APEC HOUSE, PORT MORESBY 21 ST JUNE 2019

Transcription

1 APEC HOUSE, PORT MORESBY 21 ST JUNE 2019

2 THEME Global Village, Global Goals Inclusive and sustainable development for the non-urban Asia Pacific

3 VENUE: APEC HOUSE, PORT MORESBY

4 DATE: 21 ST JUNE 2019 *DURING THE PNG INVEST WEEK

5 TENTATIVE PROGRAMME Thursday 20 June 1730 Registration 1800 Cocktail 1900 Gala Opening Dinner Friday 21 June 0900 Opening, Welcome and Introduction 0940 Discussion on Safe and Inclusive Digital Future 1010 Morning tea break

6 TENTATIVE PROGRAMME Friday 21 June 1030 Panel One: Best practice and emerging opportunities in resources, energy and infrastructure: Driving non-urban sustainable development in the Asia Pacific. (SDG7: Affordable and clean energy; SDG8: Decent work & economic growth and SDG12: Resp consumption & production) 1145 Panel Two: Resources and energy and connectivity plans: Enabling non-urban sustainable development in the Asia Pacific (SDG 6: Clean water and sanitation and SDG 9: Industry, innovation and infrastructure)

7 TENTATIVE PROGRAMME Friday 21 June 1300 Lunch Session: Economic outlook and measuring sustainable trade and investment 1445 Panel Three: Green finance and financial inclusion: Financing non-urban sustainable development in the Asia Pacific (SDG 8: Decent work and economic growth and SDG10: Reduced inequality) 1600 Panel Four: Climate and disaster resilience for small and medium sized businesses: Mitigating and adapting to ensure sustainable development in the Asia Pacific (SDG13: Climate action)

8 TENTATIVE PROGRAMME Friday 21 June Afternoon Breakout Sessions: 1. Fisheries 2. Agriculture 3. Tourism

9 WEBSITE DEVELOPMENT

10 WEBSITE DEVELOPMENT

11 WEBSITE DEVELOPMENT

12 WEBSITE DEVELOPMENT

13 WEBSITE DEVELOPMENT

14 WEBSITE DEVELOPMENT

15 WEBSITE DEVELOPMENT

16 END OF PRESENTATION

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18 Deliverables Description Start Due Who Status FORUM 1. PROGRAM 1.a Event Theme Theme of the Summit Nov Dec DM/DH Done 1.b Content Topics of Discussion Dec Feb DM/DH Done 1.c Event Program 1.d Floor Plan 1.e Stage Plan 1.f Audio Visual 1.g Running Sheet 1.h Master of Ceremony(ies) Summit Program of Events - Format Forum Room & Workshop Room Set Up Stage Set Up - Lecturn, Mic type, Branding, Stage Type Sound, Lighting, Presentation Aids Req. Supplier selection. Action (master) Plan of entire event Dec Feb MT Draft completed 21 st Nov Feb 29 th Mar MT Feb 29 th Mar MT Feb 29 th Mar MT To follow 1.e MT to obtain room drawings from APEC secretariat MT to obtain room drawings from APEC secretariat Feb 3 rd May MT To follow 1.c Event Program Selection & Briefing Jan Mar 3 rd May Source MC s 1.i Scripts MC's Script/ Guide/ Protocols Mar 3 rd May MT To follow 1.g Running Plan 1.j Floor Management Execution of Running Sheet - Event Day MT To follow 1.c, 1.d & 1.e

19 Deliverables Description Start Due Who Status FORUM 2. SPEAKERS 2.a Keynote Speaker Identification and confirmation of Keynote Dec 15 th Feb DH Source keynote speaker Speaker 2.b Speakers Identification and Dec 15 th Feb DH Shortlists Done 2.c Panelists & Moderators 2.d Speaker Management Plan confirmation of Speaker Identification and confirmation of Panelists and Moderators Scheduling, Briefing, Media, Photography Sessions, etc Dec 15 th Feb DH & MT Shortlists Done Apr 20 th June MT Pending 2.a c 2.e Speaker Gifts Apr 20 th July MT Gifts to be sourced 2.f Travel, Accommodation, Meals and Logistcs For 2.a & possibly 2.b - inc Airport Shuttles - - MT Covered 2.d 3. FINANCIALS 3.a Budget/ Forecasts Event Budget Sept Dec DM Draft Done 3.b Procurement Tenders, Selection of Contractors & or Awarding of Contracts c Contract Management 3.d Reporting Execution and Enforcement of contracts Reconciliation, Audit & Reporting Feb - 20 th June Two months post event DH/ MT DH Not Required. Closed tender. 3 quote method BCPNG PwC to provide oversight

20 Deliverables Description Start Due Who Status TRADE EXPO 4 Exposition/ Exhibition 4.a Event Program Expo specific Program with Public Visitor time allocation Dec 15 th Feb MT 4.b Expo Floor Plan Expo Venue Map Feb 29 th Mar MT 4.c Audio Visual Sound & Visual Req. Supplier selection. Feb 29 th Mar MT MT to obtain room drawings from APEC secretariat 5 Exhibitors 5.a Booth Reservations 5.b Booth-holder Requirements 5.c Booth-holder Registration Booking Process, Application Forms, Terms & Conditions What they need, what we need Feb 16 th April MT Feb 3 rd May MT Accreditation Feb 16 th June Mt 6. Booths 6.a Supplier 6.b Fitout Requirements Supplier Sourcing, Selection and Confirmation Supplier Briefing on Fit out & confirmation of deliverables Dec 15 th Feb MT Dec 15 th Feb MT

21 Deliverables Description Start Due Who Status VENUE 7. Venue Selection 7.a Venue Confirmation 7.b Venue Requirements 7.c Security & Transport 7.d Business Centre 7.e WIFI services 8. Closing Cocktail Venue Sourcing & Confirmation Briefing with venue employees for Summit & Exposition Requirements Supplier Sourcing, Selecton, Briefing and Confirmation Confirmation of Room & Equipment to be provided Supplier Sourcing, Selecton, Briefing and Confirmation Feb 29 th Mar MT/ DH Completed APEC House Feb 29 th Mar To Be Established Feb 29 th Mar Feb 29 th Mar Required? Feb 29 th Mar 8.a Menu Menu Selection - Cocktail: F&B Feb 3 rd May Room & Program of Events inc 8.b Program Speakers, Entertainment & Audio Visual Room Layout, Seating, 8.c Room Layout Decoration and Branding Morning Tea, Lunch & Afternoon Tea 9 8.a Menu 8.B Room Layout Menu Selection - Beverage & Finger Food Room Layout, Seating, Decoration and Branding Feb Feb Feb Feb 29 th Mar 3 rd May 3 rd May 3 rd May Independent Caterers required

22 Deliverables Description Start Due Who Status INTERNATIONAL DELEGATES 10. Delegate registration 10.A Booking forms Registration Forms Nov Dec MT Draft Complete 10.B Delegate bookings Open & closing of Registration Jan 21 st June MT 10.C Delegate registration Delegate accreditation 1 st June 21 st June MT 11. Delegate requirements 11.A Specific Needs Dietary or Disability requirements Jan 3 rd May MT 12. Hotel bookings 12.a Accomm Venue(s) Nov 3 rd May MT/ DH covered in 13.b 12.b Booking List SPONSORSHIP 13. Sponsors 13.a Sponsors Strategy 13.b Sponsorship Pitch 13.c Contract Identification of tiers & benefits Identify companies and approach Sign contracts before activation Nov Feb MT/DM Outline Developed Nov 3 rd May ALL Letter drafted - DM Jan 3 rd May DH/ MT 13.d Announcements PR Mar 5 th July MT 13.e Activate Benefits Media, PR & Hospitality Mar 5 th July MT

23 MEDIA, ADVERTISING and PUBLIC RELATIONS Deliverables Description Start End Who Status 14 Marketing Plan 14.A Planning Quotes, Bookings, Pmts & Placement Nov 4 th Feb MT Refer to 14B 14G 14.B Production of Advertisements Briefing, Quotes & Receivables - Art, TVC and Radio Nov 4 th Feb 14.C Public Relations Schedule & roll out 4 th Feb 3 rd July MT/ VERGE MT/ DH Press ad, sign & e- banner to developed Content plan & schedule of interviews, releases and media conferences 14.D Social Media Schedule & roll out of content 4 th Feb 3 rd July VERGE Draft done 14.E Website Development and roll out of content 4 th Feb 3 rd July VERGE Draft done 14.F PNG - TV, Radio, Magazine & Newspaper International - 14.G Magazine & Newspaper Schedule & rollout of content 4 th Feb 3 rd July MT Draft done Schedule & rollout of content 4 th Feb 3 rd July MT Draft done

24 Deliverables Description Start Due Who Status SECRETARIAT 15 Secretariat Office 15.A Fitout requirements Confirmation of Room/ Location at Venue 15.B Equipment requirements 15.c Registration desk Confirmation of Room/ Location at Venue Accreditation: Satchels, Tags, Lanyards Feb 29 th Mar MT Feb 29 th Mar MT 1 st June 21 st June MT MT to obtain room drawings from APEC secretariat MT to obtain room drawings from APEC secretariat Outsourced Staff 15.D Staffing 15.E Uniform Identification of staffing requirements, task allocation, recruitment & briefing Source, Quote, Confirm specs and sizes & order 1 st Mar 1 st June MT Outsourced TBA TBA - TBA COMMUNIQUE 16 Presentations & Speeches DH/ B7T 16.A Presentations & Speeches Compilation of speeches & presentations 1 st June 21 st June B7T Outsourced to Multimedia contractor 16.B Communique Compilation and publication of event summary - 21 st June DH & DM