Hyatt Regency Jacksonville Riverfront Proposal Prepared Exclusively for:

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1 Hyatt Regency Jacksonville Riverfront Proposal Prepared Exclusively for: Joyce Tenney Proposed Event Dates: Tuesday, June 3 Monday, June 9, 2014 Tuesday, June 17 Monday, June 23, 2014 Denise Ellis Sales Manager Coastline Drive E. Jacksonville, FL denise.ellis@hyatt.com

2 I would like to thank you for considering the Hyatt Regency Jacksonville Riverfront as a partner in the success of your meeting. Please know that the seasoned hospitality staff here at the Hyatt Regency Jacksonville Riverfront is committed to your event s success. Below is our proposal for your review. DATE & RATE AVAILABILITY Tuesday, June 3 Monday, June 9, 2014 Tuesday, June 17 Monday, June 23, 2014 $139 SINGLE / DOUBLE OCCUPANCY Room rate quoted above is subject to 1% City Surcharge plus applicable City and State taxes, which are currently 13% DAY TUES WED THURS FRI SAT SUN MON ROOMS CHECK OUT SPECIAL CONSIDERATIONS Five (5) staff rooms at 50% off the group rate One (1) complimentary Presidential Suite per night 1/50 Comp Policy Twenty (20) courtesy upgrades to Premier Rooms at the group rate per room per night Ten (10) VIP Welcome Amenities Complimentary airport signage and Jacksonville Landing signage from Jacksonville CVB Complimentary health club access Discount parking of $8.00 self-parking Complimentary internet in guestrooms Up to fifteen (15) room nights for preplanning Complimentary meeting space with Food and Beverage minimum of $40, Double Gold Passport Points honored to designated planner Complimentary breaks in staff office Ten percent (10%) discount on Food and Beverage Pricing 3% off the master bill

3 NEWLY RENOVATED GUEST ROOMS AND MEETING SPACE!

4 ELEGANTLY REFINDED SPACE, INDOORS AND OUT

5 MEETING SPACE CAPACITY CHART COCKTAIL TA RECEPTION GENERAL SESSION / PLATED / DINNER NEUROLOGY WITH GENERAL SPEAKER SESSION / GRAND WELCOME BALLROOMS RECEPTION 1-4 / DINNER: Grand Ballrooms 1-5 OPENING SESSION Grand Ballrooms 1-4 BREAKOUTS GRAND BREAKOUTS: BALLROOM nd Floor Sky Bridge MANAGERS GENERAL BREAKOUT: SESSION GRAND Grand BALLROOMS Ballroom TECH CAFE GENERAL SESSION: Client Office BOARD 2 / ROOMS Registration SPEAKER City Office Terraces READY 7 & 9 CLIENT COMMITTEE OFFICE MEETINGS 2 City Terraces 5, 6, 8, REGISTRATION 10, 11 / BREAKOUTS INTERNET CAFE SECURITY DESK / CITY TERRACES 4-12 City Terrace SECURITY 12 / IT HELP DESK: POSTER SESSION BREAKOUTS REGISTRATION Elevator Nook PRESENTATION BREAKOUTS: City Terraces REGISTRATION 4-12 OFFICE Conference City Terrace Center Rooms B 4,5,7,8,9,10,11,12 CONTINENTAL BREAKFAST / BREAKS / BOXED LUNCH GRAND BALLROOM PRE-CONVENE BREAKS / VENDER EXPO BREAKFAST (1/25) (OPTION 2): Conference Center Grand A Ballroom Pre-Convene VIDEOTAPING Orlando BREAKOUTS: Orlando, Boardrooms 2-4, St. Johns BREAKOUT REGISTRATION AND ANOTHER OPTION 3 rd Floor FOR TECH Sky Bridge CAFÉ ST JOHNS AND CLEARWATER BREAKFAST (1/25) PRECONFERENCE/ (OPTION 1): BREAKOUT Conference Center River Terrace 3 MEALS River LUNCH Terrace (1/24): 1 River Terrace 1 BREAKOUTS: BEYMAN PRECONFERENCE/ MEETING/MEALS Hospitality Suites 4104, 4106, 4108, River BREAKOUT Terrace 2 & 3 & 17 Guestrooms River Terrace 2 OFFICE Client Office 4 PLATED DINNER WITH SPEAKER / COCKTAIL RECEPTION / BUFFET LUNCH RIVER TERRACE 1 W/ RIVER DECK SHIPPING OFFICE: Boardroom 1 STAFF MEALS/OFFICE BOARDROOM 2 & 4

6 CAPACITY CHART

7 RESTAURANTS, AMENITIES & BANQUET PRICING AVERAGE BANQUET PRICES Breakfast (Buffet/Plated) $23.50/$20.50 Breaks $12.50 Lunch (Buffet/Plated) $33.00/$ Hour Open Bar $18.00 Dinner (Buffet/Plated) $53.00/$49.25 Hors d Oeuvres Reception $20.00 Sales tax is 7% and service charge is 21%. Customized menus are also available to meet your budget. Click Here to see our current Banquet Menus We proudly serve Torrefazione Italia Coffee! AUDIOVISUAL SERVICES & EQUIPMENT We are pleased to announce our recent partnership with the industry leading AVT Event Technologies. Please contact Stacy Walton, Director of Event Technologies: or swalton@avt.com INTERNET ACCESS Guest Rooms Lobby Meeting Floors High speed Internet - wired High speed Internet - wireless WI-FI/T3/ DSL/ ISDN ROOFTOP POOL, HOT TUB, SAUNA & FITNESS CENTER

8 FRONT DESK & LOBBY Designed with traveler ease in mind, our Front Desk & Lobby area feature the Hyatt Express Self Check-In & Checkout Kiosks, Hyatt FastBoard boarding pass printing station. RESTAURANTS AND LOUNGES Enjoy cocktails, appetizers and desserts each evening in a relaxing environment Currents serves your favorite Starbucks beverages in the morning!

9 Trellises features award-winning cuisine from Executive Chef, Scott Brittingham. A Pleasant & casual atmosphere perfect for the family, business lunch or romantic dinner! Watch your favorite team on the big screen while enjoying a variety of appetizers, sandwiches spirits! Einstein Bros. It s not just about bagels anymore! Visit Einstein Bros for quick, tasty lunches from innovative salads to hearty soups and creative sandwiches. Open seven days a week, from 6:00 a.m. to 3:00 p.m.

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12 onvillelan Adjacent to Hyatt Regency Jacksonville Riverfront Groups and convention attendees get star treatment at The Landing. The Landing is just a short walk from downtown Jacksonville s premiere hotel, The Hyatt Regency Jacksonville Riverfront. But that s just the first of many great reasons to visit: They provide their legendary savings kit, packed with discounts and specials good for their restaurants, shops and eateries Available $6 Meal Tickets make enjoying lunch or dinner easy and convenient Meetings and parties at any of The Jacksonville Landing s sit-down restaurants or clubs provide unique, memorable experiences punctuated by gorgeous views of the St. John s River Downtown Jacksonville Beyond The Landing Getting around Downtown Jacksonville is easy! o Stroll the Southbank or Northbank Riverwalks o Take the Monorail o Take a Trolley o Ride the Water Taxi Our Downtown Ambassadors will ensure you find what you re looking for, or if you don t know you can ask for their advice!

13 GETTING HERE Located just minutes from downtown, Jacksonville International Airport (JAX) provides non-stop flights to major U.S. cities, including those that serve as international gateways. More than a dozen major airlines and a network of regional carriers provide some 200 daily arrivals and departures at JAX. We hope you enjoy our full-service terminal building, outstanding ground transportation options and dedication to security and customer service Over five million passengers enjoy traveling through Jacksonville International Airport each year. Check out the options in the menu below to see why. 28 cities with non-stop service from JAX Cities Atlanta Baltimore Birmingham Boston Charlotte Chicago Cincinnati Cleveland Dallas/Fort Worth Denver Detroit Ft. Lauderdale Houston (Intercontinental and Hobby) Las Vegas Memphis Miami Minneapolis Nashville New York (LaGuardia) New York (JFK) New York (Newark) Norfolk Philadelphia San Juan Tampa Washington, DC (Dulles) Washington, DC (National) Airlines Delta, AirTran Southwest, Airtran Southwest JetBlue US Airways United Airlines, American Airlines Delta Continental American Airlines Southwest Delta Southwest Continental, Southwest Southwest Delta American Airlines, Delta Delta Southwest Delta JetBlue Continental Southwest US Airways, Southwest JetBlue Southwest United Airlines Delta, US Airways WEATHER

14 Unlike other areas in Florida, you will find that Northeast Florida is the ideal temperature year round. With an average June temperature of 79 degrees, your attendees will find that Jacksonville provides the perfect weather for any outdoor event, as well as that Tropical feel that you may desire! Thank you again for allowing the Hyatt Regency Jacksonville Riverfront to present a proposal for your program! If you have any questions, please don t hesitate to contact me directly at or at denise.ellis@hyatt.com We sincerely look forward to the opportunity of being the host of your event in 2014! Best regards, Denise Ellis s/greenlodging/abo ut.htm Denise Ellis Sales Manager 225 East Coastline Drive Jacksonville, FL USA Direct: (904) Fax (904)