Anlaby with Anlaby Common Parish Council. Minutes of the Meeting held on Thursday 14 th September 2017 at 7.00pm

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1 Those Present:- Cllrs; R. Almond (Chairman), F. Braithwaite, M-R. Hardy, P. Jones, M. Khan, G. Rice, A. Wilkie and V. Wood (Vice Chairman) M. Pickering Clerk. 45 Declaration of Interests PECUNIARY - NONE NON-PECUNIARY CLLR. AGENDA ITEM DETAILS Wilkie 13 from Resident re. Voases Lane REASON Neighbour 46 Apologies for Absence - Cllrs. A. McLeod and R. Shutt. 47 Public Speaking - None. 48 Local Police Report - No Police representation again at the meeting. Crime figures for the month of August and a copy of the Parish/Town News Release Willerby & Kirk Ella, Tranby and Anlaby for the month of August were circulated to all members. It was noted from the crime figures that there had been reported incidents on the new development on Lowfield Road. Councillors expressed concern at the lack of attendance by the local Police at the monthly Parish Council meetings. The Clerk was asked to invite a member of the local team to the October meeting. Members are feeling disappointed by the Police service in the Haltemprice area. Action: Clerk 49 Minutes of Parish Council Meeting (13 th July 2017) - The minutes of the Parish Council Meeting held on Thursday 13 th July 2017 were accepted as a true record of what took place and were duly signed by the Chairman. 50 Matters Arising from Minutes Minute 31 (6) - It was reported that there is now only one recycling bank left to be removed from the Hull Road Anlaby car park. Minute 37 - The Clerk had sent in a comment form to ID Planning following the public consultation on the proposed residential development, land west of Beverley Road, Anlaby. ID Planning responded encouraging the Parish Council to make representations to the application following its submission to the Local Authority in August/September To date, the planning application had not been received from the E.R.Y.C. Minute 38 (b) - The cherry tree outside The Barber Shop had been pruned by E.R.Y.C. Minute 38 (c) - The Chairman asked Cllr. Wood to re-visit the site of Palm Springs on Wilson Street to consider a possible suitable site for a litter bin. Action: VW Cllr. Rice updated members on the situation with parking on Pryme Street Anlaby. Residents to be given details of the response received from the E.R.Y.C. Minute 40 - Cllr. Jones reported a large number of vehicles being parked on Springhead Avenue instead of in the purpose built car park at the HUB. Page 1

2 51 Financial Report - The financial records of the Parish Council to 31 at August 2017 was discussed and subsequently approved. Funding for Bulbs/Plants - The Chairman was given permission to spend up to 100 on bulbs and plants for Anlaby Centre/Anlaby House Grounds. 52 Parish Council Cheques & Standing Orders - The following cheques were approved:- CHEQUE NO. DETAILS AMOUNT VAT AMOUNT AUGUST Staff (Pay/Petrol/Expenses) Nil Mrs. A. Pickering (Stationery) Tony Capraro (Fitting of Litter Bin Plaque) Nil PAYMENTS BY STANDING ORDER East Riding Pension Fund Contribution Employer and Employee Nil DETAILS AMOUNT VAT AMOUNT SEPTEMBER Staff (Pay/Petrol/Expenses) Nil Mrs. A. Pickering (Print Cartridges/Stationery) Supplies (Stationery) Cllr. F. Braithwaite (Xmas Event 2017) Cllr. M-R Hardy (2 Litter Picking Tools ALPs) PAYMENTS BY STANDING ORDER East Riding Pension Fund Contribution Employer and Employee Nil Cllr. Hardy was given permission to purchase a further dozen litter picking tools for ALPs at a cost of 1.29 each. 53 Code of Conduct Training The East Riding of Yorkshire Council s Monitoring Officer is scheduling a number of Code of Conduct training sessions for Town and Parish Councillors. The Clerk was asked to reserve two places at the event on Thursday 2 nd November, 7.00pm at County Hall, Beverley. Cllr. Khan confirmed she would like to attend. 54 Recommendations by the Parish Council to the East Riding of Yorkshire Council on Planning Applications FULL PLANNING PERMISSION - Erection of dwelling following demolition of outdoor store 15 Tison Garth, Anlaby No FULL PLANNING PERMISSION - Erection of single storey extensions to side and rear 309 Beverley Road, Anlaby No FULL PLANNING PERMISSION - Erection of single storey flat roof extension with roof lantern following removal of existing pitched roof extension to rear 5 Voases Close, Anlaby No FULL PLANNING PERMISSION - Construction of a vehicular access with dropped kerb Hull Road, Anlaby Common No Page 2

3 LISTED BUILDING CONSENT - Installation of folding aluminium glazed doors following removal of 7 windows and 2 doors together with intermediate brickwork piers on western elevation and replacement of entrance door on eastern elevation AMENDED PLANS - Hull Collegiate School, Tranby Ride, Anlaby No FULL PLANNING PERMISSION - Removal of 2 doors and 7 windows together with brickwork and replace with sliding folding doors to the west elevation and replacement of entrance door on eastern elevation AMENDED PLANS Hull Collegiate School, Tranby Ride, Anlaby No REGULATION 4 DEVELOPMENT BY OTHERS - Erection of two new classrooms, children s and staff toilets and 3 breakout areas, alterations to the existing building and the relocation of the existing storage building and landscape Acre Heads Primary School, Welbourn Walk, Anlaby Common No Recommendations by the Parish Council to the East Riding of Yorkshire Council on Planning Applications during August 2017 WORKS TO PROTECTED TREES - TPO LOWFIELD ROAD, ANLABY (REF:234) A1: T1 Ash : Pruning: Crown clean and 25% crown reduction, up to 5m reduction over road, T2 Ash : Fell to ground level, replace with one Hornbeam, T3 Ash : Pruning: Crown clean and 25% crown reduction, up to 5m reduction over road, T4 Ash : Fell to ground level, replace with one Oak, T5 Ash : Fell to ground level, replace with one Beech T6 Ash : Pruning: Crown clean and 25% crown reduction, up to 5m reduction over road, T8 Horse Chestnut : Pruning : Reduce limb over road by 4 to 5m, rebalance if required, T13 Ash : Fell to ground level, replace with one Oak, T17 Sycamore : Fell to ground level, replace with one Field Maple, T18 Ash : Fell to ground level, replace with one Beech, T20 Ash : Fell to ground level, replace with one Hornbeam T21 Ash : Fell to ground level, replace with one Oak, T24 Silver Birch: Fell to ground level, replace with one Field Maple Spire Hospital, Lowfield Road, Anlaby No FULL PLANNING PERMISSION Erection of single storey extension to front, side and rear (AMENDED DESCRIPTION AND AMENDED PLANS) 10 Tower View, Anlaby No WORKS TO PROTECTED TREES - TPO TRANBY CROFT, TRANBY LANE ANLABY 1984 (REF:219 A1 / TPO ANLABY NO (REF:703) W1 & A1: A QTRA tree survey was carried out on the trees on the entire grounds of the school and immediately adjacent the boundary and the following works were identified in order to reduce the risk of harm to users of the site and other potential targets. The following tree numbers correspond with P Ascerta QTRA Report Hull Collegiate School, Hull, HU10 7EH attached to this application and thorough justification for the recommended works is also provided within the report. The works identified are as follows: G2 - Sycamore, Hawthorn, Blackthorn, Horse Chestnut and Beech - Reduce overly long limbs back away from road. T1 - Spruce - Fell. T2 - Unknown Sp - Fell. T4 - Beech - Reduce end weight of side branches over road to reduce load on union by pruning back 2m. T6 - Copper Beech - Remove large dead wood branches. T11 - Copper Beech - Fell. T12 - Pine - Fell. T13 - Beech - Reduce overly long branches back away from road by 1-2m. T14 - Lime - Remove larger pieces of dead wood. T15 - Sycamore - Fell. T17 - Lime - Remove larger pieces of dead wood. T18 - Sycamore - Fell. T19 - Sycamore - Remove large dead wood branches. T22 - Black Walnut - Reduce end weight of near horizontally orientated branch over walkway by reducing branch tips 1-2m. T30 - Norway Maple - Fell. T33 - Norway Maple - Remove dead wood. T34 - Blue Atlantic Cedar - Install vertical branch props for both lower wounded branches. T35 - Giant redwood - Remove dead wood in lower canopy. Page 3

4 T36 - Norway Maple - Aerial inspection of branch cavity as soon as possible to assess extent of decay. Remove any large dead wood branches. T37 - Cedar - Remove large diameter first branch to east overhanging playground back to main stem. G5 - Mixed native broadleaf woodland - Prune extensive back branches to boundary Hull Collegiate School, Tranby Ride, Anlaby No REGULATION 3 DEVELOPMENT BY COUNCIL - Erection of a sports pavilion with associated parking and access road to serve existing playing fields following demolition of existing sports hall Playing Field, Hessle High School And Sixth Form College, Boothferry Road, Hessle Anlaby with Anlaby Common Parish Council recommends approval of the sports pavilion but has extreme concerns about access and highway safety and traffic generation on Beverley Road. FULL PLANNING PERMISSION - Removal of 2 doors and 7 windows together with brickwork and replace with sliding folding doors to the west elevation Hull Collegiate School, Tranby Ride, Anlaby No LISTED BUILDING CONSENT - Installation of folding aluminium glazed doors following removal of 7 windows and 2 doors together with intermediate brickwork piers Hull Collegiate School, Tranby Ride, Anlaby No FULL PLANNING PERMISSION Change of use of existing ground floor commercial A1 unit to become part of existing domestic accommodation associated with business 233 Hull Road, Anlaby Common No STRATEGIC FULL PLANNING PERMISSION - Erection of 50 dwellings with associated access, parking and landscaping (partial) redesign of application 14/00957/STPLF) Land South And East Of 51 Lowfield Road, Anlaby No REGULATION 4 DEVELOPMENT BY OTHERS - Outline Residential Development following demolition of existing school (All Matters Reserved) Hessle High School And Sixth Form College, Boothferry Road, Hessle Anlaby with Anlaby Common Parish Council, whilst not objecting to the outline proposal, fully supports the concerns raised by Hessle Town Council. FULL PLANNING PERMISSION Erection of two storey extension to side following demolition of existing garage 2 Sorbus View, Anlaby No FULL PLANNING PERMISSION - Erection of two storey extension to side and construction of dormer window to rear 114 Spring Gardens, Anlaby Common No Cllr. Wilkie informed members that Age UK, Hull Road Anlaby, had closed recently due to the loss of its fire escape as a result of the new build at the rear. It was agreed to discuss this further at the October Parish Council meeting. 55 Update from Working Groups a) Community Events - Cllrs. Hardy, Khan and Wood to meet with Cllr. Braithwaite to discuss arrangements for the Christmas events, Friday 1 st December. Action: FB/MRH/MK/VW b) Environment Anlaby Common - Dog walkers seen on the common. Dog Park - The Chairman presented members with a draft consultation letter to be delivered to all residents living in close proximity to the site being considered for a change of use to a dog park. After discussion the letter was approved. Delivery will be carried out by the Chairman. Action: RA Page 4

5 Sainsbury s (Litter, tab ends etc) - A letter had been sent to Sainsbury s thanking them for providing a litter bin at the front of the store and asking them to consider installing a tab end box on the wall at the side of the store where their staff congregate at break times. Letters had also been sent to the other businesses along Hull Road asking them to consider following Sainsbury s example by installing a litter bin outside their store. c) Safety, Street Scene and Facilities Village Signs Quotation - The Clerk reminded members of the outcome of the site meeting with Mr. John Hannah, Highways E.R.Y.C. to agree sites for the four village signs. The Clerk read out the formal quotation from Heritage Forge Company. Quotation of includes; the manufacture, hot dip galvanizing, coating black, delivery and fitting of all four village signs and the manufacture and galvanizing of the 4 posts (quotation does not include the fitting of the posts). It was agreed by the Parish Council that due to the unique design of the signs and Goodmanham Parish Council s recommendation of the Heritage Forge Company, it was agreed to obtain only one quote for this specialist work, as outlined in the Financial Regulations of the Parish Council, paragraph 9.3. After discussion, the Chairman proposed the Parish Council purchase four village signs for the agreed sites at a cost of with additional cost to be incurred for the fixing of the posts. This proposal was seconded by Cllr. Khan, all members were unanimously in favour. Action: Clerk Request for Litter Bin Tranby Bridle Path - Cllr. Hardy had received a request for a litter bin at the beginning of the bridle path outside Hull Collegiate by the bridle path sign. Unfortunately because this is private land it is not something the Parish Council can assist with. Cast Iron Street Sign Tranby Lane, Anlaby - The cast iron sign is currently in storage and will be re-instated when the work is complete. d) Communication - It was agreed to produce a newsletter for distribution during November. Councillors were asked to consider possible topics for inclusion and bring to the October meeting. Cllr. Khan advised that Anlaby Communities Trust is looking to start up a Community Garden on some land at St. Mark s. It was agreed to inform residents of this in the newsletter. Others topics for inclusion; village signs, bulb planting, Christmas events and shed/garage burglaries. e) Administration - Nothing to report. 56 Possible application for restriction to two hour parking, Hull Road Anlaby Car Park - It is believed that cars are being parked in the car park all day and at times overnight, possibly holiday parking. The Chairman agreed to attend each night at approximately 10pm, for one week, to check what vehicles are parking there. The Clerk was asked to write to E.R.Y.C. to find out if there are any plans for the derelict land at the rear of Gino s, which is currently under-used. Action: RA/Clerk 57 from Resident re. Voases Lane - The resident had been informed by E.R.Y.C. Officer Will Park, that after checking their Maintenance Map records, that indicate the extent of the publicly maintainable highway, it transpires that Voases Lane is part of the adoptable public highway network and is therefore maintained by the Highway Authority. In regard to the repair/maintenance of the lane, this falls under the remit of Area Engineer, Mr. John Hannah. (Cllr. Wilkie left the room during this discussion). Page 5

6 58 Anlaby House Grounds - It is hoped that the logs for the footpath will be delivered soon. 59 E.R.Y.C. Issues - Nothing to report. 60 General Correspondence Bank Statements 32, 33, 34 & 35 Bank of Scotland Business Account Updates Haltemprice Skate Park 19/7/17 ERSAB Newsletter July 2017 Parish Council Liaison Meetings Notes ACT Funding Report Anlaby Communities Day 10/6/17 Minutes of the Meeting of the Skate Park Committee Environment Agency Humber Keeping You Informed July 2017 Haltemprice Flood Action Group 3 rd July 2017 Wolfreton Drive Anlaby, Cycle Lanes (Cllrs. Hardy & Jones to review and report back) Action: MRH/PJ Health OSC Recommendations Update Anlaby with Anlaby Common Parish Council Funding Opportunities East Riding of Yorkshire Rural Strategy Annual Review 2017/18 Re: The East Riding of Yorkshire Council (Anlaby and East Ella Flood Alleviation Scheme) Compulsory Purchase Order 2017 Notices of recent Planning Decisions made by the East Riding of Yorkshire Council Replace windows and doors with the installation of two sets of bi-folding doors and new tall window 6 The Square, Anlaby House Estate, Anlaby GRANTED Display of 3 Halo illuminated fascia signs to 3 sides of building and 1 internally illuminated advertising board Oscars Lettings & Property Management Limited, Hull Road, Anlaby Common GRANTED Reconfiguration and change of use of Units 12 and 14 and creation of a mezzanine floor to Unit 12 and associated alterations Anlaby Retail Park, Springfield Way, Anlaby GRANTED Construction of services enclosure/bin compound, alterations to existing windows, alterations to doors to French windows and build up existing openings Lindsay House, Springfield Way, Anlaby GRANTED Erection of single storey extension to rear 25 Beech Lawn, Anlaby GRANTED Erection of gable roof to replace hip roof, construction of roof lights to front and dormer extension to rear to provide additional living accommodation 76 Bernadette Avenue, Anlaby Common GRANTED Erection of two storey extension above existing building to create two dwellings with associated internal and external alterations and change of use of ground floor to include A1, A2 and B1 Use Classes 17 Hull Road, Anlaby GRANTED Erection of single storey extension to front, side and rear 10 Tower View, Anlaby GRANTED Construction of a vehicular and pedestrian access to serve allocated housing site Land East Of Pond At Hull Collegiate School, Tranby Ride, Anlaby GRANTED Erection of single storey hall extension with associated facilities to side, glazed lobby with canopy to side, first floor extensions to rear and side and external and internal alterations following demolition of existing hall and trinity room AMENDED PLANS Anlaby Park Methodist Church, 256 Hull Road, Anlaby GRANTED TPO LOWFIELD ROAD, ANLABY (REF:234) A1: T767, T783 & T1603 Holly x3: 3-4m reduce back from road, T768 & T770 Black pine x2: crown clean and 4m crown lift, T769 & T803 Black pine: fell, T780 & T782 Sycamore x2: fell, T802 Sycamore: Crown lift to nominal 4m, crown reduce overhang towards road, overall Page 6

7 reduction maximum 30%, T781 and T805 Ash x2: fell, T784 Yew: reduce from road by 3-4m, T785 Ash; crown clean and prune back from road by 4-6m and re balance. T804 Ash; Crown lift to 4m, Crown clean and remove basal shoots. T814 and T821 Thorn x2: crown lift to 2m and crown clean, T819 Yew: crown reduce back from road by 3-4m, T985 & T987 Oak x2: crown reduce by 4-6m to west and re balance, crown clean. T986 Ash: fell, T988 & T990 Sycamore x2: 3M crown lift and crown reduce over the road by 4-6m, re balance. T989 Sycamore: fell, T991 Ash: Fell, T993 Elm: fell, T995 Sycamore: reduce back over road by 4-6m, re balance and dead wood. T997 Sycamore: fell, T998 & 1522 Beech x2: reduce spread over road back by 4-6m, dead wood and re balance. T999 Sycamore: fell, T1000 Sycamore: fell, T1555 Holly; fell, T1557 Sycamore: fell, T1558 Ash; reduce back spread over road by 4-6m, crown clean and re balance. T1602 Yew: crown reduce by 3-4, T1604 Black Pine: reduce spread back from road by 4-6m, crown clean and re balance. T1605 Yew: prune back from road, T1607 Yew: 3-4m crown reduce over road, T1608 Black pin; 4m corn lift and crown clean, T1609 Holly; 3-4m crown reduce over road, T1610 & T1611 Thorn x2: coppice, T1612, T1613, T1614 Aspen x3: fell. T874, T875, T876, T877 Thorn x4; fell, T878 Sycamore; Fell. In addition, more smaller scrub trees, not covered by the TPO, are proposed for felling Trees And Woodland West of Lowfield Road, Anlaby - GRANTED 61 Training and Development - Nothing to report. 62 Agenda Items for Next Meeting - Closure of Age UK / New Build to the Rear - Dual Litter Bins (RA) - Local Cycling and Walking Infrastructure Plans Anlaby (MRH) - November Newsletter 63 Date and Time of Next Meeting - The next meeting is scheduled for Thursday 12th October 2017, 7.00pm at the Anlaby Community Care Centre, First Lane, Anlaby. Chairman s Signature - 12 th October 2017 Meeting closed at 8.50pm. Page 7