Montreal Highland Games Project Plan. OPERATIONS Department Detail Action Resp

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1 OPERATIONS Department Detail Action Resp Ceilidh Tent Stage Management, Mudmen, Mariners Curse Greg Hamilton sound, bands... contracted Ken MacKenzie Fiddlers Pipe band performances Sound Tech Colin Ranger in loop Detailed scheduling being planned Thursday night detail to be reviewed Ceilidh tent Bar management, Stock, orders to be detailed Beaus online Use Iceman this year Gen Moisan Re enactors: schedule, station design Addition of instructors to show how to play drums Kilts provided by Scottish Central Toy Muskets, foam Swords supplies need to be reviewed Process and procedure FACE PAINTING ée Julia Rochford Inflatables: Rules and guidelines, age requirements 12 and under Volunteers process Prefer 'open inflatables' for safety purposes Clean up equipment in case of over excited kids Julia Rochford Wee : Equipment, schedule, stations design, process Important area for the Family concept The wee athletic equipment ended up in storage. need to take stock. a couple of 10 foot cabers, along with the assortment of 'sticks'. And a hammer or two. Julia Rochford, Chris Johnstone Caledonian Run: 1K, 5K With the Running Room: Sean Smith 09:00 10:00 Celtic Village Concessions: See grid Scott MacKenzie, Celtic Village Non Profit Organizations: See grid Scott MacKenzie, Celtic Village Clans: See Grid Logan Mackenzie Scott MacKenzie, Celtic Village Patrons Tent More information required for admissions Bruce Bolton

2 Let's advertise more Review Admission control at the tent Competitions Highland Dancing Feasibility of covering stage Debbie Johnstone Competitions Pipe Bands (QPDS) Solos on for 2017 Cameron Stevens Focus on Grade 3,4,5 as Worlds competition is following weekend and getting the 'big bands' is tough again Send out an notification to all bands previously attendi ng and known bands Competitions Athletics Contacted athlete coordinator, told about the relocation, that went over well, as the old site made them nervous. Chris Johnstone Competitions Tug of War One registration received Greg Doyle, Site Ops City and Douglas Hospital Liaison Permits Water: we need to rethink location and number of connections this discussion will be happening with the Douglas Hospital and the City. Generator Scot Diamond Site Ops Transport Golf Carts Shuttle Service? Site Ops Public Health and Toilets, Wash Stations refuse/recycling Garbage services Site Ops Parking $6.00 parking Coach Parking for bands Site Ops Security PierreYves Desjardins Directeur de comptes, Services de protection Accounts manager, Protective Services T x Pierreyves.desjardins@garda.com 1390 rue Barré, Montréal, QC, H3C 1N4 garda.com Scot Diamond, Scot Diamond Bryan Carroll, Stanley Parking Bryan Carroll Site Ops First Aid Bryan Carroll Site Ops Volunteers Everyone please ensure Isabel Julien

3 volunteers are reported into Isabel Julien Site Ops Radio Comms Requirements Bryan Carroll Patrons Tent Focus on more sales this year Greg has basically same Menu. He is very interested in being one of if not the MOST visible Scottish purveyor, especially if we help out with excess stock. 3 He is asking if his stand side can be located in direct line with the Ceilidh Tent. From the plan you showed me that would mean having him on the south end of the Patrons tent, which I recall looks at the Ceilidh tent directly. Last year he was a little surprised to see the small food stands that got in the way. 4 He is happy to provide the volunteer lunches again (with that portal for volunteers so they don t have to line up). 5 Last year, he provided all the drinks / water for the Patrons tent, Ceilidh tent, athletes, etc. i.e. we didn t have to worry about stocking up and he took anything not used back. We should look at this for the water since we can buy it cheaper but then we have to worry about delivery, excess, etc. Public Relations Web/Social Media Comms Program Is it needed? Margo, Brian Glossy tri fold instead SUPPORT PR Press release Gen Blouin and the Brian, Margo, Gen communications team Web Updates Please review Margo

4 TIMELINE Activity Detail Requirement Who THURSDAY AUGUST 3RD, 2017 Field Access: Thursday August 3 rd, 2017 Access to site at 09:00 Installation of tents Setup of generator Water access Fencing installation. Northeast area, bordering Lasalle Boulevard Volunteers Douglas Hospital/ Committee/City Security EVENT: MHG CABER PARADE, AUGUST 3 rd, 2017 Montreal Elite Security Garda (preffered) 19:00. Wellington Street To be contracted Schedule required Massed Band Participants in tartan Community encouraged to join Volunteers Brian, Scot EVENT: MHG CEILIDH, AUGUST 3 rd, :30 to 22:00 Will be staged at Douglas Hall Featuring Mariners Douglas Hospital/Committe e Curse Activity Detail Requirement Who FRIDAY AUGUST 4 th, 2017, Inflatables, delivery Friday, August 4th Kids Inflatables 4 castles Estimate 2,000 sq feet. Delivery Friday Volunteers Third party/committee Concessions Concessions set up Volunteers Deliveries Product and services Tables de 6 pi For tents 100 X 6 pi Ville de Verdun Poubelles Estimated 8,000 Ville de Verdun people/personnes Chaise Patio 100 Ville de Verdun Toilets and cleaning stations Estimated 8,000 people/personnes 35 portable toilets 8 cleaning stations Third party Stage Deliveries highland Dancing

5 SATURDAY/SAMED I AUGUST 5 th, 2017 EVENT: Reception Reception 40th 17:00 to 19:00 hrs. Reception anniversary heritage launch followed by a ceilidh Ceilidh Kitchen Party 19:30 to 21:30 SUNDAY/DIMANCH E AUGUST 6 th, :00 Gates open for competitors 09:00 Gates open for general public 19:00 All events stopped Cleanup MONDAY/LUNDI AUGUST 6 th, :00 Access to field for clean up, estimated 7 hours 8 volunteers plus available committee members Douglas Hospital