Marine Corps League Department of South Carolina Department Convention Committee

Transcription

1 Marine Corps League Department of South Carolina Department Convention Committee 12 March 2016 Commandants of SC Marine Corps League Detachments On behalf of the Marines of the Lewis G. Watkins (#1131) and Upstate Marines (#1106) detachments, welcome to the Upstate and to the 2016 Annual Department Convention. As you know, the Convention will be held at the Anderson Holiday Inn (3509 Clemson Boulevard, Anderson, SC 29621) and Tucker s Restaurant from June 2 to June 5. Please take this opportunity to reconnect with Marines across the state, to learn from other detachments, to hear about our banquet speaker s experiences as a Vietnam POW and to explore the Upstate. Activities are planned in Anderson, Pickens and Oconee counties. Shopping, restaurants, museums, and historic homes are located near the Holiday Inn in Anderson. Beautiful Lake Hartwell, historic Pendleton and Clemson University are only a short drive away. Thursday begins with registration and a free welcome BBQ at Carson s Steak Warehouse (next to the Holiday Inn). The hospitality room at the Holiday Inn includes free drinks and food and will be open throughout the meeting. Friday evening options include (1) beach music, food and fellowship at Carson s Steak Warehouse, (2) a tour of Clemson University s Football stadium including Howard s Rock and Memorial Gardens and (3) a visit to the Patriots Hall Military Museum and dinner in Walhalla. Please encourage your fellow Marines to register early so that we do not have to cancel any of these options. The convention pre-registration form and ad purchase information are attached. Please forward to the members of your Detachment and encourage them to preregister as soon as possible. Both the hotel reservation deadline and the preregistration deadline are May 2, Please send in your Detachment s $ donation support of the convention and the $100 for your journal ad as soon as possible. Ads must be submitted by May 2 to meet printer deadlines. Commandant Tharp has approved the following ad sales incentives policy: Any amount over the $200 for a donation and an ad will be split 50:50 between the hosting detachments and the selling detachment after printing costs are deducted. If the amount is $100, the printing cost (for example, $20.00) will be subtracted, the detachment will be refunded 50% ($40.00) and the hosting detachments will keep 50% ($40.00). If you have any questions, please me at sfbirdwatcher@gmail.com or call me at I look forward to seeing you in Anderson in June. Semper Fi, Susan Barefoot, Committee Chair

2 From: To: Subject: Enclosures: MARINE CORPS LEAGUE DEPARTMENT OF SOUTH CAROLINA Convention Committee Chair Susan Barefoot Detachment Commandants 2016 Convention Information Package # Convention Schedule of Events #2 Convention Pre-Registration and Banquet Reservation Form #3 Convention Journal Ad Information March 12, The Holiday Inn in Anderson, South Carolina, will be the site of the 2016 Department Convention June 2-5, The Convention schedule is enclosure #1. A detailed agenda will appear in the Convention Journal. The Holiday Inn is located at 3509 Clemson Boulevard, Anderson, SC The room rate at the Holiday Inn is $100 per night plus tax (currently 13.5%) and includes breakfast for two. A three-person room is $105 plus tax and includes three breakfasts. Reservations may be made by calling and mentioning the Marine Corps League. This rate cannot be offered to anyone who books through a 3 rd party. Hotel reservation cut-off date is May 2, 2016 after which the special rate or availability will not be guaranteed. Check-in time is 1500 hours; check-out time is 1200 hours. Holiday Inn offers the Dish American Café (serving breakfast and dinner) the Lime-On Clemson lounge, a pool and a fitness center. All Convention activities will take place at the Holiday Inn and the adjacent Tucker s Restaurant and Carson s Steakhouse (lodging, meetings, banquet and hospitality room.) Golf carts will be available to assist those needing transportation between buildings. 2. A Pre-Registration form is provided in enclosure #2. Check your selections for the banquet and your restaurant choices for Friday and Saturday lunches. Join us Thursday night at Carson s for a complimentary Welcome BBQ (cash bar) for all MCL Convention attendees. Register for your choice of three options for Friday night activities. A Ladies Meet and Greet will be held Saturday morning. Please mail the completed form as soon as possible but no later than May 2, Late registrants will be charged an additional $ Information concerning purchasing Convention Journal ads is contained in enclosure #3. Each Detachment is requested to donate $100 to the Convention Committee of the Lewis G. Watkins and Upstate Marines Detachments to help defray convention costs. Detachments selling additional ads will receive 50% of the net ad sales. 4. Delegate forms will be distributed separately; delegates will be determined after distribution of the National Detachment Listing (March 2016). 5. Refer questions concerning the 2016 Department Convention to Susan Barefoot by sfbirdwatcher@gmail.com or by calling

3 Enclosure #1 PLANNED EVENTS SCHEDULED DEPARTMENT OF SOUTH CAROINA MARINE CORPS LEAGUE 2016 CONVENTION (Detailed agenda will be in the Convention Journal) Thursday, June 2, Registration at Carson s Steakhouse Complimentary BBQ buffet (Cash bar) for MCL Convention attendees at Carson s Hospitality Room open at Holiday Inn Hartwell Room Ship s Store at Holiday Inn Tactic Board Room Commandants Council at Tucker s Banquet Room Friday, June 3, Breakfast at Holiday Inn Dish Café Colors Ceremony and Memorial Service at Tucker s Banquet Room Late registration at Tucker s lobby Ship s Store at Holiday Inn Tactic Board Room Business meeting at Tucker s Banquet Room Lunch on your own Hospitality room open at Holiday Inn Hartwell Room Prepaid meals at Tucker s or Carson s Business Meeting at Tucker s Banquet Room Pack Growl at Tucker s Banquet Room Hospitality Room open at Holiday Inn Hartwell Room Friday Night Activity (3 options listed below; see registration page for details) Upstate Beachfest (Cash bar; no minimum)

4 Clemson s Death Valley and Military History (25 minimum) Patriots Hall Military Museum (20 minimum) Saturday, June 4, Breakfast at Holiday Inn Dish Café Ship s Store at Holiday Inn Tactic Board Room, Business meeting at Tucker s Banquet Room Ladies Meet and Greet at Holiday Inn Hartwell Room Silent Auction (Cash or Check only) Lunch on your own Hospitality room open at Holiday Inn Hartwell Room Prepaid meals at Tucker s or Carson s Business meetings as required at Tucker s Banquet Room Free time Hospitality room open at Holiday Inn Hartwell Room Cocktail Hour (Cash bar) at Tucker s Banquet Room Banquet and Awards Presentation at Tucker s Banquet Room Sunday, June 5, Breakfast at Holiday Inn Dish Café 0900 Depart - Have a safe trip home!

5 Enclosure # DEPARTMENT OF SOUTH CAROLINA MARINE CORPS LEAGUE CONVENTION Pre-Registration (Please print clearly) Name Date: Address City State ZIP Phone Detachment Name Detachment # Complimentary WELCOME BBQ (cash bar) Thursday Number persons attending Complimentary Ladies Meet and Greet Saturday Number persons attending PREPAID LUNCHES available at Carson s or Tucker s on Friday and Saturday for $10.00 per person per meal. Guaranteed in and out within an hour. Price includes tea or coffee, tax and gratuity. Indicate your choice of restaurant. Carson s Lunch Entrée Choices Philly Steak Sandwich, Chopped Sirloin, Santa Fe Chicken or Carolina BBQ Tucker s Lunch Entrée Choices Teriyaki salmon, Grilled chicken sandwich, Grilled chicken salad or Original club sandwich Day Friday BANQUET Saturday Preferred Restaurant Number of Meals at $10 Entrees Qty # attending Banquet at $40.00 = Tucker s Grilled Chicken All entrees served with salad and house dressing, roasted Bourbon Sirloin Teriyaki Salmon potatoes, fresh vegetables, bread, tea, coffee and water. Dessert is cheesecake with strawberries. Friday Night Option (Choose one; see description below) Option Cost Number Total Upstate Beachfest (no minimum) $30.00 Clemson s Death Valley and Military History (25 minimum) $35.00 Patriots Hall Military Museum (20 minimum) $25.00 Total

6 Description of Friday Night Options Upstate Beachfest Enjoy an evening of beach music, food and fellowship. Join us at Carson s Steakhouse for the Flashback band and a Low Country Boil. Cash bar. Cost = $ Clemson s Death Valley and Military History Tour the Clemson Football stadium to include the famous Howard s Rock, Memorial Gardens and the stadium field and stands. This is the home of the 2015 ACC undefeated Champions. Enjoy dinner at Solé on the Green overlooking scenic Lake Hartwell (15 miles, ~30 min). Cost = $ Note: If less than 25 people register for this tour, it will not be offered and overages will be reimbursed. Please register early. Patriots Hall Military Museum Travel by tour bus to Walhalla. En route watch a DVD of Korean War POW telling his story. Tour museum with emphasis on USMC military history including privately owned weapons collection. Museum is handicapped accessible. Dinner and music at a local restaurant (31 miles, ¾ to 1½ hr; return may be after 10:00 pm). Cost = $ Note: If less than 20 people register for this tour, it will not be offered. Please register early. Overall Total Amount Selection Prepaid Lunches Banquet Friday Night Option Late registration Total Amount Enclosed Please make check payable to: Lewis G. Watkins Detachment Total amount included: $ Please mail registration form with check as soon as possible but no later than May 2, 2016 to: Attn: Deborah Dreher Marine Corps League Lewis G. Watkins Detachment #1131 Post Office Box 8025 Seneca, SC Registration questions for Deborah? Call

7 Enclosure #3 MARINE CORPS LEAGUE DEPARTMENT OF SOUTH CAROLINA Hosted by Detachments 1131 and 1106 From: To: Subject: Department Commandant, John Tharp Detachment Commandants 2016 Department Convention Journal Ad A Convention Journal serves multiple purposes. It provides a venue for the Department to inform attendees of specific schedule of events, the agenda for the scheduled business meetings, travel instructions, where necessary, and information on various speakers. The Journal also provides funds to the host detachment to cover expenses not covered by registration and banquet income. Each detachment is requested to make a $100 contribution to the host detachment. A second $100 will provide the Detachment with an ad in the Journal. Detachments selling additional ads will receive 50% of the net ad sales. Submit all ads by in print-ready condition to salemcop@yahoo.com. If not possible, arrangements can be made to accommodate ad purchasers. Please mail contributions and ad copy to: Del Williams, 912 Stamp Creek Road, Salem, SC Ad submission deadline is May 2, Journal Chairman: Del Williams Address: 912 Stamp Creek Road Salem, SC Phone: salemcop@yahoo.com Ad Purchaser s Name: Ad Purchaser s Phone: Ad Purchaser s Detachment #: Ad Purchaser s Amount of Sale: $ Full Page Ad at $100 Half Page Ad at $50 (8 ½ X 11 ) (5 ½ X 8½ ) ¼ Page Ad at $25 Business Card Ad at $10 (4 ½ X 2 ¾ ) TAX DEDUCTIBLE RECEIPT. Marine Corps League, Department of South Carolina, Convention Journal Ad. Lewis G. Watkins Detachment 1131, Tax ID Number Purchaser s Name/Detachment: Full Page Ad at $100 Half Page Ad at $50 (8 ½ X 11 ) (5 ½ X 8½ ) ¼ Page Ad at $25 Business Card Ad at $10 (4 ½ X 2 ¾ )

8 FULL PAGE ADVERTISEMENT - $100 HALF PAGE ADVERTISEMENT - $50 Special Note: All advertisements will be slightly smaller than a full, half or quarter page. This is to allow for the printable edges of the paper, the borders and spacing between ads, and the bindings. QUARTER PAGE ADVERTISEMENT $25 BUSINESS CARD ADVERTISEMENT $10