Registration and Information Package

Transcription

1 Registration and Information Package Introduction The Florida Airports Council s Facilities and Safety Committee and the newly formed Information Technology Committee are teaming together this year to present informative sessions on Airport Facilities and Safety Issues and Airport Information Technology. As with the previous two years, the Facilities Conference is geared to provide electricians, maintenance technicians, airfield workers, and department level supervisors an opportunity for recurrent training and peer networking with other airport professionals in the specialized field of facilities maintenance. The Information Technology Conference is targeted at anyone who interacts with technology in an Airport environment including decision makers, end users, and information technology professionals and technicians. While the Conference will provide two distinct tracks, each with unique breakout sessions, there will be two combined general sessions that should be of interest to both groups of attendees: Hurricane Disaster Recovery and the Florida Airports Maintenance System (FAMS) Initiative. In addition, the exhibit hall and all social functions will be held in common. Additionally, this year, the Facilities and Information Technology committees are offering five showcase sessions. These showcase sessions will feature vendor demonstrations of their products and/or services. Please join us for this worthwhile opportunity. We look forward to seeing you there!

2 This year the Florida Airports Council Facilities and Safety Committee, and the newly formed Information Technology Committee, have joined to present informative sessions on airport facilities and safety issues as well as airport information technology direction and challenges. The conference is tailored for Airport Facilities personnel who deal with daily maintenance and for anyone who interacts with Information Technology (IT) in an airport environment, including end users and IT professionals. The focus of the conference will center on various Facilities and IT issues that airport and supporting industries face on a day-to-day basis. Hotel reservations Rooms are being held at the Sheraton Sand Key Resort, 1160 Gulf Blvd., Clearwater Beach, Florida; phone: (727) Visit their website at All attendees will receive a special rate of $139 single and double occupancy plus tax. Reservation must be made by April 25, 2005, in order to guarantee this rate. Rooms requested after the cut-off date will be honored on a space available basis at a rate of $159 per night. To make reservations, call the hotel directly at (727) and identify yourself as part of the Florida Airports Council group. Full Name Registration Form Nickname for Badge Address Title Airport/Company Address Telephone Number City/State/Zip Fax Number Please indicate your main interests: Facilities Information Technology REGISTRATION FEE - (includes all handouts, sessions, opening reception, two continental breakfasts, two luncheons)? FAC Member. $75.00? Non-FAC Member $115.00? Student $25.00? Walk-Up Registration (Cash Only)...$115.00? Free (Exhibitor, Gold or Platinum Sponsorship) MAKE CHECKS PAYABLE TO: Florida Airports Council CREDIT CARD PAYMENTS: If you prefer to pay by credit card, please use the credit card payment form provided at the back of this package. RETURN REGISTRATION AND PAYMENT TO: The Florida Airports Council, 2100 Delta Way, Suite 2, Tallahassee, Florida 32303, Attention: Marycatherine Johnson, Voice (850) , Fax (850) , mc@floridaairports.org.

3 Sponsor Registration The Sheraton Sand Key Hotel will serve as the host location for The Florida Airports Council, Facilities and Information Technology Committees, 2005 Conference. The Committees are pleased to offer three levels of conference sponsorship. Please indicate your sponsor level by putting a check mark in the box next to the appropriate sponsor level. Silver Level Sponsorship is $ and includes the following: Acknowledgement of Sponsorship Recognition in the Conference Program Sponsor Board Signage during the Conference Gold Level Sponsorship is $1, and includes the following: One Registration to the Conference Acknowledgement of Sponsorship Recognition in the Conference Program Sponsor Board Signage during the Conference Platinum Level Sponsorship is $1, and includes the following: Two Registration to the Conference Acknowledgement of Sponsorship Recognition in the Conference Program Recognition for Sponsorship of Event (breakfast, luncheon, etc.) Sponsor Board Signage during the Conference 1. Please COMPLETE the following Sponsor Confirmation Form: Company Name: Contact Name: Mailing Address: Name of Conference Registrant (Gold or Platinum): Name of Second Conference Registration (Platinum Only) 2. MAKE CHECKS PAYABLE TO : Florida Airports Council 3. MAIL payment and confirmation form to The Florida Airports Council, 2100 Delta Way, Suite 2, Tallahassee, Florida 32303, Attention: Marycatherine Johnson, Voice (850) , Fax (850) , mc@floridaairports.org.

4 Exhibitor Registration The Facilities and Information Technology Committees are pleased to offer exhibitor opportunities for the 2005 conference. The Sheraton Sand Key Resort will serve as the host location. The exhibitor s program is available for $ for FAC members and $ for non-fac members. The exhibitor package includes one conference registration, a choice of either an 8 x10 booth or a 6 -foot table for table top dis plays. Please note that table exhibits are limited to four spaces. The package also includes curtain and piping behind booth, one table with skirt, one chair and one standard electrical hook-up. If you have any special needs please fill in the Special Requirements form provided with this package and/or contact the Sheraton Sand Key direct at (727) Available Exhibitor Spaces: 24-8 X10 Spaces for Stand Alone Displays 4 6 Table Spaces for Table Top Displays Exhibitor Benefits Include: Recognition in the Conference Program Official recognition of appreciation presented by the committees One complementary registration Please note the following additional exhibitor personnel registration charges: $75.00 FAC Member $ Non-FAC Member Please complete this exhibitor registration form and mail the completed form with payment to, The Florida Airports Council, 2100 Delta Way, Suite 2, Tallahassee, Florida 32303, Attention: Marycatherine Johnson, Voice (850) , Fax (850) , mc@floridaairports.org. Make checks payable to: Florida Airports Council Please note that there are a limited number of exhibitor spaces so please mail your form and payment by no later than April 18, Company Name Contact Name Mailing Address Display Type Requested Complimentary Registrant Indicate Booth Spaces Preferences: 1 st Choice 2 nd Choice 3 rd Choice Please indicate your main interests: Facilities Information Technology

5 Exhibit Space Layout Exhibitor Name: Florida Airport Council - May 25-27, 2005 Exhibitor Space Plan Please note the committees can not guarantee your preferred location!! First Choice: Second Choice: Third Choice: '-0 10'-0 10'-0 10'-0 10'-0 10'-0 80' Break Setup Area Break Table and Setting Area 10'-0 10'-0 10' '-0 10'-0 10' Front Entrance '-0

6 Vendor Showcase Session Registration There are five one-hour vendor showcase sessions available. The sessions will be assigned on a first-come, first-serve basis. To qualify for a session you must also be a registered exhibitor. Please fill out the following form and fax or mail to the Florida Airports Council, 2100 Delta Way, Suite 2, Tallahassee, Florida 32303, Attention: Marycatherine Johnson, Voice (850) , Fax (850) , mc@floridaairports.org. Please submit your request for a session without payment. Selected vendors will be notified of availability and arrangement for payment will be made at that time. The showcase room provides a seating capacity of 50. Chairs and a presenter s table will be provided. All other vendor required equipment must be supplied by the vendor. Vendors may wish to rent audiovisual equipment from the hotel. Arrangements should be made directly with the hotel. Please contact the hotel convention services department for assistance. Sheraton Sand Key Resort, 1160 Gulf Blvd., Clearwater Beach, Florida; phone: (727) Vendor Showcase Sessions: FAC Member - $ Non-FAC Member - $ Company Name: Contact Name: Address: Contact Telephone Number: Fax Number:

7 The Sheraton Sand Key Resort Conference Shipping and Receiving Procedures The Sheraton Sand Key convention services department is pleased to assist in the receiving, securing and delivery of group materials and products, as well as, the shipping of such items. To make arrangements contact the hotel directly. Sheraton Sand Key Resort, Convention Services, 1160 Gulf Blvd., Clearwater Beach, Florida; phone: (727) Handling fees for these services will be: $ 5.00 for each package received $ 5.00 for each package shipped $ additional for each 100 lbs (per shipment) $ for lift charges Note: The resort will not accept any C.O.D. shipments Please label your packages as follows: To: From: Hold For: The Sheraton Sand Key Resort 1160 Gulf Boulevard Clearwater Beach, Florida Shippers Company Name and Address Name of the person who will be claiming the package Conference Name: Florida Airports Conference Conference Date: May 25-27, 2005 You will have access to your shipments seven days a week. From the outside call (727) Before 6:00 PM you must dial the receiving department at extension After 6:00 PM you should dial the convention services at extension Please notify the hotel convention service manager in advance of any large or unusual shipments. Note: Special requirements arrangements and all payments should be made with the hotel directly. Sheraton Sand Key Resort, Convention Services, 1160 Gulf Blvd., Clearwater Beach, Florida, phone: (727) , fax (727)

8 The Sheraton Sand Key Resort Special Requirement Form Vendor Information Please fax directly to the hotel at attention Bonnie Greenwood Conference: Company: Contact: On Site Person (If different): Address: Phone: Fax: Special Requirements: 9+ Analog Phone $25.00 Dedicated Phone $75.00 DSL Internet $ SVGA $65.00 PER DAY 21 SVGA $ PER DAY (List any additional A/V or special requirement including special electrical or air requirements) Method of Payment: Signature: Date: Note: Special requirements arrangements and all payments should be made with the hotel directly. Sheraton Sand Key Resort, Convention Services, 1160 Gulf Blvd., Clearwater Beach, Florida; phone: (727) ext

9 Payment Form Please use the following form for credit card payments. Please fill out the form completely and insure that you provide this form with all other registration, sponsorship and exhibitor forms. Also note that you must submit a separate registration form for each person from your organization that you are registering. Registrations Fees: Number of Registrations (FAC $75.00 Each - Total Number of Registrations (Non FAC $ Each - Total Number of Registrations $25.00 Each Total Total Registration Fees Sponsorship Fees: Silver ($500.00) Gold ($1,000.00) Platinum (1,500.00) Exhibitor Fees: FAC Member $ Non-FAC Member $ Total Due (Please add the total for all items) Mail this completed form with all registration, sponsorship and exhibitor forms and payment made out to Florida Airports Council to the Florida Airports Council, 2100 Delta Way, Suite 2, Tallahassee, Florida 32303, Attention: Marycatherine Johnson, Voice (850) , Fax (850) , mc@floridaairports.org. For your convenience you may pay by credit card. If using a credit card please fill out the below section. Credit Card Information Name on Card Type of Card: Visa MasterCard American Express Credit Card Number Expiration Date Billing Zip Code

10 Agenda Information Technology Sessions Date/Times Facilities Sessions Showcase Sessions Wednesday, May 25 5:00 pm 7:00 pm Early Registration/Exhibitor Setup 7:00 pm 9:00 pm Complimentary Reception (Full Bar & Hors d oeuvres) Thursday, May 26 6:00 am 8:00 am Exhibitor Setup 7:30 am 8:30 am Registration & Continental Breakfast with Exhibitors 8:30 am 8:45 am Welcome & Council Update Joint Session - Noah Lagos A.A.E., St. Petersburg-Clearwater Airport Director, Edward Cooley A.A.E., Florida Airports Council President, Bill Johnson, A.A.E., Florida Airports Council Executive Director 8:45 am 10:15 am Disaster Preparedness and Airport Recovery from Hurricane Damage Joint Session 10:15 am 11:00 am Break with Exhibitors 11:00 am 12:00 pm Maintaining Airfield Lighting Systems / Techniques for Trouble Shooting 12:00 am 1:00 pm Lunch 1:00 pm 2:00 pm Ensuring Effective Communications and Operational Safety on the Airfield 2:00 pm 3:00 pm Advances in Lightning Protection for Buildings and Field Components 3:00 pm 3:30 pm Break with Exhibitors 3:30 pm 4:30 pm Periodic Maintenance - Jet Bridges, Escalators, and Baggage Belts Airport of the Future Showcase Session 1 Information Technology Procurements Information Technology - Enhancing Revenues Showcase Session 2 No Session Security Showcase Session 3 6:30 pm 9:00 pm Sunset Cruise on the Dolphin Encounter (Complimentary Beer, Wine & Soft Drinks)

11 Information Technology Sessions Date/Times Facilities Sessions Friday, May 27 7:30 am 8:30 am Registration & Continental Breakfast with Exhibitors 8:30 am 8:45 am Welcome & Introduction Joint Session 8:45 am 10:15 am Florida Airports Maintenance System (FAMS) Initiative - Joint Session 10:15 am 11:00 am Break with Exhibitors 11:00 am 12:00 pm Pavement Management, Erosion Control, and Surface Repairs Showcase Sessions Voice Over IP Showcase Session 4 12:00 pm 1:00 pm Lunch (Exhibitor Break Down After Lunch) 1:00 pm 2:00 pm Optimizing HVAC Systems (Including Wireless Infrastructure Showcase Session 5 Mold and Mildew Control Methods) 2:00 pm 3:00 pm Fleet Maintenance and Management No Session No Session 3:00 pm 4:00 pm Workplace Safety What Everyone No Session No Session Should Know 4:00 pm 4:30 pm Conference Wrap-Up Joint Session 4:30 pm 5:30 pm FAC Facilities Committee Meeting FAC Information Technology Committee Meeting No Session