DTS Constructed Travel Comparison Worksheet - Authorization (refer to the worksheet instructions for completion guidance) Name: Locations and Dates of

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28 DTS Constructed Travel Comparison Worksheet - Authorization (refer to the worksheet instructions for completion guidance) Name: Locations and Dates of Travel: Transportation Expenses for the Standard Mode (Commercial Air): Commercial Air Costs (see worksheet instructions for additional information): a. What it would cost to travel by commercial air: $ Related Expense Cost Factors: b. If applicable, enter the additional fee normally charged by your CTO: $ c. Cost for transportation to and from all airports: $ Total Expense Cost Factors (lines b+c): $ Per Diem cost factors required by your AO: d. Per diem amount for the allowable travel days for your preferred transportation mode(s): $ e. Per diem amount for the allowable travel days for travel by commercial air: $ Note: If you are also planning to provide transportation for other passengers on official government travel, refer to the special instructions and add the necessary comments below. Add additional comments as needed:

29 DTS Constructed Travel Comparison Worksheet - Authorization (refer to the worksheet instructions for completion guidance) Name: Locations and Dates of Travel: Transportation Expenses for the Standard Mode (Commercial Air): Commercial Air Costs (see worksheet instructions for additional information): a. What it would cost to travel by commercial air: $ Related Expense Cost Factors: b. If applicable, enter the additional fee normally charged by your CTO: $ c. Cost for transportation to and from all airports: $ Total Expense Cost Factors (lines b+c): $ Per Diem cost factors required by your AO: d. Per diem amount for the allowable travel days for your preferred transportation mode(s): $ e. Per diem amount for the allowable travel days for travel by commercial air: $ Note: If you are also planning to provide transportation for other passengers on official government travel, refer to the special instructions and add the necessary comments below. Add additional comments as needed: EXAMPLE

30 Procedures for Applying a Refund to an Existing Airline Ticket in DTS 1. Move to the Travel tab then Air tab module as seen at the top of the screen. 2. Click on the blue hyperlink Change Ticket Data located toward the bottom of the screen. Enclosure (6)

31 1. Validate the Ticket No: listed to insure it is the correct ticket number receiving the refund based on documentation from CWTSATOTRAVEL. 2. Identify the entries for Ticket Value and Ticket Cost. 3. The Ticket Value is the initial cost when the authorization was approved, e.g., $ in this example. 4. The Ticket Cost is the net amount of the original ticket less the refund. For this example the refund is -$ subtracted from the Ticket Value to equal Ticket Cost, $ $ = $ in this example. 5. Enter the net ticket cost of $ in the Ticket Cost block. Leave the Ticket Value as the initial cost, e.g., $ in this example. 6. Scroll down and click Save to save the information. 7. To add additional tickets see enclosure (7), Procedures for Adding a New Airline Ticket in DTS. 2 Enclosure (6)

32 Procedures for Adding a New Airline Ticket in DTS 1. At the top of the page, Click on Travel, then click on Other Transportation. 2. Click on the drop down arrow at the asterisk marked Type. For a staff member using a GTCC, click on Comm. Air (Indiv Bill). For a midshipman, click on Com Air (Central Bill). Enclosure (7)

33 1. After selecting the appropriate type (i.e., Individual or Central Bill), DTS will automate the entry for description to match the type. 2. Ticket No:. DTS will automate the entry as See Attached Ticket. At this point, look at the receipt you received when ticketed for the new ticket. Identify the ticket number from the receipt and enter that ticket number to the Ticket No: block. NOTE: The AIR receipt from CWTSATOTRAVEL state the following under the traveler s name: THIS IS YOUR OFFICIAL RECEIPT FOR TRAVEL PLEASE RETAIN FOR VOUCHERING OR REIMBURSEMENT PURPOSES. 2 Enclosure (7)

34 3. Move to the Ticket Value:. At the bottom of the receipt, look at the actual cost of the new ticket. For this example it will be $ Enter the amount of $ into the Ticket Value: block. 4. The Cost: block will automatically show the exact same amount of the ticket value. If the ticket has a refund, ensure the cost is the Net Value. See enclosure (6) for applying a refund to a ticket. 5. Departure Date block: Enter the date from the receipt of the actual departure date. For this example it will be 03/26/ Ticket Date block: Enter the date from the receipt of the actual ticket date. Ensure the ticket date does not go beyond the actual travel time. For this example the ticket date is showing 04/02/2012, yet the travel itinerary only goes to 03/29/2012. Update it prior to 03/29/ Enclosure (7)

35 1. Based on the previous steps, the final entry should appear as above. Note the Ticket Value and Cost is showing $ If the ticket had a refund the Cost is the net amount. See enclosure (6) for applying a refund to a ticket. 2. Notice the Departure Date and Ticket Date are both between the actual travel itinerary dates, 03/26/2012 through 03/29/ Once you validate the information is correct, ensure you click Save. 4 Enclosure (7)

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37 DTS Departure Reports 1. Due to recent Separation of Duties access reviews, RO s must run unit reports for review. RO s must run at a minimum, the weekly Departure Report and the Pending Airline Cancellation Report on Wednesday prior to each weekend to ensure authorizations have been approved and ticketed. a. The Departure Report provides information for an organization, document type and departure date range not to exceed 31 days. b. The Pending Airline Cancellation Report provides a list of authorizations that contain reservations in a confirmed status (CTO-booked) that have not been approved within a select number of hours. Enclosure (9)

38 2. After DTS login, click on Reports> Reports Scheduler. At the next screen, click on Request New Report. At the next screen, click on Departure Status. 3. As seen above, ensure Document Type is selected as AUTH. Organization Name represents your unit. 4. Enter the dates, e.g., departure dates beginning the Thursday prior to the weekend through Tuesday of the next week. Click on Submit. 5. An will arrive indicating the report is ready for viewing. Return to Report Scheduler home. Download the report and review for ticketing Issues. The Current Status column indicates where the document is in the process; the Awaiting Status provides the next step in the process. A BLANK field indicates no further steps available. Once APPROVED there will be a 6-Digit TANUM in the TANUM column which will also print in block 22 of authorization. 6. Ensure travelers check-in online with the airlines 24 hours prior to departure and rectify any issues immediately. 7. To run the Pending Airline Cancellation Report go back to Reports> Reports Scheduler. At the next screen, click on Request New Report. At the next screen, click on Pending Airline Cancellation Report Report Scheduler Home Request New Report The Pending Airline Cancellation Report will provide the user with a list of travel authorizations containing airline reservations that have pending routing actions. The report will assist the user in identifying authorizations requiring action (e.g. REVIEWED and APPROVED) to prevent the cancellation of airline reservations. The Pending Airline Cancellation Report will be generated according to the given DTS organization and number of clock hours (minimum 24 maximum 150), which is based on the flight departure date and time. Included in the report is the organization, traveler name, SSN, , PNR locator, departure date, departure time, document name and document status. Pending Airline Cancellation Report Search Criteria Please Note: A Red Star ( * ) indicates a field is required. * Organization: (minimum of 2 characters) DN (Start typing to get Organizational Access) 2 Enclosure (9)

39 Include Sub Organizations: Number of Hours to Departure: As seen above, ensure Organization Name represents your unit. Number of Hours to Departure defaults to 150; you may select hours. 9. An will arrive indicating the report is ready for viewing. Return to Report Scheduler home. Download the report and review for status and ticketing issues. Take immediate action to rectify any issues. 3 Enclosure (9)

40 FY15 NROTC DTS Labels Updated 04/22/2015 Student Assignment Cruise Type Initial Departure Date Return Date M&IE LOA Label 2/C Ship -DDG, CG, FFG, LPD, LHA, LHO, 09 May; 25 May; 22 May; 19 Jun; $0/day aboard vssl (select Field Surface CVN -Navy or Marine option 22 Jun; 20 Jul 17 Jul; 14 Aug Conditions and Abrd vssl) Cortramid Norfolk, VA, Camp Lejuene, NC and Kings $5/day (select Meals Provided and East Bay, GA 8-Jul 8-Aug B,L,D) Cortramid $5/day (select Meals Provided and West San Diego, CA 20-May 20-Jun B,L,D) Quantico, VA MIDN Only; Arriving/Departing Airport = DCA Ronald $5/day (select Meals Provided and OCS Reagen 24 May; 5 Jul 3 Jul; 15 Aug B,L,D) OCS MECEP funded by TECOM 24 May; 5 Jul 3 Jul; 15 Aug TECOM funded Bridgeport, CA -- POV Not Auth per $5/day (select Meals Provided and MWTC OPMIS 13-Jul 23-Jul B,L,D) 15 SURFACE SC 15 CORTRAMID SC 15 CORTRAMID SC 15 OCS SC2 worldwide.travel@usmc.mil 15 MWTC SC Submarine various locations - SSBN, SSGN, SSN 09 May; 25 May; 22 Jun; 20 Jul 22 May; 19 Jun; $0/day aboard vssl (select Field 17 Jul; 14 Aug Conditions and Abrd vssl) 15 SUBMARINE SC Aviation EOD East 1st class Navy option only - VP,VR,VFA,VAQ,VAW, HS,HSC,HSL, HSM (V / H squadron funds 2nd cruise ) Ft Pickett (Blackstone, VA) No military messing available; Virginia Beach, VA military messing available 09 May; 25 May; 22 May; 19 Jun; $5/day (select Meals Provided and 22 Jun; 20 Jul 17 Jul; 14 Aug B,L,D) FT Pickett = PMR with memo from Host command (select Meals Provided and Breakfast). Virginia Beach = 09 May; 25 May; 22 May; 19 Jun; $5/day (select Meals Provided and 22 Jun; 20 Jul 17 Jul; 14 Aug B,L,D) 15 AVIATION SC 15 EOD SC EOD West China Lake, CA no military messing available; San Diego messing available 09 May; 25 May; 22 Jun; 20 Jul China Lake = PMR with memo from Host command (select Meals Provided 22 May; 19 Jun; and Breakfast). San Diego = $5/day 17 Jul; 14 Aug (select Meals Provided and B,L,D) 15 EOD SC SEAL East Norfolk, VA 09 May; 25 May; 22 Jun; 20 Jul 22 May; 19 Jun; $5/day (select Meals Provided and 17 Jul; 14 Aug B,L,D) 15 SEAL SC SEAL West San Diego, CA (Coronado Amphibious Base) 09 May; 25 May; 22 Jun; 20 Jul 22 May; 19 Jun; $5/day (select Meals Provided and 17 Jul; 14 Aug B,L,D) 15 SEAL SC Nurse 1st (Jax, Bethesda, San Diego, Camp Lejeune, Pensacola) 09 May; 25 May; 22 Jun; 20 Jul 22 May; 19 Jun; PMR (select Meals Provided and 17 Jul; 14 Aug Breakfast) 15 NURSE SC 09 May; 25 May; 22 May; 19 Jun; $0/day aboard vssl (select Field Nurse 3rd class on ship - AMPHIP LSD 22 Jun; 20 Jul 17 Jul; 14 Aug Conditions and Abrd vssl) 15 NURSE SC $0/day aboard vssl (select Field Conditions and Abrd vssl). Receipts required if charged-reimbursment will be at ACTUAL rate NTE PMR; Select 09 May; 25 May; 22 May; 19 Jun; "Special Rate" and enter "Cost" per FOREX Foreign vessels-1st class only 22 Jun; 20 Jul 17 Jul; 14 Aug receipts. 15 FOREX SC (See note 8) COSAR Norfolk and WPAFB (no rental car) TBD $5/day (select Meals Provided and TBD B,L,D) 15 COSAR SC NSI 2yr scholarship selectees previously not associated to NROTC TBD $5/day (select Meals Provided and TBD B,L,D) 15 {Unit#} MIDN NSI Staff Assignment Cruise Type Initial DepDate Return Date M&IE LOA Label Cortramid East QTRS -- Norfolk, VA, Camp Lejuene, NC and Kings Bay, GA NO ADV Party; 5 JUL -Norfolk; 6 JUL Kings Bay and Camp Lejuene PMR (select Meals Provided and 8-Aug Breakfast); 15 EAST CORTMD NAVY: 11 MAY (Adv Party); 17 MAY (Remaining Staff); MARINEs: Cortramid West QTRS -- San Diego, CA; Camp Pendleton (Marine Week-Harbor Site Inn) 13 MAY (Adv Party); 17 MAY (Remaining Staff) PMR (select Meals Provided and Breakfast); Marine Week FULL meals 20-Jun and lodging capped at $45/day. QTRS - Quantico, VA; Arriving/Departing Airport= DCA Ronald PMR (select Meals Provided and OCS (MOI) Reagan 6 May; 25 Jun 3 Jul; 15 Aug Breakfast) QTRS - Quantico, VA; Arriving/Departing Airport= DCA Ronald OCS (AMOI) Reagan 7 May; 26 Jun 3 Jul; 15 Aug TECOM funded 15 WEST CORTMD 15 OCS STAFF federico.perez1@usmc.mil and oscar.corzo@usmc.mil

41 Staff Assignment Cruise Type Initial DepDate Return Date M&IE LOA Label 9 JUL (Adv Party); 10 JUL (remaining PMR (select Meals Provided and MWTC Bridgeport, CA Staff) 22-Jul Breakfast) 15 MWTC STAFF Fleet MLO's Qtrs/Reduced lodging/ie; Hawaii-3; Bahrain-5; Naples-6; Japan-7; OD3 is responsible for phones-not Travel cost. 18 May; 29 Jun 3 Jul; 17 Aug See notes 3 and 4 below. 15 {FLT #} FLT MLO NSI Newport, RI 3-4 instructors assigned if necessary TBD TBD TBD 15 NSI STAFF NOTES: 1) Depart/return unit or HOR only (STAFF and MIDN) 2) Civilians required to check qtrs; exempt from PMR. 3) OCONUS rates include taxes for lodging and should be part of per diem lodging cost; not reimbursed as separate expense 4) MLO lodging on base unless non-availability provided; meals = PMR and reduced IE with lodging on base in Hawaii (3) and Japan(7). No messing available in Italy (6) and Bahrain (5) so meals = full meals and reduced IE. Commercial lodging w/non-avail = full meals and reduced IE. CARS: SEE ENCLOSURE (2) to request transportation. (NOTE: To reduce IE select "OCONUS Incidental Amount" under Per Diem: Other Per Diem Entitlements.) Commercial lodging over 30 days will be impacted by the JTR change to flat rate per diem of 75%. 5) IDL-W calculates zero per diem per JFTR U4115 6) College Programmers use College LOA 7) Postage and passport fees are not reimbursable. No fee passports should be obtained via the unit prior to TDY departure. Visa and entry fees are reimbursable only with a zero balance receipt submitted with the travel voucher in DTS. 8) Cultural training event fees, applicable only to FOREX cruises, are reimbursable with receipts. Submit claims for reimbursement using Standard Form 1164 (SF 1164) via FASTDATA. Transportation associated with cultural training events is reimbursable with receipts and shall be submitted with the travel voucher in DTS. Lodging associated with cultural training events shall be paid via the Lodging Centrally Billed Account (Lodging CBA). Contact Mr. Daniel Isham, OD53, for assistance. If the Lodging CBA cannot be used, the traveler will be reimbursed ONLY IF AN ITEMIZED, ZERO BALANCE RECEIPT IS SUBMITTED WITH THE TRAVEL VOUCHER IN DTS; in other words, NO LODGING RECEIPT, NO REIMBURSEMENT.