4. Tuesday, August 19, :00 pm, Human Services Advisory Committee, 800 Exchange St., Conf. Rm. 430

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1 CLATSOP COUNTY COMMISSION BULLETIN August 1, 2014 To: Commissioners From: Scott Somers, County Manager I. Important Dates 1. Tuesday, August 12, :00 am, Planning Commission Meeting, Judge Guy Boyington Building 2. Wednesday, August 13, :00 am, Board of Commissioners Regular Meeting, Judge Guy Boyington Building; joint work session with the Planning Commission follows the regular meeting. 3. Monday, August 18, :30 am, Forest Trust Land Advisory Committee, Oregon Department of Forestry campus 2600 State Street - Salem, Oregon - Building D / Santiam meeting room 4. Tuesday, August 19, :00 pm, Human Services Advisory Committee, 800 Exchange St., Conf. Rm Monday, August 25, :00 pm, Joint Fisheries Coalition, Judge Guy Boyington Building 6. Wednesday, August 27, :00 pm, Clatsop County Housing Authority Board Meeting, Judge Guy Boyington Building 6:00 pm, Board of Commissioners Regular Meeting, Judge Guy Boyington Building 7. Thursday, August 28, :00 pm, Recreational Lands Advisory Committee Meeting, 800 Exchange St., Conf. Rm Monday, September 2, 2014 Labor Day Holiday, County Offices closed

2 CLATSOP COUNTY MUNICIPALITIES, SCHOOLS, SERVICE DISTRICTS AND CHAMBERS DISTRICT 1 Meeting Date, Time and Location Astoria City Council... 1 st and 3 rd Mondays 7 p.m., 1095 Duane St. Astoria Warrenton City Council... 2 nd and 4 th Tuesdays 7 p.m., 225 S. Main Ave., Warrenton Astoria School District... 2 nd Wednesday 7:30 p.m., 785 Alameda, Astoria Warrenton School District... 2 nd and 4 th Tuesdays 7:00 p.m., 820 S.W. Cedar, Warrenton Sunset Empire Transportation Dist th Thursday 9:00 a.m., 900 Marine Dr., Astoria Pacific Grange... 2 nd Monday 7 p.m Hwy 101, Warrenton Clatsop Care Center Health District... 3 rd Tuesday 5:30 p.m., Clatsop Care Center th St., Astoria Astoria / Warrenton Chamber Breakfast... Last Tuesday of the month, 7:45 a.m., Wet Dog Café, th St, Astoria DISTRICT 2 Seaside City Council... 2 nd and 4 th Mondays 7 p.m., 989 Broadway, Seaside Gearhart City Council... 1 st Wednesday 7 p.m. 698 Pacific Way, Gearhart Seaside School District... 3 rd Tuesday 6 p.m S. Franklin St., Seaside Sunset Empire Parks & Rec District... 3 rd Wednesday 5:15 p.m Ave. A., Seaside Clatsop Care Center Health District... 3 rd Tuesday 5:30 p.m. Clatsop Care Center th St., Astoria Union Health District... 3 rd Tuesday 8 a.m. Providence Hospital, Education Rm. B, Seaside Gearhart RFPD Seaside RFPD Warrenton RFPD Astoria / Warrenton Chamber Breakfast... Last Tuesday of the month, 7:45 a.m., Wet Dog Café, th St, Astoria DISTRICT 3 Astoria City Council... 1 st and 3 rd Mondays 7 p.m Duane St. Astoria Astoria School District... 2 nd Wednesday 7:30 p.m. 785 Alameda, Astoria Sunset Empire Transportation Dist th Thursday 9:00 a.m., 900 Marine Dr., Astoria Netel Grange... 3 rd Saturday 6 p.m Logan Rd., Astoria Olney Grange... 2 nd Tuesday 7 p.m Hwy 202, Astoria Clatsop Care Center Health District... 3 rd Tuesday 5:30 p.m. Clatsop Care Center th St., Astoria Lewis & Clark RFPD... 2 nd Tuesday 7:00 p.m., Hwy 101 Business, Astoria Olney-Walluski Fire & Rescue... 3 rd Thursday 7 p.m., River Point Dr., Astoria Astoria / Warrenton Chamber Breakfast... Last Tuesday of the month, 7:45 a.m., Wet Dog Café, th St, Astoria DISTRICT 4 Astoria School District... 2 nd Wednesday 7:30 p.m. 785 Alameda, Astoria Knappa School District... 3 rd Monday 6:30 p.m Old US Highway 30, Astoria Sunset Empire Transportation Dist th Thursday 9:00 a.m., 900 Marine Dr., Astoria Brownsmead Grange... 1 st Saturday 9 a.m., Brownsmead Dike Lane, Brownsmead Wickiup Grange... 1 st Saturday 10 a.m., Svensen Market Rd., Astoria Clatsop Care Center Health District... 3 rd Tuesday 5:30 p.m. Clatsop Care th St., Astoria John Day-Fernhill RFPD... 2nd Tuesday 7 p.m., Hwy 30, Astoria Knappa-Svensen-Burnside RFPD... 2 nd Thursday 7 p.m., Hillcrest Lp., Astoria Olney-Walluski Fire & Rescue... 3 rd Thursday 7 p.m., River Point Dr., Astoria DISTRICT 5 Seaside City Council... 2 nd and 4 th Mondays 7 p.m., 989 Broadway, Seaside Cannon Beach City Council... 1 st Tues. 7 p.m. (meeting) 2 nd Tues. 5:30 p.m. (work session), 162 Gower St., Cannon Beach Seaside School District... 3 rd Tuesday 6 p.m S. Franklin St., Seaside Sunset Empire Parks & Rec District... 3 rd Wednesday 5:15 p.m Ave. A., Seaside Clatsop Care Center Health District... 3 rd Tuesday 5:30 p.m. Clatsop Care th St., Astoria Union Health District... 3 rd Tuesday 8 a.m. Providence Hospital, Education Rm. B, Seaside Cannon Beach RFPD... 2 nd Monday 7 p.m. 188 Sunset Blvd. Cannon Beach Elsie-Vinemaple RFPD Hamlet RFPD... 2 nd Thursday 7 p.m., Hwy 26, Seaside Mist-Birkenfeld RFPD... 3 rd Tuesday 7 p.m., Hwy 202, Mist Seaside RFPD Seaside Chamber Breakfast... Weekly on Friday 8:30 a.m., Twisted Fish Steakhouse, 311 Broadway, Seaside Cannon Beach Networking... Weekly on Wednesday 8:00 a.m., Pizza A Ffeta, 231 N Hemlock St, Cannon Beach

3 ATTACHMENTS Section I Update Section 1. County Manager s Report Section II Correspondence Section III Miscellaneous Attachment 1. Clatsop Vision 2030 Summit 2. News Release Monica Steele chosen as new County Finance Director Section IV Reports/Minutes CC: Management Team, Inside, Local News Media, Chambers of Commerce, Kevin Leahy CEDR Director

4 COUNTY MANAGER S OFFICE MEMORANDUM To: From: Board of Commissioners Scott Somers, County Manager Date: August 1, 2014 Subject: County Manager s Update Week July 28, Attended the County Manager / Administrative Services Department Monday morning meeting. 2. Attended the Astoria/Warrenton Chamber of Commerce monthly breakfast meeting. 3. Participated in a conference call with Zenn Associates, contractor hired to assist the County with its Visioning process, concerning a draft vision for each focus area identified, and to discuss the Vision Summit scheduled for Saturday from 10:30 1pm at Clatsop Community College. 4. Made amendments to the draft Vision statements and strategies. Community members will have an opportunity to review and comment on the Vision statements and strategies and any changes made to them. 5. Maeve Kennedy Grimes, County Clerk and I met for our monthly one-on-one meeting. Among other things discussed the upcoming District 5 election and progress made on digitalizing certain County records. 6. Attended the City of Astoria Meet and Greet event for city manager candidates. 7. Attended a Respectful Workplace training event. All employees were required to attend. 8. Appointed Monica Steele to the Budget and Finance Director position. A press release is attached. 9. Met with Dean Perez, Administrative Services Director, to discuss several personnel issues. 10. Worked with Kevin Leahy, CEDR Director, to prepare for a tour next Tuesday introducing the new director of Business Oregon, Sean Robbins, to the north coast. Alejandro Bancke, GIS/Project Coordinator prepared packets of information concerning the North Coast Business Park (NCBP) for tour attendees.

5 COMMUNITY VISION SUMMIT EVENT DESCRIPTION & DRAFT AGENDA KEY LOGISTICS: EVENT DESCRIPTION: FOCUS AREAS: Name: CLATSOP VISION SUMMIT OUR COUNTY, OUR COMMUNITIES Location: Clatsop Community College, Towler Hall, 3 rd Floor Student Commons area Date: Saturday, August 2, 2014 Time: 10:00 a.m. 1:00 p.m. Doors open 10:00 a.m. for mixing, displays, and coffee/juice/rolls. Program begins 10:30 a.m. and concludes at 1:00 p.m. Additional mixing and conversation 1:00-1:30 p.m. Doors close at 1:30 p.m. Admission: Free and open to the public Target attendance: people, including community members, facilitators, and volunteers. Room Set Up: Presentation area, six tables accommodating up to 8-10 per table; open wall for display of group results and prioritization polling. The Clatsop Vision 2030 Together Vision Summit will be where Clatsop County s emerging 2030 vision, the result of months of community input, comes into sharper focus. At this event, community members will review and comment on draft vision and values statements, review, comment on and develop new strategies to achieve the vision, and prioritize all strategies. The result will be a final draft vision and strategies to guide the plans, policies and actions of Clatsop County and other key community organizations. There are six focus areas of the Clatsop Vision 2030 Together vision: Economy & Jobs Arts, Culture & History Health, Safety & Resilience Environment, Natural Resources & Recreation Education & Learning Community Planning & Development KEY ACTIVITIES: Open House; Welcome and Presentation; Full Group/Small Group Discussions; Participant Polling; Displays and Mixing. Review/comment on a draft statement of core values; Review/comment on a draft overarching county vision (Big Vision); Review/comment on FA visions/strategies; recommend new strategies; Poll for top priority strategies; Vision Drafting Committee produces revised Big Vision is real time for presentation at end of event. OUTCOMES: The outcomes of the Vision Summit include: an overarching vision and values statement for the county; visions and priority strategies for the six focus vision focus areas; and suggestions for actions to achieve priority strategies.

6 PERSONNEL: HANDOUTS, MATERIALS: Lead Facilitator: Doug Zenn Event Welcome: Doug Zenn Presenters: Doug Zenn, Steven Ames Vision Drafting Team: Zenn Associates Table Facilitators (World Café) (one per focus area): To be determined Participant Packet ( Summit Toolkit ) (Project Overview, Agenda, Focus Areas Graphic, Draft Big Vision and Values, Worksheet on Vision and Values) Focus Area Handouts (Key FA Trends, Draft FA Visions and Strategies) Focus Area Worksheets (Comments on Strategies and Ideas for Actions) Wall Sheets for Polling DRAFT AGENDA: 10:00 Open House, Displays, Mixing, Refreshments 10:30 Full Group: Welcome, Table Introductions, Today s Agenda, Ground Rules, Housekeeping 10:50 Full Group / Small Groups Round One: Big Vision and Core Values (Note: Participants are sitting at table of their choice) Individuals Complete Worksheet on Big Vision/Values Tables Discusses and Recommends Overview Vision Refinements, if any and priorities (three or four dots) Table Recommendations Turned over to Vision Drafting Committee 11:20 Small Groups Round Two: Focus Area Visions and Strategies (Note: Individuals circulate to 3 Focus Area tables; 20± minutes per session) Individuals Review Handout with Focus Area Trends, Vision and Strategies Individuals Complete Vision Survey and Worksheet on Strategies Table Discusses and Recommend Strategy New Strategies added to Polling Wall (after final table discussion) 12:20 Full Group: Polling Top Priority Strategies (Note: Full Group Circulates and Polls Top Priority Strategies for Six Focus Areas) 12:40 Full Group: Polling Results, Revised Big Vision, Next Steps for Process 1:00 ADJOURN

7 NEWS NEWS from Clatsop County Clatsop County Manager s Office 800 Exchange St., Suite 410, Astoria, OR (503) Fax (503) MEDIA CONTACT: Scott Somers, County Manager, (503) FOR IMMEDIATE RELEASE: Thursday, July 31, 2014 MONICA STEELE CHOSEN AS NEW COUNTY FINANCE DIRECTOR Clatsop County has selected Monica Steele as the new Budget and Finance Director. Steele joined Clatsop County as Assistant Finance Director in She replaces Aaron BeMiller, who departed for another position in Washington State after one year with the county. Steele formerly worked as operations manager for Astoria Pacific Seafoods and as business manager for St. Mary Star of the Sea School. She graduated from Linfield College. The Budget and Finance Department handles budget preparation and oversight, banking, payroll, revenue and expenditure monitoring and other fiscal duties Released by: Tom Bennett Community Relations Coordinator (503)