Piddle Valley Parish Council

Transcription

1 Piddle Valley Parish Council Dear Councillor You are hereby summonsed to attend the August Meeting of the Piddle Valley Parish Council to be held on Tuesday 30 January at 7.30pm, Piddletrenthide Memorial Hall. Yours faithfully Samantha Paulley Clerk 1. Democratic Period to include; i) County Cllr update ii) District Cllr update 2. Absence with apologies 3. Declarations of Interest 4. Minutes of meeting held on 28 November Minutes of Extra Ordinary meeting held on 19 December Clerks update a) Parish Council website funding 7. Police/Home watch update Planning Matters Decision notices a) WD/D/17/ UNIT 13, ENTERPRISE PARK, PIDDLEHINTON b) WD/D/17/ THE BARN, CHURCH LANE, PIDDLETRENTHIDE c) WD/D/17/ DOLES ASH FARM, DOLES ASH, PIDDLETRENTHIDE d) WD/D/17/ DOLES ASH FARM, DOLES ASH, PIDDLETRENTHIDE e) WD/D/17/ AUSTRAL FARM, ALTON PANCRAS f) WD/D/17/ BOLDACRE, MAIN ROAD, ALTON PANCRAS g) WD/D/17/ The Beeches, Piddlehinton h) WD/D/17/ Land adjacent to unit 47a, Enterprise Park, Piddlehinton Planning Matters Various a) Unilateral Undertaking WD/D/17/001069, Austral Farm, Alton Pancras b) Invitation _ Parish and Town Planning Session at South Walks House c) Minerals & Waste consultation 8. Buses and Community Car Scheme working group. 9. Neighbourhood Plan Working Group

2 10. DAPTC meeting update 11. Defibrillator Working Group update 12. Matters arising from last minutes Action Points a) SMARTS tree planting & lighting awaiting amended planning application b) Flood Prevention Plan Update from Cllr Cox meeting 13 School Matters a) Update from meeting with Head Teacher Cllr Cox, Cllr Howard b) War Memorial 14 Financial Matters a) Bills for payment December Clerks salary PAYE tax Clerks expenses Village Hall hire costs b) Bills for payment January Clerks salary PAYE Tax Clerks expenses inc office Jo Witherden c) Millennium Green play equipment funding 15 Highway Matters a) Ironman b) Dorchester Marathon contributions applications made? c) Additional Grit bins Cllr Hiscock 16 News & Views items 17 Playing field & Playground 18 Items for next agenda 19 Notice of next meeting Tuesday 27 February 2018, Piddletrenthide Memorial Hall Clerk to Piddle Valley Parish Council 21 January 2018

3 Draft Minutes of Piddle Valley Parish Council Tuesday 30 January 2018 Piddletrenthide Memorial Hall Present: Cllrs Mailer (CHAIR), Clifton, Ebdon,Lock, Potts, Abbott, Phillips, Murray, Coombes, Cox, Milne, Sherwood, Brackstone, District Cllr Haynes Apologies received: Cllr Howard, County Cllr Haynes No apologies received from Cllr Hiscock Democratic Period No comments received. County Cllr Update County Cllr Haynes gave apologies for the meeting but sent the following report; Local Government Reorganisation The secretary of State gave a minded to decision last November and since that time the councils involved have had to go to their full council meeting to approve that this is the way they want to go forward. Eight of the Nine Councils approved the move to two unitary councils. Christchurch did not and suggested that there should be a unitary of Bournemouth and Poole Councils, without Christchurch and that the rest of Dorset should remain as two tier (status quo). The secretary of state will now decide what action to take, and if he is to go with the two new councils then an announcement will be expected shortly before an act of parliament is made in March. Whatever the case the councils will need to work much more closely together and if there are to be elections for a new authority in May 2019 then there is a huge amount of work to be done to prepare for the merging of services. I have been involved in some interesting work in Purbeck looking at public property in a holistic way. We have an empty middle school after this area moved to primary and secondary schools. The health trust has an old community hospital that is not fit for purpose. The local GP is looking for a new surgery as his is too small. The district council have some funding that they are looking to put into social housing. Last autumn all the interested parties got together and agreed to potentially do some land swops and investment to provide something really quite exciting. There is now a signed memorandum of understanding and using a framework of investors, housing associations and developers set up by DCC we look as if we can make this work. So we are looking at a new community hospital, a GP surgery with some space for community support activity and some key worker housing for the nurses and care workers required in the area. The idea of using the whole of the public estate has really taken off and so the NHS, Blue light services and councils across Dorset 1 P age

4 are now looking to see if this can be rolled out across the county. It is good to see organisations getting together like this to create better outcomes when in the past they would have just sold off unwanted buildings or moaned they could not afford new ones. At the same time we are looking to provide some very much needed affordable housing for our key workers. I have spoken recently about the considerable pressures there are on the children s services budget. Currently this is about 15M overspent. Much of this is due to the cost and number of looked after children, currently running at about 430. Much of the cost is because we are having to use agency foster placements for the children and these are often out of county. We have recently started a big campaign to enlist more foster carers in Dorset and we are starting a series of roadshows across the county to encourage more people to think about fostering children. We hope to recruit over 100 families in the next two years. We also send far too many children with special needs out of county for their education as we do not have the specialist provision in the county. Again this is very expensive and is not good for families to be split up. We are now looking at renovating and altering some of our own property to see if we could provide this more locally and in house. The most recent survey of councils shows the Dorset Waste Partnership as the top for recycling in the country. This organisation has had a completer turn around and not only is providing an excellent service but also is projected to come in 900K under budget this year. There has been a lot on the news recently about delays in hospitals and in particular the delay to those coming out of hospital due to lack of beds in care homes of lack of capacity in domiciliary care. In many ways we are lucky in Dorset because we do have a very elderly population we also have 9 community hospitals as a step down from the 5 main hospitals if that is what is needed. This winter DCC has made a real concerted effort to keep the system moving and there have been daily local meetings and a weekly Dorset wide meeting across the health system to ensure we are doing the very best we can to move people out of hospital. We have made a lot of progress and our figures for November and December, when things are particularly busy, are better than the rest of the year and improving. With the large increase in flu cases this may be a more difficult in January but we do seem to have got much better communication across the system. The emerging big issue is that there is nowhere as step down accommodation for those with mental health problems. People who have had to be in hospital for their mental health but need to move to supported accommodation before the move back to independent living. For their own safety they cannot just be put out into the community. We are now working hard with the health trust to see what solutions there could be to this issue. District Cllr update District Cllr Haynes attended the meeting and the SMARTS planning application was discussed in great detail regarding the lack of enforcement on the original conditions of the approval. District Cllr Haynes was asked if he can call in the current planning application to committee to give the Parish Council the opportunity to be heard. District Cllr Haynes agreed to contact Fred Horsington, Chairman of the Planning Committee but stressed that this wouldn t go to committee until March. Action Cllr Mailer to also contact Cllr Horsington. Action District Cllr Haynes to ask County Councillor Haynes to forward a report ref the Bus 2 P age

5 Service in the Piddle Valley. 1/2018 Declarations of Interest Cllr Phillips declared an interest with the Millennium Green request on the agenda. 2/2018 Minutes of meeting held on 28 November 2017 It was proposed by Cllr Cox and seconded by Cllr Clifton that these minutes with the following amendment should be accepted as a true record of the meeting. All agreed. Page 1, Present, should include Cllr Brackstone 3/2018 Minutes of Extra Ordinary meeting held on 19 December 2017 It was proposed by Cllr Abbott and seconded by Cllr Phillips that these minutes should be accepted as a true record of the meeting. All agreed. 4/2018 Clerks Update The Clerk informed the meeting of the Transparency Code funding available to all parish councils to implement the legal obligations all local councils are required to fulfil. The funding would provide the council with a fully responsive website along with training for the clerk. It was proposed by Cllr Cox and seconded by Cllr Clifton the funding should be applied for. All agreed. Action Clerk to apply for funding. 5/2018 Police Home watch update PCSO Donnison attended the meeting and gave the following update; Break in at the Waterson farmshop Outbuilding at Austral Farm broken into and tools taken Duntish opportunist stole chainsaw General advice is to be mindful and report any concerns to the police via the website or 101. During a recent hunt a report of the hounds being on the Millennium Green has been received. This is an ongoing investigation. Dorset Police are introducing Op signature which is a scoring process for high risk victims of scams. The PCSO will visit the victims on a monthly basis for 3 months. Scam prevention meetings can also be arranged with the local PCSO. 6/2018 Planning matters 3 P age

6 i) Decision notices; WD/D/17/ UNIT 13, ENTERPRISE PARK, PIDDLEHINTON APPROVED WD/D/17/ THE BARN, CHURCH LANE, PIDDLETRENTHIDE APPROVED WD/D/17/ DOLES ASH FARM, DOLES ASH, PIDDLETRENTHIDE APPROVED WD/D/17/ DOLES ASH FARM, DOLES ASH, PIDDLETRENTHIDE APPROVED WD/D/17/ AUSTRAL FARM, ALTON PANCRAS APPROVED WD/D/17/ BOLDACRE, MAIN ROAD, ALTON PANCRAS APPROVED WD/D/17/ The Beeches, Piddlehinton APPROVED WD/D/17/ Land adjacent to unit 47a, Enterprise Park, Piddlehinton APPROVED ii) Planning consultation WD/D/17/ HOPE FARMHOUSE, SWAN LANE, PIDDLETRENTHIDE It was agreed that a site meeting followed by extra ordinary meeting is required for this application will has been arranged for Saturday 17 February at 1130am. Clerk to circulate meeting notice. ii) Planning Matters Various Minerals and Waste Plans Consultation A discussion took place as to what comments should be made and it was agreed that comments should be submitted regarding increase of traffic and also the impacts on the environment. Clerk to submit comments on Dorset for You by 5pm 31 January 2018 Parish & Town Planning session Cllrs Sherwood and Ebdon accepted the invite. Awaiting confirmation of attendance. Unilateral Undertaking document received in relation to WD/D/17/001069, Austral Farm, Alton Pancras Action Clerk to circulate. 7/2018 Buses & Community Car scheme working group Cllr Potts gave an update on the meeting held in December and also confirmed that the amount of responses received from the leaflet drop to gauge interest in the bus service was poor which is very disappointing. The working group will meet to discuss the way forward. Action Group to meet and publish article for next News and Views (by 15 th February) 8/2018 Neighbourhood Plan Working Group Cllr Cox has circulated the amended report and comments to all councillors. WDDC have accepted most of the changes but broadband, traffic and conservation areas are not included. Should this now go to referendum? It was proposed by Cllr Cox and seconded by Cllr Phillips that the parish council 4 P age

7 agrees to the changes in the plan and wishes WDDC takes to strategy meeting on 8 February with a view to take to referendum. A vote took place and all Councillors were in favour. 9/2018 DAPTC meeting update Cllr Mailer asked if anyone could attend the DAPTC conference at Kingston Mauward. Cllr Lock may be able to but if not Cllr Clifton confirmed he can. Action Cllr Lock to confirm/refuse attendance. Cllr Clifton to attend. Action Clerk to book place at Conference 10/2017 Defibrillator working group update Cllr Phillips informed the meeting that the Piddlehinton defib was deployed recently but not used as the paramedics attended. Action Group to meet and publish article for next News and Views (by 15 th February)11/2018 Matters arising from last minutes a) SMARTS tree planting & lighting discussed under District Cllr update. b) Flood Prevention Plan Next agenda 12/2018 School Matters Next agenda Action Cllr Cox to arrange meeting as soon as possible with Cllr Lock, Abbott and Sherwood. Action Cllr Cox to arrange a meeting after the half term break and to include Cllrs Abbott and Hiscock 13/2018 Financial Matters a) Bills for Payment December Clerks Salary PAYE tax Clerks expenses b) Bills for payment January Clerks Salary P age

8 PAYE tax Clerks expenses inc office Jo Witherden Village Hall hire costs It was proposed by Cllr Coombes and seconded by Cllr Abbott that these payments should be made. c) Millennium Green play equipment funding A letter has been received from the Trustees of the Millennium Green confirming that they have made the decision to replace the large timber play structure which unfortunately requires increasingly frequent repairs because of rot in the timbers. The Trustees are requesting the parish council to write a letter of support to WDDC for grants to help with the costs. It was proposed by Cllr Sherwood and seconded by Cllr Cox that a letter is sent. All agreed with one abstention. The Trustees are also requesting a contribution towards the costs from Piddle Valley Parish Council. This was discussed and it was proposed by Cllr Sherwood and seconded by Cllr Ebdon that a financial report is submitted to the parish council in February and March but that the Parish Council would make an offer of 700 intended donation on the understanding that the remainder is raised by the Trust. All agreed with two abstentions. 14/2018 Highway Matters a) Ironman Clerk to respond to the Trustees Cllr Mailer asked the council if this item needs to remain on the agenda and it was agreed that it can be taken off. b) Dorchester Marathon It was agreed that the organisers should attend the next parish council meeting to discuss any concerns. c) Additional Grit bins Cllr Hiscock Next agenda 15/2018 News & Views/Website Clerk to invite organisers to February meeting A new editor is required for the News & Views. Anyone interested should contact the current editor. 16/2018 Playing Field & Playground 6 P age

9 Nothing to report. Action Cllr Mailer to enquire a sign is required about using play area at own risk. 17/2018 Items for next agenda Tennis club fee Millennium Green finance School Matters Post Office There being no further business the meeting closed at 2130 with notice that the next meeting will be held on Tuesday 27 February 2018, 1930hrs at Piddletrenthide Memorial Hall. 7 P age