Felden Lodge Conference and Training Centre

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1 Felden Lodge Conference and Training Centre Felden Lodge Conference & Training Centre is set in 32 acres of peaceful grounds on the outskirts of Hemel Hempstead. As well as running as a successful conference venue Felden Lodge is also the UK Headquarters of The Boys Brigade. We are located within easy access of the M1 and M25 motorways and only a 25 minute train journey into Central London. Set in quiet surroundings, Felden is an ideal venue for both professional and social meetings such as: Group Residentials Retreats and Quiet Days Conferences Team Building Activities Training Courses Interviews Camping Private Dining, Celebration Meals, Christmas & Children s Parties We are sure that you will find our extensive range of facilities are of great benefit to your stay, whether your requirements are for a team meeting or a large residential conference. In order for your event to run smoothly a member of our team will work closely with your event organiser, prior to and during your event, ensuring all requirements are met to the highest possible standard. Our facilities include: Extensive conference suite Dining facilities Coffee Lounge Complimentary Wi-Fi Indoor sports hall with Games Room Putting Area & all-weather pitch Free parking 23 Twin, 1 Double & 3 Single Disabled Friendly En-suite rooms The Thurso Centre Self Catering, accommodating upto 26 Beautiful extensive grounds At Felden Lodge we offer a friendly relaxed yet professional service to ensure that your time with us is both beneficial and enjoyable.

2 Felden Lodge Conference and Training Centre Tariff Day Delegate Includes: vat per delegate - conference room (s) & layout as requested - equipment hire - three servings of tea & coffee with biscuits or cake - two course lunch or hot and cold buffet served with tea & coffee Hour Delegate vat per delegate Includes: - conference room (s) and equipment as in day delegate package - four servings of tea & coffee with biscuits or cake - three meals (example: dinner on day 1, breakfast & lunch on day 2) - one nights accommodation in an en-suite bedroom - use of sports and games facilities, Wi-Fi & parking. 48 Hour Delegate vat per delegate Includes: - conference room (s) and equipment as in day delegate package - six servings of tea & coffee with biscuits or cake - six meals (see example in hour package) - two nights accommodation in an en-suite bedroom - use of sports and games facilities, Wi-Fi & Parking (For any residential stay over 48 hours, vat per hours will be added to the 48 hour rate) Extra Charges Room Hire Charges (if not using delegate packages) Photocopy 10p per A4 sheet Lounge (full day/half day) Extra Meals: Breakfast 7.50 Lecture Room Lunch Conference Room Dinner Small Group Room Tea, Coffee & Biscuits/Cake 2.50 Dance Studio/Room Camping 6.00 per person Caravans per caravan Thurso Dining Room Bed & Breakfast Thurso Activity Hall Day Guests (if part of a residential) Dance Studio 15 per hour Single Occupancy Rate per night Sports Hall 18 per hour Children aged 6-12 are charged half price, under 6 s 20+vat and under 3 s are free This applies to all packages. Thurso Centre Residential Building can also be used as overflow accommodation for the main house subject to availability. Please ask for details. All prices are subject to VAT at current prices. All prices are valid up to the end of December 2018 All prices are subject to change if supplier costs increase beyond reasonable control.

3 Felden Lodge Conference and Training Centre Conferencing We are able to provide a wide range of conference facilities for up to 70 delegates. There are a variety of rooms available for groups to hire and they will be set up as per your requirements. Included within the packages we offer is all the equipment that is required for your event to run smoothly. This includes: Large TV on the wall of every meeting room ( cables supplied to link with your laptop ) Flipchart and pens DVD / CD player Complimentary Wi-Fi Pens, pencils and other basic stationary (available on request) Conference Rooms The Lounge is situated on the ground floor at the front of the house. This room is ideal as the main meeting room for residential groups due to it s layout and relaxed feel. The remaining conference rooms are on the first floor of the main house and consists of 3 rooms that can be hired altogether or separately depending on your requirements. The spacious Lecture Room is an ideal venue for larger conferences and meetings, with our Conference Room being an ideal meeting room and the Small Group Room perfect for a breakout room, small meetings or interviews. Throughout the site we have other rooms and spaces suitable for meetings of various sizes, please do not hesitate to contact us to find out more. Room Theatre Boardroom The Lounge 60 Lecture Room 50 Conference Room Small Group Room Guide to Numbers Cabaret Classroom Horse shoe (Chairs) U shaped (Chairs & Tables) Training Suite Thurso Hall

4 Felden Lodge Conference and Training Centre Accommodation & Dining Room Accommodation Felden Lodge has a total of 51 beds available to hire for residential groups and overnight conferences. There are 23 twin rooms, 1 Double & 3 single disabled friendly rooms. All of our rooms are en-suite with a shower. 3 rooms also have a bath. As part of the residential package we provide in each room: Towels, Soap, shower gel and shampoo Some rooms have Freeview televisions (Top floor only) Our Ground & Middle floor rooms were refurbished in December 2016 to give them a fresh new look and we think they look great. Dining Room Our Dining room is able to seat up to 60 guests comfortably. We offer a variety of menus that can be discussed with the kitchen team prior to your arrival. As part of your booking we offer a choice of a two course meal or a buffet selection. We are also able to cater for: Sandwich Buffets Formal Dinners Afternoon Tea & Snacks Private bookings to inc Celebration meals For those people who are residents at Felden Lodge a self service continental breakfast is provided from the Dining Room. A cooked breakfast can be arranged at an extra cost. Please discuss this option when making your enquiry. We are able to cater for most special diets i.e. Vegetarian, Vegan or Gluten Free, provided we are notified prior to your visit. We cannot cater for personal taste. Local Attractions There are lots of local attractions and places to visit to cater for every taste within easy reach of Felden. Being so close to London, many guests take the opportunity to visit whilst staying here with us. Other local attractions include Ice Skating, Swimming, Harry Potter, Cinema, Activity Centres, Go Ape and The Snow Centre. Our experienced team are here to help should you need any help with choosing where you could visit, or finding out what local attractions there are nearby.

5 Felden Lodge Conference and Training Centre Other Facilities Coffee Lounge This relaxing comfortable area is available throughout your stay at Felden Lodge. A pleasant area to chat and relax with those accompanying you. It can be used as a break out area for groups booking sole use of the House. During your stay refreshments are available from this area with a selection of drinks and homemade cakes or biscuits. The Chapel The Chapel is available hours a day and is an ideal place for worship or quiet times of prayer and reflection. We are able to provide: A Piano & Lectern Music Books & CD player Song Books & Bibles A Communion set & Candles Sports Hall The Sports Hall is available for hire either as part of a day conference, residential or camping group. It may also be hired separately. We are able to provide facilities and equipment for a variety of activities including: Football Uni-hoc Basketball Badminton Football Pitch Our flood-lit all weather pitch is available for groups to use as part of their stay at Felden Lodge and can be hired separately by Football Teams and other groups. Football Goals are placed on the main field for grass football. Camping Felden Lodge has extensive grounds making it an ideal place for camping. facilities include: Water points & Electricity hook-ups (limited) Toilets and showers (in the sports hall) Fire Pit ( fires not permitted elsewhere on site )

6 Felden Lodge Conference and Training Centre Travel Details By Road: From the North: M1 junction 8, follow the A449 into Hemel Hempstead. From the South: M25 junction 20, follow the A41 into Hemel Hempstead. By Rail: Hemel Hempstead Station is situated in Boxmoor. Journey time from London Euston is approximately 40 minutes By Air: Journey times from Luton - 20 minutes Heathrow - 35 minutes Stanstead - 60 minutes Gatwick - 60 minutes London City - 45 minutes Felden Lodge, Felden Lane, Hemel Hempstead, Hertfordshire. HP3 0BL Tel: Fax: info@feldenlodge.co.uk Website: SAT NAV follow HP3 0BB

7 Felden Lodge Conference and Training Centre TERMS & CONDITIONS Day Bookings All bookings are initially provisional and will be held for 14 days from the date of the initial booking. We then require a completed Booking Form to confirm the booking. No deposit is taken for day bookings. If we do not hear from you we will assume the booking is no longer required and we will release the booking. Should cancellation occur 8 to 21 days before the date of the course/seminar/event, a cancellation fee of 100 will be invoiced. Where final invoice would have been less than 100 a charge of 25% will be made. Cancellation within 3 to 7 days of the event will incur 50% cost. Cancellation within 48 hours will incur full cost. An estimate of numbers attending is required at the time of booking. Any significant changes in these numbers to be notified to the Centre Manager as soon as possible. Final numbers should be communicated one week prior to course/seminar/event date(s). These numbers will be used for compiling the final invoice, unless numbers increase in which case the greater number will be used for invoicing. The Centre reserves the right to cancel or refuse any booking at any time. Residential Bookings All bookings are initially provisional. Within 14 days of the provisional booking a deposit of 200 and a completed Booking Form will be required to confirm the booking along with estimated numbers. The balance of fees will be invoiced after your stay and will be due for payment within 14 days. Cancellation charges as follows: 3 to 6 months prior to dates booked, 50% of estimated final invoice; Within 1 to 3 months the charge increases to 75%; Within 28 days the full amount will be charged. Should numbers drop significantly from your initial estimate within the periods set out for cancellation then the same period of charges will apply, i.e. if your numbers were 40 and you reduce them to 20, 3 to 6 months before the event there would be a charge of 50% for the 20 people you reduced the booking by, i.e. 10 people. If the Centre is able to re-sell the space then these charges may not apply. An estimate of numbers attending is required at time of booking. Any significant changes in these numbers to be notified to Centre Manager as soon as possible. Charges may apply, see above. Final numbers should be communicated two weeks prior to course/residential dates. These numbers will be used for compiling the final invoice unless numbers increase in which case the greater number will be used for invoicing. For groups of 40 or above, there is exclusive use of the main house. Where groups are less than 39 in number, use of rooms will be restricted to allow for other groups to also use the facilities. Exclusive use of the main house and or the grounds is subject to availability and at the discretion of the Centre Manager. Charges and minimum numbers apply. There is a single room supplement of (valid until December 2016) per person per night + VAT. The Centre reserves the right to cancel or refuse any booking at any time with the deposit refunded in full. ** Please note that all rooms must be vacated by 9am on the day of departure ** General Information All persons attending the course/seminar/event shall be the responsibility of the person named on the Booking Form. The organiser is responsible for ensuring that all members of the group conduct themselves in an orderly manner. The laminated instructions in all meeting rooms should either be read to/or read by all guests. All dirty footwear and wet weather clothing should be left outside the front door or in the entrance hall. Child protection procedures must be adopted by groups working with young people. The Centre reserves the right to charge for any damage to property or additional cleaning which is incurred due to poor conduct of guests. No activity will be undertaken which will place any person in danger or which will create a hazard to health and safety of other users. Care is to be taken with all furniture and equipment belonging to Felden Lodge and must be put back in the same place or returned to the office before departure. Sports Centre Block bookings: one week s notice is required for cancellation or current hourly rate will be invoiced to the address on the Booking Form. One or more no shows may result in the block booking being cancelled thereafter. The booker is responsible for the general behaviour of guests and the building/s must be left as they were found. Only suitable footwear is to be worn in the Sports Centre and on the All Weather Surface. No activity will be undertaken which will place any person in danger or which will create a hazard to health and safety of other users. The setting up and dismantling of equipment will be undertaken during the booking period. Operating times are 9am-10pm only. Felden Lodge reserves the right to cancel or refuse any booking at any time. Liability The Boys Brigade is not responsible for the safety, loss or damage to personal belongings. Suitable arrangements should be made by the owner to insure items of value when away from home. I hereby agree that I have read and understood the Terms & Conditions Name of Group: Contact: Date/s of Booking:

8 Felden Lodge Conference & Training Centre DAY CONFERENCE BOOKING FORM Group/Organisation Name: Contact Name: Contact Number: Invoice Address: Date of Booking: Arrival Time: Departure Time: Numbers: Total Delegates: Agreed Rate/s: Catering Requirements: Time Numbers Arrival Tea, Coffee & Biscuits Mid-morning Tea, Coffee & Biscuits Afternoon Tea, Coffee & Cakes Lunch: (please indicate which lunch option and numbers) 1pm Standard Buffet Finger Buffet Sandwich Lunch Room(s) required: Please confirm which room(s) have been booked, which layout you would like and any items of equipment needed - (Screen, Flipchart, Data Projector, TV, DVD, Video, Music System) Main House Room Layout Equipment Required Lounge Lecture Room Conference Room Boardroom / Theatre / U Shape / Informal Chairs Boardroom / Theatre / U Shape / Informal Chairs Boardroom / Theatre / U Shape / Informal Chairs Small Group Room Boardroom / Theatre / U Shape / Informal Chairs The Shed Dance Studio (Rm1) Boardroom / Theatre / U Shape / Informal Chairs Drama Room (Rm2) Boardroom / Theatre / U Shape / Informal Chairs Any special room layout or equipment requirements If you have any special dietary requirements. These MUST be medical or choice (Vegetarian, Vegan, Gluten Free) and NOT likes/dislikes. please state below: Once completed please return this form using any of the contact details below. When we receive this completed form your booking is confirmed. FAO: Colin Watts, Centre Manager colin.watts@boys-brigade.org.uk Post: Felden Lodge Conference & Training Centre, Felden Lane, Hemel Hempstead, Herts, HP3 0BL

9 Felden Lodge Conference & Training Centre RESIDENTIAL BOOKING FORM Group/Organisation Name: Type of Group: Contact details: Invoice Address: (if different) Contact Name: Address: Postcode: Telephone Number: Mobile Number: Address: Dates: Arrival: Date: Time: Departure: Date: Time: Numbers: Adults: 6-12 Year olds: Under 6 s: Residential: Number of bedrooms required: Twin: Single: (*) * Single occupancy in a twin room incurs a supplement (see current price list) Please note exclusive use of the house accommodation/facilities can be arranged by special request to the Centre Manager (an additional charge may be applicable). Agreed Rate/s: Room(s) required: Please confirm which room(s) have been booked, which layout you would like and any items of equipment needed - (OHP, Screen, Flipchart, Data Projector, TV, DVD, Video, Music System) Main House Room Layout (i.e. Boardroom/Theatre/Informal) Equipment Required Lounge Lecture Room Conference Room Small Group Room The Shed Dance Studio Drama Room Addition s (Sports Hall, Camping, Outdoor Pitch) Any special room layout or equipment requirements A copy of your program along with final details will be required 2 weeks before the event. Food/Meals: Meal times in the dining room are: 8.30am Breakfast 12.30pm Lunch 6pm Dinner If you require meals outside of these times, please advise us of your requirements below: If you have any special dietary requirements. These MUST be medical or choice (Vegetarian, Vegan, Gluten Free) and NOT likes/dislikes. please state below: Deposit: (a deposit of will be required to confirm any residential booking) Deposit enclosed with this form: YES / NO (Cheques payable to The Boys Brigade ) Send to: Colin Watts Centre Manager, Felden Lodge, Felden Lane, Hemel Hempstead, Herts, HP3 0BL colin.watts@boys-brigade.org.uk Tel:

10 RESIDENTIAL SELF CATERING CENTRE THE THURSO CENTRE The Thurso Centre is the ideal venue offering facilities that provides a fantastic venue for groups to offer an affordable self catering residential experience for children, young people and adults alike. From Churches, Schools, Clubs to uniformed organisations this centre is ideal for weekend or weeks away when you want to do your own thing and the freedom of cooking when you want to etc. Accommodation The Thurso has a total of 26 beds comprising of: 8 bedrooms on bunk or single beds inc 1 disabled bedroom with en-suite Kitchen fully equipped ( you just need to bring your food!) Dining Room with chill out area & Large screen TV Activity Hall with TV & small garden Toilets & Showers The building was re-painted in January 2017

11 The Thurso Centre Prices The centre can also be used to complement canvas camping or in addition to accommodation in the main house, enabling larger groups to stay at Felden Lodge. You can enhance your visit by booking other areas on site, please ask for details. Whatever you decide we are sure you will enjoy your stay here with us! Prices Daily (Per hours) VAT Weekend VAT Full Week VAT A deposit of 200 is payable to confirm all bookings. We will also require a cheque for 50 as a damage deposit (this is not banked and will be returned to you after you have left us subject to inspection of the building) Call the Centre Manager now for details on Kitchen, Activity Hall & A Bedroom

12 Felden Lodge Conference & Training Centre THURSO CENTRE BOOKING FORM Group/Organisation Name: Type of Group: Contact details: Invoice Address: (if different) Contact Name: Address: Postcode: Telephone Number: Mobile Number: Address: Dates: Arrival: Date: Time: Departure: Date: Time: Numbers: Adults: young people Agreed Rate/s: ( 250 per hours, 465 per weekend or 850 per week + Vat) Addition s (Sports Hall, Camping, Outdoor Pitch, equipment etc.) subject to availability. Additional charges. Any special requirements Linen : We have duvets & pillows in the Bedrooms, therefore you can bring your own sleeping bag or duvet cover, sheet & pillowcase. To hire from us is 3 + vat per person. We require/do not require linen for beds (please delete as applicable). Copy of the Thurso Centre conditions of hire, room layout and further information will be sent to you. Deposit: (a deposit of will be required to confirm your booking + a separate cheque for 50 as a damage deposit which will returned to you at the end of your stay) Deposit enclosed with this form: YES / NO (Cheques payable to The Boys Brigade ) Send to: Colin Watts Centre Manager, Felden Lodge, Felden Lane, Hemel Hempstead, Herts, HP3 0BL colin.watts@boys-brigade.org.uk Tel: