NOV 7-9 WESTIN ANNAPOLIS HOTEL & RESORT EXHIBITOR PROSPECTUS

Transcription

1 NOV 7-9 WESTIN ANNAPOLIS HOTEL & RESORT EXHIBITOR PROSPECTUS

2 CONFERENCE LOCATION The 2014 Maryland Optometry Summit will take place on November 7-9 at the Westin Annapolis Hotel & Resort. Great food and shopping is just steps from the hotel, which is only minutes from beautiful downtown Annapolis. Guests can take the complementary hotel shuttle or walk downtown to enjoy a taste of the Chesapeake and rich history of Maryland s capitol. The Westin Annapolis provides offers high speed internet, self and valet parking and a host of other amenities. Plus, now until October 17, book through the MOA Room Block and secure your room for $189 per night rate. Westin Annapolis Hotel & Resort We look forward to seeing you there! 2

3 FRIDAY PROGRAM TENTATIVE SCHEDULE & HIGHLIGHTS Program Highlights On the 100 year anniversary of organized optometry, Maryland has a lot to be proud of. Pictured above, the MD State Boar of Examiners and MOA Board member, Dr. Kevin Johnson, witness the signing of landmark legislation to help prevent illegal contact sales statewide. Photo by Jay Baker, Governor s Office Schedule 12:00-1:00 PM Friday EXH Registration & Set Up 1:00-1:30 PM Doctor Registration 1:30-3:15 PM Continuing Education Classes 3:15-3:45 PM Break with Exhibitors 3:45-4:45 PM Continuing Education Class 5:45-6:45 PM Cocktails & Hors d oeuvres 7:00-8:00 PM Centennial Celebration Dinner 8:00-9:00 PM Silent Auction & Presentations 9:30 PM EXH Tear Down Continuing Education presented by American Board of Optometry Chairman, Dr. Paul Ajamian Cocktail Hour with Event Sponsors & Evening Reception Celebrating the Centennial Anniversary of Maryland Optometry and passage of Senate Bill 587 (giving Board of Optometry more authority to combat illegal contact lens sales) Affair will include, historical memorabilia, special giveaway for guests, music, speed painting, presentations by generations of doctors, a silent auction and more! Dr. Paul Ajamian 3 Chairman, American Board of Optometry

4 FRIDAY EXHIBIT DETAILS NOVEMBER 7 Friday Program Sponsorship (Only 6 Exhibit Spaces Available) Sponsorship allows you to exhibit during afternoon CE and at the special centennial reception and dinner. Day and evening programs have been tailored to promote doctor-sponsor engagement in a unique exhibiting and social setting. Sponsor Benefits: Sponsor recognition within all Convention marketing materials and on special celebration giveaway item with company logo. Prominent exhibit placement with credentials for two representatives. Senator Sponsors* receive credentials for four, choice of exhibit placement and podium time. Recognition as event sponsor, by level, during evening reception. Podium time opportunity to address audience during dinner (Senators only). Complimentary sponsor table with signage including company logo (Senators receive two tables & dinner for four) Pre/Post event advertising opportunities and list of all attendees with contact information to keep in touch Visit our website to register online or download a registration form to exhibit at the Maryland Optometry Summit Or Jennifer Levy at jlevy@marylandoptometry.org for questions. 4 *See Exhibitor Pricing page for details

5 SATURDAY/SUNDAY PROGRAM TENTATIVE SCHEDULE Saturday, November 8 Sunday, November 9 6:00-7:00 AM EXH Check-In & Set-Up 7:00 AM EXH Hall/OD Registration Opens 7:00-8:00 AM EXH Hall Breakfast 8:00-9:50 AM Continuing Education Classes 9:50 AM EXH Crawl & PAR Dash Start 9:50-10:15 AM EXH Hall Break I 10:15-12:00 PM Continuing Education Classes 12:00-12:50 PM Lunch 12:50-1:10 PM EXH Hall/ Coffee & Desserts 1:10-3:00 PM Continuing Education Classes 3:00-3:20 PM EXH HALL Break II 3:20-5:15 PM Continuing Education Classes 5:15-5:30 PM Crawl & Dash Winners Announced 6:00-7:30 PM Members Only Cocktail Hour 6:00-7:00 AM EXH Check-In & Set-Up 7:00 AM EXH Hall/OD Registration Opens 7:00-8:00 AM EXH Hall Breakfast 8:00-9:50 AM Continuing Education Classes 9:50 AM EXH Crawl & PAR Dash Start 9:50-10:15 AM EXH Hall Break I 10:15-12:00 PM Continuing Education Classes 12:00-1:00 PM EXH Hall Non-Member Lunch 12:15-2:00 PM Member Only Annual Mtg & Lunch 1:10-2:00 PM Continuing Education Class* 2:00-2:50 PM Continuing Education Class 2:50-3:10 PM EXH HALL Break II/Winners Announced 3:10-4:50 PM Continuing Education Classes 5:00 PM Conference Adjourns *Offered to Non-Members during MOA Annual Meeting & Member Only Lunch. Note: Sunday Non-Member registration fee reflects additional hour of CE. 5

6 SATURDAY/SUNDAY EXHIBIT DETAILS NOVEMBER 8-9 Program Details & Highlights: Large pre-function area includes a spacious Exhibitor Hall and VIP Exhibitor Lounge for MOA Partners Quality CE program and industry-leading lectures draw regional attendance-more than 150 doctors each day New schedule extends break time with exhibitors Exhibitor contests during Saturday and Sunday program to promote meaningful doctor-exhibitor interaction Exhibitor Crawl Contest: VISA gift card to first doctor who collects every exhibitor s signature on checklist Partner Dash: VISA gift card to first doctor who collects all MOA Partner tokens (Poker chips with company logo--provided by MOA) Sunday non-member lunch with exhibitors (approximately 100 doctors) 2 Day Package Includes: Draped exhibitor table Two credentials Complimentary Wi-Fi Meals for two representatives One virtual ad space (8.5 x11 ). Exhibitor ads housed with CE course materials See Exhibitor Pricing (pg. 7) for rates and additional exhibit/sponsor opportunities Visit our website to register online or download a registration form to exhibit at the Maryland Optometry Summit Or Jennifer Levy at jlevy@marylandoptometry.org for questions. 6

7 EXHIBITOR PRICING Friday Only Sponsorship & Exhibit Placement Table Sponsor Delegate Sponsor Senator Sponsor Available: 6 Available: 4 Available: 2 Rates $300* $1,000* $2,000* *Table sponsorship includes an invitation to the evening reception and dinner for two representatives. Delegate/Senator sponsors receive complimentary table(s). Note: Gold /Silver MOA Partners receive 50% off any sponsorship. Two-Day (Saturday/Sunday) Package Location Economy Standard Premium VIP Exh. Lounge Available: 3 Available: 14 Available: 9 Available: 4 Rates $900 $1,000 $1,100* MOA Partners Only* *MOA Partners receive placement preference Additional Opportunities & Badges Description Non-Partner Rate Standard & Bronze Partner Rate Silver & Gold Partner Rate Promotional to Attendees $175 FREE FREE Table Sponsorship (Sat lunch) $200 $100 FREE Additional Credential (No Lunch) Per Day Additional Credential (With Lunch) Per Day $25 $50 $25 $ Please contact Jennifer Levy, at jlevy@marylandoptometry.org for questions. 7

8 EXHIBITOR REGISTRATION To reserve your exhibit placement or be a Friday sponsor, complete the Exhibitor Registration below. Please indicate all desired packages & add-ons. Completed forms should be mailed to MOA Headquarters at P.O. Box 350, Stevenson, MD 21153, ed to info@marylandoptometry.org or faxed to To register online visit Friday Only Sponsorship Table Sponsor $300 Delegate Sponsor $1,000 Senator Sponsor $2,000 Two-Day (Sat/Sun) Package Economy $900 Standard $1,000 Premium $1,100 VIP EXH Lounge - Add-Ons Non-Partner Rate Standard & Bronze Partner Rate Silver & Gold Partner Rate Promotional to Attendees $175 FREE FREE Sat. Table Sponsorship $ FREE Additional Credential (No Lunch) $25 $25 - Additional Credential (w/ Lunch) $50 $50 -* *MOA Partners Only PAYMENT INFORMATION My signature below acknowledges that I have read the Exhibitor Prospectus and cancellation policy on page 9 and hereby authorize the Maryland Optometric Association to process my payment for my exhibit registration at the Maryland Optometry Summit 2014 on November 7-9, 2014 in Annapolis, Maryland at the Westin Annapolis Hotel & Resort. Total Amount: $ Check Credit Card Circle Type: MC, Visa, AMX, Dis Card No.: Exp Date: CV2: Signature Date Name (on card): Billing Address: City: State: Zip: 8

9 EXHIBITOR REGISTRATION The Maryland Optometric Association will reserve exhibit space upon receipt of this signed registration form and payment in full for exhibiting package(s) and add-ons indicated on page 8. All correspondence regarding the reservation for exhibit space at the Maryland Optometry Summit 2014 will be directed to the individual listed directly below. Company: Website: Contact Name(s): Title(s): Mailing Address: Address Type: Home Company City: State: Zip Code: Phone: Fax: Company Name (As it will appear on credential): Exhibitor fee includes credentials for two. Please indicate names of all staff in space provided below and day(s) of attendance. Additional staff will be charged at the rate of $25-50 per person per day. Gold and Silver MOA Partners receive credentials for four. Names of Exhibit Staff Promotional Materials: Please your complimentary ad and short company description to Cancellation Policy. A refund of registration fees, less a $25 per person administrative charge, will be granted if your written request is postmarked prior to October 10, No refunds will ne given after the October 10 deadline. PSAV fees will not be returned. All refunds will be issued in the same form as your original payment. Cancellation requests will not be processed by telephone or . Only the registered name holders shall receive convention badges and credentials; valid government issued identification must be provided. All registered attendees and exhibitors are required to display convention badges and credentials during all official convention functions and events. 9