LOGISTIC INFORMATION

Transcription

1 Government of the Republic of Indonesia United Nations Population Fund PPD Annual Governance Events AND 14 th International Inter-Ministerial Conference on Sustainable Cities, Human Mobility and International Migration A south-south perspective and intervention needs November 2017 LOGISTIC INFORMATION November 2017, Yogyakarta, Indonesia

2 Table of Contents Description Page No 1. Overview of the schedules and protocols Meeting Venues and Schedules Key contact personas for the events Venue and accommodation Confirmation of Participants Ticket and logistics arrangement Airport Transfer Insurance Visa Currency exchange facilities Registration Communication services Power Voltage Weather Time difference Site Seeing Language.. 8 Logistic Notes for PPD Events in Yogyakarta, Indonesia, 2017 Page 1

3 1. Overview of the schedules and protocols Date/Events 26 Nov 2017 Sunday Finance Committee Meeting Morning (Only Committee Members will attend) Program Committee Meeting 27 Nov 2017 Monday PCC Meeting (Only PCCs will attend) 28 Nov 2017 Tuesday International Inter-Ministerial Conference (Open Invitation) 29 Nov 2017 Contd. International Inter-Ministerial Conference (Open Invitation) Executive Committee Meeting 30 Nov 2017 Thursday Board Meeting (Only Board Members will attend) After Noon (Only Committee Members will attend) (Only Committee Members will attend) 2. Meeting Venues and Schedules SL Programs Day Date Venue th Program, Planning and Development Committee Meeting 9th Finance and Risk Management Committee Meeting 19th Partner Country Coordinators (PCC) and PIs Meeting 14th International Inter-Ministerial Conference on Population and Development 5 29th Executive Committee Meeting (ExCo) 6 22nd Annual Board Meeting (BM) 7 Bilateral meeting (s) 8 Field Visit Sunday (AM) 09:00-13:00 Sunday (AFN) 14:00-18:00 Monday 09:00-13:00 Tuesday 09:00-18:00 09:00-13:00 14:00-18:00 09:00-13:00 Tuesday & 14:00-18:00 26 Nov Bromo Meeting Room 26 Nov Bromo Meeting Room 27 Nov Bromo Meeting Room Nov (One & half day) 29 Nov (AFN) Ballroom 30 Nov Ballroom Nov 30 Nov Bromo Meeting Room Arjuna and President Suites FP Village and Genre Program Logistic Notes for PPD Events in Yogyakarta, Indonesia, 2017 Page 2

4 3. Key contact Personas for the Events: International Inter-Ministerial Conference PPD Secretariat Block-F, Plot-17/B&C, Sher-E-Bangla Nagar Administrative Zone, Agargaon, Dhaka-1207 Bangladesh Phone: , , Fax: Dr. Joe Thomas Executive Director, PPD Dr. Nazrul Islam Program Director, PPD Mr. Humayun Kabir (Shishir) Head of IT and Communication Government of Indonesia National Population and Family Planning Board (NPFPB-BKKBN), Government of Indonesia Jl. Permata No. 1, Halim Perdanakusuma, Jakarta Timur 13650, Jakarta, Indonesia Tel: Fax: Mr. Nofrijal PCC and Principal Secretary, NPFPB-BKKBN PPD Governance Events PPD Secretariat Block-F, Plot-17/B&C, Sher-E-Bangla Nagar Administrative Zone, Agargaon, Dhaka-1207 Bangladesh Phone: , , Fax: Dr. Joe Thomas Executive Director, PPD Dr. Nazrul Islam Program Director, PPD Mr. Zayedul Hoque Executive Officer Government of Indonesia National Population and Family Planning Board (NPFPB-BKKBN) Government of Indonesia Jl. Permata No. 1, Halim Perdanakusuma, Jakarta Timur 13650, Jakarta, Indonesia Tel: Fax: Mr. Nofrijal PCC and Principal Secretary, NPFPB-BKKBN Logistic Notes for PPD Events in Yogyakarta, Indonesia, 2017 Page 3

5 4. Venue and Accommodation Meeting Venue: Hyatt Regency Yogyakarta Jalan Palagan Tentara Pelajar Yogyakarta, Indonesia, Tel: Fax: Accommodation At Hyatt Regency Hotel, Yogyakarta All Sessions and Panels of the Inter-Ministerial Conference as well as all the Governance and Advisory Events will be held at Hyatt Regency Hotel, where accommodation for the participants has also been arranged. Room Rate: The negotiated tariffs for the standard deluxe rooms will be approximately USD 80 per night per person inclusive of bed and breakfast. Please mention PPD Meeting while booking rooms in this hotel. For information about room reservation, please contact Ruth Yuliastuti Phone: Please note that limited number of each type of room has been blocked for the PPD events under specially negotiated room rates and reservation requests will be entertained on the first come first serve basis. In case the specific type of room is not available by the time the participant contact the hotel, reservation of other types of room is recommended. Logistic Notes for PPD Events in Yogyakarta, Indonesia, 2017 Page 4

6 The participants will be required to produce their passport while checking-in to the hotel. Participants are requested to kindly settle payments for accommodation and related expenses directly to the hotel. Payments to the hotel can be made either by credit cards or in cash. 5. Confirmation of Participation We are glad that many of you have already confirmed your participation. We would greatly appreciate receiving confirmation at the earliest convenience, whoever have not confirmed your participation as yet. Kindly note that confirmation of your participation requires (1) Completed Registration Form sent earlier and attached herewith, (2) Scanned Passport Copy, (3) Travel Itinerary, and (4) Colored Photograph. The documents and information are essentially required for the hosting Agency in Indonesia for obtaining administrative clearances, arranging necessary logistics, such as retaining the hotel reservation, airport pick-up on arrival and drop-off on arrival and departure. 6. Ticket and logistics arrangements Participants are requested to make their own travel arrangements and send the itinerary to the Focal Persons of PPD and Govt. of Indonesia mentioned above. All the delegates are requested to secure their Indonesian Visa before travelling to the country. Visa on Arrival will be arranged for nationals of the countries having no Indonesian Embassy on receipt of the documents and information mentioned above. 7. Airport Transfer and hotel to meeting/conference venue Kindly note that the events will take place in the provincial city Yogyakarta, NOT in in the capital city Jakarta. Therefore, kindly arrange your travel accordingly. The name of the Yogyakarta International Airport is Adisutjipto International Airport. Distance from Airport to Hyatt Regency Hotel is approximately 8.7 km. The complementary airport pick-up and drop-off on arrival and departure will be provided by the Indonesia Government Hosting Agency, subject to receipt of the confirmed travel itineraries well in advance. 8. Insurance Participants are advised to obtain their own insurance coverage for sickness, accident (including the cost of medical attention), temporary or permanent disability, death, injury and third-party risks, covering the entire duration of the meeting including travel time. PPD would not be responsible for any such costs nor would it have any liability whatsoever. 9. Visa Invitation letters from the Government of Indonesia will be sent to all the participants on receipt of confirmation of attendance to facilitate obtaining their Indonesian Visa. Participants are required to be in possession of a passport, which is valid for at least six months from the date of arrival in Indonesia, Logistic Notes for PPD Events in Yogyakarta, Indonesia, 2017 Page 5

7 and have proof of return after the events (round-trip air-ticket). The Indonesian Government issues Visa on Arrival to the nationals of 61 countries, which can be obtained at designated entry airports. Information on Visa on Arrival and visa application requirements is available at the following website: Visa on Arrival will be arranged for nationals of the countries having no Indonesian Embassy on receipt the above-mentioned information. For more information regarding visa, please contact: Dr. Nazrul Islam Program Director, PPD Currency Exchange Facilities Foreign Currency Exchange Booths are available at the Hotel and Yogyakarta Airport. You may also exchange your foreign currency with different banks in Yogyakarta. The currency used in Yogyakarta is the Indonesian Rupiah (IDR). The exchange rate between USD to IDR is approximately 1 USD = 13,480 IDR, which is subject to change over time. 11. Registration For general registration on the site, please contact the Registration Booth the hotel Lobby/Reception. For online conference registration please visit: Communication Services Paid local calls are available in guest rooms. For long-distance calls, please contact the front desk, for which additional charges will apply. All fixed-line and mobile phone services providers ensure full coverage of the host city. They also provide access to the Internet by GPRS or 3G/4G. You can buy Mobile SIM Cards from the Airport. Recommended Mobile Operator is TELEKOMSEL. Logistic Notes for PPD Events in Yogyakarta, Indonesia, 2017 Page 6

8 13. Power Voltage Power in Indonesia is 230 volts with a frequency of 50 Hz. For delegates from countries with a different voltage, a transformer is required unless the appliance has a multi-voltage option. The primary sockets in Indonesia are the two-pin Europe and Schuko type plugs. Several hotels and public places also use the British three-pin plug. 14. Weather In Yogyakarta, during meeting time the average temperature will be between 22 C to 31 C and weather will be wet due to rainfall. Participants are requested to bring their clothes accordingly. 15. Time Difference UTC/GMT +7 hours Logistic Notes for PPD Events in Yogyakarta, Indonesia, 2017 Page 7

9 16. Site Seeing / Field Visit Detail information on site seeing and Field visit will be provided during the time of registration. 17. Language Simultaneous translation from English to French, French to English, English to Chinese and Chinese to English will be provided during the conference. Logistic Notes for PPD Events in Yogyakarta, Indonesia, 2017 Page 8