2/1/2018. Contract Information. See attached Vendor List for Multiple awards. Required: No Form on File: Not Applicable

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1 2/1/2018 Title: Contract Information Charter Bus Services IFB/RFP Number: RFP #R16103 Supersedes: Vendor Name: Debarment Form: Contractor Certification: Virginia Code the school board shall require the contractor to provide certification that all persons who will provide such services have not been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child. Pricing: N/A See attached Vendor List for Multiple awards Required: No Form on File: Not Applicable Required: Yes Form on File: Yes Contract Period: February 1, 2018 January 31, 2019 Contract Renewal Number: Number of Renewals Remaining: Procurement Contact: Procurement Director: 2 2 Dawn Taylor Andrea Philyaw

2 SUBJECT: RFP #R16103 R2, Charter Bus Services, renewal RECOMMENDATION: That the Loudoun County School Board renews RFP #R16103 in accordance with the staff recommendation from February 1, 2018 through January 31, Award is contingent upon mutual agreement to contract terms by LCPS and the bus companies. SUMMARY: In order to maintain a list of qualified firms to provide charter bus services to Loudoun County Public Schools, the Procurement Office solicited proposals from thirty-nine companies, and invited the nineteen companies currently approved by LCPS to renew their contracts for another year. These services would be available to school personnel to provide field trip services on an as-needed basis and would be used primarily for longer trips or when LCPS buses/drivers are not available. Staff reviewed the proposals received from two new companies, as well as the renewing companies. Staff is recommending that the following companies contracts be renewed: Academy Express; Adventure Tours; Capital Executive Transportation; Chariots for Hire; DC Trails; Gunther Charters; Haymarket Transportation; James River Transportation; Julian Tours; Montano s Transportation; Mount Vernon Travel; National Coach Works; QT Transport; Reston Limousine; Schrock Travel; Thompson Travel Bureau; Venture Tours; Virginia Coach; and Virginia Rides. Staff is recommending that the following new companies are awarded contracts: Leisure Destinations, Inc. and LW Transportation. Contracts for specific trips are still subject to approval on a case-bycase basis. Schools must contact LCPS Transportation and these companies to obtain quotes for potential trips. Funding for most of these trips is paid by the parents/students through the school activity funds. Staff Reference: Kevin L. Lewis Telephone: Staff Reference: Michael L. Brown Telephone: Staff Reference: Andrea Philyaw Telephone: January 24, 2017

3 February 1, 2018 APPROVED COMPANIES - RFP #R16103 CHARTER BUS SERVICES ACADEMY BUS Hickory Manor Road Frankford, DE PH: (800) FAX: (888) CONTACT: Dena Ennis ADVENTURE TOURS/ ADVENTURES BY DAWN L.L.C B Indian Head Highway Accokeek, MD PH: (301) FAX: (301) CONTACT: Kirk Rich CAPITAL EXECUTIVE TRANSPORTATION 7088 Balmoral Forest Road Clifton, VA PH: (800) FAX: (703) CONTACT: Shahrukh Khan Contact PH: (703) CHARIOTS FOR HIRE Cedar Lane Sterling, VA PH: (703) FAX: (571) CONTACT: Courtney West DC TRAILS PO Box 1508 Lorton, VA PH: (703) FAX: (703) CONTACT: Roni Stevens CONTACT: Liliana Torres GUNTHER CHARTERS PO Box 348 Hanover, MD PH: (800) FAX: (410) CONTACT: Tom Banister HAYMARKET TRANSPORTATION 8300 Grey Eagle Drive Upper Marlboro, MD PH: (301) FAX: (301) CONTACT: Aleksandra Mouratidis JAMES RIVER BUS LINES 915 N. Allen Avenue Richmond, VA PH: (804) FAX: (804) CONTACT: Craig Treanor JULIAN TRAVEL ASSOCIATES* JULIAN TOURS 1721 Crestwood Drive Alexandria VA PH: (800) FAX: (703) CONTACT: Randy Julian LW TRANSPORTATION 4600 Sutton Oaks Drive Chantilly, VA PH: (703) FAX: (703) CONTACT: Beth Forsht *This company can only be contacted when no more than two 56 seat capacity buses are needed.

4 LEISURE DESTINATIONS, INC* PO Box 1430 Centreville, VA PH: (703) FAX: (703) CONTACT: Andrew Vivian MONTANO S TRANSPORTATION PO Box 311 Herndon, VA PH: (571) FAX: (571) CONTACT: Nancy Montano MOUNT VERNON TRAVEL* 8601 Richmond Highway Alexandria, VA PH: (703) FAX: (703) CONTACT: Elizabeth Betsy Mathes NATIONAL COACH WORKS/ dba MARTZ GROUP 310 Central Road, Suite 7 Fredericksburg, VA PH: (540) FAX: (540) CONTACT: Jeffrey Bodnar QT TRANSPORT PO Box 1508 Lorton, VA PH: (703) FAX: (703) CONTACT: Roni Stevens CONTACT: Liliana Torres RESTON LIMOUSINE & TRAVEL SERVICE Elmwood Court Sterling, VA PH: (703) FAX: (703) CONTACT: Tony Simon CONTACT: Jay Johnson SCHROCK TRAVEL, TOUR & CHARTER 220 Imboden Drive Winchester, VA PH: (800) Ext 210 FAX: (540) CONTACT: Dottie Schrock THOMPSON TRAVEL BUREAU dba JIM MULVIHILL TOURS* SR 407 Nicholson, PA PH: (570) FAX: (570) CONTACT: Jace McMahon VENTURE TOURS 600 South Military Highway Virginia Beach, VA PH: (757) Ext 204 FAX: (757) CONTACT: Michelle Paul or VIRGINIA COACH COMPANY PO Box 883 Purcellville VA PH: (540) FAX: (540) CONTACT: Debbie Owings

5 VIRGINIA RIDES** 109 North Bailey Lane Purcellville, VA PH: (540) Ext 1102 FAX: (540) CONTACT: Bruce Allder **This company provides ONLY school buses.

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