NORTH BEACH BANDSHELL RENTER S INFORMATION PACKET (AS OF 08/01/2016)

Transcription

1 NORTH BEACH BANDSHELL RENTER S INFORMATION PACKET (AS OF 08/01/2016)

2 NORTH BEACH BANDSHELL HISTORY Built in 1961 by Norman Giller and Associates, the North Beach Bandshell is an anchor of the North Shore Historic District. The historic district received its 2009 designation on the National Register of Historic Places based on the characteristic style of Miami Modernism (MiMo), a post-war modern style of architecture. The open-air amphitheater sits near the site of the first structure on Miami Beach, the Biscayne House of Refuge, built in Families who lived and worked at the House of Refuge acted as life-savers, traveling up and down the beach after storms in search of castaways from the then common shipwrecks which would occur in the fast changing shoals and reefs of Biscayne Bay. Since its construction, the Bandshell has served as a community center and gathering place for North Beach residents. Big bands would play on Saturday nights, creating an impromptu ballroom under the stars and in the echo of waves crashing on the shore. Famed variety TV show The Mike Douglas Show filmed on location here during the winter months. Benches were removed and the space was used as a roller skating rink. For over fifty years the North Beach Bandshell has brought people together in the spirit of community, culture and entertainment Thanks to a renovation in 2011, the space has been revived to its original splendor. Work on the site continues, with recent improvements to Bandshell Park and the construction of the neighboring Senior Center. Bandshell Park also features a mandala created by artist Kevin Arrow, memorializing the 50th anniversary of the Beatles British Invasion. Their first performance in the US was at the nearby Deauville Hotel. Pick-up volleyball games go on in the Beach Bowl courts, just behind the park, and beach goers can enjoy the Beach Walk, a wide paved path which currently connects Allison Park and its life-size turtle sculptures on 62nd Street and the quasi-wilderness of the North Shore Open Space Park on 79th Street. In 2014, under the guidance of Mayor Phillip Levine, the City granted management of the Bandshell to the Rhythm Foundation, a Miami Beach based nonprofit, founded in 1988, known for producing quality cultural events throughout South Florida.

3 GETTING HERE The North Beach Bandshell is located at 7275 Collins Avenue, Miami Beach, FL From I-95, take 79th Street exit (Exit 7) heading east. Follow NW 79th Street, across North Bay Causeway / JFK Causeway, as it becomes 71st Street in Miami Beach. Continue east to Collins Avenue (A1A). Turn left (north) on Collins Avenue. Venue will be two blocks up, on the right hand side. Parking is available at municipal surface lots across the street. Metered parking - $1.25 per hour, and free after 6 pm. The North Beach Bandshell can be reached by MetroBus routes H, L, S, 115, 117, and 120 as well as the North Beach Trolley Loop. Bike racks are available.

4 SITE PLAN North Beach Bandshell rental only allows for activities within the walls of the amphitheater. Adjacent areas can also be activated. Bandshell Park: Palm-lined walkways and green spaces provide a quiet and shaded respite from busy Collins Avenue. This park also features a Beatles-inspired mandala. (Administered by City of Miami Beach, requires Special Events Permit for activation) Beach Bowl: This sandy open space is typically home to four volleyball courts, but can be activated as an event space. (Administered by City of Miami Beach, requires Special Events Permit for activation) 73rd Street / Ocean Terrace Promenade: This oceanfront promenade connects to the paved Beach Walk, a recreational trail that winds along the berm from 62nd Street to 79th Street. The UNIDAD Senior Center is operated by UNIDAD and available for evening and weekend rentals.

5 HOUSE RULES 1. Events are to take place within the perimeter wall; events cannot create an impediment to the daily lives or operations of our neighboring residents, public facilities, or businesses. 2. Venue Management has ultimate control of amplified sound levels. The in-house audio equipment is the only Sound System permitted for use at the venue. There is a maximum decibel level of 90 db constant with a peak of 95dB. At no time can these levels be exceeded. 3. MANDATED CURFEW: The venue has a strict curfew of 10pm. All events must finish by the curfew, without exception. Venue management reserves the right to conclude presentation of event in consideration of the curfew. 4. Security Deposit will be returned after venue management confirms renter has not caused damages to the venue, and has not incurred any additional costs. Events cancelled within 60 days will forfeit security deposit. 5. All personal contact information gathered at the North Beach Bandshell by a renter or 3 rd party must be shared with North Beach Bandshell. 6. All outside equipment, props, etc. brought in for a production must be removed after the last performance, unless authorized in writing by venue management. Equipment left on premises may incur additional charges to the renter. 7. All outside equipment rentals are to be approved by venue management. Outside equipment central to the technical performance of an event must have appropriate staffing onsite. 8. Removal of lights from their original positions and settings is prohibited. Changing the position of lighting equipment, or reprogramming in house equipment may only be done under supervision of staff. 9. The City of Miami Beach bans the distribution of handbills throughout the City. Renter will not violate ordinance # The City of Miami Beach Code #82-7 bans the use of polystyrene products in its facilities. 11. The City of Miami Beach has entered into a sponsorship agreement with Coca Cola Bottling through 09/01/2021. Coca Cola is the exclusive provider of water, non-alcoholic beverages, and coffee products. 12. No smoking is allowed backstage. 13. No unauthorized personnel will be allowed backstage at any time. 14. Children must be chaperoned at all times. 15. No flammable material can be used at any time.

6 VENUE FLOORPLAN Legal Capacity of Fully ADA accessible venue..

7 BACKSTAGE FLOORPLAN

8 IN HOUSE AUDIO EQUIPMENT SPEAKERS 12 Meyer MINA Powered Speakers 3 Meyer 700-HP Powered Subwoofers 4 QSC CMS12 Monitor Speakers MIXING BOARD Yamaha QL5 WIRED MICS 8 Shure SM-58-LC for Voice 8 Shure SM-137 for Instruments Shure DMK57-52 for Drum Kit Stands & Cabling WIRELESS MICS 4 Shure ULXD1 Bodypack Transmitters 8 Shure ULXD2 Handheld Transmitters 2 Countryman E6 Flex Omni Over-Ear Mic 2 Countryman B6 Lapel Mics HEARING ASSISTANCE 32 Listen LR Receivers The venue does not provide any back line. Renters must use the house sound system. No outside sound equipment is allowed. MEDIA SERVICES Media services are available through the venue, including high-quality digital audio recordings, multi-camera video recordings, and online live streaming. Stereo Line Recording: $250 2 camera Video Shoot: $1,250 Live edited, Online Stream: $2,500 Larger scale shoots are possible. Commercial media projects require payment of an origination fee of $750. Renters are responsible for the appropriate clearances and releases by artists related to the recording and/or live stream.

9 BOX OFFICE North Beach Bandshell operates the Box Office and requires a $2 facilities charge per ticket sold. Once an event is contracted Marketing and Ticket Sales will be set up through the venue using the Renter s preferred ticketing platform. Day of show, the Box Office will be managed by venue personnel in coordination with Renter. 3 rd party ticket sales and allocation will be coordinated through the North Beach Bandshell Box Office. Box Office Settlement will take place at Adjusted Final Settlement as described in attached Payment Schedule. CONCESSIONS Concessions are managed by the venue in an exclusive agreement with HB House. Sample menu:!! * Leblon Caipirinha $10 ~~~~~ CALL SPIRITS ~~~~~ ABSOLUT VODKA BACARDI RUM BEEFEATER GIN JACK DANIEL S WHISKEY ALTOS TEQUILA Mixed Drinks - $9 (1.5 OZ) ROCKS OR NEAT DRINKS - $11 (2 OZ) DOUBLE - $15 (3 OZ) SHOT - $8 (1 OZ) ~~~~~ PREMIUM SPIRITS ~~~~~ GREY GOOSE JOHNNIE WALKER BLACK Mixed Drinks - $11 (1.5 OZ) ROCKS OR NEAT DRINKS - $13 (2 OZ) DOUBLE - $17 (3 OZ) SHOT - $10 (1 OZ) ~~~~~ BEER ~~~~~ CORONA - $6 HEINEKEN - $6 ~~~~~ WINE ~~~~~ PINOT GRIGIO - $8 CABERNET - $8 ~~~~~ NON-ALCOHOLIC ~~~~~ FRESH JUICE ORANGE, PINEAPPLE, CRANBERRY - $4 SODAS COKE, DIET COKE, SPRITE, GINGER ALE - $3 BOTTLED - $2 CHIPS $1

10 RENTAL PROCEDURE 1. Rental Requests may be made online at NorthBeachBandshell.com. A Rental Request does not constitute a Reservation. After the North Beach Bandshell staff completes a review of the request you will be contacted with an answer. 2. If your Rental Request is approved, a $500 security deposit is necessary to reserve a calendar date. 3. The venue rental rate must be paid in full in order to execute the rental contract. Events must be contracted before being announced to the public. Users must sign the contract, and pay the total rental fee, at least one month (30 days) prior to the event. Rental fee must be paid via Cash, Credit Card, Check, or Money Order payable to The Rhythm Foundation. Payments via credit card incur a 3% surcharge. 4. Another Renter may challenge a reservation. The first User will have seventy-two (72) hours to return an executed contract with Rent paid in full for the date. 5. User shall provide the Bandshell s Administrative Office a Certificate of Liability Insurance with coverage limits as described in the Rental Agreement & Page 11 of this document at least 30 days prior to the event. This insurance will be at the expense of the User. All policies must name the following as additionally insured: The Rhythm Foundation 407 Lincoln Road #6E, Miami Beach, FL The City of Miami Beach c/o Risk Management 1700 Convention Center Drive, Miami Beach, FL Any vendors on site for a production must return an Indemnification Agreement prior to event and are responsible for carrying all license and insurance needed to operate, with minimum coverage as described in the Rental Agreement & on Page 11 of this document. 7. Renter must provide the venue with all marketing materials, for inclusion in the North Beach Bandshell webpage, social media, and digital marquee. Venue retains the right to authorize all marketing materials. No materials deemed offensive will be permitted. 8. A production schedule, contact sheet & technical riders & equipment rentals must be provided to venue staff at least 14 Days prior to event. 9. All staffing costs must be confirmed with Venue Management and paid in full at least 7 Days prior to event. 10. Whenever admission is charged, the User shall furnish twenty-five (25) complimentary tickets to venue.

11 NORTH BEACH BANDSHELL 7275 COLLINS AVE MIAMI BEACH, FL (786) Insurance Requirements All productions and vendors that go into the Bandshell require General Liability Insurance with the following limits: General aggregate $2,000,000 Products (completed operation aggregate) $2,000,000 Personal and advertising Injury $1,000,000 Per occurrence $1,000,000 Fire damage $100,000 Medical Expense $5,000 If vendor is dispensing alcohol: Liquor Liability (aggregate) $2,000,000 Per occurrence $1,000,000 Workers Compensation Insurance shall be required under the Laws of the State of Florida. If the vendor has less than three employees and thus is exempt from Worker s Compensation, a letter attesting to the fact must be submitted. In every case, the following entities must be listed as additionally insured: The City of Miami Beach 1700 Convention Center Drive Miami Beach, FL The Rhythm Foundation PO Box Miami Beach, Fl CONTACT: MAKE PAYABLE TO: Benton Galgay THE RHYTHM FOUNDATION, inc. Director of Operations, North Beach Bandshell 407 Lincoln Rd #6E, Miami Beach Benton@RhythmFoundation.com, FID:

12 NORTH BEACH BANDSHELL 7275 COLLINS AVE MIAMI BEACH, FL (786) BEVERAGE SPONSOR GUIDELINES THE CITY OF MIAMI BEACH HAS ENTERED INTO A SPONSORSHIP AGREEMENT WITH COCA COLA BOTTLING THROUGH 09/01/21. COCA COLA IS THE EXCLUSIVE PROVIDER OF NON- ALCOHOLIC BEVERAGES AND COFFEE PRODUCTS. ALL SPONSORED PRODUCT MUST BE BOUGHT THROUGH THE DISTRIBUTOR. - WE ARE NOT ALLOWED TO SELL ANY DONATED PRODUCT. THE SPONSOR MUST BUY BACK ALL UNOPENED PRODUCT AT THE PURCHASED PRICE FOLLOWING THE COMPLETION OF AGREEMENT. SPONSORS MAY NOT ENTER INTO A NON COMPETE CLAUSE WITH PROMOTERS OR DETERMINE THE FULL LIST OF PRODUCTS WE OFFER. ALL SPONSORED PRODUCT MUST BE WITHIN OUR PRICE POINT. - OUR AVERAGE BOTTLE COST IS $15. THE VENUE & OUR CONCESSIONAIRE WILL DETERMINE THE PRICE POINT FOR ALL ITEMS SOLD ON PREMISES. ALL ALCOHOL WILL BE SOLD AND SERVED EXCLUSIVELY BY OUR STAFF. THERE IS A 50 UNIT MINIMUM FOR DISCOUNT DRINK VOUCHERS TO BE DISTRIBUTED RESPONSIBLY AND TO PERSONS OF 21 YEARS OF AGE OR OLDER. CONTACT: MAKE PAYABLE TO: Benton Galgay THE RHYTHM FOUNDATION, inc. Director of Operations, North Beach Bandshell 407 Lincoln Rd #6E, Miami Beach Benton@RhythmFoundation.com, FID:

13 NORTH BEACH BANDSHELL 7275 COLLINS AVE MIAMI BEACH, FL (786) VENUE SPONSOR LIST (AS OF AUGUST 2016) EXCLUSIVE VENUE SPONSORS: COCA COLA (SOFT DRINKS, COFFEE, WATER PRODUCTS ALLOWED FOR SALE AT CONCESSIONS) BAPTIST HEALTH (EXCLUSIVE HEALTHCARE PROVIDER) ATLANTIC BROADBAND (EXCLUSIVE BROADBAND PROVIDER) PARTICIPATING VENUE SPONSORS: CLARO DEVELOPMENT NORTH BEACH PROPERTY OWNERS ASSOC. BOARDWALK PROPERTIES URBAN RESOURCE BROWN FORMAN CONTACT: MAKE PAYABLE TO: Benton Galgay THE RHYTHM FOUNDATION, inc. Director of Operations, North Beach Bandshell 407 Lincoln Rd #6E, Miami Beach FID:

14 NORTH BEACH BANDSHELL 7275 COLLINS AVE MIAMI BEACH, FL (786) RENTAL & SERVICES USER FEE SCHEDULE TO RESERVE A DATE A $500 SECURITY DEPOSIT PER EVENT DATE IS REQUIRED. NAME DESCRIPTION COST BANDSHELL RENTAL RATES 08:00AM 12:00PM (4 hours) $700 MONDAY THURSDAY 12:00PM 04:00PM (4 hours) $700 (FOR PROFIT) 08:00AM 04:00PM (8 hours) $1,000 04:00PM 10:00PM (6 hours) $1,250 08:00AM 12:00PM (4 hours) $700 FRIDAY SUNDAY 12:00PM 04:00PM (4 hours) $700 (FOR PROFIT) 08:00AM 04:00PM (8 hours) $1,000 04:00PM 10:00PM (6 hours) $1,500 08:00AM 12:00PM (4 hours) $350 MONDAY THURSDAY 12:00PM 04:00PM (4 hours) $350 (NON PROFIT) 08:00AM 04:00PM (8 hours) $500 04:00PM 10:00PM (6 hours) $750 08:00AM 12:00PM (4 hours) $350 FRIDAY SUNDAY 12:00PM 04:00PM (4 hours) $350 (NON PROFIT) 08:00AM 04:00PM (8 hours) $500 04:00PM 10:00PM (6 hours) $900 CONTACT: MAKE PAYABLE TO: Benton Galgay THE RHYTHM FOUNDATION, inc. Director of Operations, North Beach Bandshell Benton@RhythmFoundation.com, Lincoln Rd, Miami Beach FID:

15 NORTH BEACH BANDSHELL 7275 COLLINS AVE MIAMI BEACH, FL (786) RENTAL & SERVICES USER FEE SCHEDULE NAME DESCRIPTION COST FRONT OF HOUSE MANAGER STAGE MANAGER BOX OFFICE MANAGER SECURITY SUPERVISOR SOUND ENGINEER STAGE TECHNICIAN BOX OFFICE PERSONNEL SECURITY PERSONNEL REQUIRED STAFF 10 hr minimum, from load in to load out. FOH mgr is client facing $250 / 10 hr point person for all FOH staff (including B.O. mgr, security Supr, $25/ additional hr F&B mgr). Coordinates seating, vendor, & sponsor services. 10 hr minimum, from load in to load out. Stage mgr enforces $250 / 10 hr stage rules, keeps show on schedule, liazons between tech & $25/ additional hr artist, makes final call on what equipment on stage. 5 hr minimum, duration of box office operation + event open to $125 / 5 hr the public. $25 / additional hr 5 hr minimum, to coordinate security team $130 / 5 hr $26 / additional hr 10 hr minimum, to operate In House Audio Equipment. 1 per $500 / 10 hr mixing position. $50 / additional hr 10 hr minimum, to facilitate Sound Engineer and Artist needs on (per tech) $250 / 10 hr stage. $25 / additional hr 5 hr minimum, staffed at Venue Manager s discretion. $100 / 5 hr $20 / additional hr 5 hr minimum, staffed at Venue Manager s discretion. $105 / 5 hr $21 / additional hr CONTACT: MAKE PAYABLE TO: Benton Galgay THE RHYTHM FOUNDATION, inc. Director of Operations, North Beach Bandshell Benton@RhythmFoundation.com, Lincoln Rd, Miami Beach FID:

16 NORTH BEACH BANDSHELL 7275 COLLINS AVE MIAMI BEACH, FL (786) RENTAL & SERVICES USER FEE SCHEDULE OPTIONAL STAFF JANITORIAL SERVICES MERCHANDISE PERSONNEL LIGHTING ENGINEER LIGHTING TECH VIDEO ENGINEER VIDEO TECH OVERNIGHT SECURITY 5 hr minimum, duration of event open to the public. $75 / 5 hr $15 / additional hr 5 hr minimum, staffed at Venue Manager s discretion. $100 / 5 hr $20 / additional hr 10 hr minimum, to operate In House Lighting Equipment. $350 / 10 hr $35 / additional hr 10 hr minimum, to facilitate Lighting Engineer and Artist needs (per tech) $250 / 10 hr on stage. $25 / additional hr 10 hr minimum, to operate Video wall or Live Multiple Camera $450 / 10 hr switch. $45 / additional hr 10 hr minimum, to facilitate Video Engineer and Artist needs on (per tech) $250 / 10 hr stage. $25 / additional hr 5 hr minimum, necessary when events require set up prior to $100 / 5 hr event date. $20 / additional hr CONTACT: MAKE PAYABLE TO: Benton Galgay THE RHYTHM FOUNDATION, inc. Director of Operations, North Beach Bandshell Benton@RhythmFoundation.com, Lincoln Rd, Miami Beach FID:

17 NORTH BEACH BANDSHELL 7275 COLLINS AVE MIAMI BEACH, FL (786) RENTAL & SERVICES USER FEE SCHEDULE ADDITIONAL FEES / SERVICES CLEANING FEE Performed at end of each event day. FLAT $300 VENDOR FEE Includes 10 x10 tent, table, tablecloth, 20A power, light. $100 / vendor set up ADDITIONAL RENTAL TIME (1 HOUR) FOR PROFIT ADDITIONAL RENTAL TIME (1 HOUR) NON PROFIT SEATING OPTION (A) SET UP FEE SEATING OPTION (B) SET UP FEE SEATING OPTION (C) SET UP FEE VIP SECTION (D) SET UP FEE HOSPITALITY SECTION (E) SET UP FEE 1 hour of additional event time. $150 / hr 1 hour of additional event time. $100 / hr See attached Seating Chart (A) FLAT $150 See attached Seating Chart (B) FLAT $150 See attached Seating Chart (C) FLAT $150 See attached Seating Chart (D) FLAT $150 See attached Seating Chart (E) FLAT $150 CONTACT: MAKE PAYABLE TO: Benton Galgay THE RHYTHM FOUNDATION, inc. Director of Operations, North Beach Bandshell Benton@RhythmFoundation.com, Lincoln Rd, Miami Beach FID:

18 NORTH BEACH BANDSHELL 7275 COLLINS AVE MIAMI BEACH, FL (786) PAYMENT SCHEDULE RENTER AGREES THAT ANY SHORTAGE OR OVERAGES OF REVENUE FROM COSTS (INCLUDING BUT NOT LIMITED TO BOX OFFICE SETTLEMENT) WILL BE ADDRESSED AT ADJUSTED FINAL SETTLEMENT. NAME DESCRIPTION DUE DATE SECURITY DEPOSIT Needed to reserve calendar date, refundable at Adjusted Final Settlement. Due upon signing of contract RENTAL AMOUNT No later than 30 days before event date. Due prior to 30 days from event date INSURANCE & INDEMNIFICATION No later than 30 days before event date. Due prior to 30 days from event date STAFFING VENDOR FEES CMB SERVICES ESTIMATE BAR BUYOUT PROFESSIONAL CONSULTING SERVICES ADJUSTED FINAL SETTLEMENT To be paid based on estimates provided in advance of the performance 14 days out To be paid based on estimates provided in advance of the performance 14 days out Estimated Services Plan to be agreed upon prior to 30 days before event date. Estimated Costs to be agreed upon no later than 30 days before event date. Estimated Costs to be agreed upon no later than 30 days before event date. Settlement will be a fully accounted statement of income and expenses. Due prior to 14 days from event date Due prior to 14 days from event date Due prior to 14 days from event date Due prior to 14 days from event date 50% due upon signing of contract, remainder due 30 days from event date. Within 2 business days after the event FAILURE TO MAINTAIN PAYMENT SCHEDULE IS A BREACH OF THIS CONTRACT AND MAY RESULT IN EVENT CANCELLATION. date. CONTACT: MAKE PAYABLE TO: Benton Galgay THE RHYTHM FOUNDATION, inc. Director of Operations, North Beach Bandshell Benton@RhythmFoundation.com, Lincoln Rd, Miami Beach FID: