BBC Trust Expenses. April September December Getting the best out of the BBC for licence fee payers

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1 BBC Trust Expenses April September 2016 December 2016 Getting the best out of the BBC for licence fee payers

2 Contents BBC Trust Expenses / April September 2016 BBC Trust Expenses Policy 1 Summary of Expenses 2 Fees and Benefits 3 Explanatory Notes & Glossary 4 Annex 1 Summary report by category Annex 2 Detailed expenses report December 2016

3 BBC Trust Expenses / April September 2016 BBC Trust Expenses Report: 1 April 30 September 2016 BBC Trust Expenses Policy The BBC s Trustees are committed to observing the highest standards of propriety with respect to the stewardship of public funds and the governance of the BBC. In line with this commitment, and the BBC Trust s duty to ensure that the BBC observes the highest standards of openness and transparency, the Trust decided in April 2008 to publish Trustees individual expenses with effect from April The Trust s Code of Practice sets out the principles by which Trustees undertake their duties and provides the expenses policy for the Trust. The Code of Practice is published on the BBC Trust website. 1 The policy states that all expenses claimed by Trustees must be reasonably and necessarily incurred through the course of their duties. The Trust s published Code of Practice also provides detailed guidance on what is allowable under this policy. BBC Trust Expenses Report This expenses report covers the period 1 April 30 September There are two annexes to this report: 1. Summary report by category for each Trustee 2. Detailed expenses report for each Trustee The report covers each of the members of the BBC Trust that served during the reported period, as well as the expenses of the Director of the BBC Trust. The Director is the chief officer of the Trust Unit as specified in the BBC's Charter. The data included in this report relates to out-of-pocket expenses for which Trustees have been personally reimbursed, as well as travel, accommodation and other support services booked by the Trust Unit for the Trustees through the BBC s procurement systems. 1

4 BBC Trust Expenses / April September 2016 It is the Trust s policy that travel and accommodation will be provided for Trustees when undertaking their duties. The variation in travel and accommodation expenses between Trustees reflects their different time commitments and duties, the range of activities they undertake and other individual factors, such as where they live. The Chairman and Vice Chairman have additional time and commitments attached to their roles and the National Trustees have specific additional responsibilities related to chairing the Audience Councils. The additional costs associated with supporting these roles are reflected in the individual expenses reports. It should be noted that a number of the Trustees are located outside London and all Trustees are required to travel around the UK on Trust business. This expenses report does not include the cost of catering and refreshments associated with business meetings or BBC Trust events. Summary of Expenses Trustee Total expenses April - September 2016 Rona Fairhead (Chairman) 1, Sir Roger Carr (Vice Chairman) Sonita Alleyne Richard Ayre Mark Damazer Mark Florman (Trust member for England) Bill Matthews (Trust member for Scotland) 2, Aideen McGinley (Trust member for Northern Ireland) 2, Nick Prettejohn Elan Closs Stephens (Trust member for Wales) 1, Suzanna Taverne Lord Williams Total Trustees 10, Alex Towers TOTAL 10, Fees and Benefits The Trustees hold part-time non-executive positions with the BBC. They are not employees of the Corporation and their fees and expenses are set at a rate to reflect their unique role. This section outlines the fees paid to the Trustees, as context for the report on expenses. The fees and benefits provided to the Trust are reported each year in the BBC s Annual Report and Accounts. More information can be found at

5 BBC Trust Expenses / April September 2016 The fees paid to the Trustees are set by the Secretary of State for Culture, Media and Sport. In September 2010, Trustees took a voluntary 8.3% pay cut (equivalent to a month s salary). The reduced rates will continue until the Trust is dissolved in April The Chairman's fee was reduced from 142,800 to 110,000 (23 per cent) in May The current rates for these positions, including the voluntary 8.3% reduction are: Position Fee Time commitment Chairman 110,000 minimum of 3 days per week Vice Chairman 70,610 up to 2 days per week National Trustees 37, days per week Trustees 32, days per week The Chairman, Rona Fairhead, has shared access to a BBC car and driver and intends to settle her own tax bill in relation to this. Taxable benefits are determined at the end of the financial year and are published yearly in the BBC s Annual Report and Accounts.

6 BBC Trust Expenses / April September 2016 Explanatory Notes Scrutiny Trustees expenses are scrutinised by the Trust s Management Group (TMG) every six months in line with the Trust s Code of Practice. Transaction dates Expenses processed via BBC Procurement systems are reported at the point of being processed by the finance systems. Expenses processed via the BBC s e-expenses system are reported at the point of being incurred to ensure as complete a set of data for the reporting period is reported. For this reason the attached report may contain a small number of expenses that were incurred in the previous reporting period. Personal data Under the Data Protection Act 1998 personal data in relation to Trustees home addresses has been removed from the published expenses. Glossary Specific notes on terms used in the expenses data are included below: 1. Business entertainment external Covers any business entertainment provided to external parties. Trustees can only claim the cost of business related hospitality. The Code of Practice recognises that liaising with a range of stakeholders is an expected part of a Trustee s role, but requires that there is a demonstrable and appropriate business reason for providing hospitality. 2. Business entertainment internal Covers any business entertainment provided to BBC staff members. Again, the Trust Code of Practice rules apply to internal entertainment as well as external entertainment, and only business related hospitality can be claimed. 3. Subsistence Covers meals when working away from home. 4. Mileage Covers costs payable to Trustees using their own car when travelling on BBC business. The standard public service mileage rate is used to calculate the claim (45p/mile up to 10,000 miles and 25p/mile over 10,000 miles during the period in question). 5. Accommodation Covers the cost of accommodation when away from home on BBC Trust business. Accommodation costs listed are per booking and therefore may cover more than one night s accommodation and meals and sundries at the accommodation. If several nights

7 BBC Trust Expenses / April September 2016 accommodation have been listed as one cost, this has been noted. Where accommodation was in London and therefore likely to incur higher hotel rates, this has also been noted. 6. Travel (other costs) Covers travel costs not included under other headings, such as parking or road tolls. 7. Flights Covers the cost of flights incurred on BBC Trust business. All reported flights are UK domestic unless marked. 8. Cars Covers use of cars with drivers when on Trust business (including mini cabs, taxis, and long distance private hire cars). Reported single car costs include journeys that may cover several destinations. Cars may be shared between Trustees. 9. Rail Covers the cost of rail journeys to attend BBC Trust business. 10. Other expenses Covers other categories that may be claimed in accordance with the Code of Practice. This includes any costs, such as office supplies, which do not fit under the other categories.

8 ANNEX 1: TRUSTEE EXPENSE APRIL SEPTEMBER 2016 Name of Trustee Accommodation Business Entertainment - Business Entertainment - Cars Flights External Internal Rona Fairhead Sir Roger Carr Sonita Alleyne Richard Ayre Mark Damazer Mark Florman Bill Matthews Aideen McGinley Nick Prettejohn Elan Closs Stephens Suzanna Taverne Lord Williams , , , , , , , Total 3, , , , , Mileage Other Expenditure Rail Subsistence Travel - other Grand Total Alex Towers Grand total , , , , ,913.32

9 Annex 2 Name of Trustee 22 - Rona Fairhead Flights Procurement 26/08/2016 Edinburgh to London Heathrow (single) Q Flights Sum Accommodation Procurement 18/07/2016 Out of London hotel (1 night) Q /08/2016 Out of London hotel (2 nights) Q Accommodation Sum Rail E-Expenses 11/06/2016 London Victoria to Brighton (single) Q Brighton to Whitchurch (single) Q Procurement 18/07/2016 London Euston to Birmingham New Street Q /07/2016 Birmingham New Street to London Euston (single) Q /08/2016 London Kings Cross to Edinburgh Waverley (single) Q Rail Sum Cars E-Expenses 11/06/2016 Home to Victoria station Q /08/2016 Edinburgh address to Edinburgh address Q Procurement 05/04/2016 London office to London address Q London address to home Q Home to London office Q /04/2016 London address to London address Q /05/2016 Home to London office Q London address to home Q /05/2016 London address to home Q London office to London address Q /07/2016 Home to London address Q London address to London office Q London address to London address Q London address to London office Q /08/2016 Edinburgh address to Edinburgh address Q Edinburgh address to Edinburgh address Q /08/2016 Edinburgh address to Edinburgh address Q Edinburgh address to Edinburgh address Q /08/2016 Edinburgh address to Edinburgh address Q Cars Sum Grand Total 1,268.07

10 24 - Sir Roger Carr Accommodation Procurement 18/07/2016 Out of London hotel (1 night) Q Accommodation Sum Rail Procurement 18/07/2016 London Euston to Birmingham New Street (return) Q Rail Sum Grand Total

11 03 - Sonita Alleyne Accommodation Procurement 18/07/2016 Out of London hotel (1 night) Q Accommodation Sum Rail Procurement 18/07/2016 London Euston to Birmingham New Street (return) Q Rail Sum Grand Total

12 04 - Richard Ayre Accommodation Procurement 18/07/2016 Out of London hotel (1 night) Q Accommodation Sum Rail Procurement 03/05/2016 London Paddington to Oxford (return) Q /07/2016 London Euston to Birmingham New Street (return) Q Rail Sum Cars Procurement 03/05/2016 Oxford station to Oxford address Q /09/2016 London address to home Q Cars Sum Grand Total

13 25 - Mark Damazer Accommodation Procurement 18/04/2016 London hotel (1 night) Q /07/2016 Out of London hotel (1 night) Q Accommodation Sum Rail E-Expenses 07/07/2016 Oxford to London Paddington (return) Q Procurement 05/05/2016 Oxford to London Paddington (return) Q /05/2016 Oxford to London Paddington (return) Q /05/2016 Oxford to London Paddington (return) Q /06/2016 Oxford to London Paddington (single) Q London Paddington to Oxford (single) Q /06/2016 Oxford to London Paddington (single) Q London Paddington to Oxford (single) Q /07/2016 Oxford to Birmingham New Street (return) Q /07/2016 Oxford to Birmingham New Street (return) Q Rail Sum Grand Total

14 26 - Mark Florman Accommodation Procurement 18/07/2016 Out of London hotel (1 night) Q Accommodation Sum Rail Procurement 18/07/2016 London Euston to Birmingham New Street (return) Q Rail Sum Grand Total

15 07 - Bill Matthews Flights Procurement 07/04/2016 Glasgow to London Heathrow (return) Q /04/2016 Glasgow to London Heathrow (return) Q /05/2016 London City to Glasgow (single) Q /05/2016 Glasgow to London City (return) Q /06/2016 London City to Glasgow (single) Q /07/2016 Glasgow to Birmingham (single) Q /07/2016 Birmingham to Glasgow (single) Q /09/2016 Edinburgh to London City (single) Q /09/2016 London City to Edinburgh (single) Q Flights Sum 1, Accommodation Procurement 18/04/2016 London hotel (1 night) Q /05/2016 London hotel (1 night) Q /07/2016 Out of London hotel (1 night) Q /09/2016 London hotel (1 night) Q Accommodation Sum Rail E-Expenses 07/04/2016 Heathrow Express Q /04/2016 Heathrow Express Q /05/2016 Tube Q /05/2016 Clarkston to Edinburgh Waverley station (return) Q /05/2016 Tube Q /07/2016 Birmingham office to Birmingham airport Q Procurement 17/08/2016 Glasgow Queen Street to Edinburgh Waverley (return) Q Rail Sum Cars E-Expenses 18/04/2016 Home to Glasgow airport Q /04/2016 Glasgow airport to home Q /05/2016 Glasgow airport to home Q /05/2016 Edinburgh Waverley station to Edinburgh address Q Procurement 18/07/2016 Birmingham office to Birmingham address Q /08/2016 Glasgow office to Glasgow Queen Street station Q Cars Sum Mileage E-Expenses 07/04/2016 Home to Glasgow airport (return) Q /06/2016 Home to Glasgow office (return) Q /06/2016 Home to Glasgow office (return) Q /08/2016 Glasgow Queen Street to home (single) Q Edinburgh address to Edinburgh address Q /09/2016 Home to Glasgow office (single) Q Glasgow office to home (single) Q Mileage Sum Other Expenditure E-Expenses 11/05/2016 Conference call fee Q Other Expenditure Sum Travel - Other E-Expenses 07/04/2016 Parking Q /08/2016 Parking Q Travel - Other Sum Grand Total 2,702.55

16 08 - Aideen McGinley Flights Procurement 05/04/2016 Belfast International to London Gatwick (return) Q /04/2016 Belfast International to London Stanstead (return) Q /05/2016 Belfast International to London Gatwick (single) Q /05/2016 London Gatwick to Belfast International (single) Q /07/2016 Belfast City to Birmingham (return) Q /09/2016 Glasgow to London Stanstead (single) Q /09/2016 London City to Belfast City (single) Q Flights Sum Accommodation Procurement 18/04/2016 London hotel (1 night) Q /05/2016 London hotel (1 night) Q /06/2016 London hotel (1 night) Q /07/2016 London hotel (1 night) Q /07/2016 Out of London hotel (1 night) Q /09/2016 Out of London hotel (1 night) Q /09/2016 London hotel (1 night) Q Accommodation Sum Rail E-Expenses 17/03/2016 Great Portland Street to Stansted (single) (late expense claim) Q /04/2016 Gatwick Express Q /04/2016 Tube Q Stansted to Liverpool (return) Q /04/2016 Tube Q /05/2016 Gatwick Express (return) Q Tube Q /05/2016 Tube Q /06/2016 Tube Q Peterborough to London Kings Cross (return) Q /07/2016 Tube Q /07/2016 Tube Q /07/2016 Birmingham address to Birmingham address Q /09/2016 Stansted to London Kings Cross (single) Q /09/2016 Tube Q Tube Q Procurement 03/05/2016 London Paddington to Oxford (return) Q Rail Sum Cars E-Expenses 19/05/2016 Glasgow address to Glasgow office Q /06/2016 Peterborough station to Deeping station Q /07/2016 Birmingham office to Birmingham airport Q /09/2016 Belfast City airport to Belfast address Q Procurement 18/07/2016 Belfast office to Belfast City airport Q Cars Sum Mileage E-Expenses 04/04/2016 Home to University of Ulster, Colraine (return) Q /04/2016 Home to Belfast International airport (return) Q /04/2016 Home to Belfast office (return) Q /04/2016 Home to Belfast International airport (single) Q /04/2016 Belfast International airport to home (single) Q /04/2016 Home to Belfast office (return) Q /05/2016 Home to Belfast International airport (single) Q /05/2016 Belfast International airport to Belfast office (single) Q /05/2016 Home to University of Ulster, Colraine (return) Q /05/2016 Home to Belfast office (return) Q /05/2016 Home to Belfast office (return) Q /06/2016 Home to Belfast office (single) Q Belfast address to home (single) Q /06/2016 Home to Belfast office (return) Q /07/2016 Belfast office to home (single) Q Dublin airport to Belfast office (single) Q /07/2016 Home to Belfast office (single) Q /07/2016 Belfast office to home (single) Q /09/2016 Belfast office to home (single) Q /09/2016 Home to Belfast office (return) Q Mileage Sum 1, Travel - Other E-Expenses 04/04/2016 Parking Q /04/2016 Parking Q /04/2016 Parking Q /05/2016 Parking Q Travel - Other Sum Grand Total 2,457.36

17 09 - Nick Prettejohn Accommodation Procurement 18/07/2016 Out of London hotel (1 night) Q Accommodation Sum Rail Procurement 18/07/2016 Taunton to Birmingham New Street (single) Q Rail Sum Grand Total

18 10 - Elan Closs Stephens Accommodation E-Expenses 12/05/2016 Out of London hotel (1 night) Q Procurement 18/04/2016 London hotel (1 night) Q /05/2016 London hotel (1 night) Q /05/2016 London hotel (1 night) Q /06/2016 Out of London hotel (1 night) Q /06/2016 London hotel (1 night) Q /07/2016 Out of London hotel (1 night) Q /09/2016 London hotel (1 night) Q /09/2016 Out of London hotel (1 night) Q /09/2016 Out of London hotel (1 night) Q /09/2016 London hotel (1 night) Q Accommodation Sum 1, Rail E-Expenses 18/04/2016 Aberystwyth to London Euston (return) Q /05/2016 London Paddington to Cardiff (return) Q /05/2016 London Euston to Aberystwyth (single) Q /05/2016 Aberystwyth to London Euston (return) Q /09/2016 Aberystwyth to London Euston (return) Q Procurement 15/06/2016 Aberystwyth to London Euston (return) Q /06/2016 London Paddington to Cardiff (single) Q /06/2016 Cardiff to Aberystwyth (single) Q /07/2016 Cardiff to London Paddington (single) Q /07/2016 Aberystwyth to Birmingham New Street (return) Q /08/2016 Aberystwyth to Cardiff (return) Q /09/2016 Oxford to Cardiff (single) Q /09/2016 Cardiff to Aberystwyth (single) Q Rail Sum Cars E-Expenses 11/05/2016 London office to London Paddington Q /06/2016 London office to London Paddington Q Procurement 12/05/2016 Cardiff address to Cardiff office Q /05/2016 Cardiff office to Cardiff address Q /09/2016 Llanduno address to Colwyn Bay address Q /09/2016 Cardiff office to Cardiff railway station Q Cars Sum Mileage E-Expenses 20/07/2016 Home to Llanelwedd (return) Q /09/2016 Caernarfon to Llandudno (single) Q /09/2016 Llandudno to Aberystwyth (single) Q Mileage Sum Travel - Other E-Expenses 20/07/2016 Parking and entrance fee Q Travel - Other Sum Grand Total 1,852.86

19 11 - Suzanna Taverne Accommodation Procurement 18/07/2016 Out of London hotel (1 night) Q Accommodation Sum Rail Procurement 03/05/2016 London Paddington to Oxford (return) Q /07/2016 London Euston to Birmingham New Street (return) Q Rail Sum Cars E-Expenses 16/09/2015 Home to London address (late expense claim) Q /11/2015 Home to London Paddington (late expense claim) Q Heathrow Express (late expense claim) Q /11/2015 London Paddington station to home (late expense claim) Q /03/2016 Home to London Paddington (late expense claim) Q Cars Sum Grand Total

20 12 - Lord Williams Accommodation Procurement 18/04/2016 London hotel (1 night) Q /05/2016 London hotel (1 night) Q /07/2016 Out of London hotel (1 night) Q Accommodation Sum Rail Procurement 12/04/2016 Shoreham by Sea to London Victoria (return) Q /04/2016 London Victoria to Shoreham-by-Sea (single) Q /05/2016 Shoreham by Sea to London Victoria (return) Q /05/2016 Shoreham by Sea to London Victoria (return) Q /06/2016 London Paddington to Reading (return) Q /07/2016 Shoreham by Sea to London Victoria (return) Q /07/2016 Shoreham by Sea to London Victoria (return) Q /07/2016 London Euston to Birmingham New Street (return) Q /09/2016 Shoreham by Sea to London Victoria (return) Q /09/2016 Shoreham by Sea to London Victoria (return) Q /09/2016 Shoreham by Sea to London Victoria (return) Q Rail Sum Cars Procurement 14/06/2016 London office to London address Q Cars Sum Grand Total

21 23 - Alex Towers Accommodation Procurement 18/07/2016 Out of London hotel (1 night) Q Accommodation Sum Rail Procurement 03/05/2016 London Paddington to Oxford (return) Q /07/2016 London Euston to Birmingham New Street (return) Q /07/2016 Birmingham New Street to London Euston (single) Q London Euston to Birmingham New Street (single) Q Rail Sum Cars Procurement 25/04/2016 London address to London office Q /07/2016 London address to London address Q Cars Sum Grand Total