The Corporation of The Town of Penetanguishene Council Minutes

Transcription

1 The Corporation of The Town of Penetanguishene Council Minutes Minutes of the Regular Council Meeting of the Council of the Town of Penetanguishene held on November 12, 2008 at the hour of 7:00 p.m. in the Council Chambers, Town Hall, 10 Robert Street West, Penetanguishene. PRESENT: Mayor A. Dubeau, Deputy-Mayor D. Leroux, Councillors K. Mackie, A. Murphy, M. Mayotte, J. Martin, G., D. La Rose, P. Marion ALSO PRESENT: E. Rath, C.A.O., C. Tobey, Town Clerk, J. Schaefer, Treasurer and P. Harwood, Manager of Recreation 1. CALL TO ORDER The meeting was called to order at 7:00 p.m. 2. MAYOR'S WELCOME & TOWN PRAYER 3. IN-CAMERA ITEMS None. 4. PRESENTATIONS (3.1) Recognition of the Penetanguishene Pee Wee Blazers Ball Hockey League Championship Teams Under 15 National Champions, Halifax, Nova Scotia, July 31 to August 3, Under 19 National Champions, Halifax, Nova Scotia, July 31 to August 3, Ontario AA Pee Wee Champions, Oshawa, Ontario, July 18 to 20, 2008 (7:00 p.m.) The following individuals were recognized by the Mayor and Council for their outstanding ball hockey achievements: 2008 Ontario AA Pee Wee Champions, Oshawa, Ontario, July 18, 19 and 20 Graham Haley, Nathan Archer, Hayden Cole, Scott Dorion, Brandon Fransden, Nicholas Gieseler, Matthew Hall, Aaron Isaac, Daikan Johnson, Braden Morin, Jesse Moreau, Jonathon O Hara, Josh Pauze, Zackery Secord, Howie Silvey, Nathan Skerritt, Myles York, and coaching staff Keith Secord (Head Coach), Mark Gieseler, John Page 1 of 10

2 O Hara and Pat Archer 2008 U 19 National Champions, Halifax, Nova Scotia, July 31, August 1, 2, and 3 Ian Badger, Brad Baum, Michael Belanger, Dylan Booth, Josh Chase, Josh Cousineau, Pat Geen, Ryan Gieseler, Trevor Kleingebbinck, Evan MacDonald, Tyler McClure, Matt Paul, Nicolas Plourde, Jeff Quesnelle, Scott Restrup, Brian Robertson, Jacob Robitaille, Ryan Scherer, Kyle Hawkins-Schultz, Marc Smith, Tyler Smith, Brian Valentine, James Vandal, Garrett Wilson and coaching staff, Greg St. Amant (Head Coach), Marc Plourde (Assistant Coach), George Vadeboncoeur (Assistant Coach) Pierre Genier (Assistant Coach) J.P. Quesnelle (Manager) Mary Beth Quesnelle (Manager) and Bob Valentine (Trainer) 2008 U 15 National Champions, Halifax, Nova Scotia, July 31, August 1, 2 and 3 James Bilyk, Cory Brown, Nick Dawe, Tanner Dockerty, Brandin Dusome, Jordan Falls, Blake Hayley, Kristoff Kontos, Cody Lacroix, Tyler Marchna, Skylar Marshall, Chris Mc Leod, Michael Paul, Matt Quilty, Derick Robertson, Mac Robillard, Daniel Waugh and coaching staff, Dave Falls (Head Coach), Chris Kontos (Assistant Coach) Shawn Marchand (Assistant Coach) and Karen Dawe (Manager) (3.2) Presentation of the 2007 Audited Financial Statements, Sue Bragg, from Gaviller & Company LLP (8:00 p.m.) 5. DEPUTATIONS Sue Bragg of Gaviller & Company provided Council with an overview of the 2007 Audited Financial Statements. (4.1) Henry W. Freitag re: Matters Under the Control of the Municipal Government Mr. Freitag reviewed a copy of a Mandatory Inspection Report from the Building Department that he felt was not decipherable. Mr. Freitag also noted that following the last meeting of Council when he exited the Townhall the back parking lot was in darkness. 6. CONFIRMATION OF MINUTES OF THE PREVIOUS MEETING MINUTES FOR APPROVAL (5.1) Special Council Minutes from October 20, 2008 Page 2 of 10

3 Moved by Councillor P. Marion and Seconded by Councillor G. THAT the Special Council Minutes from October 20, 2008, be adopted as printed. (5.2) Regular Council Minutes from October 29, 2008 Moved by Councillor P. Marion and Seconded by Councillor G. THAT the Regular Council Minutes from October 29, 2008, be adopted as printed. MINUTES FOR INFORMATION (5.1) Finance & Corporate Services Section Minutes - October 27, 2008 (DRAFT) Received for information. (5.2) Transportation & Environmental Services Section Minutes - November 3, 2008 (DRAFT) Received for information. (5.3) Recreation & Cultural Services Section Minutes - November 4, 2008 (DRAFT) Received for information. 7. COMMUNICATIONS AND CORRESPONDENCE Correspondence - For information Only Correspondence - Requiring Action a) Correspondence from the City of Kingston re: Requesting the Province of Ontario to Increase the "Heads and Beds" Payment immediately to match rates of inflation and to meet with affected municipalities to Page 3 of 10

4 review fairer methods of compensation In addition to supporting the position of the City of Kingston, The Mayor and Clerk will prepare a letter to Minister Caplan requesting a meeting to review the issue of inadequate funding for heads and beds payments. Moved by Councillor P. Marion and Seconded by Deputy Mayor D. Leroux That as per the recommendation of Finance & Corporate Services Section, the Council of the Town of Penetanguishene support the position of the City of Kingston requesting the Province of Ontario to increase the "heads and beds" payment immediately to match rates of inflation and to meet with affected municipalities to review fairer methods of compensation. b) Request from the Town of East Gwillimbury re: Provincial and Federal Governments to Provide Funding and to Support our Aging Municipal Roads and Bridges Repairs Moved by Councillor K. Mackie and Seconded by Councillor M. Mayotte THAT as per the recommendation of Transportation and Environmental Services Section, the Council of the Town of Penetanguishene approve and endorse the Town of East Gwillimbury request for more funding to assist with repairs for roads and bridges. c) Correspondence from Canadian Diabetes Association re: Request to Proclaim November 14, 2008 as World Diabetes Day in Penetanguishene The Diabetes Association will be asked to follow up directly with the Manager of Recreation regarding the request for the blue light at the Cenotaph contained in the letter. Moved by Councillor P. Marion and Seconded by Councillor G. THAT the Council of the Town of Penetanguishene proclaim November 14, 2008, as World Diabetes Day in the Town of Page 4 of 10

5 Penetanguishene. d) Petition submitted by the Citizens of Huronia District Hospital re: Support for Public Election of Hospital Boards (Approximately 115 Names on petition - copies available from the Office of the Clerk on request) Mayor Dubeau declared a conflict of interest due to her position on the Nominating Committee and left the position of Chair. Deputy Mayor Leroux assumed the Chair. Discussion took place with respect to the 2 models of hospital governance, appointed and elected. Moved by Councillor P. Marion and Seconded by Councillor G. THAT in recognition of public accountability and democratic principles, the Council of the Town of Penetanguishene support the efforts of Peter Kormos, the MPP introducing a Private Member's Bill calling for the public election of all hospital boards in the Province of Ontario; AND FURTHER THAT in recognition of public accountability, transparency and democratic principles, the Council of the Town of Penetanguishene support the public election of the local hospital board members in our hospital; AND FURTHER THAT a letter to that effect be forwarded to Dr. Kevin Smith, the Honourable David Caplan and the newly appointed board members of the new hospital c/o the interim CEO, Dr. Alan Stewart. DEFEATED Mayor Dubeau returned to the Chair. 8. REPORTS OF MUNICIPAL OFFICIALS/SECTIONS/COMMITTEES/BOARDS (7.1) Report from the Treasurer re: Waste Management Funding THAT as per the recommendation of Finance & Corporate Services Section, the Council of the Town of Penetanguishene approve the Page 5 of 10

6 trash tag rebates be discontinued in 2009 and that waste management costs be included in the County tax rate starting in (7.2) Report from the Treasurer re: 1995 Expansion Development Charges The Treasurer provided a verbal overview of the report. THAT as per the recommendation of Finance & Corporate Services Section, the Council of the Town of Penetanguishene approve that $793,670 raised in development charges from 2005 to 2008 regarding the 1995 expansion project principal and interest costs be transferred to the Wastewater Treatment Capital Reserve Fund. (7.3) Report from the Treasurer re: Internal Loan - Robert Street West Water Project and Wireless Communications Projects The Treasurer noted that a review of water and sewer rates is currently being undertaken by Sharrat Water Management to ensure that rates will meet the needs of the infrastructure while being available to the ratepayer at a reasonable cost. THAT as per the recommendation of Finance & Corporate Services Section, the Council of the Town of Penetanguishene approve the amount of the Robert Street West Water Project and the Wireless Communication System unfinanced at the end of 2007 in the amount of $848,939, be financed by 5 year internal loan (amortized over 10 years) from the HEC Reserve Fund at a rate of 2.885%. (7.4) Report from C.A.O. re: Downtown Streetlights Project The C.A.O. confirmed that the affected lights are from Memorial Park to Jeffrey Street and Jeffrey Street to Edward Street. Moved by Councillor K. Mackie and Seconded by Councillor M. Mayotte Page 6 of 10

7 THAT as per the recommendation of Transportation & Environmental Services Section, the Council of the Town of Penetanguishene authorize that the old streetlights on the east side of Main Street from Poyntz to Edward Street be removed in order that the need for the new streetlights in this area can be determined and the contract with Walkers can be finalized; AND THAT in the event that additional streetlighting is required, the replacement of the Bell Canada poles at an estimated cost of $22,000, or alternatively a less expensive option, be brought forward in the 2009 capital budget for consideration. 9. REPORTS FROM IN-CAMERA MEETING HELD 10. NEW AND UNFINISHED BUSINESS (9.1) Motion to approve and accept the 2007 Audited Financial Statements as prepared by Sue Bragg, Gaviller & Company LLP That the Corporation of the Town of Penetanguishene approve and accept the 2007 Audited Financial Statements as prepared by Gaviller & Company LLP and further direct that the Financial Statements be made available at Townhall and on the Town Website. (9.2) Motion to authorize application under the Building Canada Fund for the Main Street Sewage Plant Project Moved by Councillor K. Mackie and Seconded by Councillor M. Mayotte That the Corporation of the Town of Penetanguishene hereby authorize an application to be made under the Building Canada Fund - Communities Component for Municipal Water and Wastewater (Sewage and Stormwater) Projects; And further that Council confirm that the Main Street Sewage Treatment Plant Project be confirmed as the Town s priority project under Intake One of the Building Canada Fund. Page 7 of 10

8 (9.3) Motion to adopt the Town of Penetanguishene Growth Management Study The C.A.O. noted that she met with Brian Mackell, Director of Planning & Development at the County of Simcoe on November 11, 2008 to review the boundaries identified in the Town Growth Management Plan and to discuss the request for changes that has been submitted by the Town to the County. It was determined in the meeting that the Town and the County could likely work together to make modifications to the settlement boundary. It was suggested that the Town embark as soon as possible on its Official Plan process and potentially consider phasing development areas. The C.A.O. noted that the County Director of Planning & Development was impressed by the amount of work Penetanguishene has accomplished on its Growth Management Plan. The C.A.O. will be preparing a future report on the results of the meeting. Moved by Councillor A. Murphy and Seconded by Deputy Mayor D. Leroux That the Corporation of the Town of Penetanguishene adopt the Growth Management Study as prepared by McNair & Marshall Planning and Development Consultants dated November NOTICES OF MOTION 12. MOTIONS OF WHICH NOTICE HAS BEEN PREVIOUSLY GIVEN 13. BY-LAWS (12.1) (F&CS) By-law Extension Agreement with the property owners of Lot 3, Plan 69, Concession 2 for payment of taxes owing (F&CS) THAT By-law , being a by-law to authorize the execution of a tax arrears extension agreement pursuant to Section 378 of the Municipal Act, 2001, be read a first time and deemed to be read a second time and third time and carried. (12.2) (F&CS) Page 8 of 10

9 By-law Authorize the Extension of an Employment Contract Agreement with Ernest Latanville Moved by Deputy Mayor D. Leroux and Seconded by Councillor A. Murphy (HRC) THAT By-law , being a by-law to authorize the extension of an employment contract Agreement with Ernest Latanville for the position of Construction Services Assistant for a period of up to (1) one month commencing on November 17, 2008, be read a first time and deemed to be read a second time and third time and carried. (12.3) (F&CS) By-law Assumption of Roads in Phase 1 of Southgate Subdivision Moved by Councillor A. Murphy and Seconded by Deputy Mayor D. Leroux (P&D) By-law , being a By-law to authorize the assumption of roadways for the establishment of certain public highways within the Town of Penetanguishene (Southgate Subdivision Phase 1), be read a first time and deemed to be read a second time and third time and carried. (12.4) (F&CS) By-law Subway Property Storage Lease Agreement (F&CS) That By-law , Being a By-law to authorize the execution of a Lease Agreement between The Corporation of The Town of Penetanguishene and Lisa Management Inc. for use of the Subway Property Storage Facilities (188 Main Street) the period November 1st, 2008 up to and including the 31st day of October, 2009, be read a first time and deemed to be read a second and third time and carried. Page 9 of 10

10 (12.5) (F&CS) By-law Confirmation By-law for Regular Council Meeting for November 12, 2008 (F&CS) THAT by-law , being a By-law to Confirm Proceedings of the Council of the Corporation of the Town of Penetanguishene at its Regular Meeting held on the 12th day of November 2008, be read a first time and deemed to be read a second time and third time and carried. 14. ANNOUNCEMENTS AND INQUIRIES It was noted that there are tickets left for the Sports Hall of Fame fundraising event taking place on Friday, November 14, 2008 at the Arena. 15. QUESTION PERIOD FROM MEDIA AND PUBLIC 16. ADJOURNMENT The meeting adjourned at 8:20 p.m. MAYOR CLERK Page 10 of 10