Letter of agreement LIETUVOS KONTRACEPTOLOGIJOS DRAUGIJA

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1 Letter of agreement This letter confirms that are willing to host Congress of European Society of Contraception and Reproductive Health (ESC) in Lithuanian Society of Contraceptology fully supports hosting the ESC Congress and are willing to follow the normal process in the organisation of the ESC congress as described by the ESC congress contract. There is no formal agreement between and ESC as long as there is no contract signed. understands that if the bid is accepted, it will only be made official by a signed contract with the ESC. The ESC Congress would be a challenge for local organizers, but it is also a very big opportunity to show Baltic region contraceptology actions and scientific achievements. Strengthening of collaboration between affiliated societies, stimulation of scientific contacts, attracting young people to the scientific research, discovering new historical places of Europe for participants from the other countries these are the main outcomes we expect from the ESC congress. It would be an honour for to host ESC Congress 2020 in Lithuania and to have an opportunity to show our beautiful country, culture, perfect organization and contraceptology scientific achievements.

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3 Preferential dates Below you will find proposed dates for Congress of European Society of Contraception and Reproductive Health (ESC) in 2020: 1 st choise: rd of May, nd choise: 3-6 th of June, 2020 The Lithuanian society of Contraceptology can suggest other dates (more dates are available) on May or June after checking the international congress calendar in consultation with the Central Office.

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5 Country and city presentation Why to choose Lithuania and capital Vilnius for the Congress of European Society of Contraception and Reproductive Health (ESC) in 2020? Lithuania Total area: 65,300 km 2 or 25,174 miles 2 Population: Language: Lithuanian National Currency: Euro ( ) Local time: GMT + 2 hours International telephone code: +370 Geographical location: The Republic of Lithuania lies on the eastern coast of the Baltic Sea Neighbor countries: Latvia, Russia, Poland and Belarus Government: Democratic Republic International partnership: NATO, EU and Schengen area Ethnicity: Lithuanian 83.5%, Polish 6.7%, Russian 6.3%, Belarusian 1.2%, other 2.3% Religion: Predominantly, Roman Catholic (approximately 80% of the total population) Climate: Oceanic/continental. Average temperature in May is +13 C, in June +16 C More about Lithuania here Accessible Central Location Lying at the crossroads of East and West, being the geographical centre of Europe - Vilnius is never more than three hours away from any European destination by air, with an airport less than 15 minutes away from the city centre. The Railway and Bus Stations are located centrally with a fast and efficient public transport or taxi connection to the main city spots and hotels. The public transport system is both reliable and affordable. Forward Thinking People Vilnius is internationally recognized as one of the most knowledge-intensive and innovative cities. 14 universities, 16 research institutes, 5 science and technology parks, Vilnius is proud of record scientific achievements in biotechnologies, innovative medicine, laser, ICT. First Class Meeting Facilities Vilnius, with its first-class business infrastructure has become an attractive option for international meeting planners and event organizers. A refreshingly diverse choice of hotels, modern and the most up-to-date conference halls as well as non-traditional venues, including centuries-old mansions, castle halls, rebuilt royal palaces, modern glass towers, big arenas and large open-air squares are ready to accommodate needs of any meeting or event. Here you can find the latest multimedia technologies and lots of free high-speed Wi-Fi access points in many hotels, venues and other public areas of the city. Lithuania has the fastest download and upload speed internet (average download speed of 15.4 Mbps and an upload speed of Mbps). 1

6 The Old Town of Vilnius Vilnius charms with its labyrinthine Old Town, sleek business district, its elegant centre, many open squares and parks, historic suburbs, astonishes with its architectural glory all of which blend together into a seamless whole. Vilnius is a compact city where major meeting facilities, hotels, cozy restaurants and important city s sight are with easy reach. The Old Town of Vilnius is among the largest in Eastern and Central Europe, included in the UNESCO world heritage list. Lithuanian people are warm and helpful, history meets modernity, the beauty of nature is combined with a growing economy, meetings are inspiring and successful, therefore, Lithuania apart from other Europe country. 2

7 Congress Venue The Lithunaia Society of Contraceptology propose venue for the ECE 2020 meeting Lithuanian Exhibition and Congress Centre LITEXPO, which is one of the largest and the most up-to-date exhibition and congress centres in the Baltic States. LITEXPO each year organize up to 600 various events. A large-scale international conference can be attended by more than participants. LITEXPO has 9 halls of different size and type: from 30 to 1800 seats, equipped with the latest video and audio equipment. Each hall has excellent acoustics, functional lighting and smart yet easy to use video and audio equipment: high-resolution video projectors, motorized displays, speaker sets and simultaneous interpreting and discussion equipment of the highest sound quality. LITEXPO Main room. Hall pax Theatre style In LITEXPO Conference Center both small group meetings and big international events are organized: seminars, training, discussions, forums, presentations, negotiations, and conferences. Thanks to the latest technologies conference participants can communicate in different halls at the same time. Access to the simultaneous translation equipment or the possibility to broadcast the event via the Internet allow you to organize global events dissolving the boundaries between languages, cultures, and time zones. LITEXPO location is inner Vilnius city, Lithuania, where an airport is 8 kilometer away. Conference and meeting halls occupying more than square meters. The combined area of exhibition halls is approximately square meters. More about Lithuanian Exhibition and Congress Centre LITEXPO here

8 Preliminary budget Below please find expenditures for the proposed Congress Venue (halls, exhibition space) at Lithuanian Exhibition and Congress Centre LITEXPO : Halls HALL 3 HALL 5 (B) HALL 2 HALL 5.1 Hall 5.3 Hall 1.1 Size (sqm) Capacity (theatre style) Cost per day EXHIBITION/POSTER/CATE RING SPACE Size (sqm) 2748 Cost per day 5200 Special rates for build days: 30% discount More about Lithuanian Exhibition and Congress Centre LITEXPO here. An estimate of contributions by local sponsors: Eur

9 Accommodations and prices Vilnius provides a wide selection of accommodation options, the very best of which are to be found in the Old Town and central business districts. In total, Vilnius suggests its guests: 82 hotels 4701 rooms 9071 beds Below please find suggested hotels without 5 star, 1 star, guest houses and unclassified accommodation supplies, also average accommodation prices: 1. Hotels within reasonable distance of the Congress Centre CATEGORY NUMBER OF HOTELS NUMBER OF ROOMS AVERAGE RATE PER NIGHT* 4 star star star *- the indicated prices include breakfast and VAT. The prices are based on the rates for standard rooms 2. Recommended Headquarters hotel Name of hotel Comfort Hotel LT - Rock 'n' Roll Vilnius (Kauno str. 14, Vilnius) Category 3* Average cost per room Single room 70 Eur Double room 90 Eur Distance from Congress Centre 5 km Public transportation from hotel to congress centre Bus, minibus