the IMG (Tampa) team. If CAA Soccer provides qualified players to IMG (Tampa), CAA Soccer hopes to get additional premier players from IMG (Tampa) or who tried out for IMG of Tampa into the CAA Soccer Program. Kevin Bell pointed out that this will not be an Alliance Team and that talks were preliminary at this time.
6 Furthermore, it was pointed out that the IMG Club (Tampa) relationship would just be for the Girls Premier players. If selected for IMG (Tampa), selected girls would just play in ECNL because the players cannot play in both ECNL and the Florida State Cup league. U 13 Boys White Coach Needed. Emile Therrien is the current coach but is being deployed. There will be a search to replace Emile Therrien as coach of this team. Academy Update. Proposed Academy Coaching Staff 2012 Academy Coaching Staff 2012 U 9 Boys - Blue - Matt Harrison U 9 Boys - White - Ben Brueck U 9 Boys - Black - Rick O'Connor U 9 Boys - Green - Kevin Moore U 10 Boys - Blue - Rick O'Connor U 10 Boys - White U 10 Boys - Black - Matt Harrison U 9 Girls Blue - Randy Zaperelli U 9 Girls White - Kandis Kenny U 9 Girls Black - Nelson Quintanilla U 10 Girls Blue - Kandis Kenny U 10 Girls White U 10 Girls Black - Jorge Gomez For teams with a coach who coaches other teams, a plan will be put in place to cover any conflicts that the coach may have during the season. There was discussion about an Academy Coach having more than 2 total teams in the CAA Soccer program. Due to the expected conflicts on game day, many Board members were concerned about the potential conflicts and a coach missing too many games. Motion by to Approve Academy Coach List. Seconded by
7 Coach Badges. Current, St. Johns County is processing the coach badges. Website Update Scott Hiltonen provided the Club with the website update. CAA Soccer is currently getting bids / proposals from two Web companies who have experience working with soccer clubs and youth sports organizations. Each company will present a Webinar to the board in the next week or so. The plan is to present the information for the Web companies to the next scheduled board meeting. Veterans Park Field Lights Field Lights will start August 13 and run through November 11 Marketing Update Chris Neeley discussed the open position for Director Marketing. Motion by Chris Neeley to name Gina Ford as Director of Marketing Seconded by Motion passed by Unanimous vote of the Board. CAA Soccer Next Board Meeting September 2, 2012 The next CAA Soccer Board Meeting will be held on September 2, 2012 Motion by to Adjourn Meeting. Seconded by Meeting Adjourned at 9:30 p.m.
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