2019 Special Forces Association International Convention Proposal. Charleston, WV hosted by SFA Chapter 68 Vernon L. Ramey Memorial Chapter
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1 2019 Special Forces Association International Convention Proposal Charleston, WV hosted by SFA Chapter 68 Vernon L. Ramey Memorial Chapter
2 Theme of 2019 SFA International Convention Remember Our Fallen and Our Gold Star Families Request SFA Chapters Sponsor a Gold Star Family Member(s) Cover 4-5 Nights of Hotel Expenses (~$ $ with taxes) Cover Reduced Rate Registration for Gold Star Family Members (~$75.00 each) Each Chapter can Invite Their Own Gold Star Family Member Chapter 68 will work with USASOC Gold Star Program Manager to Identify Additional Gold Star Members Interested in Attending the 2019 SFA International Convention Banquet Tables will have Photos of Our Fallen Warriors
3 Location of Key Events Hotels All rooms will be Government Per Diem Rate ($110.00) or lower Most hotels within 500 yards of the Charleston Civic Center Main Hospitality Suite and Vendors will be co-located Satellite Hospitality Suites located at most hotels Registration will be located in Hotel Lobby Guest Speakers will be in Auditoriums located at Charleston Civic Center or Larger Hotel Banquet will be held at the Charleston Civic Center
4 Registration Costs Anticipate Registration Costs to be at/near 2018 SFA Convention Event of $ Events Covered by Registration Fee Welcome Packet (Program, 2019 SFA Convention Coin, Visitor Information, etc ) Attendance to all Guest Speaker Events Welcome Night Event with Band, Corn Hole, Parachute Demonstration Team, Food and Drink Public Transportation Provided to Welcome Night Event or POV / Uber (Parking Available) Main Hospitality Suite in Larger Hotel Taste of Charleston Dinner Token Redeemable at Several Local Restaurants Pistol Range at West Virginia State Police Academy (Sponsored Event) Live on the Levee Concert on Friday Evening (Food Vendors Available for Additional Cost) Military Aircraft Display, SOF Equipment Display, C-130 Boss Lifts and Cook-out Public Transportation Provided to 130 th Air Wing Event or POV / Uber (Parking Available) Banquet at the Charleston Civic Center on Saturday Evening
5 Additional Expenses Travel Within 8 hour drive from most East Coast locations Charleston Yeager Airport (CRW) located 7 miles away; most hotels offer free shuttle service Lodging Most hotels within 500 yards of the Charleston Civic Center All hotel room blocks will be Government Per Diem rate ($110.00) or less Limited RV/Camper space available in Charleston; Campground about 10 miles away Par 3 Golf Tournament will be an Additional Expense ~$25.00 West Virginia Power Minor League Baseball with Box Seats, Food and Drink ~$20.00 Gold Star Motorcycle Ride ~$25.00 No Host Social / Cash Bar prior to Banquet
6 Additional Expenses River Boat Sight Seeing or Dinner Cruise on the Kanawha River 1 ½ Hour Sight Seeing Cruise ~$ Hour Dinner Cruise ~$50.00 Day Trip to the Tamarack and The Greenbrier Resort (POV or will consider vans, based on interest) Local Artisan Products ~various prices Tea and Snack at The Greenbrier Resort ~$10.00 Day Adventures on the New River Gorge Zip-Line Canopy Tour ~$99.00 New River Gorge Bridge Catwalk Tour ~$72.00 Half Day Whitewater Rafting Trip Lower New River ~$89.00 * We will Negotiate a Better Group Rate for Convention Attendees Mardi Gras Casino and Dog Track (POV or Uber) No Host Social / Cash Bar Prior to Banquet
7 Proposed Agenda Tuesday August 13, 2019 Travel to Charleston Registration of Attendees Hospitality Suite with Vendors Taste of Charleston Dinner Token (included in registration cost) Day trips to New River Gorge Activities (additional cost) River Boat Dinner Cruise (additional cost)
8 Proposed Agenda Wednesday August 14, 2019 Registration of Attendees Guest Speakers Hospitality Suite with Vendors Par 3 Golf Tournament (Sponsored Event) Pistol Range at State Police Academy in Institute, WV (Sponsored Event) SFA President s Meeting (Dinner Cruise?) (Sponsored Event) Taste of Charleston Dinner Token (included in registration cost) Day trips to New River Gorge Activities (additional cost) River Boat Dinner Cruise (additional cost) Welcome Night Event at Laidley Field (Black Daggers, Band, Corn Hole, Food and Drink)
9 Proposed Agenda Thursday August 15, 2019 Guest Speakers Hospitality Suite with Vendors Pistol Range at State Police Academy in Institute, WV (Sponsored Event) Taste of Charleston Dinner Token (included in registration cost) Spouse Day Trip to Tamarack (local artisan) and Tea at The Greenbrier Resort (additional cost) Day trips to New River Gorge Activities (additional cost) WV Capitol and Governor s Mansion Tour West Virginia Power Game in Box Seats w/ Food and Drink Provided (additional cost) River Boat Dinner Cruise (additional cost) Mardi Gras Casino and Dog Track (additional cost)
10 Proposed Agenda Friday August 16, 2019 Guest Speakers Hospitality Suite with Vendors Pistol Range at State Police Academy in Institute, WV (Sponsored Event) Taste of Charleston Dinner Token (included in registration cost) Day trips to New River Gorge Activities (additional cost) WV Capitol and Governor s Mansion Tour West Virginia Power Game in Box Seats w/ Food and Drink Provided (additional cost) River Boat Dinner Cruise (additional cost) Live on the Levee Concert at Haddad River Front Park with Food Vendors Mardi Gras Casino and Dog Track (additional cost)
11 Proposed Agenda Saturday August 17, 2019 Military Aircraft Display (Fly-In) at 130 th Air Wing SOF Equipment Display in Hanger at 130 th Air Wing C-130 Boss Lifts Gold Star Motorcycle Ride, starting at HD of WV and ending at 130 th Air Wing about 1300 Hamburgers, Hot Dogs and BBQ Lunch at 130 th Air Wing, with assistance of Vietnam Veterans Association SFA President s Reception (Sponsored Event) Pre-Banquet Cash Bar (additional expense) Banquet at the Charleston Civic Center (included in registration cost)
12 Issues/Concerns Thoughts on SFA Chapters Sponsoring Gold Star Family Members? Length of 2019 SFA International Convention Current plan has limited activities on August 14, 2019 Start Hotel Room Block on August 13 or August 14? Recommendations on Guest Speakers Satellite Hospitality Suites in Each Hotel Will any Chapters Coordinate/Operate Smaller Hospitality Suites Allows Older Attendees More Options Available at Closer Proximity to Their Hotel Room Suite will be Provided at NO COST to the Chapter Can Conduct 50/50 and Other Raffles to Pay for Drinks and Snacks
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