LYON CONVENTION CENTRE
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1 CONGRESS OF THE INTERNATIONAL ACADEMY OF PATHOLOGY - IAP LYON CONVENTION CENTRE SEPTEMBER 2024 Lyon-France
2 CITE INTERNATIONALE AN ULTRA MODERN COMPLEX Designed by the renowned Italian architect Renzo Piano, the architecture of the Cité Internationale district is both modern and original. A DYNAMIC SITE With its hotels (500 rooms on site 3 and 4 stars additional rooms at walking distance), restaurants, shops and leisure facilities (Modern Art Museum, UGC Ciné Cité cinema complex, casino, etc.), the Cité Internationale caters for every aspect of modern life, in harmony with its environment. AN EXCEPTIONAL LOCATION Situated between the River Rhône and the Tête d Or Park (117 hectares), the Cité Internationale is in an exceptional setting! Benefiting from the 2 nd largest public transport network in France, the Cité Internationale is 10 minutes from the city center and the Part-Dieu Station, and just 30 minutes from the airport.
3 THE CONVENTION CENTRE STATE-OF-THE-ART EQUIPMENT A modern venue with state-of-the-art equipment and event spaces that benefit from natural daylight. 25,000m² of modular space at your disposal to host events for up to 19,000 participants. All the spaces benefit from natural daylight. The event spaces are laid out according to your needs: seminars, meetings, fairs, product launches, congresses, gala evenings and shows. THE EXPERTISE OF THE GL EVENTS GROUP The expertise of the GL Events Group, acknowledged around the world for its know-how in the events trade, and the guarantee of bespoke solutions adapted to your event, thanks to a wide range of services: technical assistance (equipment and support), catering (thanks to our catering partners and our inhouse catering facilities), reception and access-control staff, layout and decoration of event spaces, signage, security, cleaning, etc. A DEDICATED PROJECT MANAGER A dedicated project manager whose role is to provide advice and support and to coordinate all the services in order to make your event a genuine success, in line with our values of excellence, trust, respect, team-spirit and integrity Their commitment is to organize your event in the best possible way so as to fully meet your expectations and dazzle your guests!
4 3 AUDITORIUMS 300, 900 and 3,000 seats 8 400m² OF EXHIBITION AREA ON A SINGLE LEVEL 26 MEETING ROOMS 50 to 450 people
5 YOUR PROJECT CONGRESS OF THE INTERNATIONAL ACADEMY OF PATHOLOGY - IAP From 8th to 13th of September or From 21th to 27th of September 2024 We are pleased to welcome you! DATES: from 8th to 13th of September or 21th to 27th of September 2024 NUMBER OF PARTICIPANTS: at least 3000 delegates as it will be a joint meeting with ESP GENERAL PRESENTATION: The IAP is dedicated to the advancement of Pathology through educational exchanges worldwide. Collectively, we provide a forum for the presentation and discussion of advances in the understanding of pathologic processes and for the presentation and critical evaluation of scientific, technological and methodological advances. Our goal, and a fundamental role of the IAP, is to provide access to the vast store of valid, currently authenticated and trusted knowledge for questioning minds. TYPE OF EVENT SPACES WANTED 1 Registration Area + Lounge area 1 Plenary seats 1 Breakout Room 500 seats 1 Breakout Room 200 seats 8 Rooms seats 1 Exhibition, posters & catering Area (4000 sqm) 1 Press Room 1 steering Committee Room 100 seats 1 staff office
6 14 YOUR SPACES We propose the following spaces to host your event: FOR YOUR REGISTRATION AREA Bellecour Hall FOR YOUR PLENARY SESSIONS The Amphitheatre FOR YOUR EXHIBITION, POSTERS & CATERING AREA Forums Foyers FOR YOUR BREAKOUT ROOMS Lumière Auditorium & Great Prestige Lounge FOR YOUR SMALL ROOMS Bellecour Rooms, Gratte-Ciel Rooms, Tête d Or Rooms FOR YOUR PRESS ROOM Lumière Lounge FOR YOUR STEERING COMMITTEE ROOM Tête d Or Lounge FOR YOUR STAFF OFFICE Forum 5 & Forum 6 Offices
7 YOUR SPACES BREAKOUT ROOM 2 SMALL ROOMS Level 3 ROSERAIE Level 2 GRATTE-CIEL SMALL ROOMS Level 2 SAINT-CLAIR Level 1 TÊTE D OR STEERING COMMITTEE ROOM Level 1 RHÔNE PASTEUR PLENARY Level 0 CORDELIERS Level 0 TERREAUX REGISTRATION AREA SMALL ROOMS Level -1 BELLECOUR STAFF OFFICES BREAKOUT ROOM 1 DIRECT ACCESS TO DELIVERY AREA SAME LEVEL EXHIBITION AREA NO PILAR IN EXHIBITION AREA Level -2 FORUM EXHIBITION, POSTERS & CATERING AREA PRESS ROOM
8 FOCUS ON YOUR SPACES PLENARY Level 0 CORDELIERS REGISTRATION EXHIBITION, POSTERS & CATERING AREA Level -1 BELLECOUR Level -2 FORUM DIRECT ACCESS TO DELIVERY AREA SAME LEVEL EXHIBITION AREA NO PILAR IN EXHIBITION AREA SOUS COMMISSION ZONE RETAURATION
9 YOUR PLENARY THE AMPHITEATRE A unique amphitheatre with a 180 semi-circular hall A seating plan that can be laid out for up to 3,000 people 1,000 m² of stage area Production room and integrated interpreting booths places SERVICES INCLUDED Proscenium with flat or tiered seating Technical production, including a sound manager, a lighting managing, a lighting assistant and a studio set manager. Stage furniture (1 lectern and 1 rostrum - tables and chairs or armchairs and coffee table). Projection screen. General sound system and wired mikes for speakers (lectern and rostrum). Pre-equipped simultaneous translation cabins (infra-red transmitters and receivers). Mineral water for speakers
10 YOUR BREAK OUT ROOM 1 LUMIERE AUDITORIUM An intimate, cosy atmosphere > A seating plan that can be laid out for up to 900 people. > Stage of 332m² > Production room and integrated translation booths SERVICES INCLUDED Technical production, including a sound manager and a lighting managing. Stage furniture (1 lectern and 1 rostrum - tables and chairs or armchairs and coffee table). Projection screen. General sound system and wired mikes for speakers (lectern and rostrum). General lighting for the room and stage. Pre-equipped simultaneous translation cabins (infra-red transmitters and receivers). Mineral water for speakers
11 YOUR EXHIBITION AREA z THE FORUMS > m² of space that can be divided up with moveable partitions to create 6 smaller areas > Cocktail receptions for up to 7,000 people, conferences up to 6,000 people and gala dinners up to 4,500 people. SERVICES INCLUDED Management of exhibitor orders. Layout plan showing exploitable areas. Office(s) and bar(s) available, according to the event spaces. Easy access for deliveries.
12 YOUR CATERING AREA THE FORUMS > m² of space that can be divided up with moveable partitions to create 6 smaller areas > Cocktail receptions for up to 7,000 people, conferences up to 6,000 people and gala dinners up to 4,500 people. SERVICES INCLUDED Possible layouts: "restaurant", "cocktail", "seated or standing buffet", "welcome coffee/break" Area laid out with the following furniture: round tables (6 to 10 people), chairs, buffet tables and high pedestal tables.
13 THE MEETING ROOMS > 26 meetings rooms for between 50 and 450 people > Fully equipped: screen, video projector, sound system, black-out blinds YOUR BREAK OUT ROOMS SERVICES INCLUDED Possible layouts: "U", "0", "class-room", "cabaret" or "theatre" Space fitted out with the requisite furniture for your participants (tables, chairs). Stage area with carpet and stage apron (up to 72m² of stage floor) with 1 lectern and 1 rostrum (tables and chairs or armchairs and coffee table). Mineral water for speakers
14 PLAN D ACCÈS ACCESS MAP Quick and easy access 10 minutes from the city centre by public transport. 12 minutes from Lyon Part Dieu train station Less than 30 minutes from Lyon Saint-Exupéry International Airport 15 minutes from Lyon-Bron Business Airport in an outstanding setting Situated between the River Rhône and the Tête d Or Park, in the middle of the Cité Internationale designed by Renzo Piano. The Cité Internationale: 500 hotel rooms, restaurants, a casino, a cinema, the Lyon Modern Art Museum
15 MAP OF THE HOTEL SECTOR
16 CONGRESS OF THE INTERNATIONAL ACADEMY OF PATHOLOGY - IAP SUPPORTS SEPTEMBER 2024 Lyon-France
17 LETTERS OF SUPPORT
18 LETTERS OF SUPPORT
19 *Discounts and free services are put in place by Lyon Convention Bureau exclusively. Depending on availability LYON CONVENTION BUREAU Lyon Convention and Exhibition Bureau offers great advantages and the best welcome for your participants* CONGRESS BID Bidding phase assistance, organization and financial support of the site inspection for the international association members (accommodation, local transportation, meals, up to 3 people) Agreed by the city : GALA VENUE Free usage of the City hall rooms and funding of a cocktail for 350 persons TRANSPORTATION Free tickets for all participants THE ADDED EXTRA AT THE LYON CONVENTION CENTRE Reduced rates on space rental : see Lyon Convention Centre budget WELCOME OF ATTENDEES Free documentation pack on site for attendees HOTEL ACCOMODATION Hotel Charter to formalize an attractive booking offer for major association events, to provide a coherent and consolidated offer in order to facilitate their purchase of the destination and to harmonize services and terms Online connection to free hotel booking system Hotel availability and rates study during bid phase LEISURE Discount on the Lyon City Card - the city discovery pass
20 WELCOME BY ONLY LYON Designed in close partnership with the local authorities and Lyon Meeting Industry s professionals, the Lyon Convention Bureau offers premium welcome services to attendees (participants & exhibitors). It aims to express Lyon s attention to visitors by warmly welcoming them and making accessibility and transportation easier. Staffed booth in main terminals at St Exupéry Airport Signages to guide attendees towards taxis and the Lyon Rhônexpress shuttle in St Exupéry Airport Staffed booth in front of each exit inside the Part-Dieu train station* Signages with directions to proper local transportation inside Part-Dieu train station* Signages outside Part-Dieu train station to guide attendees to appropriate local transportation Welcome signs at main hotel reception desks Signages in key bus and tram stops Staffed booth with tourist information at the event site Free documentation *depending on the renovation progress at the Part-Dieu train station in 2021
21 32 THEY HAVE CHOSEN LYON
22 CONGRESS OF THE INTERNATIONAL ACADEMY OF PATHOLOGY - IAP IAP 2024 IN LYON-FRANCE SEPTEMBER 2024
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