Benson Parish Council

Transcription

1 Unaudited Financial Statements For the year ended 31st March 2016

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3 Income and Expenditure For the year ended 31st March Income Notes Precept 120, ,972 Precept Support Grant 3,147 3,570 Hall hire Parish hall 1 44,024 41,292 Youth hall 12,837 13,142 Pavilion 4,690 4,910 61,550 59,343 Licence applications Hire of crockery and cutlery Hire of hall equipment Caretaker fees 2,099 1,817 2,943 2,914 Allotment and ground rents Grants & donations received Bank interest received Other income 2 2,115 4, , ,160 3, ,568 2,349 Total Income 203, ,616 Expenditure Staff salaries and employer's NI 5 56,012 49,288 Pension employer contributions 9,453 8,657 Contractor 6 13,346 13,861 Fuel and travel costs 296 Insurance 6,115 6,078 Grants Events 7 5,656 7,158 2,344 Subscriptions 8 1, Office costs 9 3,320 3,519 Office precept projects 10 1,856 - Advertising Audit fees ,013 Legal and professional fees Youth club costs Further education tuition Miscellaneous expenses Parish hall running costs 17 28,622 28,005 Parish hall precept projects 18 3, Youth hall running costs 19 4,542 5,610 Youth hall precept projects 5,305 Pavilion running costs 20 3,615 4,499 Pavilion precept projects 21 - Land and recreational grounds running costs 22 9,142 13,335 Land and recreational grounds precept projects 23 3,223 40,980 Rivermead running costs 24 1,041 1,961 Rivermead precept projects 20 7,280 Allotment running costs Allotment precept projects 26 - Millbrook Mead running costs 27 - Sunnyside rec running costs Sunnyside play area running costs Sunnyside play area precept projects Green Close running costs St Helens play area running costs Suspense Partial exemption non-reclaimable input VAT 1,112 Bank charges Bad debt Total Expenditure 169, ,369 Net surplus for the year 33,292 1,246

4 Balance Sheet as at 31st March Notes Fixed Assets 33 Land and property 1,028,701 1,028,701 Furniture and equipment 64,222 55,840 1,092,923 1,084,541 Current Assets Cash at bank and in hand Debtors Prepayments and amounts paid in advance Other debtors Interest receivable , , ,880 5, ,388 3, ,808 2, , ,916 Total Assets 1,462,905 1,429,457 Current Liabilities Creditors ,522 Accruals and amounts received in advance 39 2,347 2,949 Other creditors - Total Liabilities 2,452 9,471 Total Assets less Total Liabilities 1,460,453 1,419,986 Total Net Assets 1,460,453 1,419,986 Income and Expenditure Account Balance at 1st April 2015 Net surplus for the year 334, ,183 33,292 2,055 Balance as at 31st March 2016 Revaluation reserve 367, , ,092,923 1,084,524 1,460,453 1,418,763

5 1 Parish hall Main hall 33,361 31,764 Lounge 5,570 5,358 Committee room 5,093 4,170 2 Allotment and ground rents 44,024 41,292 Paddock Cuckoo Pen 750 1,500 Millbrook Mead Tennis Courts Sunnyside - - Allotments 1,017 1,850 2,114 4,423 3 Grants and donations received Council tax reduction scheme grant 3,147 Don Fletcher Bench 230 Neighbourhood Plan grant 10,000-13, Other income Tennis Courts electricity 1,266 1,167 Photocopying 19 Fair on Sunnyside 250 Refreshments 51 Public toilets 9 Parish hall payphone 2 RB Legion Posters 8 Benson Angling re footpath 1,000 Fish and chip van electricity 75 Unidentified 45 1,567 2,324

6 5 Staff salaries and employers national insurance Benson Parish Council Staff salaries 53,656 47,551 Employers national insurance contributions 2,356 1,737 56,012 49,288 6 Contractor Administration part 1 13,346 13,861 13,346 13,861 7 Grants Friends of Benson Library 1,400 1,700 St. Helen's PCC Cemetery upkeep Youth Club hall hire * not invoiced yet for 15/16 amounts to Royal British Legion Poppy Wreath Millstream Day Centre 1,200 1,200 Oxford Samaritans 100 South and Vale Carers 150 Benson Scouts 76 Homestart 150 Enrych Oxfordshire (Ryder Cheshire Volunteers) 100 Parishes Against Gravel Extraction 1,250 1,250 Citizen's Advice Bureau Oxford Oxfordshire Association for the Blind Salvation Army 100 Well Med defib cabinet 540 Air Ambulance 150 Best 150 RAF Benson Military Wives Choir 100 Flower tub prizes 40 Sue Ryder BB&O ,656 7,158 The number of electors on the Register of Electors in force from 2 March 2016 is 3052 (15th May 2015: 3478). The section 137 expenditure limit for is 7.36 per elector.

7 8 Subscriptions Oxfordshire Association of Local Councils* 1,230 Society of Local Council Clerks Oxfordshire Playing Fields Association 70 The Chiltern Society Campaign to Protect Rural England Oxfordshire Rural Community Council Oxfordshire Rural Community Council village halls 30 River Thames Alliance 25 Information Commissioner 35 * includes last years subs as paid late 1, Office costs Photocopier Telephone Stationery Postage Software maintenance and Internet subscription Computer costs 8 Data Protection Reg 35 Calculator 18 Desk for Halls Manager 58 Blind for Parish Office 220 A Practitioners guide 20 Biscuit boxes 4 Operator chair 28 Shelf brackets 75 Cable trunking 5 Wall mount for CCTV monitor 25 Archive boxes 45 Scanner 247 Noticeboard 19 Office copier 102 Fuel 296 3,320 3, Office precept projects Deposit for website Neighbourhood Plan 1,606 1, Advertising Legal notices 15 Situations vacant

8 12 Audit Internal audit External audit Legal and professional fees 765 1,013 Crown Plans 13 3 Horseshoes Plans 13 VAT advice Bertie West Field legal advice 500 Review of standing orders Youth club costs Insurance Affiliation Further education tuition Intro to Finance - RFO 78 SLCC VAT - RFO 75 OALC Year End Accoutning - RFO 42 OALC Internal Audit - RFO 42 Parish Clerk Regional Conference 69 Parish Clerk course The Openness of LGB Regs 35 OALC Good Employer 130 SLCC Halls Manager How to Promote Your Venue course Miscellaneous expenses Shield engraving 10 DPS replacement trousers - bleach damage 18 Refreshments for public meetings Election costs 115 Community Award - A Hayes 50 Donations to Dr Rose retirement 50 Map of library 13 Deeds Benson Parish Council

9 17 Parish Hall running costs Business rates 7,800 7,654 Premises licence Gas 4,992 4,756 Electricity 1,335 2,078 Water 322 1,315 Fire prevention 1, CCTV rental 3,580 3,580 Payphone Performing Rights Society Consumables 1,318 1,181 Waste collection Cleaning/caretaking 280 Window cleaning 1, General maintenance 1, Servicing and repairs of kitchen/hall appliances 260 Electrical works PAT testing NICEIC periodic test and inspection remedial works 278 Boiler maintenance 987 Plumbing and drainage works Hygiene services 1, Parish Hall Vandalism Plates 282 Sign Writing 50 Audio cables and projector screen 166 Carpet cleaners 739 Ladders 143 Soup bowls 145 Key cutting 39 Foyer light fittings 216 Extension leads 48 Vacuum cleaner 23 Glasses and jugs 194 Overflow carpark repairs 440 Fire Exit Repair 295 Main entrance door repairs 295 Wet floor sign 5 Radio Controlled 25 batteries 20 Pavement signs 102 Teapots 104 Bin 8 Teaspoons 7 6 Fridge 450 Biscuit box 11 28,621 28, Parish Hall precept projects Parish hall regeneration architects fees 3,846 Christmas decorations 202 3,

10 19 Youth Hall Running Costs Rent Business rates 1,656 1,625 Gas Electricity 1, Water General maintenance Consumables Fire prevention Performing Rights Society Boiler (water heater) maintenance 254 Window cleaning 260 Small furniture and equipment NICEIC periodic test and inspection 72 NICEIC periodic test and inspection remedial works 34 Plumbing works 280 Hygiene services 133 Saniflo 606 Painting 187 New floor 5, Pavilion running costs 9,846 5,610 Business rates 1,272 1,248 Electricity 1,350 2,513 Water General maintenance 608 Consumables Fire prevention Electrical works 70 Window cleaning 162 Small furniture and equipment ,615 4, Pavilion precept projects

11 22 Land and recreational grounds running costs Grass cutting 1,057 3,492 Village centre costs College Farm electricity meter Public toilet 655 1,567 Dog waste collection Signage 760 General maintenance 2, Contingency Fund 375 Footpaths 3,000 Brook Clearance 50 War memorial plants 287 Recreational grounds and play equipment maintenance 610 Hedge cutting and tree maintenance 5,245 Tub planting Recreational grounds and play equipment 188 9,142 13, Land and recreational grounds precept projects Public conveniences replacement project 29,214 Groundworks and slabs at Millstream Toilets 800 Toilets access control system 1,416 Signage 1,007 Sunnyside sign 5,453 Swings at Green Close 760 Green Close play area refurb 2,595 St Helens play area refurb 2,111 Xmas tree electrical equipment 118 Engraved sign 15 Retention release 714 3,223 40, Rivermead running costs Grass cutting Water 21 1,134 General maintenance Pool maintenance Hedge and tree maintenance 41 Paddling Pool Refurb 6,000 Summerhouse brick repairs 1,280 8,321 1,961

12 25 Allotment running costs Water General maintenance & inspections 65 General maintenance & inspections - external contractor Allotment precept projects Millbrook Mead running costs - 28 Sunnyside Rec running costs Grass Cutting 406 Hedge Cutting 81 Weed spraying Sunnyside Play Area running costs 568 Grass Cutting 568 Weed spraying Sunnyside Play Area Precept Projects 649 Picnic table Green Close Play Area Running Costs 333 Grass Cutting 568 Weed spraying St Helens Play Area Running Costs 649 Grass Cutting 568 Weed spraying Hedge Cutting

13 33 Fixed Assets Benson Parish Council 2016 Land and property As valued by Lock & co. 17 th July 2003 Mill Lane Allotments and Play Area 40,000 Rivermead Pool and Recreation Ground 50,000 Rivermead Bathing Hut 100 Parish Hall, Sunnyside 500,000 Sports Pavilion, Sunnyside 100,000 Recreation Areas, Sunnyside 150,000 Cuckoo Pen Allotments and Paddock 52,000 Scout Hut Land 15,000 Bertie West Field 50,000 Aldridge Triangle 1,000 Play and Recreation Ground, Green Close 40,000 Youth Hall (Building only) 500 College Farm Parking Area 30,000 Bus Shelter 100 Land at The Cedars 1 Valuation at 31st March ,028,701 Furniture and equipment As valued by Lock & co at 17 th July , additions at cost 4, additions at cost 14, additions at cost 4, additions at cost 4, additions at cost 14, additions at cost 7, additions at cost 2, disposals at cost - 4,338 Valuation at 1st April ,222 Additions during the year Step ladders Chainsaw boots Chainsaw gloves chainsaw trousers chainsaw filing kit multitool helmet desk for halls manager picnic table Rug doctor upholstery cleaner tripod microphone leads soup bowls and plates YH cooker PV fan heater Adjusted in revaluation reserve Valuation at 31st March ,222 Fixed Assets at 31 st March ,092,923

14 34 Cash at bank and in hand Community Directplus Current account - Co-op 106,981 90,250 Public Sector Reserve Current account Co-op 12,627 12,619 Project Funds Business Select 14 Day account - Co-op 120, ,045 Bloomfield Bequest - Natwest 56,926 50,000 Bloomfield Bequest interest - Natwest 6,267 Petty cash Treasurers Trust Accout - Nationwide 50,102 50, , ,197 Current account - previous and current years remaining precept funds, including funds allocated to projects and reserves allocated to future budgets, held in the current account whilst it attracts a higher rate of interest than the savings accounts. Public Sector Reserve This money is from the past sale of land and is to be used for capital projects only. It is allocated to projects. Project funds account - This account holds funds set aside for specific projects to be carried out in the future. Bloomfield Bequest account - Natwest - This account holds the 50,000 bequest from Denis Bloomfield, which may not be spent. The interest earned on the bequest may be spent. Summary Funds allocated to projects 209, ,038 Bequest that can not be spent 50,000 50,000 Funds allocated to next year's budget 45,733 28,900 General reserves 41,567 11, , ,197

15 Project funds Allocation of project funds as at 31 st March 2016 Premises development fund Parish Hall Flagstones Parish Hall Car Park Works Parish Hall Redevelopment Architect Fees Parish Hall Doors Parish Hall Regeneration Parish Hall Entrance Floor Parish Hall new audio system Main hall replace carpet tiles and aluminium trim Pavilion waste facility Play equipment fund Youth Hall Replacement Adventure Playground Village centre litter bins Village centre Bob's corner and College Farm electrical works Public conveniences Extra Grass Cuts Millstream Carpark Rose Garden/ Toilet works Rivermead Picnic Table Rivermead Summerhouse Bricks Rivermead signs Rivermead Heritage Trail Rivermead HCCTV installation Reline paddling pool Allotment fence/gate/hedges Sunnyside sign Website and IT solutions Benson Road Signs Traffic Survey Hydro Study Legal Fees War Memorial Salt Store (St Helens) Bertie West field 177,769 1,200 2, ,000 55,000 1,250-4,200-5,000 2, ,687 6,947 35,000 15, ,000 39, ,490 1, , , ,000 5,750 2,233 1,000 1,000 3,000 1,000 20,000 1,448 2,034 1,000 Queen Elizabeth's field Aldridge Triangle plaque plinth Christmas lights 1,000 Local plan 1,000 IT requirements 6,000 Road markings - white lines 500 Neighbourhood Plan 3,394 - Funded by: 209, ,123 Project funds account Public sector reserve account Treasurers Trust Accout - Nationwide Bloomfield bequest interest only Grants Current account 120, ,045 12,627 12,619 50,102 50,000 6,926 6,267 10,000 9,694 59, , ,123

16 35 Debtors Sales ledger 15,880 5, Prepayments and amounts paid in advance Prepayments 3,388 3,927 Amounts paid in advance Other debtors 3,389 3,945 VAT to be reclaimed 3,808 2,414 3,808 2, Creditors Purchase ledger 105 6, Accruals and amounts received in advance Accruals 2,347 2, Revaluation Reserve Balance at 1st April ,084,524 1,083,374 Furniture and equipment additions in year 1,082 1,150 Plus last years additions moved to F&E late 7,317 Balance at 31st March ,092,923 1,084,524 Note that some Assets were added straight to F&E rather than to additions hence the difference in additions figures