tables in pods with 4 or 6 chairs with power strips at each table for computers Pop up meeting room rounds or squares of ,000

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Stella Barnett
5 years ago
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1 Function Number/Set Approximate Square Feet (ft^2) Notes This includes minimum space requirements and space needs to be on a 24 hour hold. Friday Need registration and office space starting on Friday for set up Office 5 ppl & Storage/ near registration 1,000 Registration Custom/ foyer or prefunction 5,000 Saturday Office 5 ppl & Storage/ near registration 1,000 Internet Café and docking station Custom/ near registration 2, computer stations, preferably in an open "foyer" type space. not an enclosed room Speaker Ready Room Custom 600 Registration Custom/ foyer or prefunction 5,000 Sunday Needs to be near registraiton Pop up meeting room rounds or squares of ,000 fmri Course 300/ Classroom 6,000 classroom preferred, but theatre is acceptable symposium room can be used for this Educational Course 2 250/ Classroom 5,500 classroom preferred, but theatre is acceptable Educational Course 3 200/ Classroom 5,500 classroom preferred, but theatre is acceptable Educational Course 4 150/ Classroom 5,500 classroom preferred, but theatre is acceptable Educational Course 5 100/Classroom 4,500 classroom preferred, but theatre is acceptable Educational Course 6 100/Classroom 4,500 classroom preferred, but theatre is acceptable Educational Course 7 100/Classroom 4,500 classroom preferred, but theatre is acceptable Educational Course 8 100/Classroom 4,500 classroom preferred, but theatre is acceptable OHBM Committee Meeting 25/ Conference Exhibit/ Poster Set Up 1,250 poster boards set in a linear style, not zig zag 50,000-80,000 Welcome Reception 2500 ppl with seating for 500 ppl will have heave food stations, bar and entertainment no less than 50,000 sq. ft Separate room from exhibits/ posters. Prefer outdoor, open space with indoor back up

2 Monday Needs to be near registraiton Hackathon Room workstations capacity of 65 4,500 pods of 4 or 6 chairs with power for computers Interview Room rounds or squares of ,000 Morning Workshop & Tuesday

3 Wedenesday Thursday

4 Notes: OHBM needs room for at least 1,250 double-sided posterboards displayed in a linear fashion and exhibits in the exhibit area. Prefer one large space. We will need a drawing showing how this will be laid out. Space should leave room for catering and seating. All coffeee breaks are served in this area and we will also hold poster receptions on two evenings. OHBM often has satellite symposia held by other organizations. Space should be available for at least one room for up to 200 theater seating each day. The organization holding the event is responsible for paying for the space. OHBM prefers exclusive use of the convention center

5 OHBM Room Blcok speciciations Sunday-Thursday in June Domestic Meetings Hotel Room Block Requirements: Friday 15 Saturday 100 Sunday 500 Monday 500 Tuesday 500 Wednesday 500 Thursday 100 Concessions staff rooms at 50% of group rate. 2. Complimentary suites: 1 Presidential Friday - Friday 5 Junior Friday - Friday 3. One comp night per 45 occupied with the ability to apply to the Master Bill (when possible) 4. Six upgrades to suites at the group rate for VIPs Welcome Amenities (max $40 value) 6. 4 VIP transfers to and from the hotel 7. 80% rooms attrition International Meetings: OHBM will select a primary headquarters hotel where a majority of our guests will stay ( rooms) and will need several others to act as overflow hotels. Total approx 1,800. Headquarters hotel must be at least 3 diamonds. Overflows should range from 2 diamonds to 5 diamonds. Overflow hotels will have rooms blocks but we would prefer not to have attrition clauses

Cancun Quintana Roo, January 09 th, Kayla Stidger Director of Meetings and Events Organization for Human Brain Mapping

Cancun Quintana Roo, January 09 th, 2017. Kayla Stidger Director of Meetings and Events Organization for Human Brain Mapping kaylastidger@llmsi.com Event: OHBM 2020 Date: June 2020 (Friday to Thursday