Knights of Columbus South Carolina State Council 93rd State Convention

Transcription

1 Knights of Columbus 93rd State Convention April 25 27, 2014 Myrtle Beach, SC Hilton Resorts

2 Knights of Columbus 93rd Annual Convention The South Carolina Knights of Columbus State Council issues a CALL TO CONVENTION. The annual meeting of the will be held on April 25 27, 2014 at the Hilton Myrtle Beach Resorts in Myrtle Beach, South Carolina. Districts 3 and 11, will host the 93rd State Convention. These local councils, in conjunction with the State Council, are planning a fun filled, exciting, and informative weekend for everyone! This is a great opportunity for each brother Knight and his family to join with other knights and their family around the state, to meet new knights who have joined us, and to experience the excitement, fraternity, and gala that is associated with your annual state convention. To assist in preparation for this event, the following information and forms have been prepared: Please, read this information carefully and make the appropriate response in a timely manner. Enclosure 1: HOTEL RESERVATION INFORMATION & HOTEL DIRECTIONS Enclosure 2: CONVENTION REGISTRATION Enclosure 3: COUNCIL HOSPITALITY ROOM REQUEST SHEET Enclosure 4: DELEGATE INFORMATION Enclosure 5: CONVENTION AGENDA Enclosure 6: PATRON ADVERTISEMENTS Enclosure 7: DECEASED MEMBERS INFORMATION Enclosure 8: PROGRAM ADVERTISING RATES Enclosure 9: GOLF TOURNAMENT REGISTRATION Enclosure 10: LADIES TOURS AND LUNCH Enclosure 11: CONVENTION SHIRTS AND HATS If you or any member of your council has any special needs or questions, please contact: Richard J. Stachelek at or stack-kofc@sc.rr.com. Mr. Joseph Dumovich and Mr. Frank Davis, are this year s Convention Chairmen. Any questions about the convention program or golf tournament should be directed to them at Joe Dumovich@ (843) or frefire@sc.rr.com and Frank or fdavis932@sc.rr.com. The State Council is looking forward to seeing you and your family at the Convention. Fraternally, Richard J. Stachelek State Secretary Page 2 of 15

3 Enclosure 1 Hilton Myrtle Beach Resort Is the Site of the 93rdAnnual Convention For your convenience, all events will be held at the Hilton Hotel. The hotel is located at Beach Club Drive, Myrtle Beach, SC Room Reservation Phone Number: Room Block # SCK On Line The room cost (single or double) is $ per night, plus appropriate room tax. You are responsible for making your own hotel reservations! Make your reservations no later than March 23, Be sure to mention you are with the Knights of Columbus to receive the correct room rate. Requests for reservations after the cut-off date will be provided on a space available basis at prevailing rates. Check-in time is after 4:00 PM and check-out is by 11:00 AM The Hilton Resorts will make every effort to accommodate those guests who arrive early. Page 3 of 15

4 Direction to the Hilton Resorts Page 4 of 15

5 Convention Registration Form REGISTRATION INFORMATION: Enclosure 2 Name: Title: Spouse: Guest: Children: Ages: Give full names for all persons being registered: please include all appropriate fees) Address: / / / (Street) (City) (State) (Zip Code) Council No: Telephone No: COST SUMMARY: Members Registration: $99.00 (Includes Banquet, Breakfast & Awards Presentation & Convention Package) Spouse and Guest Registration: (Per Person) $99.00 X = $ Ladies Saturday Lunch: (Per Person) $25.00 X = $ (Required for lunch NOT included in Registration Fee) Total: = $ Important Notes: 1. Hotel considers each Banquet plate served as paying full price. There are no children s portions 2. Money not received by March 23, 2014 will incur a $35.00 per person late charge. 3. Cancellations must be made one week prior to convention April 18, Delegates must complete and submit Delegate Information (Enclosure 4) PAYMENT: Total Enclosed = $ Make all checks payable to: South Carolina K of C State Council. Mail To: Richard J. Stachelek, State Secretary Knights of Columbus 5 Woodfern Ct. Columbia, SC Page 5 of 15

6 Enclosure 3 KNIGHTS OF COLUMBUS IN SERVICE TO ONE, IN SERVICE TO ALL Hilton Resorts Hotel in Myrtle Beach, SC MEETING FACILITIES Council Hospitality Rooms are Available and Encouraged Contact the Hilton Resorts Hotel in Myrtle Beach At for further information (List below so that we may post the list) Council Name and Number Hospitality Room No. Complete form and mail to address below by March 23, 2014 Mail To: Page 6 of 15 Richard J. Stachelek, State Secretary Knights of Columbus 5 Woodfern Ct. Columbia, SC 29212

7 Delegate Information (To be completed by Grand Knight prior to March 23, 2014) Enclosure 4 The certificate below must be completed and returned to the State Secretary prior to March 23, 2014, in order for your delegates to be seated during the Convention. Any changes made to the delegates or alternates must be known to the State Secretary prior to the opening of the business meeting, so that the Credentials Committee may certify them. Each local council in good standing is entitled to two (2) delegates to the State Convention, namely the current Grand Knight and one duly elected Past Grand Knight. Councils should also elect two (2) alternate delegates. Please Note: Councils that owe per capita either to the State or Supreme are not in good standing and accordingly, their delegates will not be eligible to vote on any matters that come before the Convention. Therefore, please make certain that all per capita taxes and insurance billed to your Council have been paid, by checking with the State Treasurer. Note: Convention registration form must be sent in for delegates with required fees. MAIL TO ADDRESS BELOW Council Name: City: N0. This is to certify that the following Brother Knights are presently members in good standing of this council and have been duly elected as delegates or alternate delegates to the State Convention. NAME (Please Print) Delegate No. 1 (GK): Delegate No. 2 (PGK): Alternate No. 1: Alternate No. 2: Attest: (Grand Knight) Attest: (Financial Secretary) Mail To: Richard J. Stachelek State Secretary Knights of Columbus 5 Woodfern Ct. Columbia, SC Page 7 of 15

8 Knights of Columbus South Carolina State Council 93rd Annual Convention Convention Agenda Enclosure 5 Friday: April 25, 2014 Time Location Registration 3:00pm - 9:00pm Lobby Hospitality (State) 4:00pm - Midnight TBD Golf: Registration/Outing 11:30am-12:00 noon River Oaks Golf Club Past State Deputies Dinner 6:30 pm-8:00 pm Atlantic View II Hospitality (Councils) 4:00pm - Till Rm s Saturday: April 26, 2014 Registration 7:00am - 10:00am Lobby Ladies Lunch 11:30am - 12:30pm Dunes Ballroom Business Meeting Dress code: Men (Coat & Tie) Business Meeting No. 1 8:00 am - 11:30 am Palisades A Men s Lunch 11:45 am - 12:30 pm Atlantic View II Business Meeting No. 2 12:45 pm - 4:00 pm Palisades A Mass and Banquet Dress code: Men (Coat & Tie; Tux or white jacket ) Ladies (Sunday Dress) Convention Mass 5:00 pm - 6:00pm Palisades A State Deputies Reception 6:30 pm - 7:30pm Royal Palms Tower (tba) State Council Banquet 7:30 pm Palisades ABC Entrance of Head Table 8:00 pm Presentation of Colors Parade of Banners (All Councils) Dinner 8:15 pm Hospitality (State) 10:00 pm Midnight Rm s & 406 Sunday: April 27, 2014 Breakfast and Award Presentation Dress Code :Men (Coat & Tie;) Ladies (Sunday Dress) Breakfast Bufet and Awards Presentation 7:30am 10:30am Palisades ABC Enclosure 6 Page 8 of 15

9 Patron Advertisements You have a unique opportunity to have your name listed as a Patron of the 2014 Convention in the Convention Program. If you would like to take advantage of this opportunity, the cost is only $5.00 per line. For Example: (Mr. and Mrs. John & Mary Doe) (One Line Only) Please canvas the members of your Council and enter the name of your Council s Patrons on the enclosed form. Please include a check for the total remittance, made payable to: Knights of Columbus Convention Checks must be mailed no later than March 20, 2014 No exceptions Council Name: No. Patron Name (Please Print or Type) Total Amount Enclosed: Mail To: Richard J. Stachelek State Secretary Knights of Columbus 5 Woodfern Ct. Columbia, SC Page 9 of 15

10 DECEASED MEMBER INFORMATION Enclosure 7 Please submit the names and highest office held of any member of your Council who has died since the last convention (April 2013). These members will be listed in the Convention Program if submitted by March 20, 2014 and will be remembered during the Convention Mass. Please type or clearly print all information: Full Name Highest Office Held Grand Knight: Signature Council Name: No. City: Mail To: Richard J. Stachelek, State Secretary Knights of Columbus 5 Woodfern, Ct. Columbia, SC Page 10 of 15

11 Enclosure 8 Knight of Columbus South Carolina State Convention 93 rd Annual Convention Myrtle Beach, South Carolina April 25-April 27 th 2014 Program Advertising Rates Full Page $250 (7.9 x 10.3 ) Outside Back Cover $500 (7.9 x 10.3 ) Half Page $150 (7.9 x 5.03 ) Inside Front Cover $400 (7.9 x 10.3 ) Quarter Page $80 (3.83 x 5.03 ) Inside Back Cover $350 (7.9 x 10.3 ) All Cover Ads MUST be reserved by phone in advance (843) Council Advertisement Rates Full Page $175 (with 2 Men s Lunches) Half Page $120 (with 1 Man s Lunch) Quarter Page $60 DD Full Page $150 Ordering Instructions All ads and payments must be received by March 20, 2014 Please circle the ad size and send full payment with ad form Make check payable to Knights of Columbus State Convention. Advertisements must be submitted in electronic form or as Camera Ready art work. Advertisements will be reproduced in black ink on white paper. Cover ads will be reproduced in blue ink on white paper. Councils create and retain one copy of this ad form for your files. Send original ad form to : Frank Davis DD# Woodpecker Ln Pawleys Island, SC ) Advertiser s Name: Mailing Address: Ad Size? Special Instructions: Kof C Representative: Telephone No: Advertiser s Signature: Date KofC Representative Date Page 11 of 15

12 KNIGHTS OF COLUMBUS 93rd Annual Convention 18-Hole Golf Tournament Enclosure 9 Convention Golf 2014 Join us for a fun round of golf and camaraderie. We will be playing at River Oaks Golf Club 831 River Oaks Dr. Myrtle Beach. The cost will be $50 per person. No promises but that all will have a good time. Include your shirt size with your name. Singles are welcome, teams will be made up. Ladies are also welcome.registration at 11:30 AM tee off at 12:00 Noon. Name Name Name Name Send in your registration and money by March 25, 2014 to: Joe Dumovich 138 Regency Dr. Conway, SC Make checks payable to: Knights of Columbus State Convention Page 12 of 15

13 Knights of Columbus 2014 State Convention Saturday, April 26, Ladies Activity Enclosure 10 Dear Ladies, Following the delightful Ladies Luncheon hosted by our South Carolina Knights of Columbus First Lady, Loretta Gabriel, we have a wonderful tour planned. We will meet in the hotel lobby and car pool to La Belle Aime Vineyard in Little River. After the vineyard tour we ll proceed into the beautiful gift shop for a wine tasting. You can choose to taste several superb wines from their extensive collection. Weather permitting there will be outside entertainment. The vineyard tour will be lots of fun for all. The cost for the tour and wine tasting is only $5.00. We hope this activity will add to your enjoyable weekend. Please respond by April 10 th so we can let the tour guide plan accordingly. $5.00 La Belle Aime Vineyard Tour and wine tasting. Name Council # Phone # address Make check payable to: Sharon Davis, Please mail by April 10th 2014 Sharon Davis 111 Woodpecker Ln Pawleys Island, SC Or make reservations by phone: Call Sharon Davis at Page 13 of 15

14 2014 Convention Shirts and Hats Enclosure 11 This year s Convention shirt has a matching hat. The Royal Blue shirt and hat have the Knights of Columbus logo and the phrase Catholic Pride on the breast of the shirt and on the side of the hat. The cost of the shirt is $30 and the hat cost $15. If you buy the combination package the cost is $40. Place your orders early. Fill out the order form and give it to your Grand Knight who will forward it to your District Deputy. All orders must be placed by March 25 th. Shirts are available in S,M,L,XL, up to 4XL Name Size Address Council Make checks payable to your council. Councils are asked to forward one check to: Joe Dumovich 138 Regency Dr Conway, SC Councils make check payable to :Knights of Columbus State Convention Page 14 of 15

15 South Carolina Knights of Columbus 2014 State Convention Myrtle Beach Hilton Hotel Men s Lunch The Convention Men s Lunch will be in the Atlantic View II Restaurant. Lunch time will be after the morning meeting from 11:45 am to 12:30 pm. This will be a buffet prepared especially for you. Tickets will be required as you enter for your meal. Ticket prices are $26.00 each, which includes taxes and gratuities. Advance ticket purchases are required and can be ordered from the names listed below. Tickets are also available with the purchase of a Convention Magazine Ad for your Council or District. (Please see the Program Advertising Rate sheet in this program for details.) Please order your tickets no later than March 20, 2014 and make your check payable to: STATE CONVENTION COMMITTEE and send to: Frank Davis DD# 11 or Joe Dumovich DD# Woodpecker Lane 138 Regency Dr Pawleys Island, SC Conway, SC Page 15 of 15