May 15 th May 17 th Pack Informational Packet

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1 May 15 th May 17 th Pack Informational Packet

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3 TABLE OF CONTENTS Table of Contents... 3 Scout-O-Rama Contacts... 5 Committee Members... 5 What is Scout-O-Rama?... 6 Pancake Breakfast... 7 Registration Fees... 7 Preparing for Scout-O-Rama... 8 Steps to Follow... 8 Read... 8 Share... 8 Discuss... 8 Appoint... 8 Develop... 8 Call... 8 Begin planning your booth ideas now... 9 Steps to Follow... 9 READ... 9 SHARE... 9 DEVELOP... 9 When planning your booth remember... 9 As Soon As Possible... 9 Tips on Scout-O-Rama Booths MAKE IT A LIVE ACTION BOOTH OR DEMONSTRATION AUDIENCE PARTICIPATION AVOID MOVIES OR SLIDES THE SIXTY SECOND RULE REMEMBER TO HAVE THE DISPLAY GOING AT ALL TIMES PROPER UNIFORMING IS ESSENTIAL SCOUT-O-RAMA BOOTH AND DISPLAY IDEAS Scout-O-Rama Safety Rules, Regulations, Policies and Guidelines General Boundaries Places off limits: (with No Leader or Parent) Exception to Limits: Commitment to security form... 15

4 cubmaster Scout-O-Rama Committee s Commitment to Security Understanding Unit Participation Roster DISTRICT PINEWOOD DERBY RACE RULES TO PARTICIPATE IN THE DISTRICT PINEWOOD DERBY EACH PACK MUST: PARTICIPANT REQUIREMENTS CAR REQUIREMENTS REGISTRATION DISTRICT PINEWOOD DERBY PACK VOLUNTEER FORM Scout-O-Rama Cub Booth Registration Form Cub Booth Judging Requirements Scout/Family Camp Registration Check-In Form Scout/Family Camp Registration Check-out Form Rules and Information for Camping at Scout-O-Rama Please Remember! All Chairmen s decisions are final and will be upheld by Event Committee Chairman SCOUT-O-RAMA TEES... 27

5 SCOUT-O-RAMA CONTACTS COMMITTEE MEMBERS Awards and Trophies Safety Officer Camp Master Cub Scout Booths SOR Chairman Cracker Barrel Community Service Project Fire Marshall/Leave No Trace First Aid Pancake Breakfast Pinewood Derby Pat Watson TBD Eldon Seidner ( Mike Hickman Larry Warstler Jack Hunsberger Creasy Bell & Martin McKenzie Jim Stewart Jim Stewart Mike Smith TBD Pat Watson Joe Null Jeff Conrad ( Joe Shore Boy Scout Activities Bryce Kime Sr ( ) Pancake Tickets Program M/C Campfire Coordinator Social Media / Web Site Registration Michelle Metcalf (metcalf54@hotmail.com) TBD Sarah Wiseman (lcbsa.sarah@gmail.com) Michelle Metcalf (metcalf54@hotmail.com) Soapbox Derby NOT RUNNING IN 2015 Soapbox Challenge Race NOT RUNNING IN 2015 Concessions Jennifer Jercha & Michelle Metcalf Webelos Crossover NO FORMAL CROSSOVER IN 2015 Flag Ceremony Order of the Arrow Public Relations/ Communication Bruce Miller, millerb1701@sbcglobal.net, Sarah Wiseman (lcbsa.sarah@gmail.com) & Fundraising Jacy Flanagan (jacy.flanagan@gmail.com) Find us online at: or on Pioneer Trails Pioneer Trails at bsalcpt@gmail.com

6 WHAT IS SCOUT-O-RAMA? A Scout-O-Rama is a special event for Cub Scouts, Boy Scouts, Venturers, Explorers, Adult leaders and their units. There are three principle reasons to have a Scout-O-Rama: 1. To provide an adventurous learning experience for all Scouts. These youth members will benefit from the excitement of determining a booth theme, planning the activity and displaying the complete project. 2. To provide unit members with a project they can work on together. Youth and Adult leaders will benefit from the experience gained through teamwork. 3. To provide an opportunity for unit members to put their talents to good use. Youth members can show their families as well as our community what the Scouting program has to offer today s youth. The bottom line is this: The what and why for having a Scout-O-Rama are the same reasons why you and your units should participate in the Scout-O-Rama. Scout-O-Rama is a dramatic all youth production about Scouting programs for the whole Scouting family!!!

7 PANCAKE BREAKFAST (NOTE TICKET PRICE CHANGE) Our Scout-O-Rama is financed through the sale of pancake breakfast tickets. Theoretically, larger units tend to be able to support their outings easier than smaller units. This is especially true when the fee is the same for every unit. Each unit will be expected to sell 2 tickets per boy. The total amount of tickets sold per unit is based on your 2015 charter count. In other words; if your Pack, Troop, or Crew registered 15 youth in your 2015 charter, then your fee for the 2015 Scout-O-Rama is 15 youth X 2 tickets each X $5.00 / ticket (6 and up) = $ purchased in advance and $5 at the door (walk-ins). Children 5 and under are Free. REGISTRATION FEES Pancake Breakfast Ticket Sales and Registration Payment Calculation Number of youth chartered in 2015: (Call Mary Musick at the Scout office if you are unsure of your count) Total Youth = Two Tickets per youth registered (ex 2 x 20 = 40 tickets: X 2 Total amount of tickets needed: Total Tickets= Price per ticket: X $5.00 *Total cost for Scout-O-Rama: Total Registration $ Due *Please note that total cost includes the cost for this program, the pancake breakfast, and use of grounds. It does not include any other meals. Your $5.00 breakfast includes all you can eat pancakes, one serving of sausage, and one drink or coffee. (Extra servings of sausage is.50) All packs must participate with a booth and have sold pancake breakfast tickets as noted above to enter in this year s Pinewood Derby. All Troops and Crews must participate in the Scouting Events and Community Service Project (one or two per unit for community service project) along with the sale of pancake breakfast tickets as noted above to enter in this year s Soapbox Derby. The Scout-O-Rama is not a fundraising event however; it should be able to support itself. These costs we feel are minimal, and fair for every unit (large or not-so-large). The Scout-O-Rama staff is always open to ideas that may be used for this event in the future. Thank You for your Support! Scout-O-Rama Committee

8 PREPARING FOR SCOUT-O-RAMA STEPS TO FOLLOW READ SHARE The Scout-O-Rama booklet. Make some notes on what you would like your unit to do. Scout-O-Rama information with your youth members and leaders. DISCUSS Participation ideas, booth subject(s), boy leadership and committee support. APPOINT Adult unit ticket sales Chairperson, den or patrol ticket sales manager and Adult Participation Chairperson. DEVELOP A Quality Show involving all of the youth members of your unit. CALL Have phone numbers available if anyone needs more information or help!!!

9 BEGIN PLANNING YOUR BOOTH IDEAS NOW STEPS TO FOLLOW READ Reading this guide thoroughly SHARE Sharing the information with the unit Committee, adult leaders, and youth members DEVELOP Build team spirit so preparation can begin immediately WHEN PLANNING YOUR BOOTH REMEMBER 1. The committee and adult and youth leaders should meet as soon as possible to discuss booth theme, manpower, content and materials needed. 2. Parents can provide needed manpower in staffing your booth: be sure to ask them!!! 3. Attend Roundtable meetings and other District meetings help regarding the Scout-O-Rama so you can have the best information possible. 4. Be original and creative. Involve your youth and parents from the beginning. 5. Determine your needs early. Will you need a standard 8 x 8 booth? What tools will you need? 6. Bring all exhibit materials together in one location and practice your demonstration will in advance of Scout-O-Rama day so everyone knows what to do. AS SOON AS POSSIBLE 1. Complete and return your unit booth sign-up application at Roundtable in March or April to assure booth or activity area space. 2. Scout-O-Rama Preparation 3. Read and use this guide. Share the information with other leaders, parent & Scouts. 4. Hold a Unit Scout-O-Rama planning meeting with your youth and adults 5. Select a ticket sales chairperson and assistant. 6. Conduct a ticket sales training for your youth. Teach them how to sell safely, in pairs, with supervision, during daylight hours, to businesses and neighbors, etc. 7. Distribute tickets to the youth. 8. Have weekly turn in money and issue more tickets as needed. Reward those doing well each week. Keep records. 9. Determine your participation activity, display, and action program for Scout-O-Rama. Get needed materials, have scouts construct what is necessary. Make it interesting and Fun. 10. Turn ticket sales money at the April and May roundtables. Get a receipt. 11. Submit Scout-O-Rama booth applications early explaining your needs. 12. Record all scouts that sold and participated in Scout-O-Rama.

10 TIPS ON SCOUT-O-RAMA BOOTHS MAKE IT A LIVE ACTION BOOTH OR DEMONSTRATION Be sure all youth members get in on the act --- this is their show. Schedule a rotation of dens, patrols, or squads and don t forget the adult supervision. Make it alive and fun!! Nothing is less attractive than a dead exhibit. PEOPLE GO WHERE THE ACTION IS!! AUDIENCE PARTICIPATION Involve the audience. Invite them to try their own cooking, be a participant in a game, take a quiz, try a skill, paint them like a clown, or take a fingerprint. You will get more people to stop at your booth if they can do something. PEOPLE GO WHERE THE ACTION IS!! AVOID MOVIES OR SLIDES Most people won t stay long enough to see the entire series of slides or films. They will want to see your youth members in action. PEOPLE GO WHERE THE ACTION IS!! THE SIXTY SECOND RULE Experience exhibitors tell us that you have sixty (60) seconds to achieve three objectives: 1. Attract attention 2. Involve the audience mentally 3. Motivate them to action 4. PEOPLE GO WHERE THE ACTION IS!!!!!!!!!!!!!!!!!!!!!! REMEMBER TO HAVE THE DISPLAY GOING AT ALL TIMES Be sure to not leave before the end of the show, or begin the day late. Experience shows us that we have an influx of spectators at the beginning and at the end as well as a steady stream in between. Having an empty or unmanned booth does not help to promote your unit. Remember a shift roster should be made for every booth. PEOPLE GO WHERE THE ACTION IS!!!! PROPER UNIFORMING IS ESSENTIAL Scouting is on display and the public will judge you and your charter organization. Wear your uniform. (Note: Costumes may be worn in lieu of uniforms if they fit the theme of your booth).

11 SCOUT-O-RAMA BOOTH AND DISPLAY IDEAS Your imagination is your only limitation! BRING MINECRAFT TO LIFE NO ACTUAL ELECTRIC GAMING ALLOWED Toothpick Crafts Weather Knife & Ax Safety Carnival Acts Model Cars/Aircraft Pack Making Realistic First Aid Games of Skills Woodcarving Model Bridges Cooking Haunted House Wire Crafts Signal Tower Survival Cooking History of Scouting Tinfoil Crafts Pioneering Dutch Oven Cooking Where To Go Camping Ceramics Obstacle Course Primitive Cooking Uniform & Insignia Toy Making Backyard Camping Aluminum Foil Cooking Famous Scouts Woodworking Cub Olympics Utensil Less Cooking Fingerprinting Waving Bicycle Rodeo Flapjack Flipping Places to Go & Visit Whittling Collections Doughnut Holes Camp Songs & Stunts Soap Sculptures Home Museums Hobo Stoves Hobby Show Driftwood Crafts Stamps or Coins Edible Plants Cooking Box Hockey Jewelry Miniature Flags Propane Stove Cooking Wet Sponge Toss Potato Prints Models Oven Cooking Nail Driving Sculpturing Toy Soldiers Fried Breads Home Safety Puppets Leaves & Painting Backpack Cooking Indian Crafts Birdhouses & Feeders Rock 7 Minerals Reflector Cooking Tricks & Puzzles Drum Making Ship Models Making Cooking Utensils Popsicle Stick Crafts Leather Crafts Model Trains Stew & Kabobs Drawing Pipe Cleaner Animals Butterflies Dehydrated Foods Rocket Making Jigsaw Puzzle Making Insects Cooking Fires Scrapbook Making Silhouettes Health & Safety Physical Fitness Nature Crafts Block Printing First Aid Muscle Builders Plaster Casting Craftship Rescue-Annie (CPR) Sports Carnival Plastic Molding Pinewood Derby Cars Emergency Kits Feats of Skill Decoupage Woods Tools Fire Prevention Bicycle Theft Protection Candle Decorating Kite Making Home Safety Stilts & Can Walkers Clothespin Craft Metal Arts Public Health Indian Dancing String Art Stone Painting Ice Rescues Merit Badge Trail Slide Painting Antique Plaque Making Resuscitation Bicycle Safety Tile Crafts Neckerchief Slides Emergency Service Bike Repair Stencil Crafts Finger Painting Firemanship Sand Painting Photo Novelties Marionettes Outdoor Safety Beanbag Games Totem Poles Paper Folding Boat Building My Hobby Homemade Games Screen Painting Skiing Hiking Indian Lore Knots & Lashings Electricity Conservation Energy Tube Crafts Atomic Energy Traffic Safety Animals & Their Care

12 2015 Scout-O-Rama Cub Booth Registration Chairman: Cris Bell Address: Cell Phone: SOR Theme: MINECRAFT Location: Downtown Elkhart, Civic Plaza Show Date: May 16, 2015 from 9:00 am to 1:00 pm Set Up Date: May 15 or 16, 2015 Registrations Due: By April Roundtable Pack #: Unit Event Chairman Name: Phone: Space Required: 10 x10' Custom Size: Type of Booth: Display Activity/Craft Game What are you doing: There is limited electrical service available. Do you require electricity? Yes No There is limited water service available. Do you require water access? Yes No Bring your own tables, chairs, canopies, etc!!!!!!! REMEMBER: Scout-O-Rama AND Cub Booths run in RAIN OR SHINE! Be Prepared!! Location preference: Upper Civic Plaza Parking Lot **Grass Area is NOT Available This Year For Safety, No Obstacle Courses Allowed** Your 2012 Booth was: Your 2014 Booth was: Please return your registration to Cris Bell at Pioneer Trails Roundtable or via at Do NOT mail registrations to the council office. You can also register online at

13 SCOUT-O-RAMA SAFETY RULES, REGULATIONS, POLICIES AND GUIDELINES In order to insure a safe, accident-free Scout-O-Rama, the following safety guidelines must be followed. THE SCOUT OATH, LAW, OUTDOOR CODE, GUIDE TO SAFE SCOUTING APPLIES AT ALL TIMES. SUPERVISION:Each display or activity must have 2 adults in attendance at all times. The adults can be a committee member, leader or parent. NO FIRES are allowed in buildings or tents. Follow locations rules (No ground fires) and remember: LEAVE NO TRACE!!!!!!!!!!!!!! SELLING/COMMERCIALISM: The Scout-O-Rama policy is that units may not sell food or other products, crafts or charge admission or participation fees. Items may be given away as they relate to booth activity. A sign acknowledging the loan of equipment or gifts of materials for use at the booths is encouraged. We want to support those who support us. TABLES, CHAIRS, AND EQUIPMENT: Units are responsible for providing tables, chairs and equipment. All items brought into any buildings or onto any City property by your units must be removed at the conclusion of the Scout-O-Rama. Be sure to clean up your area after taking down your booth. REMEMBER: LEAVE NO TRACE!!!!!! POWER TOOLS, MACHINES AND MOTORS: Use of power tools, machines and motors should be kept to a minimum. Where used, they must be safely and properly run and only under adult supervision. Proper safety precautions must be taken and demonstrated. Use of gasoline power tools is PROHIBITED. PROJECTILES: Special attention should be given to exhibits that require the use of projectiles such as beanbags, blunt darts, etc. Adequate area must be given to provide a safe firing line as well as strict adult supervision. PIONEERING PROJECTS/ROPE CLIMBING: Special rules apply to exhibits that involve pioneering projects (i.e. Monkey Bridge, towers, etc) Please contact a Scout-O-Rama Staff member if you have a question regarding these rules.

14 AT NO TIME WILL BICYCLES, MOTORBIKES, SKATEBOARDS, ROLLER SKATES, ROLLER BLADES OR SCOOTERS BE ALLOWED IN THE EXHIBIT AREAS EXCEPT IN AN APPROVED BOOTH. Note: All leaders must read and sign the Commitment to Security Understanding form at time of registration. If you do not understand this form, it will be explained to you prior to your signing. GENERAL BOUNDARIES Skinner the Printer limit. Only to the store. Civic Plaza perimeter only. No crossing Main or Franklin Streets. Cones on Waterfall Street. Knights of Columbus, use sidewalks. Traffic permitted. No further. Walkway to camp along the East side of the river No YMCA wandering (no building access including bathrooms). Trailer parking lot. No further. (Including Kroger). Bicentennial park for Frisbee tossing or games, Yes. PLACES OFF LIMITS: (WITH NO LEADER OR PARENT) McDonalds Elco Theater Kroger s Fletcher s River Walk Cafe Railroad Museum Art Museum Easy Shopping EXCEPTION TO LIMITS: Parents or Leaders are of course allowed to take their boys off SOR area limits, especially visiting storefronts or the museums. Thank you for keeping the security of our Scout s a PRIORITY! Scout-O-Rama Committee

15 COMMITMENT TO SECURITY FORM CUBMASTER SCOUT-O-RAMA COMMITTEE S COMMITMENT TO SECURITY UNDERSTANDING I understand the Scout-O-Rama Committee has limits regarding Cubs & Boy Scouts wandering. That the boundaries are set to aid in the safety of my boys visiting the events around the SOR area. I understand that if my boys are located outside the SOR area, security will escort them to the Island Park pavilion where I will have to retrieve them. I agree with the rule wet go home, that if my boys are seen wet (whether from crossing, wading or just soaking their feet) they will be asked to go home. That nighttime camping is restricted to the island after campfire till dawn. Finally, I recognize the public & city perception of my boy s behavior will reflect on SOR for future years. Unit # Signature Unit Leader

16 UNIT PARTICIPATION ROSTER Saturday (Circle one) Pack Troop Post Crew Unit # Unit Leaders Name Address City State Zip Below are listed BSA registered youth and adult who participated in your units booth or demonstration area during the day of the Scout-O-Rama. Note: Please have this Participation Roster in the booth at all times. This Participation Roster must be turned in to the show registration booth /area before the closing of the show to receive patches. Please have each Scout and/or Adult that participates in your booth or demonstration area Print their names legibly: Adults Youth

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18 DISTRICT PINEWOOD DERBY RACE RULES TO PARTICIPATE IN THE DISTRICT PINEWOOD DERBY EACH PACK MUST: 1. REGISTER Pack 4 cars online at by April 14, 2015 (April roundtable) 2. Supply 2 adults to help on one of the Race Official crews. Must be registered online at by April 14, 2015 (April Roundtable) 3. Sell 2 Pancake Breakfast tickets per each registered Scout. Must have money turned in by April 14, 2015 (April Roundtable) 4. Have a registered booth at Scout-O-Rama. Must have registration turned in by April 14, 2015 (April Roundtable) 5. NO EXCEPTIONS! PARTICIPANT REQUIREMENTS 1. Each participant must be a registered, active Scout. Each rank in a pack can race at the Pack race and District race, this includes; Tigers, Wolves, Bears, Webelos Scouts and Arrow of Light. If a boy has crossed over into Boy Scouts his car may still be raced if it meets all criteria. 2. Each car must be registered on Friday May 15, 2015, 6:30-8:30 3. Each year a new car must be made. The registered Scout shall make it with mature supervision. 4. All Pack-winning cars are to be impounded by the Pack after the Pack race. The cars will be taken out of impound for the District registration, at this point the cars can have graphite applied and inspected for the District race. After the cars pas inspection they will be impounded by the District Pinewood Derby Race Officials until after the District race. No cars will be returned to the owner until after completion of the District race. 5. Four cars from each Pack can race at the District race, and all Packs submitting entries must have no more than four entries. An alternate car will NOT be permitted to fill one of the four places if there is a no show of the first four participants or if one of the four cars fails to pass inspection. 6. Each car entered in the District race must be the one that was entered and raced in the Packs Pinewood Derby for that year.

19 CAR REQUIREMENTS 1. Only official BSA Pinewood Derby car kits will be allowed. Pinecar or any other brand of precut car will not be allowed. 2. DIMENSIONS a. Maximum length of the car shall not exceed 7. b. Maximum height of the car shall not exceed 3. c. Total width of the car shall not exceed 2 3/4. d. Minimum ground clearance shall be 3/8. (Weights are better placed inside or on top of the car rather than underneath.) e. Distance between wheels shall be a minimum of 1 3/4. 3. LUBRICATION a. Only dry powered lubricant such as graphite may be used. No oil or sprays allowed. 4. WEIGHT a. Each car is allowed only three attempts at the weigh-in at the District race because of time constraints. Cars that fail the 1st and 2nd weigh-in and race inspection may be modified, but must return to the end of the line. b. Total weight of car shall not exceed 5 oz. (141.7 grams) 5. WHEELS & AXLES a. Wheelbase (4.4 ) shall not be modified and must be square. b. No hubcaps. c. Axels must be square to the centerline of the car body. d. Wheels MUST be official BSA PINEWOOD DERBY. e. All four wheels must touch the racetrack and be even - no three wheelers. f. Only wheels and axels from the official BSA Pinewood Derby car kit will be allowed. g. Colored official BSA wheels purchased separately from the kit will be allowed. h. Running surface shall be flat and parallel to the axles. NO CURVED RUNNING SURFACES WILL BE ALLOWED. i. The turning will be allowed to smooth the running surfaces, but narrowing of the wheels will be not allowed. j. Wheel bearings, washers, and bushings are not allowed. k. The narrowing or coning of hubs will not be allowed 6. OTHER a. No moving or loose parts may be attached to, or part of the car (including sealed inside). Loose parts are defined as items that move independent of the car. b. Cars shall not ride on any kind of springs.

20 REGISTRATION 1. Once the car is registered only a race official can move it. 2. No graphite or modifications are allowed after car is registered. Emergency repairs of the wheels will be allowed a 15 minute pit stop to make necessary repairs. 3. Cars will be brought to the race ramp and given to the starter by a race official. 4. Each racer must be on hand to enter his car in the District race, or have someone to be responsible for any needed modifications. 5. Any car Judged to be unsafe, unstable or noncompliant with these rules may be disqualified. 6. Any Scout or parent not showing the proper Scout Spirit may subject the Scout s car to be disqualification at the discretion of the judges. 7. ALL JUDGES DECISIONS ARE FINAL. Please go to to register your Pack's 4 cars by April 14, 2015 (April Roundtable) Please go to to register your Pack's 4 cars, and your 2 adults by All questions can be directed to Jeff Conrad Pioneer Trails District Pinewood Derby Race April 14, 2015 (April roundtable) Chairman JCONRAD@MAPLENET.NET or at

21 DISTRICT PINEWOOD DERBY PACK VOLUNTEER FORM As part of the District Pinewood Derby Race requirements, each pack is to supply 2 adults to help with the preparation or running of the event. Below is a list of the crews and their schedule. REGISTRATION CREW-Friday 6:00-9:00pm This crew is to set up and tear down the registration area, check in, inspect, register and impound cars for the District Pinewood Derby Race. REGISTRATION PIT CREW-Friday 6:00-9:00pm This crew is to supply tools and knowledge to assist those who need to make modifications of cars in order to pass inspection during registration. SET UP CREW-Saturday 11:00am-1:00pm This crew is to set up the racetrack and all components needed to run the race. RACE OFFICIALS-Saturday 1:30pm-end of race This crew is to run the race. Stage, start, return cars. As a whole, they will be responsible for officiating the race. RACE PIT CREW-Saturday 1:30pm-end of race This crew is to supply tools and knowledge to assist in any repairs that need to be done during the race. TEAR DOWN CREW-Saturday immediately after race (approximately 11/2 hours) This crew is to tear down and put away the racetrack and all components as well as clean the race area. Please go to to register your Pack's 2 crew members by April 14, 2015 (April Roundtable) List 3 crews you would like to be on (1-3) with 1 being the choice you would like most. Each person will only be assigned to one crew Please make arrangements for your children during your shift. As much as they like to help, we need your full attention.

22 SCOUT-O-RAMA CUB BOOTH REGISTRATION FORM or register online at navigate to forms menu Fillable form save and to Cris Bell SOR Theme: Minecraft Location: Downtown Elkhart, Civic Plaza Show Date: May 16, 2015 from 9:00am to 1:00pm Set Up Date: May 16, 2015, Saturday Morning ONLY 6:00am 8:45am Registrations Due: By April Roundtable ALL BOOTHS MUST BE SETUP BY 8:45am ON SATURDAY ALL VEHICLES MUST BE OFF THE PLAZA BY 8:30am Pack # Unit Event Chairman Phone Space Needed: Default Standard 8 x 8 or Custom Size What are you doing *There will be limited electrical service available this year. Do you request Electric? (circle one) YES NO *There will be limited water service available this year. Do you request Water? (circle one) YES NO Type of Booth: Display Activity Game Bring your own tables, chairs, canopies, etc.!!!!!!! REMEMBER: Scout-O-Rama AND Cub Booths run in RAIN OR SHINE! Be Prepared!! Location preference: Civic Plaza Parking Lot 2012 Year Booth was: 2011 Year Booth was: Wilshire Blvd, Elkhart IN Cell (574) froggyxrs@gmail.com Please return your registration to Cris Bell at the address above or at Roundtable. Do NOT mail registration to the council office.

23 CUB BOOTH JUDGING REQUIREMENTS Unit Show Award Pack # Exhibit judging will begin 15 minutes before the show opens to the public and will continue throughout the day. All unit members working in the booth during Scout-O-Rama will receive a commemorative patch. The judging will consider all aspects of the booth. They will be alert to the evidence that the youth created the display, participated in its preparation, and understand what the subject is about. Listed below are judging criteria: (1000 Points Total) Promptness: Booth is ready 15 minutes before open and continues until the show's closing. (Worth 50 Points) Total: Subject Knowledge: Youth members should be able to communicate about the topic of the exhibit. (Worth 100 Points) Total: Attendance: Participants are courteous and helpful. There is no horseplay in the exhibit area or anywhere in the show. (Worth 100 Points) Total: Personal Appearance: Each youth participant and adult should be in complete BSA uniform or Venture Crew/Explorer Post identification, unless the exhibit requires protective clothing or special costumes. (Worth 100 Points) Total: Display Appearance: The display should be attractive and well planned, so that it catches the visitors' attention and can be quickly understood. It should be apparent that the booth was built and/or assembled as much as possible by youth members of the unit. (Worth 100 Points) Total: Interactive: Action is taking place between the booth and audience. (Worth 100 Points) Total: Cleanliness: Judges will be looking in and around the booths immediate area. (Worth 100 Points) Total: Originality: The exhibit shows unusual development, design, creativity, and treatment of the subject matter. (Worth 100 Points) Total: Bonus Points: Booth area cleaned to Leave No Trace standards. (Worth 150 Points) Total: Bonus Points: Booth is a new concept not presented by this Pack in the past two years. (Worth 100 Points) Total: Comments: Grand Total:

24 SCOUT/FAMILY CAMP REGISTRATION CHECK-IN FORM Unit # (Please Print) Scout(s) Name Parent Name (Make extra copies if needed) Fees: 2 Pancake Breakfast ticket per registered youth. Signature Print Phone # NO ground campfires will be permitted, Absolutely NO Grass Burned SCOUT/FAMILY CAMP REGISTRATION CHECK-OUT FORM Camp site # Site checked out by: Camp Master: Mike Hickman mehickman1947@gmail.com Camp Master: Eldon Seidner Leader MUST be present to assign campsite

25 RULES AND INFORMATION FOR CAMPING AT SCOUT-O-RAMA 1. Upon arrival at camp the Unit Leader must check in with the Camp Master, sign in, and your campsite will be assigned. 2. No ground fires or any kind of fire that will damage the park grass. No digging holes. If you have a fire it must be at least 12 to 15 off the ground and does not exceed 3 in diameter. If any hot ashes or ashes fall from the pit they must be caught so as not to damage the grass. Treat everything with respect this is a city park and we are on display so our best Scout manners must be used. Remember leave no trace. 3. If you get wet you go home! The river is off limits. 4. No fishing at any time. 5. Lights out at 10:00PM. All campers should be in their campsites from 10:00PM to 5:00AM the next morning. 6. If there is an emergency, come to the Camp Masters and let us know. 7. Tent camping only. 8. All Scouts and Scouters are expected to be in uniform, activity uniform(class B) 9. Respect others campsites. This is their home and your home for the weekend. Treat this as you would a campsite at Scout Camp. Before you enter another s campsite ask permission to enter and enter only if you are given permission to enter. Otherwise stay out of that campsite. 10. The Buddy System is in effect for the weekend as it is with all Scout activities. Any Scout leaving his/her campsite must have a buddy with him/her, even if it a trip to the restroom. 11. All units camping must have their campsite checked before leaving the Scout-O-Rama. The unit leader must have their campsite inspected and sign out (especially if you leave early) by 12:00PM (Noon) Sunday. 12. A unit s trailer maybe parked in their campsite. No vehicles may be parked at the campsite or in the park. Vehicles may go to the campsite to unload but then must leave as soon as the vehicle is unloaded. 13. The Elkhart Police Department and the Elkhart County Sherriff s Department will make the presence known throughout the Scout-O-Rama. 14. No parking in the bank parking lot at the west end of Island Park. Unit # Signature Unit Leader

26 PLEASE REMEMBER! ALL CHAIRMEN S DECISIONS ARE FINAL AND WILL BE UPHELD BY EVENT COMMITTEE CHAIRMAN This event is for the Scouts and their Leaders. We will ensure all the requirements that allow them to participate have been met. If there are any requests for an exception to the rules please inform the committee head as well as the Event Committee Chairman Jim Stewart at scoutyman@aol.com in writing prior to the Event. Any additional questions concerning any part of Scout-O-Rama can also be answered by Jim Stewart at scoutyman@aol.com. Thank you for your participation and we look forward to a great Scouting weekend!

27 SCOUT-O-RAMA TEES INFORMATION WILL BE POSTED AS SOON AS IT COMES AVIALABLE