2018 CAMP CARD GUIDEBOOK

Transcription

1 2018 CAMP CARD GUIDEBOOK FOR UNIT LEADERS What s Inside 1 - What s a Camp Card? 2 - Camp Champion responsibilities 3 - Key Dates 4 - Cash & Camp 5 - The Unit Kick-off 6 - Policies and Procedures 7 - Sales Methods 8 - Sales Techniques 9 - Youth Card Receipt 10 - Unit Sales Receipt & Prize Form

2 The Camp Card Sale The Camp Card initiative is designed to support your unit s year-long program and help all your Scouts earn their way to Day Camp, Sleep-over Camp, Summer Camp or NYLT. Participating units will earn 50% commission ($2.50) for each $5.00 card they sell if the unit settles the account by April 20th, The sale begins February 1st and ends on April 20th. Each Camp Card sells for $5.00 and will have multiple food, service and entertainment discounts for the customer to use throughout the year. This program is RISK FREE; units pay nothing up front and can return unsold cards at settlement on or before April 20th. Sign up form can be found at 1

3 CAMP CHAMPION: one who ensures their Scouts get to camp. Each unit should have a Camp Champion. The Camp Champion manages all aspects of the Camp Card Sale and clearly communicate sale information to leaders, parents and Scouts. The Camp Champion should be an expert on all things camp ; they must ensure Scouts know about the summer camp opportunities available and encouraged them to attend. The Camp Champion s ultimate goal: Get 100% of the unit s Scouts to Day Camp, Sleep-over Camp and/or Summer Camp. CAMP CHAMPION RESPONSIBILITIES FOR CAMP Be an expert in all of Glacier s Edge Council summer camp opportunities Encourage all your Scouts to attend Day Camp, Sleep-over Camp and/or Summer Camp Attend a Council Summer Camp Kick-off Training (Cub Scout Only) Schedule a camp promotion kickoff meeting with your unit to promote summer camp opportunities. Explain to parents the importance of summer camp in Scouting! Set a goal for percentage of Scouts attending camp and achieve it! FOR CAMP CARDS Communicate the purpose of the Camp Card sale and the sale timeline to your Scouts and parents. Kick-off the Camp Card sale with a BANG! Providing all members with a sales kit and at least 10 cards. Inspect, coach and praise your Scouts Collect all money and turn in the amount due to our Council on time. 2

4 KEY DATES December: Camp Card Unit sign-ups and pre-orders online at February Roundtable (1 st ): Camp Cards are available to sell. Pick-up most likely at February Roundtable February - April: Camp Card Sale. Extra cards are available through District Camp Card Chair and extra cards can be turned-in April: Units can settle anytime in April (money and extra cards turned in) *Units keep their commissions, 50% and only turn in unsold cards and money due 3 April 20th: Last day for settlement at 50% commission. after April 20 th Commission drops to 30% ($1.50). *Campership Prizes WILL NOT be honored for Unit s that settle late (after April 20 th ).

5 PRIZE PROGRAM! IN ADDITION to earning the 50% Commission ($2.50 for each card sold) Scouts can earn the PRIZE of a youth campership (FREE CAMP) to one of our Council Camps! 4

6 The Unit Kickoff Objective: Support your unit s program plans for the entire year Get Scouts excited about Day Camp, Sleep-over Camp and Summer Camp! Get parents informed about why their child should attend summer camp How can you ensure a successful kick-off? Make sure the kick-off is properly promoted through , Facebook and phone calls Review the presentation with your leaders prior to the meeting (plan who is to do what) Be prepared to talk about summer camp opportunities Utilize the camp promotional items found on the Council website. Have snacks, drinks and music Make sure EVERY Scout gets a Sales Kit and at least 10 cards Keep is simple and short Camp Card Kick-off Agenda 1. Grand Opening with music, cheers, and excitement 2. Check out a Sales Kit to every Scout with at least 10 cards 3. Review summer camp opportunities; distribute information to parents including key dates, when to sale, how to sale and where to sale, etc. 4. Review pack sales goals, youth sales goals and the get all our Scouts to camp goal 5. Scout training: role play sales Do s and Don ts 6. Big Finish: issue a challenge to your Scouts and send everyone home motivated to sell Follow up after the kick-off with important reminders like dates, family sales goals and campership prizes Scouts can win! 5

7 Commission The unit earns a commission of $2.50 per card sold if your unit is paid in full and all cards returned by 5pm on Friday, April 20th 2018; after April 20th the Unit s settlement is considered late, the commission drops to 30% ($1.50) and campership prizes will not be honored. Commissions from the sales are encouraged to be applied directly toward sending youth to summer camp programs, but they may be used as the unit committee sees fit. Units do not have to pay for any cards up front. Return Policy Camp Cards can be returned to your District Camp Card Chair or to the local Scout office by 5:00pm Friday, April 20th The cards MUST be in new condition (including snap off discounts). Your District Camp Card Chair reserves the right to refuse product that has been damaged or rendered unsellable. The unit is responsible for ANY unreturned cards (lost, misplaced, damaged etc.) Be sure Scouts and parents treat each card as if it were a $5.00 bill. Campership Prize Program Policies (overview on page 4) Campership prizes earned are submitted via the Unit Camp Card Receipt (page 10) that is submitted during settlement. Camperships cannot be sold or transferred to another Scout/unit and have no cash value. Camperships are only good for camps operated by the Glacier s Edge Council during the 2018 calendar year. Units must settle their account on time to qualify for campership rewards. Only one campership may be earned per Scout. Orders and Re-Distribution Our council will place an order based off pre-orders received in December. A few extra cards will be ordered. While supplies last, extra cards may be secured through your District Camp Card Chair, the local Scout office or your District Executive. Re-Distribution: Units that have completed their sale early and have left over cards should plan to return unsold cards in March. These cards will be re-distributed to units that wish to sell more cards. All unreturned cards must be paid for at settlement. Units may settle the account at your local scout office between April 1st and April 20th. Sale Support Contact your District Camp Card Chair or your District Executive if you have a question. 6

8 How to Sell Camp Cards Your job as a Camp Champion is to get every Scout to Summer camp and to teach your Scouts how to sell. To get there, your team needs to employ multiple sales methods. Create a plan and train your Scouts in all methods; this will give you the best results. Door to Door: Take your Sales Kit and Cards for a trip around the neighborhood. Highlight the great coupons! Sell at Work: A great way for Mom and Dad to help their Scout. Have them take the Sales Kit to their workplace. Friends and Family: Reach out to friends and family and invite them to purchase a camp card. Storefront: Work with a local store to set up a booth and sell cards to those who pass by. ***DO NOT SELL CAMP CARDS IN FRONT OF A MERCHANT LISTED ON THE CARD*** Safety and Courtesy Be sure to review these safety and courtesy tips with your Scouts and parents. Sell with another Scout or with your parents (if selling with adult leaders who are not your parents, there should be more than one adult to satisfy BSA s two-deep leadership standard). NEVER enter anyone s home, sell after dark, unless with an adult. Don t carry large amounts of cash. Always walk on the sidewalk and driveway and be careful of dogs. 7

9 Sales Techniques for Scouts Don t miss the opportunity to use the Camp Card Sale to train your Scouts in public speaking, sales, and service. Your Scouts and parents will appreciate the effort and sales will improve. Have Scouts role play and practice during your kick-off. Find a way to make training fun and reward Scouts who do a good job. Have your Scouts practice these simple steps: Wear your uniform, because this is an official BSA Fundraiser Smile and tell them who you are First name only! Tell them where you are from. (Your Pack or Troop) Tell them what you are doing. (earning money to attend Day Camp, Sumer Camp etc.) Ask them to help you by purchasing a Camp Card. (TIP: ask them to buy 4 cards to help you get to camp) Close the sale and thank them. You re not buying a coupon, You re helping send a Scout to camp! You are NOT selling Discount Cards, you are Selling Scouting! Make sure your families understand that they are selling character, a better community and the benefits of Scouting SUMMER CAMPS! No discount cards. Emphasize that each card sold supports Scouting in their local community for the year and helps Scouts go to camp. Your sale will be successful because people want to support young people who are earning their own way. 8

10 YOUTH CAMP CARD RECEIPT UNIT TYPE UNIT # DATE SCOUT Camp Cards Issued PARENT To be completed upon card turn in Total number of Cards Issued this receipt # Checks Cash TOTAL Cards Sold Cards Returned Total Cards this receipt I recognize that each of these cards have a cash value of $5. There is no risk to our unit as long as all unsold cards are returned to our unit by. By signing below, I recognize that our unit will be charged for every unreturned card. Cards MUST be in good condition (including snap off discounts). I agree to these terms: Date: Parent Signature YOUTH CAMP CARD RECEIPT UNIT TYPE UNIT # DATE SCOUT Camp Cards Issued PARENT To be completed upon card turn in Total number of Cards Issued this receipt # Checks Cash TOTAL Cards Sold Cards Returned Total Cards this receipt I recognize that each of these cards have a cash value of $5. There is no risk to our unit as long as all unsold cards are returned to our unit by. By signing below, I recognize that our unit will be charged for every unreturned card. Cards MUST be in good condition (including snap off discounts). I agree to these terms: Date: Parent Signature

11 UNIT CAMP CARD RECEIPT PACK TROOP CREW SHIP POST DATE DISTRICT UNIT# UNIT CAMP CARD SALE COORDINATOR (CAMP CHAMPION) NAME PHONE Camp Cards Issued To be completed upon card turn in Total number of Cards Issued this receipt Checks Cash TOTAL Cards Sold Cards Returned Total Cards this receipt I recognize that each of these cards have a cash value of $5. There is no risk to our unit as long as all unsold cards are returned to our District Camp Card Chair or Local Council office by 5:00pm on Friday April 20 th, I recognize that all cards MUST be in good condition (including snap off discounts) and that the District Camp Card Chair reserves the right to refuse product that has been used or damaged. By signing below I recognize that our unit will be charged for every card that is not returned. Name: Position: I agree to these terms: Date: Leader Signature PRIZE PROGRAM (submitted at settlement) # Sold Scouts Name *Campership Earned *50+ Cards 50% off Cub Scout Day Camp *80+ Cards Full Campership Prize to Day Camp *100+ Cards Full Campership Prize to Cub Scout Sleep-over Camp *90+ Cards 50% off Boy Scout Summer Camp at EBSR/NYLT *160+ Cards - Full Campership Prize to EBSR/NYLT Last day for settlement at 50% commission is April 20 th, after April 20 th commission drops to 30% ($1.50 per card) and Campership Prizes WILL NOT be honored.