Car and RV Rental Tariff English-

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1 Car and RV Rental Tariff English- 1

2 Table of contents Why a GoNorth Vehicle?... 5 Age of vehicles... 5 Reservation Hours... 6 Pick Up And Drop Off Hours... 6 GoNorth Rental Locations... 7 Alaska... 8 Anchorage... 8 Fairbanks... 9 Yukon Territory, Canada Whitehorse Washington State Seattle/Tukwila Vehicles x4 5-Passenger SUV x4 7-Passenger SUV x4 Truck only Passenger Van Trailers Motorhomes and Truck Campers Difference between Truck Campers and Motorhomes x4 Truck Camper /24 FT Motorhome /20 FT Motorhome

3 Motorhome and Truck Camper Equipment Basic Equipment Preparation Fee Convenience Kits Additional Equipment Collision Damage Waiver (CDW) VIP Extra Miles Taxes & Fees Rental Seasons One Way Rentals GoNorth Specials And Discounts Seattle Special One Way Special 2017 from/to Seattle Long Term Discount Early Bird Discount Net Rates Rental Terms and Additional Information Minimum Age, Additional Drivers, Driver s License Child Car Seats Gravel Roads Transfer to/from the rental station Vehicle Pick-Up Vehicle Return Upgrade/Downgrade

4 Upgrade Downgrade Cleaning Smoking Extra Gas Cans Fish and Game Pets Winter Rentals Booking Information Change / Cancellation Fee

5 Why a GoNorth Vehicle? GoNorth vehicles are allowed on all public roads, regardless whether paved or gravel. All vehicles are equipped with the strongest tires available. No road restrictions in USA and Canada. Only exception: Petersville Road in Alaska after mile 10 is not permitted for Motorhomes. GoNorth is open 7 days a week, including Sundays and all holidays. GoNorth Seattle station is open year-round for Motorhomes. All other branches are open year round for 4x4 SUVs and Trucks only. GoNorth has the largest and newest fleet of Truck Campers in Alaska. GoNorth is the only company with rental locations in Anchorage (Alaska), Fairbanks (Alaska), Whitehorse (Yukon Territory), and Seattle (Washington State). One way rentals allowed between all locations. GoNorth offers very economical one way rentals year-round between Washington State and Alaska. Condor Airline is offering nonstop-flights from Frankfurt to Seattle, Anchorage and Whitehorse. Plus, once weekly Frankfurt-Anchorage-Fairbanks-Frankfurt. GoNorth hat Deutsch sprechendes Personal in Anchorage und Fairbanks. German speaking staff in Anchorage and Fairbanks. Age of vehicles GoNorth offers Truck Campers as well as Motorhomes in three different categories. These categories are only determined by the age of the vehicle: Category Gold (formerly Luxury ) Model-Years Category Silver (formerly Eco ) Model-Years 2014 & 2013 Category Bronze (formerly Budget ) Model-Years 2012 & 2011 These categories are not applicable for 4x4 Trucks only (without Camper Unit mounted), 4x4 SUVs and Passenger Vans. Please note that vehicle rentals in Alaska only comprise the months of June, July, August and parts of September. In comparison to other destinations, the rental period is extremely short. A four-year-old vehicle in Alaska usually has travelled fewer miles and days than a newer vehicle in a warmer location with a longer rental season. General rule: The older a unit, the more it has been used the more wear and tear it shows. Although there is absolutely no difference in the care our mechanics provide for each unit, there is still a slightly bigger chance of experiencing a malfunction with an older, more used unit than with a newer unit. GoNorth staff invests the same time and effort to prepare each unit carefully for every rental, regardless of vehicle category. 5

6 Reservation Hours Summer Monday through Friday, from 9AM to 5PM (9 17h), Alaskan Standard Time Winter Monday through Friday, from 10AM to 4PM (10 16h), Alaskan Standard Time The best way to contact us for or a booking or quote is sending an to Wheels@GoNorth-Alaska.com We need the following information in order to guarantee a speedy reply: Pick up date / Drop off date & Pick up location / Drop off location Vehicle category Mile Plan (base rate/ 100 miles /unlimited miles) First and last name of the driver Number of persons (for convenience kits for Truck Campers and Motorhomes) Your reference number Pick Up And Drop Off Hours May 1st September 30th Daily from 10AM to 3PM (10 15h), including Sundays and public holidays GoNorth guarantees pick up by 3PM (15h), however, we strive to have vehicles ready for pick up before 3PM (15h). On days of Condor arrivals, GoNorth will be open at least 2 hours after aircraft arrival at destination, but no later than 7PM (19h) local time. Clients picking up their vehicle after 3PM due to Condor arrival times must still return the vehicle by 3PM at the latest on the return date. October 1st April 30th Monday through Friday, from 10AM to 3PM (10 15h) Weekends by appointment only. 6

7 GoNorth Rental Locations We do have rental stations in Anchorage (Alaska), Fairbanks (Alaska), Whitehorse (Yukon Territory), and Seattle (Washington State). One way rentals allowed between all locations. GoNorth is offering a toll free number for all rental locations if dialed from an US or Canadian phone. Within Fairbanks please use toll free number German speaking staff is available. Fax: +1 (907) Wheels@GoNorth-Alaska.com 7

8 Alaska Anchorage 5011 Spenard Road Building A, Anchorage, AK Phone: +1 (907) Open year-round 3-minute drive from Anchorage International Airport Rentals of 14 days and more include the cost of transfer from/to the airport or downtown hotel to the rental station. Taxi receipt has to be presented to the GoNorth counter staff for reimbursement of USD 25 max. per way. 8

9 Fairbanks 3713 South Lathrop St. Fairbanks, AK Phone: +1 (907) Open year-round 10-minute drive from Fairbanks International Airport Rentals of 14 days and more include the cost of transfer from/to the airport or downtown hotel to the rental station. Taxi receipt has to be presented to the GoNorth counter staff for reimbursement of USD 25 max. per way. 9

10 Yukon Territory, Canada Whitehorse Centennial Motors GoNorth Car & RV Rental Alaska Highway Whitehorse, YT Y1A-3E4 Open year-round 1 minute from Whitehorse airport terminal Rentals of 14 days and more include the cost of transfer from/to the airport or downtown hotel to the rental station. Taxi receipt has to be presented to the GoNorth counter staff for reimbursement of USD 25 max. per way. 10

11 Washington State Seattle/Tukwila Tukwila International Blvd Tukwila, WA Open year-round 7-minute drive from SeaTac-International Airport Terminal Rentals of 14 days and more include the cost of transfer from/to the airport or downtown hotel to the rental station. Taxi receipt has to be presented to the GoNorth counter staff for reimbursement of USD 25 max. per way. 11

12 Vehicles 5-Passenger SUV 4x4 Jeep Cherokee, Ford Escape or similar 4-Wheel Drive 4 doors / 5 seatbelts Oldest vehicle 2012 Newest vehicle 2017 or GoNorth recommendation 7-Passenger SUV 4x4 Ford Expedition, GMC Suburban or similar Spacious seating and storage 4-Wheel Drive 4 doors / 7 seatbelts Oldest vehicle 2007 Newest vehicle 2016 GoNorth recommendation Truck only 4x4 Dodge RAM, Ford F150/F250 or similar Spacious, covered loading area. Cover can get removed on request (surcharge applies). 4-Wheel Drive 4 doors / 5-6 seatbelts Oldest vehicle 2009 Newest vehicle 2016 GoNorth recommendation Minimum driving age for the categories above is 21 years of age. 12

13 15-Passenger Van Ford 15 Passenger Van Back row can be removed (surcharge applies), except for one way rentals. Vans do not have 4-Wheel Drive 15 seats (including driver). Recommended for 8 passengers including luggage. Oldest vehicle 2016 Newest vehicle 2017 This vehicle can be driven with regular car driver s license. Minimum driving age is 25 years. Trailers Covered trailers are available in combination with the following vehicles: 4x4 SUV / 4x4 Truck / 15-Passenger Van Trailers with the following length are available: 8ft 2.44 m 10ft 3.05 m 12ft 3.66 m 13

14 Motorhomes and Truck Campers Difference between Truck Campers and Motorhomes Truck Camper A camper unit (living area) is mounted on the truck s loading platform. The driver s cabin cannot be accessed from the living area. It is not permitted to remain in the camper unit while driving. The Truck Camper is very handy for city traffic (parking) and perfect for driving on gravel and unpaved roads. Fuel consumption is lower compared to a motorhome. The living area itself is smaller and does not offer as much storage space. They do have a higher clearance compared to the motorhome. All GoNorth truck campers have 4 -wheel drive (4x4) Motorhome A motorhome can be described as a vacation home on wheels. The driver s cabin is directly accessible from the living area. Passengers are allowed in the living area as long as they are wearing seat belts. In comparison to the truck camper, the motorhome has a more spacious living area and the boarding step is lower. The average fuel consumption is higher and it is less comfortable maneuvering through busy city traffic or unpaved roads. Motorhomes are 2-wheel drive only and have a lower ground clearance. GoNorth is charging extra (currently 25 cents) per mile driven with Motorhomes on gravel roads. GoNorth highly recommends a Truck Camper for the following roads: USA Alaska Denali Highway Dalton Highway Hatcher-Pass Road Petersville Road Elliot Highway Steese Highway Taylor Highway Canada Yukon Dempster Highway Canol Road British Columbia Cassiar Highway Northwest Territory All roads 14

15 4x4 Truck Camper Category Gold year model , Silver (2014 & 2013), Bronze (2012 & 2011) Vehicle (Truck) Ford 250 / Ford 350 or similar 12V. auxiliary power point 4 doors / 5 seatbelts Gas tank: 35 gallons 132 liter Average consumption: 12 miles per gallon 19.5 liter per 100 kilometers Camper Specifications Fresh water tank 38 gallons 144 liter Septic tank sink/shower 31 gallons 117 liter Septic tank toilet 31 gallons 117 liter Propane gas 2x 4.7 gallons LP bottles 2x 17 liter capacity Refrigerator 6 ft m 3 Freezer 0.5 ft 3 15 liter Electrical outlets: American 110 Volt sockets* Heating 20,000 BTUs Camper Stove Refrigerator with freezer Heater Kitchen sink Shower Toilet Bathroom sink Double bed above driver s cabin Convertible bed in dining area Storage space and closets GoNorth recommendation 2 persons Max. capacity: 3 persons Interior floor length Interior height Exterior width 8'5" 2.56 m 6 4" 1.93 m m Specifications and layout are approximate and may vary depending on model. *Camper outlets only functional if the power cord of the camper is hooked up to external power source with alternating current. Outlets do not function on camper battery. 15

16 22/24 FT Motorhome Vehicle Exterior length m Exterior width 8 7" 2.62m Exterior height m Gas tank 55 gallons 208 liter Average consumption 8-10 miles per gallon liter per 100km Fresh water tank 50 gallons 189 liter Holding tank (black) 22 gallons 83 liter Holding tank (grey) 28 gallons 105 liter Specification Ford 350 V10 engine or similar Air condition/heater Cruise Control Radio with CD Player Microwave Stove with 3 burners/kitchen sink Refrigerator with freezer Toilet/shower/bathroom sink Hot water heater Generator (USD 3 per hour of use) Categories Gold 2015 and newer Silver 2014 and 2013 Bronze not available for 2017 season GoNorth recommendation 2 adults and 2 children Maximum capacity: 6 persons Available in all GoNorth location for Roundtrip and One Way Rental. Specifications and layout are approximate and may vary depending on model. 16

17 19/20 FT Motorhome Vehicle (approximately) Exterior length 21 10" 6.65 m Exterior width 8 8" 2.64 m Exterior height 10'10" 3.30 m Gas tank 40 gallons 151 liter Average consumption 8-10 miles per gallon liter per 100km Fresh water tank Holding tank (black) Holding tank (grey) 50 gallons 198 liter 22 gallons 83 liter 28 gallons 106 liter Specification Ford V8 gas engine Air condition/heater Cruise Control Radio with CD Player Microwave Stove/ kitchen sink Refrigerator with freezer Toilet/shower/bathroom sink Hot water heater Generator (USD 3 per hour of use) Categories Gold 2015 and newer Silver 2014 and 2013 Bronze not available for 2017 season GoNorth recommendation 2 adults and 2 children Maximum capacity: 4 persons Available in all GoNorth locations for Roundtrip and One Way Rental. Specifications and layout are approximate and may vary depending on model. 17

18 Motorhome and Truck Camper Equipment Basic Equipment Motorhomes and Truck Campers are equipped with the following items: Trash can Trash bag Toilet chemicals Sanitary gloves Mattress Mattress cover Coat-hanger Water hose Sewer hose Emergency triangle Leveling pads Tire gauge Spare fuses Propane Spare tire Preparation Fee Motorhomes and Truck Campers come with a full tank of gasoline, propane and fresh water, as well as toilet chemicals. In-depth cleaning and mechanical inspection are provided prior to each rental. Convenience Kits Convenience kits are available for Truck Campers and Motorhomes if ordered. The convenience kits contain: Body towels Blanket Bottle opener Cake pan (if rental unit has oven) Camping chairs Can opener Colander Comforter Cups Cutting board Cutting knife Dish cloths Dish soap Dustpan and brush (broom in motorhomes) Fitted sheet Forks Fry pan Glasses Hand towels Knives Large plates Large pot with lid Lighter Matches Dough scraper Mattress pad Paper towels Pillow cases Pillows Pot scrubber Salad bowl Salad spoon Scissors Scoop Sheet Small plates Small pot and lid Soup bowls Soup spoons Spatula Sponge Tea spoons Toilet paper Towels Trash can Tupper ware Vegetable peeler Wash cloths Wine Glasses Wire whisk Soap Additional Equipment The following additional equipment can be rented from GoNorth: GPS USD 7 per day, max. USD 75 (reservation in advance recommended) Bear spray USD 50 (USD 25 refund if returned unused) CB radio USD 7 per day, max. USD 75 (reservation in advance recommended) Cooler USD 12 per rental Camping chair USD 7 per rental period (one per person included in convenience kit) Camping table USD 25 per rental period 18

19 Espresso maker Grill Toaster Milepost Axe Extra comforter 2nd spare wheel USD 10 per rental period USD 10 per rental period USD 10 per rental period USD 29 purchase USD 8 per rental period USD 12 per rental period USD 50 per rental period 19

20 Collision Damage Waiver (CDW) Mandatory. Deductible = deposit of USD 2000 will be charged to customer s credit card upon pick up. The CDW does not cover damage to glass, tires and road-hazard damage. VIP Available in conjunction with CDW only. In addition to the CDW, it also covers road-hazard damage to glass and tires and further reduces responsibility for both road-hazard and collision damage to USD 500 per incident. Extra Miles Extra miles are subject to a fee and will be charged on return of rental vehicle (deducted from the deposit). If the amount exceeds the deposit, the difference will be charged to customer s credit card. Please consider that unlimited mileage is only suitable if clients drive more than 250 miles per day on average. Taxes & Fees Please note that the following taxes and fees are as of July 2015, and are subject to change without notice. Fairbanks 3% on Camper and Motorhomes / 10% on SUV, Truck and Van Anchorage 11% on Camper and Motorhomes / 18 % on SUV, Truck and Van Seattle % on rentals less than 30 days % on rentals over 29 days; valid for all categories Whitehorse 5% for all categories All taxes and fees are included in GoNorth rental rates unless specified otherwise. The above mentioned taxes and fees include all taxes like federal, city, local, national, sales tax. Furthermore all credit card, banking, concession and booking fees are included. Rental Seasons Pre Season January 1 June 14 Peak Season June 15 September 4 Late Season September 5 December 31 One rental day equals 24 hours. Number of nights is determining. 20

21 One Way Rentals From Seattle/Tukwila Anchorage Fairbanks Whitehorse To Anchorage, Whitehorse, Fairbanks Fairbanks, Whitehorse, Seattle Anchorage, Whitehorse, Seattle Anchorage, Fairbanks, Seattle For each rental vehicle traveling one way between Anchorage, Fairbanks or Whitehorse a oneway fee of USD 550 plus tax is applied, regardless of rental category. GoNorth offers seasonal specials between Seattle and Alaska, during which the One-Way fee is waived. 21

22 GoNorth Specials And Discounts Seattle Special If your booking includes Seattle as pick-up and/or drop-off location, you may deduct 50% on: Rental base rate CDW One Way Special 2017 from/to Seattle Spring Special Fall Special From - To SEA ANC, FAI or YXY ANC, FAI or YXY SEA Pick-up / Drop-off Pick-up in SEA and return in ANC, FAI or YXY by 15 th of June 2017 at the latest Pick-up September 15 th or later in ANC, FAI or YXY and return in SEA Discount Discount NOT available Min. rental days No OW fee (USD 550 waived), Seattle Special Rates apply Prep Fee, Household kit, VIP, rental rate with unlimited miles, extra miles (pre and post pay) 14 days Long Term Discount 14 rental days or more Reimbursement of up to USD 25 for taxi transfer to/from Station 21 rental days or more 5% discount on rental base rates and first 100 miles per day 31 rental days or more 10% discount on rental base rates and first 100 miles per day 41 rental days or more 15% discount on rental base rates and first 100 miles per day plus 1 tank full of gasoline (client can return the vehicle with empty gasoline tank without penalty). No reimbursement for left over gas in tank on return. Early Bird Discount 10% discount on rental base rate and first 100 miles per day for all bookings confirmed by December 31 st, 2016 and paid in full before February 1 st All specials can be combined and accumulated. 22

23 An example of how to calculate discounts. Please note that the rates below are fictional: 23

24 Net Rates The following criteria are used to determine the net rate level which a wholesaler will be offered. All criteria are used equally in terms of importance. Category A+ will receive the lowest net rates / category C will face the highest level of net rates. Above graphic is an example only and would receive a B+ net rate. 24

25 Rental Terms and Additional Information Minimum Age, Additional Drivers, Driver s License Drivers must be at least 25 years of age to rent a Motorhome, Truck Camper or a Passenger Van, and at least 21 years to rent a SUV or Truck only. All drivers must present a valid driver's license and a credit card when they pick up their vehicle. An international driver s license is not required but recommended. There is no surcharge for additional drivers. Child Car Seats GoNorth does not provide child car seats nor does GoNorth take any responsibility for the installation of child car seat. You can check the requirements for travelling with children at Gravel Roads GoNorth SUVs, Trucks, Vans and Truck Camper are allowed on gravel roads with no surcharge. For Motorhomes only: GoNorth charges $0.25 per each mile driven on unpaved (gravel) roads like Dempster Highway, Dalton Highway, Denali Highway, McCarthy Road, Elliott Highway, Steese Highway, Taylor Highway (Top of the World), Hatcher Pass and all other gravel roads. GoNorth reserves the rights to issue temporary road restrictions in case of unusual poor conditions, natural or man-made hazards. GoNorth issues these restrictions based on information provided by the Department of Transportation (DOT), the Alaska State Troopers and Transport Canada. Transfer to/from the rental station Rentals of 14 days and more include the cost of transfer from/to the airport or downtown hotel to the rental station. Taxi receipt has to be presented to the GoNorth counter staff for reimbursement. The maximum reimbursement for a transfer from/to the rental station is USD 25 per way. GoNorth does not offer a shuttle service. Vehicle Pick-Up It can take up to 1 ½ hours for the required vehicle orientation, to complete payment and sign all the required paperwork. Check-in and check-out takes place between 10AM and 3PM. The vehicle has to be returned at the same time as it was picked up. One rental day equals 24 hours. GoNorth guarantees pick up by 3PM (15h); however, we strive to have vehicles ready for pick up before 3PM (15h). Customers are required to examine the vehicle carefully upon pick up. All damages to the vehicle have to be stated on the damage report. Customers will be charged for all additional damage to the vehicle upon return of the vehicle. After the vehicle orientation the contract will be signed and all additional charges (including deposit) will be charged to the customer s credit 25

26 card. A copy of the contract, as well as the credit card slip will be handed to the customer. The vehicle is equipped with an operations manual for quick reference. Vehicle Return Vehicles must be returned to the GoNorth office during official hours, according to the appointment arranged when the rental contract was signed. There is a penalty for delayed drop off. Drop off can take up to 1 hour. In order to avoid additional cleaning fees or repair charges, the vehicle must be returned in the same condition as it was upon pick up, both inside and outside. When the customer arrives at the rental station to return the vehicle, it is recommended to pack and unload the bags first, then the GoNorth staff will check the vehicle. Any additional mileage, damage charges, fuel and cleaning fees will be assessed at this time. GoNorth counter staff will assist in organizing a taxi to the airport or hotel. Upgrade/Downgrade GoNorth holds one back-up vehicle per 25 rental vehicles to make sure that all customers get the vehicle they originally booked, even in the event of breakdowns. Only in exceptional cases the vehicle confirmed may not be available. GoNorth will offer an upgrade before a downgrade to the customer affected by vehicle shortage. Upgrade In case the originally booked category is not available, GoNorth will offer an upgrade to a higher category with no extra charge. Additional charges like extra mileage will be based on the originally booked category rather than the upgrade. GoNorth does not take responsibility for any consequential cost like higher fuel consumption, surcharges for ferry bookings (longer vehicle), cancelled ferry booking due to the longer vehicle, higher camping or accommodation cost due to the size of the vehicle. No further compensation is applicable. Downgrade In the event that neither the originally booked category nor an upgrade is available, GoNorth will offer a downgrade to the customer. The difference between the originally booked category and the downgrade will be refunded directly to the customer (based on GoNorth public fares). Consequential costs like extra mileage will be based on the downgrade rather than the originally booked category. GoNorth does not take responsibility for direct or indirect consequences of a downgrade. Any further compensation as a result of a downgrade is not applicable. 26

27 Cleaning You can choose between 2 options: A) Money Saver: If vehicle is returned in the same condition as it was received, there will be no cleaning charges. Propane and fresh water do not need to be full at the time of the return. GoNorth takes care of the cleaning of linens, duvet covers, towels etc. B) Time Saver: GoNorth may charge a cleaning fee between USD and USD 235 for the inside and between USD 25 and USD 75 for the outside cleaning. The exact charge is determined by the condition the vehicle is returned and how much time will be required to clean the rental unit. Propane and fresh water do not need to be full at the time of the return. Smoking Extra Gas Cans Fish and Game Pets is prohibited in all GoNorth vehicles and camper units are not permitted in the vehicles due to liability reasons may be carried in coolers only. Cleaning of fish inside vehicles is NOT permitted. are not permitted in the vehicles. Exception: Small or midsize dogs are allowed in the Budget Campers as long as they are locked in a kennel. A pet-fee of USD 250 per rental period applies. 27

28 Winter Rentals Minimum age for winter rentals is 25 years of age. GoNorth requires for all winter rentals that drivers have a minimum of 3 years driving experience in cold winter conditions with icy roads and snow. Renters will have to sign a document during pick up procedure, stating that all drivers listed in the contract are meeting these requirements. VIP is not available for SUV rentals between October 1st and April 1st. A minimum deposit of USD 2000 is due at the time of the pickup. No leisure travel is allowed North of Wiseman during winter time (October 1st thru April 30th). Booking Information All bookings have to be made in writing, usually by to Wheels@GoNorth-Alaska.com. Requests will be answered within 24 hours. We need the following information in order to guarantee a speedy reply: Pick up location / Drop off location Pick up date / Drop off date Vehicle category Mile Plan (base rate / 100 miles per day / unlimited miles) First and last name of the driver Number of persons (for convenience kits for Truck Camper and Motorhome) Your reference number Furthermore, please advise if you want GoNorth to charge the following services to your travel company or directly to the customer: Preparation Fee for Truck Camper and Motorhomes (mandatory) Convenience Kit (optional) CDW (mandatory or proof of US insurance coverage for all rental vehicles) VIP (optional; reduction of deductible / deposit amount, plus glass and tire coverage) Excess Mileage (clients can pre-pay for additional miles for a lower rate in 100 mile increments. Un-used prepaid miles cannot be refunded. Use it or lose it!) One Way fee (if applicable) Online check-in In January 2017, GoNorth will launch a new online access system for your customers. Details will be sent at this time. You will start seeing online access codes on confirmations during the month of November. Change / Cancellation Fee Fees for changes or cancellation of a confirmed booking may vary between tour operators. Please refer to your rental conditions. 28

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