2016 Camp Card Leader s Guide

Transcription

1 2016 Camp Card Leader s Guide COUNCIL TOP SELLER EARNS THEIR CHOICE OF Sycamore Station Place, Louisville, Kentucky

2 YOUR SCOUTS CAN EARN A FREE WEEK AT AN LHC CAMP THIS SUMMER Your Scouts can earn their week at an LHC Camp this summer. Welcome to the 2016 Camp Card Sale Selling Camp Cards is an easy no risk way to teach Scouts the value of earning their way. Going to camp is the highlight of every Scout s year. Shouldn t they understand the value of that experience? Thank you for investing the time and energy to lead your Scouting Unit s 2016 Camp Card Campaign. This sale plays an essential role in allowing you to generate the funds for your Unit, and to send your Scouts to camp this summer. Imagine being able to pay for a MAJOR portion of what your Unit does for an entire year with Camp Card profits. Trips camp outs trainings advancements blue & gold banquets...courts of honor trailers uniforms day camp...resident camp summer camp! Last year, Scouts in the Lincoln Heritage Council earned close to $200,000 to fund their Scouting adventure. Our goal is to give each Cub Scout, Boy Scout, and Venturer the opportunity to earn the money needed to have the best Scouting summer ever. This Leaders Guide Book will help to introduce our 2016 Camp Card Sale, how it will benefit your Scouts, including important sales information, time lines, the card vendors, signing up and people who can help you. Thank you for making a difference in the lives of the Scouts in your Unit! Don t forget to visit the Lincoln Heritage Council website at for important updates during the campaign. Have questions? Susan Shoemaker (502) Susan.Shoemaker@scouting.org 2

3 2016 CAMP CARD SALE GENERAL Sell the Scouting Program Why your Unit should participate in the camp card sale and where to start your sale. How The Sale Works Step by step instructions for Unit Leaders throughout the sale. Scout Incentives Commission Plan and Top Seller Incentives for youth. Camp Card Pick Up Camp Card Sign Up Now! Chair briefing on January 28, 6:30 p,m. Camp Card Distribution Wednesday, February 10, 2016 from 9am - 5pm and Thursday, February 11, 2016 from 9am - 7pm at the Sam Swope Scout Center. Camp Cards will also be available at the western Scout Shops. Camp Card Sale Ends Unsold Camp Cards and money must be turned in at the Sam Swope Scout Center, or your local Scout Shop, no later than Friday, May 6, Scout Shop Hours and Locations Sam Swope Scout Center Sycamore Station Place, Louisville M-F: 9:00 am - 6:00 pm S: 10:00 am - 3:00 pm RESOURCES Jeffersonville Scout Shop 438 Spring Street, Jeffersonville, Indiana M-F: 9:00 am - 6:00 pm S: 10:00 am - 3:00 pm A Scout is Safe Make your Scouts aware of safety guidelines for fundraising. Camp Card Chair Responsibilities Find out how you can lead your Unit to the best year of Scouting. Camp Card Tracking Sheet Keep track of your Scout s sales. Camp Card Kick-Off Agenda A step by step agenda for your Unit s kick-off. Unit Camp Card Receipt You will need this to turn in money and leftover cards. Top Salesman & 100 Card Camp Incentive Any Scout that sells 100 cards gets a $50 credit to a LHC Camp! Owensboro Scout Shop 920 Frederica St. Suite 111, Owensboro T & TH: 11:00 am - 7:00 pm Paducah Scout Shop 109 South 5th Street, Paducah T, TH, & F: 11:00 am - 6:00 pm Sat: 11:00 am - 3:00 pm Bowling Green Scout Shop 2945 Scottsville Rd, C21, Bowling Green M & F: 12:00 pm - 5:00 pm TH: 2:00 pm - 6:00 pm S: 11:00 am - 3:00 pm 3

4 SELL THE ADVENTURE Ask your Scouts to share a personal testimony of a Philmont trip, planning an Eagle Scout Leadership project, earning their first merit badge, white-water rafting, experiencing the first ever Jamboree at the new Summit Bechtel Scout Reservation, things that will make the buyer feel good about buying a camp card. What will you do with your Camp Card money? Let your customers know your plans! 4

5 Remember we are selling the Scouting program, not the card. Selling camp cards as a fundraiser enables a Unit to have the funds to deliver their program. We are selling Scouting, and people will buy if asked. The majority of people have never been asked to buy Camp Cards. People need to know why Scouts are selling Camp Cards what is the reason? Why should I buy? Pay for camp Philmont Trip or National Jamboree New equipment Volunteer Leaders should inform Scouts, and their parents, how the Camp Card sale directly benefits their Unit program. A printed calendar and Unit budget will help educate parents and Scouts on plans for the upcoming year. Many Units find the Camp Card Sale along with the Fall Popcorn Sale is adequate for both their Unit and individual Scout annual needs and parents appreciate not having to come up with funds (dues) every week, month, etc. How Do I Start My Sale? Begin with your immediate family members: Parents Brothers and Sisters 5 Cousins Grandparents Aunts and Uncles Close Neighbors, etc Who purchased Camp Cards from YOU Last year. Don t forget about those popcorn buyers from last year! Sign up your unit to sell camp cards at camp-cards You can start as soon as you receive your Camp Cards then canvas your neighborhood, friends, etc think of those who want to support your Unit s Camp Card sale. And remember, tell everyone about your Unit s (pack or troop) program and why you are selling Camp Cards the majority of the people are never asked to buy, and they will, if they know why you are selling. Great Places To Sell County/Community Festivals Local Stores Parent s Workplace Church/Chartered Organization Functions Banks Gas Stations Sporting games Grocery stores Small businesses

6 Make Your Summer Adventure A Reality With Camp Cards Wouldn t it be great to do all the Scouting activities you wanted. If you could pay for uniforms and registration without any money coming out of your pocket or your parents? Commission on a camp card is $2.50. Here are approximate costs in camp cards of several Scouting activities: HOW MANY CARDS? Item # of Cards Cub Field Trip 10 Annual Youth Registration, Insurance Fees, and Boy s Life Magazine 15 Pinewood Derby Car 3 External Frame Pack (3312 cu. In.) 60 Boy Scout Summer Camp Fee 110 Cub Scout Day Camp Fee 35 Cub Scout Resident Camp 40 HOW THE CAMP CARD SALE WORKS: Item # of Cards Sleeping Bag 25 Venture Extreme Tent 100 Cub Scout Program Books 4 Boy Scout Handbook 4 Boy Scout Uniform 36 Cub Scout Uniform 36 National Jamboree 560 Philmont 480 Step 1 Estimate the number of cards your Unit will need to sell to meet your Unit s goals. If your Unit sold last year, you will receive the same number of cards sold in 2015 as an initial allotment. If your Unit did not participate last year, begin with 10 cards for each youth selling. You may pick up more cards once you settle a minimum of 50% of the cards you initially have taken. We will have a limited reserve of cards for Units that sell early, settle the cards sold and request more. For your 2015 sales figures contact your District Executive. (Remember you can return any unsold cards). Step 2 Help each Scout in your Unit set a personal goal. Add them all up to a Unit goal. Make a chart and display at your meeting location. Step 3 Pick up your cards at the Sam Swope Scout Center starting Wednesday, February 10, 2016 or the western Scout Shops on Thursday, February 11, Step 4 Distribute the cards to the Scouts and encourage them to sell. Have parents take them to work; Schedule time in front of a local store as a Unit. **DO NOT APPROACH KROGER STORES ABOUT SELLING AT THEIR LOCATIONS. Ask all of your friends and neighbors. This card is a great value and will virtually sell itself. The Camp Card sale is an opportunity for youth to earn money to pay for their summer camping fees and equipment by selling a value enhanced discount card. Each card contains discount offers from different vendors (most can be redeemed multiple times) that are good during the 2016 calendar year. Approximate value of this card is over $250. The cards sell for $5.00 with the youth earning 50% ($2.50) commission on each card sold. 6

7 SCOUT INCENTIVES 2016 Commission Plan All cards are sold at $5 per card. The commission for each card is 50% ($2.50 per card). ANY SCOUT THAT SELLS 100 CARDS WILL RECEIVE A $50 CREDIT TO ANY LINCOLN HERITAGE COUNCIL DAY CAMP, RESIDENT CAMP, BOY SCOUT SUMMER CAMP FEES OR NATIONAL HIGH ADVENTURE BASE FEES. Ensure You Receive Commission All money is due by Friday, May 6, 2016 to the Sam Swope Scout Center. Payments must be made with one check. No credit card payments will be allowed. NO COMMISSION WILL BE GRANTED IF PAID AFTER FRIDAY, MAY 27, COUNCIL TOP SELLER EARNS their choice of... Playstation 4 OR Drone* 7 *Playstation is a registered trademarks of Sony. All rights reserved. Sony is not a participant or sponsor of this promotion. *Drone is subject to availability in March.

8 A Scout is Safe! Tips for safe selling A Scout is Safe. When conducting your sale, it is vital to ensure proper safety measures. Below are some Camp Card general safety and sales tips. When selling Camp Cards in your neighborhood always have an adult or buddy with you. ALWAYS wear your uniform. Everybody loves to support a Scout in uniform. Never enter a stranger s house. Keep checks and cash in a envelope with your name on it. ALWAYS walk on the sidewalk and driveway. NOT through the yard. Watch for traffic. Never sell at night. Not every house will buy so do not become discouraged. The more people you ask the more people will buy. Put Camp Card sales articles in your school, church, and community bulletins/newsletters. ALWAYS act like a Scout. Be polite and courteous. Wear a smile and introduce yourself. Most importantly, when you are selling Camp Cards tell the people what the money is for. Ask your parent to be the first to buy Camp Cards. Ask your relatives to buy Camp Cards. Ask your neighbors to buy Camp Cards. Ask the parents of your friends to buy Camp Cards. Take your Camp Cards to your place of worship and ask people to buy during coffee/fellowship hour (get permission first). Ask your parents if they can take your Camp Cards to work and ask their co-workers to buy cards. (They may need to get permission first.) Ask a parent or fellow Scout to go door-to-door with you in your neighborhood to ask people to buy Camp Cards. Ask your patrol or den to schedule a Super Sale Day. This is a day when your fellow Scouts select a neighborhood and go doorto-door as a group to ask people to buy Camp Cards. ALWAYS SAY THANK YOU! Whether they buy or not. Things to help make your location storefront sale successful: Boys need to clean area before and after sale. Boys need to work the sale, no sitting Stay outside of the store during their shifts. Remember to have something on hand to drink during the shifts. THERE ARE NO TIPS, Keep the change or You keep the card are considered donations for your Unit. Adults: allow the Scouts to sell the Camp Cards, give the boys room to grow. Do not use chairs or tables at the location as they take up a lot of room and work against the sale. Do not allow horse play. ALWAYS WEAR YOUR UNIFORM! 8

9 CAMP CARD CHAIR RESPONSIBILITIES Leading your Unit to the best year of Scouting. RECRUIT ONE OR MORE PARENTS AS ASSISTANT CHAIRS AS NEEDED Explain the Camp Card program to your adult leaders: Establish Unit s Sales Goal and Plan Sales Activities. Prepare Timetables. Set Up Sales Coverage Areas. Help find locations and coordinate Storefront Sales. Prepare handouts for Unit Kick-Off meeting for Leaders, Parents & Scouts: Time line showing sale dates, date request is due, time & place for pickup, and card distribution. Unit goal and per boy sales goal. Storefront sale sign-up sheets with date, time and locations of Storefront Sales. to download Unit kickoff presentation. Arrange to pick-up more Camp Cards at Scout Office if needed. If your Unit sells all the Camp Cards you requested and would like to sell additional cards we will try our best to make sure you receive more cards to sell. To request more cards, contact Clint Scharff at Clint.Scharff@scouting.org. Remind your Scouts of money due dates. Make sure checks are made payable to the Unit itself. Collect and tally money from Scouts and submit one check payable to the Lincoln Heritage Council for Total Amount Due By Friday, May 2, 2016, at the Sam Swope Scout Service Center. (No Credit Card Payments Allowed) Submit Scouts for Sales Contests (Top Salesman and 100 Card Camp Incentive). Update your Unit each week on sales total (post results at Unit meeting place). 9 A good camp card chair is organized with lots of energy, creative and an excellent communicator.

10 First Last CAMP CARD TRACKING SHEET TICKET SALE ACTIVITY # OF CARDS TAKEN MONEY TURNED IN # OF RETURNE D CARDS This spreadsheet is available online at By downloading the form you will be able to take advantage of its auto summing capabilities. # Of Outstanding Cards Outstanding Money Due Total # Cards Sold Total $ Amount Sold COMMISSION EARNED BY SCOUT 10

11 11 Unit Camp Card Kick-off Agenda: 50 minutes Conducted by Camp Card Chair 1. Gathering: Display card samples, and Scout stuff for people to look at 2. Opening (5 minutes) Pledge of Allegiance Welcome Parents 3. Why Camp Cards? (5 minutes) Make the case for Camp Cards. Why is our Unit selling the camp card this year. To reduce the number of fundraisers we do each year. Money for new equipment. So parents don't have to write a check for everything their Scout does. So your Scout can learn to earn his way. To go to camp, field trips, and other activities. Make sure every Family has a copy of the Unit Calendar & Unit Budget. 4. So what's the plan (5 minutes) Review camp card time line. Sale starts March 2, 2016 & continues through May 2, 2016 (Give yourself time to collect and submit payment.) Money due date. Due to Council by Friday, May 6, So what's our goal? (5 minutes) Our Unit goal is $ in total sales Our per Scout goal $ 6. Incentives (10 minutes) Review incentives: Council - Grand Prize, 100 Card Camp Incentive Review any Unit incentives. 7. How to sell Camp Cards (15 minutes) Ask family, friends, neighbors. Ask parents to bring form to work and sell to co-workers. Sell door to door in our neighborhood. Be Safe. -sell with a buddy or an adult. -don't sell after dark. -don't go into a stranger s house. -obey street and traffic signs. Be Courteous. Always say thank you. Walk on the sidewalk. Wear your uniform. Say thank you whether they buy or not. When collecting money, keep cash and checks in envelope. Count out loud when making change. Make checks payable to Unit. Don't leave cards until customer has paid for it. 8. Questions & Answers (5 minutes) 9. Thank everyone for coming and wish them good luck. 10. A Power Point Presentation can be found at under the Unit Fundraisers section

12 UNIT CAMP CARD ($5) CHECK OUT Pack Troop Crew Ship Team Post Group District Unit# Name Phone ( ) Initial Amount of Cards Issued Additional Amount of Cards Issued Date Issued Card Type Issued (Metro/So Ind. or Western) SIGNATURE I recognize that each of these cards have a cash value of $5. There is no risk to our Unit as long as all unsold cards are returned to the Council by Friday, May 6, By signing below I recognize that our Unit will be charged $2.50 for every unreturned card. I agree to these terms:. UNIT CAMP CARD ($5) RETURN Pack Troop Crew Ship Team Post Group District Unit# Name Phone ( ) Amount of cards sold Amount of cards returned Cash turned in Checks turned in Total amount of money turned in Date Card Type Issued (Metro/So Ind. or Western) SIGNATURE I recognize that each of these cards have a cash value of $5. There is no risk to our Unit as long as all unsold cards are returned to the Council by Friday, May 6, By signing below I recognize that our Unit will be charged $2.50 for every unreturned card. I agree to these terms: Lincoln Heritage Council, Boy Scouts of America, Sycamore Station Place, Louisville, Kentucky Phone: Fax:

13 TOP SALESMAN CONTEST & 100 Card Camp Incentive TOP SALESMAN CONTEST FORM OFFICE USE ONLY Verified by Date To qualify, Units must have settled account by Friday, May 6, This form must also be submitted by Friday, May 6, 2016 This is to verify that Name of Scout Has sold number of Camp Cards. Unit Sales Total: Phone Unit Type Unit Number Unit Leader Name Unit Leader s Signature Phone Number 100 Card Camp Incentive OFFICE USE ONLY Verified by Date ***To qualify, Units must have settled account by Friday, May 6, This form must also be submitted by Friday, May 6, 2016.*** This is to verify that Name of Scout Has sold 100 cards Total Cards Sold $50 applied to Day Camp, Resident Camp, or Summer Camp on Phone Unit Type Unit Number Unit Leader Name Unit Leader s Signature 13 Phone Number

14 12001 Sycamore Station Place, Louisville, KY