Camp Doublecreek Parent Handbook Parent Handbook. "Every camper leaves at the end of the day knowing someone believes in them.

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Maximillian Shelton
6 years ago
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1 Parent Handbook 1

If you haven t been to Doublecreek, you haven t been to day camp.

Each week is especially designed to offer opportunities for campers to try new things,

Additionally, Doublecreek offers a healthy, safe and fun environment where positive

This handbook has been created as a reference guide for both parents and campers.

2 If you haven t been to Doublecreek, you haven t been to day camp.... Uncle Carter We re glad that you ve chosen Camp Doublecreek to be a part of your summer. Each week is especially designed to offer opportunities for campers to try new things, learn, grow and make friendships that last a lifetime. Additionally, Doublecreek offers a healthy, safe and fun environment where positive interaction with peers and adults help build strong character. This handbook has been created as a reference guide for both parents and campers. It contains vital information and policies about our camping program. Please take time with your camper to read and review the entire handbook. Camp Doublecreek Parent Handbook

3 At Camp Doublecreek our core values guide us in training our staff and measuring the experience of our campers. 3

4 4 Camp Doublecreek Parent Handbook 2018 Weekly Sessions Summer 2018 Schedule Payment Due Date Cancellation Deadline Opening Week May 16 May 16 May 30 June 1 Week 1 May 21 May 21 June 4-8 Super Hero Week Week 2 May 28 May 28 June DC Challenge Week 3 June 4 June 4 June Dancing with the Counselors Week 4 June 11 June 11 June 25 June 29 DC s Got Talent Week 5 June 18 June 18 July 2 6 (no camp on Wednesday, July 4 th ) Holiday Week Week 6 June 25 June 25 July 9 13 DC Cup Week Week 7 July 2 July 2 July Lights, Camera, Action Week Week 8 July 9 July 9 July Pirate Week Week 9 July 16 July 16 July 30 Aug 3 Mr. and Mrs. Doublecreek Week Week 10 July 23 July 23 Aug 6-10 Carnival Week Week 11 Aug Final Fling Week July 30 July 30 Please Note: An Open House is held every Saturday, beginning in April, from 10:00 a.m. 12:00 p.m.

5 Tuition Policies Tuition balance is due in our office at least two weeks prior to your camper s registered dates. Tuition includes transportation, 3 snacks a day and all activities except horseback riding. There is a discount for 2 nd and 3 rd campers from the same family attending at the same time. Please refer to the confirmation you received after registration for the exact amount due. The $35 deposit is non-refundable but is transferrable within the same camp season and does apply to tuition balance. Cancellation Policy: tuition minus $35 deposit will be refunded for cancellations made at least two weeks prior to dates your camper is registered. Please Note all cancellations must be in writing (note or ). Refunds will be processed after camp has ended. Payment Options Pay online (credit) at: Pay by check payable to Camp Doublecreek (Please write your camper s name & weeks registered in memo section). There is a $30 fee for each returned check. Pay by phone (credit or debit) at: Pay online at: 5

PICKUP POINTS All campers arrive at camp on one of our campus vehicles. This is for the safety of your camper. Our policy is that no other vehicles enter the campus during camp hours.

The departure and arrival times are posted on our website: http://www.campdoublecreek.co m/hours.html. Counselors will be available at your PUP at 7:30 a.m. ready to greet and check in your camper(s).

6 PICKUP POINTS All campers arrive at camp on one of our campus vehicles. This is for the safety of your camper. Our policy is that no other vehicles enter the campus during camp hours. The AM and PM pickup points (PUPs) you chose are in your confirmation . You may select different pickup points for morning and afternoon as well as on different days. The departure and arrival times are posted on our website: m/hours.html. Counselors will be available at your PUP at 7:30 a.m. ready to greet and check in your camper(s). It will not be necessary for you to wait until the camp vehicle leaves. Your child will be released only to those whose names and drivers license numbers you have given us. A photo ID (driver s license or passport) will be checked. If a camper needs to go home with someone other than those listed on the contacts section of your registration form, camp must receive notice in writing ( or note) giving the name and drivers license number of that person. Camp vehicles must leave the PUP at the scheduled time (listed on the website at: m/hours.html). By state law, the vehicles may not stop after departing. Please note that we ask that your camper(s) be picked up NO LATER than 5:30 p.m. If you have an unforeseen delay, please call the office at: so that we can notify the counselors on-site. We will not leave campers unattended! If you are late we reserve the right to charge your account in the amount of $1 a minute. There may be delays on rainy days We slow down on wet streets. We appreciate and respect the use of the various PUPs. Campers are expected to be models of decorum; we do not want to abuse this privilege. We are not allowed inside the buildings. Notes and money may be sent to the office via the PUP counselors. 6

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8 LUNCHES Lunches: Campers may bring their lunch in a small container or insulated bag: o Containers should be no larger than 9 X 7 X 9 o Labeled clearly with the camper s name o Disposable containers are encouraged. Campers may order lunches (see lunch menu page) either online ahead of time (no online orders the week of camp) or each day with the pickup point counselor (Minis through Grade 2); Campers Grades 3 and above may place orders with their group counselors. Lunches ordered the day of need a note and cash or check attached. In addition, extra lunch items may be ordered by to info@campdoublecreek.com (if ordering more than a week out) or a note with the payment (if ordering the day of). Snacks: Tuition includes a snack card with 3 snacks per day. Snacks not used day of may not be carried over to another day. Campers may also bring snacks and drinks from home. Food and drink options include: juices, water, ice cream, sports drinks, soft drinks and individually packaged products (e.g., chips, cookies, crackers, nuts). We are attempting to provide more healthy snacks as well as gluten-free options along with real fruit smoothies. Please Note: For any dietary needs, please list in the medical notes section of the online registration application. To enjoy some of your camper(s) experience and stay connected year-round, visit our social media sites: Website: Facebook: Pinterest: Thematic art and crafts, games, puzzles and other activities for children -- Blog: -- articles, videos, etc. Please us at: susan@campdoublecreek.com to be added to our newsletter list and Shutterfly Share Site. 8

9 LUNCH MENU Monday: Pita Factory Ham pita $4.50 Turkey pita $4.50 BLT pita $4.50 Veggie pita $4.00 Tuesday: Smokey Mo s Hamburger $5.50 Turkey sandwich $5.50 Chopped beef sandwich $5.50 Brisket sandwich $6.00 Mo s Salad (Chicken) w/dressing $7.00 Wednesday: Double Dave s Pizza OR Wednesday: Café Java Large slice of cheese $3.00 Club Salad $5.00 Large slice of pepperoni $3.00 Hoagie $5.00 Pepperoni Roll $3.00 Chicken Cesar Wrap $5.00 Thursday: Chicken Express (2 piece) Chicken Tenders with fries and biscuit $4.50 (4 piece) Chicken Tenders with fries and biscuit $5.50 One piece meal with fries and biscuit $4.50 Two piece meal with fries and biscuit $5.50 Friday: Chick-Fil-A Chick-Fil-A Sandwich $ Piece Nuggets $4.00 Chargrilled Club Sandwich $6.50 Spicy Chicken Sandwich $4.00 Chargrilled Cool Wrap $6.00 *Note: These prices and options are from Summer Updates in options and pricing will be provided at a later date. 9

STAFF Our staff has been carefully selected and will provide a nurturing environment filled with fun and learning opportunities for your camper(s)!

A 2-day training session for prospective CITs (T-Camp) will be held June 20-21 and July 25-26. T- Camp is open to campers turning 15 before 6/1/17 or entering 9 th Grade in Fall 2017.

10 STAFF Our staff has been carefully selected and will provide a nurturing environment filled with fun and learning opportunities for your camper(s)! Counselor-in-Training (CIT) Program One of our amazing programs is our Counselor-in-Training program for former campers (ages 15-17) who are interested in becoming Camp Doublecreek counselors. A 2-day training session for prospective CITs (T-Camp) will be held June and July T- Camp is open to campers turning 15 before 6/1/17 or entering 9 th Grade in Fall To sign your camper up for T-Camp or inquire about the CIT Program, please send an to: Rachel@campdoublecreek.com. HORSEBACK RIDING LESSONS Horseback riding lessons are available for $30 per week during summer camp. Limited spaces are available each week, particularly for the younger groups. Doublecreek riding lessons focus on a balanced seat which is a combination of western and English riding disciplines, while in western saddle. Campers mount and ride each day. The goal of our horseback program is to teach great horsemanship in an encouraging environment. Please Note: Doublecreek offers horseback riding lesson year-round. For information on off-season lessons, please Jan Gustafson at: gusfamily@hotmail.com 10

11 OTHER POLICIES AND IMPORTANT ITEMS Delayed Arrivals: Campers arriving late must check in at the office. Please bring your camper after 8:40 a.m. For the safety of your camper, we have a closed campus. Please park in the designated area and walk your camper to the office (in the red building) to be checked in. We will gladly get him/her to the correct group. If a camper needs to order a lunch the day of, the office needs to know by 9:00 a.m. Early Departures: If it is necessary for your camper to leave Doublecreek early, you may let us know with a note, or phone call. Campers should be picked up no later than 3:00 p.m. from camp. Please park in the designated area, walk through the pedestrian gate and come to the office in the red building. We will try to have your camper ready to leave if you have notified us. Please bring your ID with you to the office to check out your camper. Medical Information: Camp Doublecreek has a licensed medical professional on site. We abide by regulations set out by the Texas Department of Health. Potentially contagious symptoms will require that we isolate the child who must be picked up as soon as possible. Campers requiring medication must have it sent in the original container along with a note from the parent. All medications will be administered by our health care professional after obtaining permission from the parent or doctor. Our staff follows the Centers for Disease Control and Prevention (CDC) guidelines for concussions as outlined in the Heads Up Program. Please note that we are a youth camp licensed by the State of Texas and a member of the American Camping Association. Potential campers with major medical diagnoses, including disabilities covered by the American Disabilities Act, are evaluated on a case-by-case basis in consultation with the director, medical coordinator, the child s physician, and parents. Insurance: Camp Doublecreek does not provide accident insurance or health insurance. Fees from injuries at camp are the responsibility of the parents or legal guardians. Please refer to waiver agreed upon in registration process. 11

12 Tax Receipts: You will receive a receipt via each time you pay. If you need a receipt for taxes or child care, please us at: info@campdoublecreek.com Messages: If you need to get a message to your camper, please call the office at: (512) The office staff will be glad to relay it to him/her. Visitors and Parents Day: Parents and other visitors must check in at the office and receive a name tag. Parents and other visitors are welcome at any time, but we set aside time each Friday from 10:00 a.m. 2:00 p.m. for parents to visit and experience the camp with their campers. What to Bring to Camp: Lunch or money for lunch (if not pre-ordered) Swimsuit, towel and sunscreen in a bag that will be left at camp until Friday Any medications What to Wear: Comfortable active wear Sturdy closed toe shoes What Not to Bring: Toys, dolls, stuffed animals Electronics of any kind Any valuables (i.e., jewelry) Chewing gum Glass containers Card playing, trading, etc. Please note that Doublecreek is an unplugged campus. No cell phones, MP3 players, etc. Lost Articles: A core value of Camp Doublecreek involves instilling responsibility for personal belongings. This is a big part of the camping experience. At the end of each week, belongings are sent home. Unclaimed items are collected and put in our lost and found where we will keep them for three weeks after the summer camp session ends in August. Camp Doublecreek assumes no responsibility for loss or damage to campers personal property. 12

13 The Leadership reserves the right to dismiss a camper when, in their opinion, this is in the best interest of Camp Doublecreek and/or the camper. Phone: (512) CONTACT INFORMATION Info@campdoublecreek.com Mailing Address: P.O. Box 5261, Round Rock TX Physical Address: 800 Doublecreek Drive, Round Rock, TX Website: In case of emergency in coordination with local authorities (loss of power and phone lines), messages will be posted via Facebook and Website. 13

Camp Doublecreek Parent Handbook Parent Handbook. "Every camper leaves at the end of the day knowing someone believes in them.

Camp Doublecreek Parent Handbook Parent Handbook. Every camper leaves at the end of the day knowing someone believes in them. Parent Handbook 1 If you haven t been to Doublecreek, you haven t been to day camp.... Uncle Carter We re glad that you ve chosen Camp Doublecreek to be a part of your summer. Each week is especially designed