INTRADEPARTMENTAL CORRESPONDENCE. The Honorable Board of Police Commissioners

Transcription

1 INTRADEPARTMENTAL CORRESPONDENCE November 1, TO: The Honorable Board of Police Commissioners FROM: Chief of Police SUBJECT: PERSONAL EXPENSE STATEMENT OF CHIEF OF POLICE CHARLIE BECK RECOMMENDED ACTION 1. That the Board of Police Commissioners approve the Personal Expense Statement for the Chief of Police for expenses incurred on October 2, 2011, in the amount of $ DISCUSSION It is requested that the Board of Police Commissioners approve the attached Personal Expense Statement in the amount of $ The expenses were incurred on October 2, 2011, for the hotel deposit and airfare to attend the Major Cities Chiefs/IACP Conference in Chicago, Illinois, from October 21, through October 24, Respectfully, ----3,\ CHARLIE BECK Chief of Police Attachment

2 CITY OF LOS ANGELES PERSONAL EXPENSE STATEMENT FORM Gen 16 (REV 07/2011) Page 1 1 of (1) TRAVEL AUTHORITY (GAETL) NO. (31) DEPARTMENT ACCOUNTING USE ONLY (2) EMPLOYEE FMS DOC. ID NO. Charlie Beck (3) DEPT (4) POSITION Police Chief of Police CASH ADVANCES YES NO El (5) DESTINATION DEMAND NO DEMAND DATE Chicago, Illinois (6) DATES OF TRIP CONTACT PERSON FROM 10/21/2011 TO 10/24/2011 (7) YEAR 2011 (8) DATE (MM/DD) (9) LOCATION/DESCRIPTION WHERE EXPENSES WERE INCURRED/ BRIEF DESCRIPTION OF EXPENSE (MUST BE ITEMIZED PER DAY) (10) LODGING (11) MEALS AND INCIDENTALS (12) TRANSPORTATION (13) MISC. EXP. (14) TOTAL 10/2/11 Sheraton Chicago Hotel and Towers /2/11 United Airlines (15) SUBTOTALS (16) CLAIM TOTAL, this page $ (30) Remarks/Comments (17) TOTAL FROM PAGE 1 (18) TOTAL FROM PAGE 2 (19) TOTAL EXPENSES $ $ (20) LESS OTHER EXPENSES PAID BY CITY (21) CASH ADVANCE $ (22) EXPENSES PAID BY CITY TRAVEL CARD (23) AIRFARE PAID BY CITY (24) TOTAL OTHER EXPENSES PAID BY CITY $ (25) (TOTAL DUE TO THE CITY) / TOTAL DUE TO EMPLOYEE $ 0.00 I HEREBY CERTIFY that the above is a true statement of the travel expenses incurred by me in accordance with travel policies and procedures in the service of the CITY OF LOS ANGEL. I further certify that the above expenses were necessary in connection with the performance of my duties. (26) CL IMA 'S IGNATURE (27) DATE (mm/dd/yy) (28) SIGNATURE OF APPROVING AUTHORITY (29) DATE (mm/dd/yy) _..-J- 1 (- k I ( DEPARTMENTS ARE REQUIRED TO MAINTAIN ORIGINAL SUPPORT DOCUMENTATION FOR AT LEAST 5 YEARS

3 SHERATON CHICAGO HOTEL & TOWERS 301 E. North Water St. Chicago, IL US t f Contact our guest services center accounting196@sheraton.com O. ' V frs4v 4 P 4) Sheraton GUEST / CLIENT TRAVEL AGENT / CHARGE TO Charlie Beck Mcc Block IACP ROOM RATE # PERS FOLIO EX-A, IL PAGE ARRIVE DEPART 2 21-OCT-11 16:58 24-OCT-11 P 1 PAYMENT VM DATE REFERENCE DESCRIPTION CHARGES CREDITS EXPENSE REPORT SUMMARY Date Room&Tax Food&Bev Telephone Parking Other Total 21-OCT OCT OCT Total Payment Thank you for choosing Starwood Hotels-Sheraton Chicago. We look forward to welcoming you back soon! Upgrade to Sheraton Club on your next stay,where available. Enioy a higher level of comfort and convenience in Sheraton Club and discover your place to be more productive, catch up with friends and enjoy complimentary breakfast and all-day snacks. SIGNATURE I agree to remain personally liable for the payment of this account if the corporation or other third party billed fails to pay part or all of these charges. As a Starwood Preferred Guest, you could have earned 1434 Starpoints for this visit. Please provide your member number or enroll today. Charlie Beck ROOM DEPART AGENT FOLIO OCT

4 MARTHA REYES - Your Confirmation from United MNWLIMW Page 1 of 2 From: "United Airlines" <united@united.ipmsg.com> To: <MARTHA.REYES@LAPD.LACITY.ORG > Date: 10/2/2011 7:11 AM Subject: Your Confirmation from United MNWJMW UNITEDE. E-ticket receipt & travel itinerary Confirmation number: MNWJMW This address does not accommodate replies. Thank you for choosing United. Your E-Ticket has been issued. Please review and print your itinerary and receipt. Travel itinerary LOS ANGELES to CHICAGO/OHARE departing Friday, October 21 Confirmation number: MNWJMW UNITED 442 Depart: NONSTOP UNITED ECONOMY LOS ANGELES 9:20 AM Equip: 320 In-Flight services: Arrive: Award Miles": Meal: MEALS FOR SALE FRI 21 OCT 1745 CHICAGO/OHARE 3:20 PM Seat(s): 31D CHICAGO/OHARE to LOS ANGELES departing Monday, October 24 UNITED 943 Depart: CHICAGO/OHARE 5:25 PM Arrive: MON 24 OCT LOS ANGELES 7:45 PM Seat(s): 32D NONSTOP UNITED ECONOMY Equip: 757 In-Flight services: Award Miles": Meal: MEALS FOR SALE 1745 E-ticket receipt Confirmation no.: MNWJMW Issued: 02 OCT 11 Number in party: 1,Name: Ticket no.: Mileage Plus no.: V BECK/CHARLIE MR NONE Per passenger Base fare: USD Tax/Fee/Charge: Miles Used Total: USD Booking Code: Fare Basis VA14KN FC 210CT LAX UA CHI VA14KN UA LAX VA14KN USD END ZPLAXORD XT 5.00AY 7.40ZP 9.00XFLAX4.50RD4.5 A/C USD SVC150.00USD NONREF OVALUAFTDPT CHGFEE Payment information: EF B A 6708 $258.00USD file://c: \Documents and Settings\E9841\Local Settings\Temp\XPgrpwise\4E880E8BLAPDDomAP0A /28/2011

5 United Airlines Confirmation #P ,t(Litiwv Has until October 4, 2011 to rebook a flight under this confirmation number. $150 rebooking fee (for medical reason need to send supporting material to fax # or to refunds@united.com ) Wc)

6 onr1-1/111-,f,/cctprpmi11n1cal-vi1t incp11ppriluact 1 ( (1 United Airlines - Confirmation Page 1 of 3 xi UNITED Your trip has been purchased. Thank you! Search Review Purchase Thank you for choosing United! Your ticket(s) have been issued as an E-Ticket You will receive a confirmation in a few minutes a q United Confirmation # Flight info > Print Confirmation > View itinerary > EasyCheck-in Onlin > View E-receipt -5(4? I r:o k C d-b L i -637i (e.bda Los Angeles, CA (LAX) Orlando, FL (MCO) Flight United 0261 Depart Arrive LAX 08:47 AM MCO 04:40 PM Thu, Oct 21, 2010 Thu, Oct 21, 2010 Cabin Economy (VV) Seats 06B Economy Plus Orlando, FL (MCO) Los Angeles, CA (LAX) Equipment: Airbus A320 I Duration: 4h 53m I Non-stop I Fare code: WA10MS Traveled miles: 2217 I Award miles:2,217 I Food for Purchase Download to calendar Flight Depart Arrive Cabin Seats United 0277 MCO 06:56 PM LAX 09:11 PM Economy (L) 24D Mon, Oct 25, 2010 Mon, Oct 25, 2010 Equipment: Boeing I Duration: 5h 15m I Non-stop I Fare code: LAG7GS Traveled miles: 2217 I Award miles:2,217 I Food for Purchase Download to calendar Check-in information Please note that valid, government-issued photo identification must be presented at check-in. Fare summary Price breakdown Name Frequent flyer Ticket Fare(s) Additional Fare subtotal taxes and fees (s) CHARLIE BECK ) USD USD USD Secure Flight data complete visit My reservations to modify or view your Secure Flight information, Please review the fare rules for this itinerary. Penalty CXL BY FLT TIME OR NOVALUENONREF/CHGFEEPLUSFAREDIF/ Fare total: USD Travel Options Each Travel Options product will be charged separately. Product Credit card: Receipt Price Economy Plus Visa xmooaxxxx USD

7 City of Los Angeles PURCHASING CARD PAYMENT RECORD CYCLE DATES CARDHOLDER NAME DEPARTMENT & DIVISION NAME Page 09/07/11 to 10/06/11 Charlie Beck Police - Chief of Police CARD ACCNT # - last 4 digits only WORK NUMBER FAX NUMBER 6708 (213) _t (213) INSTRUCTIONS: This form is used for reconciling the Purchasing Credit Card statement with the transaction stated within the billing period. Post the requested information immediately after a transaction. Attach the original receipts and additional documentation as needed for auditing purposes. The Controller's Office may request additional documentation or justification for purchasing card activity at anytime. Date of Purchase 10/2/11 'Vendor Name Transaction Description, Purpose, Program Event (Attach additional documentation when necessary) Sheraton Chicago Hotel & Towers Lodging - Deposit Date Material, Received Total Cost 10/21/ /2/11 :United Airlines Airfare 10/21/ 'TOTAL $ I understand the card is property of the City and confirm all expenses I confirm receipt of goods, and all expenses are authorized for City-business usage. I certify procured by the Purchasing Card are for City-business usage. I certify that that the proper receipts and documentation are attached verifying the materials purchased, the purchased items were made in conjunction with the Program policies and 'vendor name, costs, program purpose, receipts and required signatures. I am aware that procedures as stated in the Purchasing Card Program Manual. I am aware any non-city business related purchases(s) or transaction (s) from a questionable vendor(s), that any non-city business related purchase(s) or transaction (s) from a may subject the cardholder's card to suspension or revocation. Gross negligence or questionable vendor(s), may subject my card to suspension or revocation. I, repeated offenses may subject the cardholder to disciplinary action by my City Department. am aware that gross negligence or repeated offenses may be subject to : My signature implies my cooperation in an audit or disciplinary action. discipli City Department. Verified and keconciled by CirdhoIdr 'Approved and Confirmed by Immediate Supervisor Date Revised 10/1/07 PCPIR-

8 IMbank. U.S BANCORP SERVICE CENTER t P. 0. Box 6343 Fargo, ND l'i' " " SP S CHARLIE BECK LOS ANGELES C I TY- PDPS LAPD EXECUTIVE MS W FIRST ST ROOM 1072 LOS ANGELES CA CITY OF LA ACCOUNT NUMBER xxxx-xxxx-xxxx-6708 STATEMENT DATE TOTAL ACTIVITY $ "MEMO STATEMENT ONLY" DO NOT REMIT PAYMENT Cardholder Signature/Date tt1-11tttttiftttfttttttttttttttttfttifttttttttttttt Supervisor signature/date POST TRAN DATE DATE TRANSACTION DESCRIPTION REFERENCE NUMBER MCC AMOUNT SHERATON CHICAGO HOTEL CHICAGO IL ARRIVAL: UNITED AIR GURGAON HARYA IL BECK/CHARLIE MR DEPARTURE: LAX UA V CHI UA V LAX Default Accounting Code: 44D70Y CUSTOMER SERVICE CALL SEND BILLING INQUIRIES TO: c/0 U.S. BANCORP SERVICE CENTER, INC U.S. BANK NATIONAL ASSOCIATION ND P.O. BOX 6335 FARGO, ND ACCOUNT NUMBER XXXX-XXXX-XXXX-6708 STATEMENT DATE DISPUTED AMOUNT $.00 AMOUNT DUE $ 0.00 DO NOT REMIT ACCOUNT SUMMARY PREVIOUS BALANCE $.00 PURCHASES & OTHER CHARGES $ CASH ADVANCES $.00 CASH ADVANCE FEE $.00 CREDITS $.00 TOTAL ACTIVITY $ COPYRIGHT 2005 U.S. BANK NATIONAL ASSOCIATION ND PAGE 1 OF 1

9 SHERATON CHICAGO HOTEL & TOWERS 301 E. North Water St. Chicago, IL US t f Contact our guest services center accounting196@sheraton.com V V "SM A)44.4- Sheraton GUEST / CLIENT TRAVEL AGENT / CHARGE TO Charlie Beck Mcc Block IACP, IL CPJ18E ROOM RATE # PERS. FOLIO PAGE ARRIVE DEPART PAYMENT EX-A 2 21-OCT-11 16:58 24-OCT-11 VM DATE REFERENCE DESCRIPTION CHARGES] CREDITS!Z7 EXPENSE REPORT SUMMARY Date Room&Tax Food&Bev Telephone Parking Other Total Payment 21-OCT OCT OCT Total Thank you for choosing Starwood Hotels-Sheraton Chicago. We look forward to welcoming you back soon! Upgrade to Sheraton Club on your next stay,where available. En-koy a higher level of comfort and convenience in Sheraton Club and discover your place to be more productive, catch up with friends and enjoy complimentary breakfast and all-day snacks. SIGNATURE I agree to remain personally table for the payment of this account if the corporation or other third party billed fails to pay part or all of these charges. As a Starwood Preferred Guest, you could have earned 1434 Starpoints for this visit. Please provide your member number or enroll today Charlie Beck ROOM DEPART AGENT FOLIO OCT