AERODROME CERTIFICATION PROCEDURES PAKISTAN MANUAL

Transcription

1 AERODROME CERTIFICATION PROCEDURES PAKISTAN MANUAL VERSION : 3.0 DATE OF IMPLEMENTATION : OFFICE OF PRIME INTEREST : Aerodrome Standards Branch (Directorate of Airspace & Aerodrome Regulations) 16/01/2015 MNL-001-DRAS-3.0

2 16/01/2015 MNL-001-DRAS-3.0

3 RECORDS OF AMENDMENTS AND CORRIGENDA AMENDMENTS CORRIGENDA Date Date No. Entered by No. Date of Issue Applicable Entered SR. JD AS & C Date Entered Entered by 16/01/2015 i MNL-001-DRAS-3.0

4 TABLE OF CONTENTS FOREWORD... iv GLOSSARY OF TERMS AND ABBREVIATIONS/ACRONYMS... v Chapter AERODROME CERTIFICATION INTRODUCTION LEGISLATIVE CONTROLS DEFINITIONS... v Chapter CERTIFICATE ISSUING PROCESS KEY ELEMENTS OF THE CERTIFICATE ISSUING PROCESS ADVISORY PUBLICATIONS CERTIFICATE ISSUING PROCESS FLOWCHART DEALING WITH EXPRESSION OF INTEREST ASSESSING A FORMAL APPLICATION ASSESSING THE AERODROME FACILITIES ISSUING OR REFUSAL AN AERODROME CETIFICATE SAMPLE OF AERODROME CETIFICATE ADVISING RELEVANT BRANCHES OF CAA ABOUT THE NEWLY CERTIFIED AERODROME Chapter SURRENDER OF AERODROME CERTIFICATE SURRENDER PROCESS FLOWCHART RECEIVING NOTIFICATION FROM THE AERODROME OPERATOR ASSESSING A SURRENDER REQUEST NOTIFYING CAA SYSTEM Chapter CANCELING OR SUSPENDING AN AERODROME CERTIFICATE RELEVANT CIVIL AVIATION RULES-1994 AND AIR NAVIGATION ORDERS CAUSE FOR ACTION Chapter SAMPLE LETTERS GRANT OF AN AERODROME CERTIFICATE REFUSAL TO GRANT A CERTIFICATE CANCELLATION BY SURRENDER Chapter /01/2015 ii MNL-001-DRAS-3.0

5 AERODROME CERTIFICATE APPLICATION FORM Chapter CHECKLISTS AERODROME CERTIFICATE ISSUE CHECKLIST AERODROME CERTIFICATE SURRENDER CHECKLIST... 2 CHECKLIST AERODROME OPS... 3 CHECKLIST OF SMS CHECKLIST OF CIVIL WORKS CHECKLIST OF AIRFIELD LIGHTING SYSTEM CHECKLIST OF ELECTRICAL POWER SUPPLY CHECKLIST OF FIRE & SAFETY (F&S) CHECKLIST OBSTACLE LIMITATION SURFACES (OLS) /01/2015 iii MNL-001-DRAS-3.0

6 FOREWORD Pakistan is a Contracting state to the Convention of International Civil Aviation and has an obligation to the International community to ensure that Civil Aviation activities under its jurisdiction are carried out in compliance with the Standards & Recommended Practices contained in the nineteen Annexes to the Convention on International Civil Aviation in order to maintain the required aviation standards. As per the standards contained in Aerodrome Standards Manual of Pakistan based on Annex-14 Vol-1 to the Convention, Aerodromes used for International / Domestic operations are required to be certified by the CAA. In addition as per Pakistan Civil Aviation Authority, Rule 60-A of CARs 1994 and ANO-001- DRAS-2.0, aerodrome certificate must be obtained: By the operator of the Aerodrome that may be used for public purpose as per the national need. To operate international / domestic public air Transport service at any aerodrome of Pakistan. Issue of an Aerodrome Certificate by the Director General of Pakistan Civil Aviation Authority to an aerodrome operator seeking such certificate is a requirement as per Rule 60-A of CARs 1994 and ANO- 001-DRAS-2.0, if the aerodrome operation satisfies the rules specified in these Regulations. Hence, the certification of an aerodrome plays vital role in Regulatory System. In order to issue an Aerodrome Certificate, the Pakistan Civil Aviation Authority has to carry out an in depth inspection / visit of the aerodrome to assess whether the Aerodrome is maintained in accordance with the required standards as contained in Aerodrome Standards Manual Pakistan and the competency of aerodrome operator to maintain the aerodrome, staff, equipment and procedures as per the Regulatory Rules. The Regulatory Requirements to be satisfied by the Aerodrome Operator for the certification of an aerodrome are specified in Para VIII of CARs 1994 and ANO-001-DRAS-2.0. This Manual contains guidance material intended to assist Aerodrome Inspectors of Pakistan Civil Aviation Authority in carrying out there regulatory responsibilities and to deal with expression of interest including checklists. This Authority may without any prior notice, change the content of this manual as appropriate, to suit the administrative rules followed by dissemination of such changes to the holder of the manual. This supersedes earlier version MNL-001-DRAS /01/2015 iv MNL-001-DRAS-3.0

7 GLOSSARY OF TERMS, ABBREVIATIONS & ACRONYMS DEFINITIONS The definitions in this section shall have the following meaning whenever they appear in these provisions. The definitions given in Civil Aviation Ordinances, 1960, 1982 and CARs, 1994 shall be applicable as and where required under this manual. Aerodrome: A defined area on land or water (including any buildings, installations and equipment) intended to be used either wholly or in part for the arrival, departure and surface movement of aircraft. Aerodrome Certificate: A certificate issued by CAA under Rule 60-A of CARs Aerodrome Facilities & Equipment: Facilities and equipment inside or outside the boundaries of an aerodrome, that are constructed or installed and maintained for the arrival, departure and surface movement of aircraft. Aerodrome Inspection: Inspection of aerodrome carried out by the Aerodrome Inspectors of Aerodrome Standards Branch, DAAR HQCAA, to check the status of aerodrome manual, aerodrome site, equipment, facilities, services, operating procedures, organization & management including aerodrome safety management system in accordance with the checklists provided in Aerodrome Certification Procedures Pakistan (ACPP) and Aerodrome Inspector s Hand Book (AIHB). Aerodrome inspector: A designated and trained officer from Aerodrome Ops, Civil Works, Electrical, Mechanical, Fire & Safety and Airfield Clearance (Obstacle Limitation Surface), entrusted with the responsibility of Aerodrome Inspection for respective area of activity. Aerodrome Inspector / Audit Team Leader: Any officer from Aerodrome Standards Branch of Directorate of Airspace & Aerodrome Regulations (Regulatory) designated by the Director General or Director, to be responsible for the conduct of certification or specific safety oversight audit/inspection, or a series of audits/inspections, including the consolidation and completion of the interim/final safety oversight audit/inspection report. Aerodrome Manual: A manual that forms part of the application for Aerodrome Certificate pursuant to the ANO, and includes any amendments accepted/approved by the CAA. Aerodrome Operator: In relation to Certificated Aerodrome, the Aerodrome Certificate holder. Aerodrome Safety Manager: An officer deployed as officer in charge of Aerodrome Safety Management System by the operator. Certified Aerodrome: An aerodrome which has been granted an aerodrome certificate. Director General: The Director General of the Civil Aviation Authority. Safety Management System (SMS): A systematic approach to managing safety including the necessary organizational structure, accountabilities, policies and procedures. NOTAM: Notice to Airman - a notice issued by the NOTAM Office and containing information or instruction concerning the establishment, condition or change in any aeronautical facility, service, procedure or hazard. 16/01/2015 v MNL-001-DRAS-3.0

8 ACRONYMS & ABBREVIATIONS ACPP AEP AIHB AIS AI ANO ANNEX 14 APM ASM CAA CAR CFI SR.JD AC DAAR SR. AD AS NOF OLS Aerodrome Certification Procedures Pakistan Aerodrome Emergency Plan Aerodrome Inspector s Hand Book Aeronautical Information Service Aerodrome Inspector Air Navigation Order Aerodrome Design & Operations, (Annex 14 Vol-1) to the Convention on Int l Civil Aviation Airport Manager Aerodrome Safety Manager Aerodrome Standards Manual Pakistan Civil Aviation Authority Civil Aviation Rules Chief Flight Inspector Sr. Joint Director Aerodrome Certification Director Airspace And Aerodrome Regulations Sr. Additional Director Aerodrome Standards NOTAM Office Obstacle Limitation Surfaces 16/01/2015 vi MNL-001-DRAS-3.0

9 Chapter 1 AERODROME CERTIFICATION 1.1 INTRODUCTION This manual describes the regulations and procedures promulgated by the CAA under Rule 60A of Civil Aviation Rules 1994 and Air Navigation Order ANO-001-DRAS-2.0 to process applications for the issue or surrender of aerodrome certificates. It is designed to ensure that the aerodrome standards are applied when an aerodrome certificate is issued or surrendered This manual defines the procedures that govern aerodrome certification This manual Clearly sets out the Responsibilities of CAA regulatory staff Standards and procedures, CAA regulatory staff must follow when processing applications for the issue or surrender of aerodrome certificates Requirements for compliance and enforcement. 1.2 LEGISLATIVE CONTROLS CERTIFICATE ISSUE: RULE 60-A OF CARS 1994: Certification of Aerodromes shall be done subject to such conditions as may be prescribed by the Director General to meet the requirements of the International Civil Aviation Organization s Standards, Recommended Practices and Procedures ANO-001-DRAS-2.0: Para-A1 Defines the rules for granting an aerodrome certificate and details CAA's responsibilities concerning the issue of certificates. Para-B1 Para-D2.1 Para-D2.3 Para-D2.4 Para-D2.5 Defines when an aerodrome requires a certificate. Requires a person/organization that operates an aerodrome used for air transport operations to have an aerodrome certificate. Authorizes CAA to refuse to grant an aerodrome certificate and requires reasons for the refusal. Authorizes CAA to endorse condition on an aerodrome certificate. Specifies the validity period of an aerodrome certificate. 16/01/ MNL-001-DRAS-3.0

10 Para-D2.9 Specify Standards and Recommended practices as in Aerodrome Standards Manual Pakistan (), ANO-1.0- DRAS-2.0 and any conditions imposed thereon CERTIFICATE TRANSFER: Para-D2.10 Requires aerodrome operators to fully comply with conditions as specified in and ANO-001-DRAS-2.0. Otherwise aerodrome certificate may be suspended or cancelled under provision of CARs Para-D2.11 Defines the information to be included in the Aerodrome Manual LEGISLATIVE CONTROLS (ANO-001-DRAS-2.0): Para-D2.12 Establishes Aerodrome Certificate is non-transferable CERTIFICATE SURRENDER: LEGISLATIVE CONTROLS (ANO-001-DRAS-2.0): Para-D2.13 Provides for the cancellation of an aerodrome certificate at the request of an aerodrome operator COMPLIANCE AND ENFORCEMENT: LEGISLATIVE CONTROLS (ANO-001-DRAS-2.0): Para-D12 Empowers CAA to cancel or suspend an aerodrome certificate if a condition of the certificate has been breached or the aerodrome facilities, operations or maintenance are not of the standard required for safety of Air Navigation. 16/01/ MNL-001-DRAS-3.0

11 Chapter 2 CERTIFICATE ISSUING PROCESS 2.1 KEY ELEMENTS OF THE CERTIFICATE ISSUING PROCESS PURPOSE: To ensure that aerodrome certificates are correctly and consistently issued using a nationally common legal format by describing the: Process for issuing aerodrome certificates Legislation governing their issue Regulatory Staff responsibilities Forms and letters used. 2.2 ADVISORY PUBLICATIONS Aerodrome Standards Manual Pakistan () MNL-003-DRAS Air Navigation Order No. ANO-001-DRAS Aerodrome Inspector s Hand Book MNL-002-DRAS ICAO Annex-14 Vol ICAO Doc /01/ MNL-001-DRAS-3.0

12 2.3 CERTIFICATE ISSUING PROCESS FLOWCHART 1 DGCAA Receives expression of interest from applicant DGCAA Assigns the expression of interest to PD (Regulatory) PD (Regulatory) Assigns the expression of interest to DAAR DAAR Assigns the expression of interest to Sr. AD (AS) Sr. AD (AS) Records the details on the Aerodrome file and assign the same to Sr. JD AC Sr. JD AC Advise Sr. AD (AS) that the application cannot proceed by giving the detail of deficiencies NO Can the application proceed? Sr. AD (AS) Advise applicant that the application cannot proceed giving the detail of deficiencies Yes Sr. JD AC Send the application form and relevant documents / guidance material to applicant End Sr. JD AC Receive the formal application and Aerodrome Manual Key: AI Aerodrome Inspectors AM Aerodrome Manual Sr. JD AC Senior Joint Director Aerodrome Certification DAAR Director Airspace and Aerodrome Regulation DGCAA Director General CAA Sr. AD (AS) Senior Additional Director Aerodrome Standards PD (R) Principal Director (Regulatory) TL Team Leader Sr. JD AC Assess the AM and advise Sr. AD (AS) for acceptance or otherwise Sr. AD (AS) Accept the Aerodrome Manual, confirm that the fee has been paid, detail the Aerodrome Inspectors for assessment and inspection and request the Flight Standard Directorate for flying ops inspection / calibration report with respect to applicant aerodrome. Go to Page-2 16/01/ MNL-001-DRAS-3.0

13 2 From Page-1 AERODROME INSPECTORS TEAM Aerodrome Inspectors Team under the supervision of Sr. AD AS/TL shall carry out assessment of aerodrome manual and conduct inspection of aerodrome site, equipment, facilities, services, operating procedures, organization & management in accordance with the checklists provided in Aerodrome Certification Procedures Pakistan (ACPP) and Aerodrome Inspector Hand Book (AIHB). Sr. JD AC recommend the application YES Is the Aerodrome Inspectors report and flying ops inspection report is satisfactory. NO Sr. JD AC Request additional information or action from the applicant Sr. AD (AS) Refuse the application Sr. AD (AS) Prepare a draft letter of refusal and sent it to legal directorate for comments Sr. AD (AS) Update aerodrome certification file Sr. AD (AS) Advise the applicant of the refusal Sr. AD (AS) Prepare the Aerodrome Certificate for signature of DGCAA through DAAR Sr. AD (AS) Advise AIS 16/01/ MNL-001-DRAS-3.0

14 2.4 DEALING WITH EXPRESSION OF INTEREST KEY ELEMENTS OF THE PROCESS TO DEAL WITH EXPRESSIONS OF INTEREST: PURPOSE: To ensure that all expressions of interest from aerodrome operators are registered To assign the task to Aerodrome Inspectors LEGISLATIVE CONTROL (ANO-001-DRAS-2.0): Para-D2.3 Authorizes CAA to refuse to grant an aerodrome certificate and requires reasons for the refusal. Para D2.4 Authorizes CAA to endorse condition on an aerodrome certificate. Para D2.5 Specifies the validity period of an aerodrome certificate. Staff Sr. AD (AS) Senior Joint Director Forms Time frame Responsibilities Assigns the task to Senior Joint Director Aerodrome Certification. Responds to the expression of interest Aerodrome Certification Application for an Aerodrome Certificate Expressions of interest should be responded to within 30 days of their receipt GUIDELINES FOR DEALING WITH EXPRESSIONS OF INTEREST: Sr. AD (AS) shall nominate the Aerodrome Inspectors of Aerodrome Ops, Civil, Electrical, Mechanical and Fire & Safety, and Airfield Clearance Assign Sr. JD (AC) to deal with the expression of interest Record the expression of interest details on the Aerodrome file Arrange a flying operations inspection: Refer the application to the DFS for a flying operations inspection Make sure that Flying Operations Inspection report from the Flight Standard Directorate is received. NOTE - 1: In case of CAA owned airports, the periodical flight operations check reports issued by the Chief Flight Inspector (CFI)will suffice the requirements of sub para & above. 16/01/ MNL-001-DRAS-3.0

15 2.4.3 PROCEDURES FOR DEALING WITH EXPRESSIONS OF INTEREST: SR. JD (AC): If the application cannot proceed advise the Sr. AD (AS) giving concrete reasons If the application can proceed, provide following documents to the applicant; Application form ANO-001-DRAS-2.0 (current issue) Aerodrome Standards Manual Pakistan Appendix-1 of ICAO Doc The applicant should also be advised to obtain or refer to the CARs 1994 to ensure that certification standards are understood and can be met Prepare estimate of processing charges for the complete aerodrome certification process required to be undertaken for applicant aerodrome Send the applicant formal quote indicating the amount of certificate fee and processing charges which include the visit cost for Aerodrome Inspectors, flying ops inspection cost, and all other costs estimated to be born by the CAA for the certification process (not applicable for CAA owned aerodromes). NOTE - 2: The processing charges may vary subject to any revision by the HQCAA in the entitlements of Aerodrome Inspectors, cost of flying ops inspection or any other reason considered valid for any enhancement to the processing charges by HQCAA Provide contact number/mailing address for any correspondence during the certification process. 2.5 ASSESSING A FORMAL APPLICATION KEY ELEMENTS OF THE PROCESS OF ASSESSING A FORMAL APPLICATION: PURPOSE & LEGISLATIVE CONTROLS (ANO-001-DRAS-2.0): Assess the documentation that is supplied by the applicant to ensure that the application meets the requirements Rule 60A of CAR-1994, ANO-001-DRAS-2.0 and Aerodrome Standards Manual Pakistan (). Staff Senior Joint Director Aerodrome Certification Forms Responsibilities Makes the initial assessment of the application Ensures the completion of flying operations inspection by CFI, obtains cost incurred on flying operation inspection. Certificate Issue Check list. Aerodrome Inspector Check list. 16/01/ MNL-001-DRAS-3.0

16 Safety Management System (SMS) Check list. Sample Letters Timeframe Not applicable The initial assessment should be completed within 30 days of the receipt of the formal application GUIDELINES FOR ASSESSING A FORMAL APPLICATION: CHECKLIST: While processing the application, tick mark the activities successfully completed off the Certificate issue Checklist AERODROME MANUALS: Applicant must supply one copy of the Aerodrome Manual, along with application. In addition to the Aerodrome Manual, the applicant may be required to supply other supporting evidence to the Sr. JD (AC) The Aerodrome Manual must comply with ANO-001-DRAS-2.0, and Aerodrome Standards Manual Pakistan () regulations regarding its contents and completeness The Sr. JD (AC) must be satisfied that the aerodrome operator can properly maintain the aerodrome, and the contents of the manual may be used as evidence of this PROCEDURES FOR ASSESSING A FORMAL APPLICATION: SENIOR JOINT DIRECTOR AERODROME CERTIFICATION: NOTE - 3: While processing the application, complete the relevant parts of the Certificate Issue Checklist to record activity satisfactorily completed to date. Upon receiving the completed Application form for an Aerodrome Certificate: Make an initial assessment of the application: Check that a copy of Aerodrome Manual is received Make sure that a flying operations inspection report is received in accordance with section (See also:- Ref. No Assessing the Applicant s Aerodrome Manual) Check the Aerodrome Manual and other supporting documentation indicate that the operator has given due consideration to operational safety matters Prepare a letter containing estimate for service and send it to the applicant When payment is received, check that it is correct and issue a receipt. 16/01/ MNL-001-DRAS-3.0

17 ASSESSING THE APPLICANT S AERODROME MANUAL: NOTE - 4: Aerodrome Inspectors will need to complete parts of the Aerodrome Manual assessment during the visit to the aerodrome described in Section 2.6 Assessing the Aerodrome Facilities Using the Aerodrome Inspector checklist, determine whether the applicant s Aerodrome Manual complies with the requirements of ANO-001-DRAS-2.0 and Aerodrome Standards Manual Pakistan () If the Aerodrome Manual complies with the requirements of the ANO-001-DRAS-2.0 and Aerodrome Standards Manual Pakistan (), record on the Certificate issue Checklist as manual is compliant: 2.6 ASSESSING THE AERODROME FACILITIES KEY ELEMENTS OF THE PROCESS OF ASSESSING AERODROME FACILITIES: PURPOSE: Complete the assessment of the application by inspecting the facilities at the applicant's aerodrome to ensure that they comply with Aerodrome Standards Manual Pakistan (). Staff Aerodrome Inspectors Forms Timeframe Responsibilities Assesses the aerodrome facilities during a visit to the aerodrome (ANO-001-DRAS-2.0). Aerodrome Inspector s Checklist. Flying Operations Inspection Report. The visit to the aerodrome should be made within 90 days of the receipt of the application GUIDELINES FOR ASSESSING THE AERODROME FACILITIES: To complete the assessment, the Aerodrome Inspectors must visit the aerodrome The Sr. JD (AC) may request assistance from various specialists, e.g. flight standards, Fire & Safety Service officer, electrical engineering and so on to assess particular aerodrome facilities, including lighting and visual aids observation from the air by day & night, dangerous lights, communications and so on The facilities must comply with Aerodrome Standards Manual Pakistan (). 16/01/ MNL-001-DRAS-3.0

18 2.6.4 PROCEDURES FOR ASSESSING THE AERODROME FACILITIES: AERODROME INSPECTORS: Obtain copy of the Aerodrome Inspector s Handbook which contains relevant checklists With the other specialists as required, visit the aerodrome, inspect the facilities to ensure that they comply with Aerodrome Standards Manual Pakistan (); Assess each item listed on the checklists Record the results of the inspection on the appropriate checklists. Note comments, if required Complete the assessment of the Aerodrome Manual. (See Section Assessing the applicant s Aerodrome Manual) At the end of the inspection, complete the relevant parts of the Certificate issue Checklist to record activity satisfactorily completed to date. 2.7 ISSUING OR REFUSAL AN AERODROME CETIFICATE KEY ELEMENTS IN ISSUING OR REFUSING AN AERODROME CERTIFICATE: PURPOSE & LEGISLATIVE CONTROLS (ANO-001-DRAS-2.0): To advise the applicant of the results of the inspection To complete the administrative action required when an application is approved. Staff Sr. AD (AS) Senior Joint Director Responsibilities Maintains the Aerodrome Certification file. Advises the applicant of the results of the inspection. Aerodrome Certification Prepare the aerodrome certificate, if appropriate. Forms Aerodrome Certificate Register Grant of certificate sample letter Refusal to grant certificate sample letter The administrative action to issue the certificate should be completed within 30 days of approving an application. The notification of the decision to refuse a certificate must be sent to the applicant within 14 days of a decision being made. 16/01/ MNL-001-DRAS-3.0

19 2.7.2 GUIDELINES FOR ISSUING OR REFUSING AERODROME CERTIFICATE: ISSUE OF THE CERTIFICATE NUMBER: Certificate numbers will be issued in a manner to correspond with the number of file, which is opened by Sr. AD (AS) for the applicant aerodrome TYPES OF NOTIFICATION: The applicant must be advised of the results of the inspection of the application for an aerodrome certificate. The advice may comprise: Notification that the application is successful Advice that additional steps need to be taken by the applicant prior to further assessment of the application. (This advice is a variation of the notification that an application has been unsuccessful. The certificate may be granted if subsequent inspection shows that the applicant has corrected all deficiencies.) Notification that the application has been unsuccessful. NOTE - 5: For a successful application, conditions may be placed on an aerodrome certificate or through a separate letter in accordance with the ANO-001-DRAS-2.0. If conditions are being considered, the Sr. JD (AC) should consult with the Sr. AD (AS). NOTE - 6: Certificates are usually granted in perpetuity REFUSAL TO ISSUE AN AERODROME CERTIFICATE The decision to refuse an application may be a reviewable decision. Unsuccessful applicants must be advised in writing with the reasons for the refusal to grant the certificate. All notifications advising refusal to issue an aerodrome certificate should be reviewed by Legal Counsel for the CAA before being sent to the applicant The notification of refusal to grant a certificate must be sent to the applicant within 14 days of making the decision. Applicant must take steps to correct any deficiencies before an aerodrome certificate can be issued to them. They are responsible for advising the CAA when the work has been completed ADDITIONAL COSTS: The applicant is responsible for meeting all the costs of processing the application. The applicant must be sent an additional invoice if the costs of processing the application exceed the estimate PROCEDURES FOR ISSUING OR REFUSING AERODROME CERTIFICATE: Sr. AD (AS) shall supervise each action of the Aerodrome inspectors, while dealing with application for issuance of Aerodrome certificate AERODROME INSPECTORS Apprise the Sr. AD (AS) of the outcome of the inspection Collate all associated paperwork on the Aerodrome File on the completion of all previous steps. 16/01/ MNL-001-DRAS-3.0

20 Review the quote and, if necessary, arrange for payment of outstanding costs Notify the applicant of the outcome of the inspection through Sr. AD (AS). The notification may be that: The applicant needs to take steps to rectify specified deficiencies prior to approval The application for a certificate is approved The application is refused If the aerodrome operator needs to rectify specific deficiencies before the application can be considered further, following steps shall be taken through Sr. AD (AS): Advise the applicant of the steps he or she needs to take. For example, amend the Aerodrome Manual or make changes to facilities in order to comply with standards Attach the revised estimate for any additional costs for the processing of the application for the aerodrome certificate Send the letter and, if relevant, the estimate for previously unforeseen costs to the applicant After payment of the additional costs, reassess the deficiencies If the application is approved: Ensure all costs are paid before taking any further action Prepare the Aerodrome Certificate, and draft covering letter for perusal/signature of DGCAA before issue Dispatch the Aerodrome Certificate and covering letter duly signed by the DGCAA If grounds exist for refusing the application, Sr. JD (AC) shall take following action through Sr. AD (AS): Prepare a refusal to grant certificate letter stating reasons, and advising the applicant that he or she may appeal the decision Forward the refusal to grant certificate letter to legal counsel for review of the statement of reasons On receipt of the draft letter from legal counsel, make a final decision and advise the applicant accordingly and forward the final letter to the applicant. 16/01/ MNL-001-DRAS-3.0

21 NOTE - 7: The notification of refusal to grant must be sent to the applicant within 14 days of making the decision. 2.8 SAMPLE OF AERODROME CETIFICATE Certificate Number: Date of issue AERODROME CERTIFICATE This is to certify that Is authorized to use for International Operations upto Aerodrome reference code This certificate is issued under the provisions of Rule 60-A of Civil Aviation Rules, The operation and use of the Aerodrome is subject to the provisions of Pakistan Civil Aviation Authority Ordinance, 1982 (Ordinance XXX of 1982), the Civil Aviation Rules 1994, and any relevant Air Navigation Order(s) and directive(s), including condition(s) endorsed from time to time by the Pakistan Civil Aviation Authority. This certificate will remain valid until unless suspended or cancelled. Signature 2.9 ADVISING RELEVANT BRANCHES OF CAA ABOUT THE NEWLY CERTIFIED AERODROME KEY ELEMENTS OF THE PROCESS OF ADVISING AIS AND THE INDUSTRY OF A NEWLY CERTIFICATED AERODROME: PURPOSE: To ensure that all other relevant branches of CAA, and the aviation industry are notified of the aerodrome s certificated status and details. Staff Sr. AD (AS) Responsibilities Notifies the relevant organizations of the aerodrome s certificated status. Places copy of the Aerodrome Certificate in the concerned aerodrome file. 16/01/ MNL-001-DRAS-3.0

22 Timeframe CAA internally and the aviation industry externally must be notified of the newly certificated aerodrome at the same time as the certificate is issued GUIDELINES FOR ADVISING AIS AND THE INDUSTRY OF A NEWLY CERTIFIED AERODROME: Information relating to a newly certificated aerodrome may be included in an AIP and be advised by NOTAM. The aerodrome should be incorporated into a surveillance program PROCEDURES FOR ADVISING RELEVANT BRANCHES OF CAA AND THE INDUSTRY OF A NEWLY CERTIFIED AERODROME: SR. AD (AS): Notify the Aeronautical Information Service (AIS), providing information about the aerodrome for inclusion in AIP and taking NOTAM action Notify NOTAM Office of nominated reporting officer Notify the relevant quarters of the certificated status of the aerodrome Place a copy of the Aerodrome Certificate in the concerned aerodrome File Complete an aerodrome Profile Sheet and place a copy in the Aerodrome File. Incorporate the aerodrome into the aviation safety surveillance plan in accordance with local procedures. 16/01/ MNL-001-DRAS-3.0

23 Chapter 3 SURRENDER OF AERODROME CERTIFICATE 3. 1 SURRENDER PROCESS FLOWCHART Sr. AD (AS) Assign the request for surrender to Sr. JD (AC). Sr. JD (AC) Establish the credentials of the person requesting the cancellation of the certificate Are the credentials valid? NO YES Sr. AD (AS) Notify the applicant Sr. AD (AS) Get the approval from DGCAA and advise the certificate holder that the request is granted and to take specified action Cease process Send the certificate holder notification of the cancellation of the certificate at least 2 days before the expiry date Place all documentation on the aerodrome file Notify NOF to issue a permanent NOTAM Notify AIS to issue an amendment of publications 16/01/ MNL-001-DRAS-3.0

24 3. 2 RECEIVING NOTIFICATION FROM THE AERODROME OPERATOR KEY ELEMENTS OF THE PROCESS OF RECEIVING NOTIFICATION FROM THE AERODROME OPERATOR PURPOSE & LEGISLATIVE CONTROLS(ANO-001-DRAS-2.0): Para D2.13 Provide the procedures for processing the receipt of a request for surrender of an aerodrome certificate. Staff Sr. AD (AS) Responsibilities Assigns the request for a cancellation to Senior Joint Director Aerodrome Certification. Sr. Joint Director (AC) Confirms the credentials of the person making the request to cancel. Confirms the surrender date of effect. Forms Checklist for Cancellation by Surrender Timeframe Certificate surrender action is to be completed within 60 days from the date notified to the CAA GUIDELINES FOR RECEIVING NOTIFICATION FROM THE AERODROME OPERATOR An aerodrome operator may voluntarily choose to surrender an aerodrome certificate An aerodrome operator must give CAA at least 60 days written notice of the cancellation date CAA may cancel the certificate, provided the request is made by the aerodrome operator If the aerodrome operator contacts CAA for advice on the cancellation process prior to sending the formal notification, information should be provided as to the operational consequences that may result if a surrender is made and the aerodrome certificate subsequently cancelled as a result The surrender or cancellation of an aerodrome certificate may affect: Certain air transport operations at the aerodrome Continuing general aviation safety CAA aerodrome surveillance activity. 16/01/ MNL-001-DRAS-3.0

25 3.2.3 PROCEDURES FOR RECEIVING NOTIFICATION FROM THE AERODROME OPERATOR: SR. AD (AS) Assign Senior Joint Director Aerodrome Certification to deal with the request to surrender the aerodrome certificate SENIOR JOINT DIRECTOR AERODROME CERTIFICATION: Establish the credentials of the person requesting the cancellation as the certificate holder On the notification of the intention to surrender the aerodrome certificate, check that the aerodrome operator has: Clearly stated that a request is being made for the surrender of a certificate Specified when cancellation should become effective. If no date is specified, the certificate cancellation date will be within 60 days from the date of posting the notification If the aerodrome operator has not supplied the required information for a proper notification of intention to surrender the certificate, contact the operator and advise him to supply the necessary details in writing Determine whether the aerodrome is to continue to operate as an un-certificated aerodrome ASSESSING A SURRENDER REQUEST KEY ELEMENTS OF THE PROCESS OF ASSESSING A REQUEST TO SURRENDER A CERTIFICATE: PURPOSE & LEGISLATIVE CONTROLS(ANO-001-DRAS-2.0): To ensure that a request for surrender of the aerodrome certificate by the aerodrome operator is properly made To ensure that aerodrome certificates are consistently surrendered using a common legal format nationally To ensure that the safety of aviation is not compromised at an aerodrome where the certificate has been surrendered. Staff Senior Joint Director Aerodrome Certification Sample Letters Timeframe Responsibilities Determines that the request is from the aerodrome certificate holder. Letter of cancellation by surrender The applicant must receive the notification of cancellation prior to the date nominated by the aerodrome operator 16/01/ MNL-001-DRAS-3.0

26 3.3.2 GUIDELINES FOR ASSESSING THE REQUEST TO SURRENDER A CERTIFICATE: CAA must cancel an aerodrome certificate when it is properly requested and public interest is not impaired PROCEDURES FOR ASSESSING THE REQUEST TO SURRENDER A CERTIFICATE: SENIOR JOINT DIRECTOR AERODROME CERTIFICATION: Using the Checklist for Cancellation by Surrender: Check that the aerodrome operator has given at least 60 days notice Check that the operator has provided sufficient information: Are there air transport operations at the aerodrome requiring specific and immediate notification? Are there any changes to reporting officer details? If the aerodrome is to be closed to all aircraft, have sufficient safety measures been taken? For example, will the windsock and boundary markers be removed? Will unserviceability markers be displayed for a period? If the request is properly made and approval of DGCAA has been sought, prepare a letter to the aerodrome operator: Notifying acceptance of surrender and the consequent cancellation of the certificate Directing him to return the original certificate document to the CAA to enable cancellation of the certificate (as necessary) Advising him or her to carry out any actions necessary in the interest of aviation safety Prepare letter of cancellation for signature of DGCAA. Send the letter of cancellation to the aerodrome operator before the nominated surrender date (if specified). Place a copy in the appropriate aerodrome file When you have the original certificate document: Mark it as cancelled by completing the following actions using ink: Draw a line through the document Write Cancelled and the date of the cancellation on the document. 16/01/ MNL-001-DRAS-3.0

27 Sign the document as approving delegate Place the original certificate document on the appropriate aerodrome file SR. AD (AS) Update the Aerodrome file NOTIFYING CAA SYSTEM KEY ELEMENTS OF THE PROCESS OF NOTIFYING RELEVANT CAA BRANCH: PURPOSE & LEGISLATIVE CONTROLS(ANO-001-DRAS-2.0): To ensure that the safety of aviation is not compromised at an aerodrome after a certificate has been surrendered To advise members of the aviation industry to take appropriate action if they wish to continue using the aerodrome. Staff Sr. AD (AS) Forms Sample Letters Timeframe Responsibilities Notifies relevant CAA branches and the aviation industry that an aerodrome is no longer certificated. None None CAA internal services and the aviation industry must be notified of the surrender of the aerodrome certificate two days before the certificate expires PROCEDURES FOR NOTIFYING CAA SYSTEM: ASSIGNED AERODROME INSPECTOR: Notify NOTAM Office (NOF): To issue a permanent NOTAM notifying that the aerodrome is no longer certificated, and of any consequent restrictions on its use Notify the Aeronautical Information Service (AIS) to issue an amendment of publications Amend aerodrome file and surveillance records. 16/01/ MNL-001-DRAS-3.0

28 Chapter 4 CANCELING OR SUSPENDING AN AERODROME CERTIFICATE 4. 1 RELEVANT CIVIL AVIATION RULES-1994 AND AIR NAVIGATION ORDERS Rule 60A of CARs 1994 and ANO-001-DRAS-2.0 empowers the DGCAA to suspend or cancel an aerodrome certificate if CAA is satisfied that certain grounds exist CAUSE FOR ACTION In regard to aerodrome certificate, action may be instituted if CAA is satisfied that the certificate holder: Has contravened a condition imposed on the Aerodrome Certificate; or Fails to satisfy the standards required for the aerodrome facilities, operations or maintenance; Has failed in his or her duty in respect to any matter affecting the safe navigation or operation of an aircraft All information relevant to the action to be taken by an Aerodrome Inspector in regard to compliance and enforcement sanctions against aerodrome certificate holder, who is to be found in the appropriate section of the CAA Compliance and Enforcement Manual. 16/01/ MNL-001-DRAS-3.0

29 Chapter 5 SAMPLE LETTERS 5.1 GRANT OF AN AERODROME CERTIFICATE {File reference} {Applicant s name} {Aerodrome name} {Aerodrome address} Dear {name of applicant} Subject: Issue of certificate to operate {name of} aerodrome. I refer to your letter dated {dd/mm/yy} and your application for a certificate to operate {name of} aerodrome. Your application has been approved and Aerodrome Certificate, number {XXnnn} is enclosed. Your aerodrome will {now/continue to (delete whichever does not apply)} be subject to regular routine surveillance by Aerodrome Inspectors of this Authority under the requirements expressed in the aerodrome surveillance program This function and any day-to-day matters in relation to your aerodrome, will normally be performed on behalf of the Authority by me as the Aerodrome Inspector assigned to your aerodrome. If you have any queries regarding this certificate or any other aerodrome-related matters please contact me. Yours sincerely, {Signature} {Name} Senior Additional Director (AS) {dd month yyyy} 16/01/ MNL-001-DRAS-3.0

30 5.2 REFUSAL TO GRANT A CERTIFICATE {File reference} Grant Certificate {Applicant s name} {Aerodrome name} {Aerodrome address} Dear {Name} Subject: Application for Aerodrome Certificate refused I refer to your letter dated {dd/mm/yy} and your application for a certificate to operate {name of} aerodrome. Your application has been assessed in accordance with the Civil Aviation Regulations and has been refused for the following reason(s): {Delete whichever of the following four paragraphs do not apply} a) Following an inspection of the aerodrome's facilities and equipment, I have determined that they do not meet the standards specified for a licensed aerodrome. b) Following an assessment of the aerodrome's operating procedures I have determined that they do not make satisfactory provision for the safety of aircraft. c) Following an assessment of the Aerodrome Manual I have determined that it does not contain the particulars set out in D4 of ANO-001-DRAS-2.0. d) Following assessment of the above facts and other factors listed below, I am not satisfied that you will be able to properly operate and maintain the aerodrome as required by D4 of ANO-001-DRAS-2.0. {Give details of each determination.} You were advised of the above deficiencies on {dd/mm/yy} and your responses have led me to the conclusion that you are unable to comply with all of the requirements for issue of an aerodrome certificate at this time. Therefore, your application has been refused. A decision by the Authority to refuse to grant an aerodrome certificate is review able by the {insert body applicable} If you have any queries relating to this matter please contact the undersigned on telephone {nnnn nnnn} or fax {nnnn nnnn}. Yours sincerely, {Signature} {Name} Senior Additional Director (AS) {dd month yyyy} NOTE - 8: This letter must be prepared and cleared with Legal Counsel before it is sent. Not more than 14 days may elapse from the time the decision to refuse is made and dated, and the time when the applicant is advised of the decision. 16/01/ MNL-001-DRAS-3.0

31 5.3 CANCELLATION BY SURRENDER {file reference} {Certificate holder s name} {Address} Dear {name of certificate holder} Subject: Surrender of the certificate to operate {name of} aerodrome I refer to your letter dated {dd/mm/yy} notifying surrender of your aerodrome certificate for {name of} aerodrome. The surrender of your certificate is accepted and your Aerodrome Certificate number {XXnnn} {has been/will be} cancelled on {dd/mm/yy}. A permanent NOTAM number {nnnn/nn} {has been/will be} issued advising of the certificate cancellation from that date. {Insert whichever of the following two paragraphs is relevant.} As there {are/are not} to be air transport operations at your aerodrome after the date of cancellation, it {will/will not} be subject to continued regular surveillance from this Authority. {This function and any dayto-day matters in relation to your aerodrome will normally be performed on behalf of the Authority by me as the Aerodrome Inspector assigned to your aerodrome.} As the aerodrome {is to be/has been} closed to all aircraft operations, you are advised that there are certain steps that you should take: Remove the windsock and boundary markers. Advise any known local operators Display appropriate unserviceability markers. If you have any queries regarding this certificate cancellation or the legislative requirements for the continuing use of your aerodrome, please contact me. Yours sincerely, {Signature} {Name} Senior Additional Director (AS) {dd month yyyy} 16/01/ MNL-001-DRAS-3.0

32 Chapter 6 AERODROME CERTIFICATE APPLICATION FORM 1. Particulars of the Applicant: Full Name:... Address: Postcode... Position:... Phone:... Fax: Particulars of Aerodrome Site: Aerodrome Name:... Real Property Description: Geographical Coordinates of the ARP:... Bearing and Distance from Nearest Town or Populous Area: Is the Applicant the Owner of the Aerodrome Site? Yes No If No, provide: a) Details of rights held in relation to the site and b) Name and address of the owner of the site and written evidence to show that permission has been obtained for the site to be used by the applicant as an aerodrome. 4. Indicate the Largest Type of Aircraft Expected to Use the Aerodrome Is the Aerodrome to Be Used for Air Transport Operations? Yes No 16/01/ MNL-001-DRAS-3.0

33 6. Details to Be Shown on the Aerodrome Certificate Aerodrome Name:... Aerodrome Operator:... [On behalf of the Aerodrome Operator shown above *], I hereby apply for a certificate to operate the aerodrome. * Delete if not applicable. Signed:... My authority to act on behalf of the applicant is: Name of person making the declaration:... Date:.../.../... Information: 1. A copy of the Aerodrome Manual, prepared in accordance with the regulations and commensurate with the aircraft activities expected at the aerodrome, are required as part of the application. 2. The application should be submitted to the nearest CAA Office. 3. A quote will be provided for the cost of processing this application. CAA will take no action to assess this application until payment is received. 4. Documentary evidence in support of all matters in this application may be requested. 16/01/ MNL-001-DRAS-3.0

34 Chapter 7 CHECKLISTS 7.1 AERODROME CERTIFICATE ISSUE CHECKLIST The Senior Joint Director Aerodrome Certification must complete this checklist to ensure that each step of the aerodrome licensing procedure is completed during issue of the aerodrome certificate Tick each box to indicate the satisfactory completion of the task. Where the task is pending or not applicable the box be removed and status be indicated in words TBD (to be done) or NA (Not Applicable) Sr. JD (AC) must sign this form with date and file it in the aerodrome file when the process is completed. 1. Name of applicant Aerodrome :- 2. Aerodrome file raised.(file No.HQCAA/ / / / ) Application checked for completeness Copy of Aerodrome Manual provided by the applicant Applicant advised of any operational restrictions Quote prepared and sent to applicant... 7.Fee received from applicant and receipt issued Manual assessed Manual accepted / returned for improvement. 10. Applicant assessed as able to operate the aerodrome Facilities assessed as acceptable by Aerodrome Inspectors Applicant advised of any deficiencies Relevant facilities assessed as operationally acceptable by Flights Standards Directorate, HQCAA 14. Quote reviewed and outstanding fees received (or refund paid) Certificate granted/refused Applicant advised of grant/refusal to grant and conditions Certificate issued Internal CAA notification completed AIS notification completed... Sign:... Name: Date: /./ Desig: Sr. JD Aerodrome Certification 16/01/ MNL-001-DRAS-3.0

35 7.2 AERODROME CERTIFICATE SURRENDER CHECKLIST The aerodrome operator must provide CAA with written notification of the request to surrender the aerodrome certificate. The CAA officer who assesses the request may be required to investigate the application further to establish the relevant information Surrender date specified by the aerodrome operator Authority verified that is, the notification is from the certificate holder and signed Are air transport operations being conducted at the aerodrome? Is the aerodrome to be closed? Is it necessary for CAA to recommend any action to be taken by the aerodrome operator to ensure safety of future aircraft operations? The written notification is accepted by CAA and the certificate is consequently cancelled Confirm that the details specified in section 1 of this checklist have been addressed Endorse the original certificate document or a copy as Cancelled Sign the endorsed original certificate document or a copy as the delegate Place endorsed original certificate document or copy on the appropriate aerodrome file Advise the following of the details of the cancellation Aerodrome Operator by letter including confirmation of date of cancellation NOF for issuing permanent NOTAM or of any changes to the reporting officer details AIS for amendment to publications Manager Aerodromes to amend certificate Register Surveillance Update Profile Sheet update Surveillance Plan amendment....../.../... Aerodrome Inspector Date 16/01/ MNL-001-DRAS-3.0

36 7.3 CHECKLIST AERODROME OPS Location: Date: From to S. No. Doc. Ref. Description Yes No Remarks Chapter 1. General As part of the certification process, does the aerodrome operator prepare / review an aerodrome manual which will include all pertinent 1. information on the aerodrome site, facilities, services, equipment, operating procedures, organization and management including a Safety Management System, is submitted by the applicant for approval / acceptance prior to granting the aerodrome certificate. Chapter 2. () Aerodrome Data 2.1 Aeronautical Data Are the determination and reporting of Aerodrome related aeronautical 2. data are in accordance with the accuracy and integrity requirements set forth in Tables A5-1 and A5-5 of Appendix 5 of while taking into account the established quality system procedures? Is the protection of electronic aeronautical data while stored or in transit be totally monitored by Cyclic Redundancy Check (CRC)? Is a 32 or bit CRC logarithm is applied to achieve protection of the integrated level of critical and essential aeronautical data classified in of? Recommendation. To achieve protection of the integrity level of 4. routine aeronautical data as classified in 2.1.2, a 16-bit CRC algorithm should apply Is the Geographical coordinates indicating latitude and longitude given 5. in Aerodrome Manual are determined and reported to AIS in terms of World Geodetic System 1984 (WGS-84) geodetic reference datum? Is the order of accuracy of the field work is such that the resulting 6. operational navigation data for the phases of flight are within the maximum deviations, with respect to an appropriate reference frame, as indicated in the tables contained in Appendix 5 of? In addition the elevation (referenced to mean sea level) of the specific surveyed ground positions at aerodromes, geoid undulation (referenced 7. to the WGS-84 ellipsoid) for those positions as indicated in Appendix 5 of are determined and reported to the aeronautical information services authority? 2.2 Aerodrome Reference Point Is the aerodrome reference point established for an aerodrome? Is the aerodrome reference point located near the initial or planned geometric centre of the aerodrome and is normally remain where first established? Is the position of the aerodrome reference point measured and reported to the aeronautical information services authority in degrees, minutes and seconds? 2.3 Aerodrome and runway elevations Is the aerodrome elevation and geoid undulation at the aerodrome elevation position measured to the accuracy of one-half metre or foot and reported to the aeronautical information services authority? For an aerodrome used by international civil aviation for non-precision approaches, are the elevation and geoid undulation of each threshold, the elevation of the runway end and any significant high and low intermediate points along the runway measured to the accuracy of one-half metre or foot and reported to the aeronautical information services authority? 16/01/ MNL-001-DRAS-3.0