Devon Winter School Games 2018 Online Event Manual

Transcription

1 Devon Winter School Games 2018 Online Event Manual 1

2 Contents Contents 2 Event Introduction 4 Event Overview 4 Aim 4 Audience 4 Spectators & Guests 4 Event Timetable 5 Competition Sports 6 Taster Sports & Activities Village 7 TLC (O) - Torbay Leisure Centre Outdoors 7 TLC - Torbay Leisure Centre 7 V - Velopark 7 Venues 8 Venue - Torbay Leisure Centre (TLC) 8 Refreshments and Catering 8 Toilets 9 Changing Facilities 9 Risk Assessments 9 Emergency Evacuation Assembly Point 9 Parking & Charges 10 Photographs 11 Venue - Torbay Velopark (V) 14 Refreshments and Catering 14 Toilets & Changing Facilities 14 Risk Assessments 14 Emergency Evacuation Assembly Point 14 Photographs 15 Venue - Paignton Community & Sport Academy (PA) 15 Refreshments and Catering 16 Toilets & Changing Facilities 16 Risk Assessments 16 Emergency Evacuation Assembly Point 16 Photographs 17 Transport Links 19 Rail 19 Bus 19 Route between venues 20 Route from Torbay Leisure Centre to Drop Off Point 21 Paignton Academy - Drop Off Point 21 Safeguarding Policy, Procedures and Guidance 22 Welfare Plan 22 First Aid & Medical Provision 22 2

3 Automated External Defibrillator (AED) 22 Nearest Accident & Emergency 23 Event Photography 23 Litter 23 Lost Property 24 Event Management Team 24 3

4 Event Introduction The event is being organised by Active Devon. The School Games was created as part of the 2012 Olympic legacy aimed to increase opportunities for young people to compete on a local, regional and national level. The School Games is a unique opportunity to motivate and inspire millions of young people across the country to take part in more competitive school sport. The structure of the event has remained the same as previous years with a culmination of County Finals taking place across 3 venues in one day. Event Overview Name: Devon Winter School Games Date: Thursday 22nd March 2018 Venue: Torbay Leisure Centre, Paignton Community & Sport Academy and Torbay Velopark. (Registration & The Opening Ceremony will take place in Torbay Leisure Centre Sports Hall) Aim To deliver a safe, effective and enjoyable competitive sports event for Devon school children. Audience Devon School children, teachers and support staff. The maximum number of participants, volunteers and staff will be in the region of Spectators & Guests There will be a number of Active Devon and School Games Organiser partners invited and hosted by Active Devon. A short reception will take place between Anyone wishing to take photographs will be required to sign in at the school games reception for a brief and collect a yellow photo consent wrist band. 4

5 Event Timetable Time Detail Registration (Torbay Leisure Centre Sports Hall) Opening Ceremony (Torbay Leisure Centre Sports Hall) All competitors make their way to sports competition location Competitions and Taster Sport/Activities Cross Country Timings: Team Registration/Confirmation Team Manager Briefing & Walk the Course 1200 (noon) - Race 3&4 Girls (1 Large Loop 1600m) Race 3&4 Boys (1 Large Loop 1600m) Race 5&6 Girls (I small plus 1 Large loop 2000m) Race 5 & 6 Boys (I small plus 1 Large loop 2000m Presentation of medals Taster Sports available High Fives Netball will not finish until Closing medal ceremonies will take place at individual sports competitions Participants departs 5

6 Competition Sports Sports Boys Girls Team Squad No Teams P/Area Y3 Y4 Y5 Y6 Y7 Y8 Y9 Y10 Y11 Y12 Y13 Cross Country (B) - TLC (O) X X X X Cross Country (G) - TLC (O) X X X X Table Tennis - TLC Mixed X X X Volleyball (B) - TLC X X Volleyball (G) - TLC X X Handball (B) - PA X X Handball (G) - PA X X Netball - PA X X PA - Paignton Academy TLC - Torbay Leisure Centre TLC (O) - Torbay Leisure Centre Outdoors 6

7 Taster Sports & Activities Village TLC (O) - Torbay Leisure Centre Outdoors Sport Venue Indoor / Outdoor Taiko Drumming TLC Outdoor (Astro Turf) Bounce TLC Outdoor (Astro Turf) Rugby League TLC (O) Outdoor (Astro Turf) Football TLC (O) Outdoor (Astro Turf) Athletics TLC (O) Outdoor (Astro Turf) TLC - Torbay Leisure Centre Sport Venue Indoor / Outdoor Get Creative Arts & Crafts TLC Sport Centre Taekwondo TLC Sports Centre V - Velopark Sport Venue Indoor / Outdoor BMX V Outdoors Skooting V Outdoors Roller Skating V Outdoors Volleyball Speed Cage V Outdoors 7

8 Venues The Devon Winter School Games will take place at 3 venues, The Torbay Leisure Centre, Paignton Community & Sports Academy and Torbay Velopark. Venue - Torbay Leisure Centre (TLC) Torbay Leisure Centre Penwill Way Paignton Devon TQ4 5JR Phone: Torbay Leisure Centre is managed by Parkwood Leisure and has the following facilities: 75 station gymnasium 33.3m swimming pool Group fitness studio Spin Studio 8 Badminton Court Sports Hall 4 squash courts Health Suite Meeting rooms Crèche Disused bar area Café Vita Refreshments and Catering Cafe Vita is situated in the reception area of the Torbay Leisure Centre and has a varied menu available to purchase. This cafe has a food hygiene rating of 5 (Very Good) 8

9 Toilets Floor Male Changing Female Changing Male Toilets Female Toilets Disabled Reception (Ground Level) Sports Hall Level (Lower than reception) 1 1 Upper Floor 4 4 Changing Facilities 1 x Male Changing room with showers - Sports Hall Level 1 x Female Changing room with showers - Sport Hall Level Risk Assessments Facility risk assessments will be viewed by the event manager and are available on request to the Torbay Leisure Centre management. Emergency Evacuation Assembly Point In the event of an activated fire alarm, immediate evacuation from the venue is the mandatory response. Sport Leads, Team Managers, volunteers and competitors should follow the instruction of the appropriately qualified venue staff and / or Site Manager and make their way immediately to the nominated assembly point as directed. Site Torbay Leisure Centre Assembly point Car Park at the front of the building 9

10 Parking & Charges There is a large car park available at the Leisure Centre with 10 x Disabled Parking spaces. Car Parking Charges: Up to 30 minutes - 50p Up to 1 Hour Up to 1 Hour and 30 Minutes Up to 2 Hours Up to 4 Hours Up to 24 Hours Coaches and Commercial Parking Charges: Up to 1 Hour Up to 4 Hours Over 4 Hours up to 24 Hours

11 Photographs Main Entrance Parking Main Entrance Parking Foyer Entrance Parking 11

12 Cafe Vita Dance Studio (Top Floor) Sports Halls Upstairs Seating Area Rear of the Leisure Centre Emergency vehicle access to the rear of Leisure Centre 12

13 Emergency vehicle access to the rear of Leisure Centre Access to Astroturf Pitch - Hockey Access to Cross Country Area 13

14 Venue - Torbay Velopark (V) Refreshments and Catering A coffee machine and snacks will be available to purchase in the Velopark portacabin. Toilets & Changing Facilities There are toilet & changing rooms available in the block just outside the Velopark Entrance and at the bottom of the leisure centre car park. Risk Assessments Facility risk assessments will be viewed by the event manager and are available on request to the Velopark management. Emergency Evacuation Assembly Point In the event of any emergency, immediate evacuation is the mandatory response. From the venue, Sport Leads, Team Managers, volunteers and competitors should follow the instruction of the appropriately qualified venue staff and / or Site Manager and make their way immediately to the nominated assembly point as directed. 14

15 Photographs Velopark Entrance Velopark Entrance Taster Sport Area Taster Sport Area Venue - Paignton Community & Sport Academy (PA) Paignton Community and Sports Academy 15

16 Waterleat Rd Paignton Devon TQ3 3WA Phone: Refreshments and Catering There are no refreshment facilities available at this venue. Toilets & Changing Facilities Floor Male Changing Female Changing Male Toilets Female Toilets Disabled Sports Dome Sports Hall Building Risk Assessments Facility risk assessments will be viewed by the event manager and are available on request to Paignton Community & Sports Academy reception. Emergency Evacuation Assembly Point In the event of an activated fire alarm, immediate evacuation is the mandatory response. From the venue, Sport Leads, Team Managers, volunteers and competitors should follow the instruction of the appropriately qualified venue staff and / or Site Manager and make their way immediately to the nominated assembly point as directed. Site Paignton Academy Assembly point Astroturf Pitch 16

17 Photographs Paignton Zoo Overflow Parking Entrance Footpath from overflow car park Walk from Overflow Car Park using the Pelican Crossing Paignton Academy rear gate entrance from overflow parking 17

18 Use designated road crossing Use designated road crossing to enter Paignton Academy via the back gate Use Footpath to reach rear entrance to Paignton Academy. 18

19 Transport Links Rail Station Square Paignton Torbay TQ4 5EF Bus Paignton Travel Shop Bus Station, Dartmouth Rd Paignton TQ4 5EB Phone:

20 Route between venues Route From Torbay Leisure Centre to Paignton Academy Drop Off & Parking 1.1 Mile 20

21 Route from Torbay Leisure Centre to Drop Off Point Paignton Academy - Drop Off Point The drop off point is directly outside the Paignton Academy main entrance on Waterleat Road. Please DO NOT attempt to turn around here, continue on Waterleat Road and turn LEFT on to KINGS ASH ROAD, LEFT on to TOTNES ROAD to access the Paignton Zoo Overflow Car park. Paignton Academy Drop Off to Parking Paignton Zoo overflow car park will be staffed for School Games vehicles ONLY and will be FREE and accessible from for coaches, mini buses, vans and cars. 21

22 Safeguarding Policy, Procedures and Guidance Active Devon is committed to promoting the safety and welfare of all participants engaged in organised sport & activities. Please see Active Devon Safeguarding Policy Welfare Plan A specific Devon School Games Event welfare plan is accessible via Welfare Plan including the following appendices. Appendix 1: Types & Signs of Abuse Appendix 2: Child Protection Initial Issues / Concern Reporting Form Appendix 3: Missing Young Person Form Appendix 4: Incident / Accident Report Form Appendix 5: Photo Non-Consent Form Appendix 6: Received and Read Welfare Plan Confirmation Form First Aid & Medical Provision Moorland First Aid will provide 4 qualified members of staff to cover this event. All accidents and incidents must be reported to the First Aid staff or the Event Staff who will ensure that the necessary accident / incident procedure is followed and report form is completed.. One first aider will be situated in the Torbay Leisure Centre. One first aider will cover the outdoor sports at the Torbay Leisure Centre. One first aider will cover the Velopark venue. One first aider will cover Paignton Community & Sports Academy venue. Automated External Defibrillator (AED) Torbay Leisure Centre has ONE automated external defibrillator (AED) situated in reception. Paignton Community & Sports Academy has ONE automated external defibrillator (AED) situated in the school main reception. 22

23 Nearest Accident & Emergency Torbay and South Devon NHS Foundation Trust Torbay Hospital Lowes Bridge Torquay TQ2 7AA Torbay Hospital Switchboard: (local rate) or Community Customer Services Centre: miles from Torbay Leisure Centre 6.4 miles from Paignton Academy Event Photography Photography and media provide an excellent opportunity to celebrate the achievement of young people and the spectacle of the Devon School Games. Organisation name Pinnacle Photography Agency Website Team Managers must complete the Photo Non-Consent Form if there are any young people whose photograph is NOT to be taken. (BRIGHT GREEN) wristbands will be issued for those children. Official Photographers will be clearly identifiable with a waistcoat and instructed not to take photographs of anyone wearing a (BRIGHT GREEN) wristband. Everyone wishing to take photographs will be required to register at beginning of the day and will be issued a Yellow Photo Consent wristbands to wear throughout the event. This applies to mobile phones that are to be used as cameras. Litter Bins are provided at the venues, please avoid leaving litter as this will have to be collected by our volunteers at the end of the event. 23

24 Lost Property Lost property will be kept on the site and will be up to the discretion of the venue as to how long the items are kept. Event Management Team Event Manager Assistant Event Manager Lisa Alford (Active Devon) Alice Upcott (Active Devon)